84-678 WNITE - CITV CLERK
PINK - FINANCE GITY OF SAINT PAUL Council /��/
CANqRV - DEPARTMENT File NO. ��_�/ r
BLUE - MAYOR
�
Cou cil Resolution
Presented By
Referred To �I N��LC Committee: Date �
Out of Committee By Date
Aa administrative Resolution establishing the
title and class specification for Assistant
City C1erk in the Civil Service Rules.
RESOLVED, that the Civil Service Rules be amended in Section 3.K, by
inserting the title of Assistant City Clerk in Grade 11; aad be it
FURTHER RESOLVED, that the Civil Service Rules be further amended ia
Sectioa 32 by iaserting, in proper alphabetical order, the attached class speci-
fication for Assistant City Clerk.
Approved:
Chairman, Civi Service Commission
COUNCILMEN Requested by Department of:
Yeas p�etcher Nays
Drew PERSO 0 FI
Masanz
[n Favor
Nlieosfe�
scne�bet � __ Against BY
TadsseQ _
Wilson
MAY 2 4 198�4 For Approved b C' t ey
Adopted by Council: Date r
Certified assed C ncil ecretary � BY
� ' ,.
sy �
Appr ;Navor. Date MAY 2 5 �g$4 Ap by Mayor for Sub s i n to Cou cil
,
BY -
PUBUSk�ED �l UN 2 - 19��
� � � � �� �����'
Title of class:
ASSISTANT CITY CLERK
DESCRIPTION OF WORK
General Statement of Duties: Performs responsible supervisory work directing
the registration of voters and the planning and conductiag of electioas;
recording City Council proceedings and keeping of Council records; and
performs related duties as required.
Supervision Received: Works under the general guidance and direction of a
department head.
Supervision Exercised: Exercises within the unit general supervision over
clerical work and voting machine maintenance work.
TYPICAL DUTIES PERFORMED
The listed examples may aot include all duties performed by all positions in
this class.
Supervises the registration of eligible voters and the maiatenance of regis-
tration f iles.
Determines precinct boundaries and polling places for elections; rents polling
places.
Prepares ballots, notices, instruction manuals and other election forms and
supervises the preparation and distribution of all materials.
Recruits, trains, supervises aad evaluates clerical staff aad election judges.
Supervises the preparation, maiatenance, distribution aad use of all City
voting machines.
Supervises the collection, compilation and reporting of election returns.
Recommends an annual budget for the unit.
Informs voters, caadidates, election �udges, police officers and challengers
of the laws, rules and regulations pertaining to their rights and duties
for electioas.
Assist the City Clerk with Council Proceediags includiag the preparation of
agendas, acting as Secretary at City Council meetings, preparation of
meeting minutes and related duties.
Performs the duties of the City Clerk and be respoasible for the operation
of the City Clerk's office in the absence of the City Clerk.
KNOWLEDGES, SKILLS AND ABILITIES
Working knowledge of the maintenance and operation of voting machiaes.
Considerable ability to establish and maintain working relationships with
supervisors, elected officials, subordinates aad the general public.
Considerable knowledge of election procedures, laws rules and regulations.
Considerable knowledge of modern office record keeping methods snd procedures.
Considerable knowledge of supervisory methods and procedures.
Considerable skill in preparing voting machines for elections.
Workiag ability to prepare reports.
(continued on reverse side)
ASSISTANT CITY CLERK
ASSISTANT CITY CLERK
(continued)
Considerable ability to design ballots, instructioas and other election forms.
Considerable ability to plan aad implement election procedures.
Considerable ability to deal effectively with employees, candidates and the
general public.
MINIMUM QUALIFICATIONS
Three years' experience as a responsible election admiaistrator in the State
of Minnesota.
WMITE - (:`TV CL�RK ' '
' �AN�E GITY OF SAINT �ALTL Council �
P�NK ' � F!�.
C4N�RV - dEP4RTMENT
BLUE - MAVCR Flle NO•
�
CITY CLERK Council Resolution
Presented By
.
Referred To Committee: Date
Out of Committee By Date
An administrative Resolution establishing the
title and class specification for Assistant
City Clerk in the Civil Service Rules.
RESOLVID, that the Civil Service Rules be amended in Section 3.K, by
inserting the title of Assistant City Clerk in Grade 11; and be it
FURTHER RESOLVED, that the Civil Service Rules be further amended ia
Section 32 by inserting, in proper alphabetical order, the attached class speci-
fication for Assistant City Clerk.
Approved:
Chairman, Civil Service Commission
COUNCILMEN
y Requested by Department of:
Yeas pletcher Na s PERSONNEL OFFICE
o`e`" in Favor
Masanz
Nicosla
Scheibel A gai n s t BY
Tedesco
Wilson �
� Form Approved by City Attorney
Adopted by Council: Date
CertiEied Passed by Council Secretary - BY
B�
Approved by Ylavor: Date Approved by Mayor for Submission to Council
By BY
� .
; _ ,� . . - �F ��/-(o7�r
Title of class:
ASSISTANT CITY CLERK
DESCRIPTION OF WORK
General Statement of Duties: Performs responsible supervisory work directing
the registration of voters and the planning and conducting of elections;
recording City Council proceedings and keeping of Council records; and
performs related duties as required.
Supervision Received: Works uader the geaeral guidance and direction of a
department head.
Supervision Exercised: Exercises within the unit general supervision over
clerical work and voting machine maintenance work. "
TYPICAL DUTIES PERFORMED
The listed examples may aot include all duties performed by all positions in
this class.
Supervises the registration of eligible voters aad the maintenance of regis-
tration f iles.
Determines preciact boundaries and polling places for elections; rents polling
places.
Prepares ballots, notices, instruction manuals and other election fo�►s and
supervises the preparation and distribution of all materials.
Recruits, trains, supervises and evaluates clerical staff and election judges.
Supervises the preparation, maintenance, distribution and use of all City
voting machines.
Supervises the collection, compilation and reporting of election returns.
Recommends an annual budget for the unit.
Informs voters, candidates, election �udges, police officers and challengers
of the laws, rules and regulations pertaining to their rights and duties
for elections.
Assist the City Clerk with Council Proceedings including the preparation of
agendas, acting as Secretary at City Council meetings, preparatioa of
meeting miautes aad related duties.
Performs the duties of the City Clerk and be responsible for the operation
of the City Clerk's office in the absence of the City Clerk.
KNOWLEDGES, SKILLS AND ABILITIES
Working knowledge of the maintenance aad operation af voting machines.
Considerable ability to establish and maintaia workiag relationships with
supervisors, elected officials, subordinates and the general public.
Considerable knowledge of election procedures, laws rules aad regulations.
Considerable kaowledge of modern office record keeping methods and procedures.
Coasiderable knowledge of supervisory methods aad procedures.
Considerable skill in preparing voting machines for electioas.
Working ability to prepare reports.
(continued on reverse side)
ASSISTANT CITY CLERK
• J _' . / `• L''
ASSISTANT CITY CLERK
(contiaued)
Considerable ability to design ballots, instructioas aad other election forms.
Considerable ability to plan and implement election procedures.
Considerable ability to deal effectively with employees, candidates and the
general public.
MINIMUM QUALIFICATIONS
Three years' experieace as a responsible election administrator in the State
of Minnesota.
.� : . . � �'T.�O �d
Personnel Office _ aEPARTI�tENT
. an r P Snhanix �ONTACT
298-4223. PHONE � ��
May 1, 1984 DATE ��/�
, . (Routing and Explanation Sheet}
Assign Number for Routing Order (Clip All Locations for Mayoral Signature): '`
� partment Di rector �
�
Ci ty Attorney � �� fy���
�
3 Di rector of Management/Mayor ���`Q RECEi`�iLD
Finance and Management Services Director � ��1AY 1 j�84
City Clerk
Budget Di rector MAYOR'S QFFlCE
What Will be Achieved by Taking Action on the Attached Materials? (Purpose/Rationale}:
This reaolution establishes the title aad class specificatioa for Assistaat Citq Clerk
ia the Civil Service Rules. This positioa will replace the current Supervisor of Elec-
tions when the preseat iacumbeat retires. The new position will eacompass both electioa
aad records functioas.
Financial , Budgetary and Personnel Impacts Anticipated:
None
Funding Source and Fund Activity Number Charged or Credit�d:
Attachments (List and Number all Attachments} : �
1. Resolution
2. Copy for Citq Clerk
,�
DEPARTMENT REVIEW CITY ATTORNEY REVIE�I
Yes No Council Resolution Required? Resolutian Requ�red? Yes� o
Yes No Insurance Required? Insurance Sufficient? Yes � No ��
Yes No Insurance Attached?
Revision of October, 1982
�SPP RPVPI^SP SidP for 'Instructions)
..,�::��> K�'�, \ VITX OF` ►�.�.INT Y.E�..UL
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;� �,� ;;�.:,� •� _ (/t �
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�� `":`'�.'`'"-,-' ,:��; D O t e ; May 17, 1984 �
�..: • = 1
�t`c�' .M ;,T�, ,
�`�� r� COMMtT`�' � E RE PORT
TO = �a�n� Paut City Cour�cit � •_ -
F R O M � C O I'Yl�I l��@� Q h FINANCE, MANAGEI�NT �, PERSONNEL �
CH A I R William Wilson (sitting in for James Scheibel) _
1. Approval of minutes from meeting held May 10, 1984 �
� �
2. �tesolution establishing the title and class specification for Assistant City Clerk - ;
in the Civil Service Rules:�� ,
3. Resolution amending the Salary Pl.an and Ra.tes of Compensation Resolution by _ �
� inserting new�salary rates for the title of Library Aide ?'� , '
' �
4. Resolution changing the title and class specification for pog Warden to Animal '
Control Officer in the Civil Service Rules .
5. Resolution approvin the 1984 Agreement between the City and the Pipefitters Local �
Union No:-455. ���L� .
6. Resolution consenting to tl�e issuance of �ort Authority Revenue Bonds in the
�� �
•amount of $32,000,000 to finance the completion of the Ordway Theatre project. - �
7. Resolution amending th� 1984 Capital Improvement Budget by adding Lafayette Overlay
from Grove St. to E. Seventh St. to be temporarily funded by the Public ��'orks
(MSA) Contingency Fund in the amount of 136,000 to be reimbursed from 1985 MSA �
and 1985 Public Improvement Aid. ��,�. �. _
8. Resolution amending the 1984 Capital Improvement Budget by reducing the tVestern Ave.
reconstruction project by $100,006, reducing the Western Overlay, Como to I-94
project by $100,000, reducing Contingency Funds by $135,387, reducin Dai enance
Funds by $111,796 and reducing total Municipal State Aid by $447,18����"_��
9. Resolut'ion approving Joint Purchasing Agreements with the Cit _ of Pine City, City
of Eagan, City of Finlayson, and the City of St. Anthony.�lA����'�� "
10. Resolution amending the 19�84 budget by adding $8,859 to the Financing Plan and
to the Spending Plan � Dept. of Finance Spec�.al Projects. � �-�.l�
. .��-�-
11. Resolution amending the 1984 Budget by adding $5,349 �o����F�i�nancing Plan and
to the Spending Plan for City Hall Annex Operating. �� _
12. Resolution approving and consenting to the designation by the Mayor of LeeAnn �E�,� �t�
Turchin as Acting Mayor to serve during the absence or disability o� the Diayor. -�1}�„
�a.,i�
13. Discussion of severance pay for fire fighters, ���y..:���,^
-.,......__