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00-115.� ORIG�NAI. Presented by Referred To RESOLUTION CITY OF SAINT PAUL, MINNESOTA Council File # �� Green Sheet # �a � as Committee Date Resolution endorsing and adopting voluntary environmental standards entitled the "Sustainable Decisions Guide," for the construction and maintenance of buildings owned or managed by the City of Saint Paul WIIEREAS, the City understands the effects of global warming and indoor air quality for workers and 2 employees, and respects our natural resources; and 3 WHEREAS, the City recognizes the impact resource efficient buildings have in both protecting the environment 4 and reducing energy costs; and 5 WHEREAS, the City spends a significant amount of public funds on the construction, maintenance, and 6 operation of buildings; and 7 WIIEREAS, the City desires to be recognized as a leader in promoting sustainable architecture and building 8 operations; and 9 WIIEREAS, the City Council passed resolution 98-529 chazging the City's Building Design Group to organize 10 and direct a task force to develop a comprehensive set of environmental standards for City owned, operated, and 11 financed buildings; and 12 WHEREAS, this task force, called the "Green Buildings Task Force," has met for the last six months to develop 13 a set of environxnental standards, entitled the "Sustainable Decisions Guide," to be voluntarily used in the 14 design, construction, maintenance, and operation of City buildings; now, therefore be it 15 RESOLVED, the City Council endorses and adopts the Sustainable Decisions Guide and encourages those 16 responsible for Ciry buildings, to follow the guidelines contained in the Sustainable Decisions Guide; and be it 17 fiu 18 RESOLVED, the City Council asks that the City's Building Design Group and the Information Services 19 Division, of the Technology and Management Services Departsnent, disseminate the Sustainable Decisions 20 Guide via published paper copies and through a public site on the World Wide Web; and be it finally 21 RESOLVED, that the City Council asks that the City's Building Design Group continue to direct the existing 22 Green Buildings Task Force to complete the creation of a Master (Green) Specification far the construction, 23 operation, and maintenance of City-owned or operated buildings. The City Council also asks that the City's 24 Building Design Group continue to support the Crreen Buildings Task Force which should meet from F 1_tnne to time to review and update the Sustainable Decisions Guide and to serve as a resource regarding the use 2. of the Sustainable Decisions Guide for those responsible for the construction, maintenance, and operation of 3 City buildings. ��Q� Adoption Certified by Council Secretary � App � ao .t�s Requested by Department of: � / / �`/f%I��iA/'� /,�/ � Form Appr ved by City Attomey By: �1��i��YN�'IIINL� t�/'7� CO Approve b ayo , or Submission to Council By: �� ----____- � `GREEN'�DRAF'IGUIDEIPF'I'P2F4-T�l/10/ON2 32 PM Adopted by Council: Date ��. a3 ��o 00 �� /fs/� G yi�o �� TOTAL 1F OF SIGNATURE PAGES 00 -i�s GREEN SHEET No -� � � � 21 � �,�,�,T�, 1 4 z m,.�„� ❑ �.,,,� ❑,�,�� o�� (CLJP ALL tOCATtONS FOR a�� ❑.��,� .L� � �,.r. � ,. � �� ti�. � ..,.1 /i. - .. .� ..�� - y � PLANNING CAMMISSION CIB COMMIT7'EE , CML SERVICE COMMISSION Hes Mic OarswJfirm ever xvMed under a canhaU for fMC tl�artmenl7 VES NO Fias thu C��rtn ewr been a ary empwyee? YES ti0 Dces ihis pe�soNfirtn D�eess a akli rot mm�a��YP�esaeE M am cunerrt dlY �PbYee? YES Ntr la ths pnaoNfirtn a laryMeO vendoY7 VES NO • � .�_. '�.. "�� .. �!� ' I, � a i _�...� • � � • .� K '� ,:� ' � � ,—� � � ,'� .�. �.. � .: _ � . � rr . b � � ♦ � ..` � :�� *�". ?�'�E -A1'��'� C�U�EL1N� G)lL.L -AlD l�cl � ��t�'t.�M�� ri�q��Ov6�t�� cs�' �J��Nan�M�,t"'i�iu.Y �?� C'!T'�' �,ClGt3'/�. . )IJAI]VANIACitJ It NOI AF'YFi(JVtV ;�,'E G.'l'7'�`j �' �Jill�tT' $'vBIX. U..�rLL �� 11�� C��/�'1`�l�� C� � �a�i�U 7S L��l� 1x1 �Jf 'OTAL ANpUNi OF TRAN59CTION f COST/REVENUE BUDGErm (CIRCLE ONq 2 E j NO "+..._J °UNDMGSOURCE N/"Y•d ACTIVITYNUMBER� tir'�+.�.s 7'+� 6`-� LtA�fCa� � � p 5 4��,( /.k � g VC4�S,T� ct's �; a J L ✓ Interdepartmental Memorandum CITY OF SAINT PAUL �...�. November 3, 1999 TO: The reader. FROM: Green Task Force and staff. SUBJECT: Intent and overview ofthe Sustainable � � What is it? The Sustainable Decision Guide is intended strictly as a • It is a collection of infonnation pieces selected for th� organizes them by their stages in the life cycle o are available to assist the designer in making and more livable spaces, whese be the goal, whether building, existing facilities. Will project costs inc� The Guide helps those not dic[ate the anscaers. with the project team. be iint Pauls' needs. The Guide � e of the user. Its' contents in more efficient, less toxic, env ironments shou Id always a maintenance schedule for ; on a project to ask the right questions. It does long and short term costs and benefits sti(1 rests • Design projects: t st o' these guidelines is not likely to be significant. The lifecycle cost of sustaina��systems w � to the cost of systems currently being used. �S • Maintenance :sultimately re� osteffectivetoproperlymaintainanenvironmentthantosuffer the huge ad � osts of corr ng environmental problems once they have manifested, reaardless of the indiv . case or c e. All buildings should receive adequate maintenance to assure that they achiev�� '�e for which they were designed, and that the environmental conditions they define c ' o be healthy. While attention is Qivea to the standardization of materials, methods, and the reduction of routine maintenance requirements when building design work is done, routine maintenance of existin� buildin�s presently requires additional emphasis. $ow is it enforced? the Guide is abo�t making environmentally responsibility decisions. • It is simply prudenY to conserve resources, to reduce or eliminate exposure to all forms of pollutants, and to find ways to return energy to the °�rid°. Careful use of raw resources, careful salva�in� of in-place resources, reuse, recyclin�, and on-site oeneration of enertry (ifpossible more than is consumed) should be the mark that is aimed for, not a proscriptive requirement. ca DaveNelson H.�DESIGMSUSTAINABLE'GREEN�DRA}TGIImEIGRNGUIDECO�'ERMEMOB I1l3/99II:5]AM i oo-1!S S SUSTAINABLE DECISIONS �UIDE FOR CITY of SAINT PAUL � The city needs to b,:' �_ �' part of a functioning ecosystem. This does not mean that future development shoul ' , raged or that there should be a wholesale restoration of the natural environment. It means instead that efforts should be made to redress tbe imbalance that now exists between the natural and built environments. The intent is to understand the city as a unique and healthy urban ecology specific to Saint Paul. (Excerpted from the Saint Paul Mississippi Development Framework, 1997� Cover art from the Saint Paul Mississippi Development Framework, 1997 L J FACILITIES 11 i TABLE OF CONTENTS Preface Website ...............�-��--�--....i ............................3 Tools: rm.� "'��.�= rt �,� A. Using the tools of the Sustainable Decision Guid�� ...�.'TA� B. Definition . . . . . . . . . . . . . . . . : " . . . TB 1 C. Policy .............. .....��"�= 1 D. 10 Simple Things . . . . . . . . .. . . . : ,�°� D 1 E. Design Checklist . . . . �_�. . . . ��•�H . .� . . . . . TE 1 �� . � F. Green Directory � ° . . . . ' • . . . . . . . . TF 1 �� 9�" ; ° . G. Routine Mainten ' ` ide": � . . . . . . . . . . . . . . . . . . TG 1 H. Feedback �..�� . . . . . . . . . . . . . . . . . TH 1 Appendix: fi A. Council resc�. . °� � B. Design for Public Safety C. Acknowledgments D. Participants E. Bibliography � C Wared�unmoablc 'G�eev'ID�aflGmdeffremeworA1C8i0010 i6 3i ........................ AA 1 ........................ AB 1 ........................ AC 1 ........................ AD 1 ........................ AE 1 O� -1 !,; PREFACE oo-tl� � This is a set of resources that is intended to encourase the application of principles of sustainability to new buildings, additions, remodelina, restoration, and maintenance. It is the intent that this work will be accessible to individuals at any phase of a project whether startinQ a new desiQn project or setting up maintenance schedules in an existin� facility, y Brief background This work was initiated by the Saint Paul City Council w] establish the feasibility of developing these Quidelines. T Estate Desi�n Group was directed to establish a Task For� representatives from other City departments. By the time Administration, only about 8 months were available for tY Because of these limitations, ]ittle ariginal work investigation suggested that enough work had be adapt what w�e could find to our use. Work dont California; the Architectural/Engineering fir�3 National Park Service; the US Green Build�j�g'C to Real �redo "` '° °ely of rs were set by the City � aff time was limited. �ur preliminary our focus could be to Texas; Santa Monica, r`� Kassabaum, Ina (HO'K); the nter for Resourceful Building sites was examined, and the best � Technology; and a host of elements applicable to ou� As we conducted our rese make our work accessible temet, it became clear that the easiest way to let it reside on the internet as a public document set. This becaa�e our ul , al. The use of the inte ° in this way 1 keep information we reference current since the referenced sites wi °' d to be k updated by their respective sponsors. Where web sites are itl�'�_ �'> not available or ha q � orded, such as with the materials source lists, direct contact information is provi °-, " ill be auamented and updated on a re�ular basis. Having decided that the concepts of sustainability were feasible and that implementing these concepts would not require an undue cost premium, step one (1) became to establish sustainability as a policy in the allocation of funds for capital expenditures (the City Purchasina Department had already adopted the Energy Star program and rating system as the standard for the purchase of new electrical and electronic equipment. Recycled content and many other issues related to sustainability in general purchasing had also been addressed). Step two (3) was to develop a working definition of sustainability to use as a guide. In general, we see this as workin� with natural forces to accomplish developmental goals whether this � means the encouragement of the development of products (by the ability to choose or specify only certain products or performance values) that, when used in the environment, are benign (without detrimental effect to our health) or by the emulation of natural systems, for example, 2 Oo-l�.S stack ventilation (whereby wann air rising through a restricted space, as a chimney, exhausts to • the exterior) to draw fresh air into a building without mechanical assistance, which w711 reduce reliance on mechanical systems. Further, where particular systems or processes found in nature can be adapted to our use in the built environment (such as ground water recharging, the natural nuclear heating of the earth, solar energy, different energy transfer rates through various media, or natural structural systems) these can be manipulated and/or enhanced to our advanta�e, making them more effective, either in aid to our personal comfort or to the natural environment, without materially or adversely affecting natural systems. This involves working with nature, and does not preclude social and economic growth. FACILITIES LIFE CYCLE DIAGRAM PLANNING • PREPL4NNING • NIEGHBORHOOD ISSUES (p7Y PLANNINC) � • S�TE SELECTION/BUII�R ANALYSIS • RFP�ARCHITECT AND ENGINEER SELECTION � • CONCEPTUAL/SCHEMATIC DESIGN • DESIGN DEVELOPMENT • CONSTRUCTION DOCUMENTS • CONSTRUCTION • COMMISSIONING BUILDING OPERATIONS • MONITORING OPERATIONS -ROUTINE MAINTENANCE CAPIYA� MAIN7ENANCE REMODELI NG/AODITION 5 REUSE DEMOLITION • RECYCLING OF MATERIAL'. �HAZARDOUS WASTE �qgqTEMENT • PLANNING REUSE OF SI7 G �shsre8�suseainable.'Green'\DraRGmae\oreEaceJB/o009 0: I S Oo-1�5 3 � � C _J WEBSITE WEBSITE ADDRESS: http://www.stpaul.�ov/depts/tms/real/sustain/index.html WAAT IS Oh THE WEBSITE? All items in this manual. Sustainable Decisions Guide for City of Saint Paul Facilities. are included on the website: • Preface • How to use the Sustainable Decisions Guide • Tools: • Definition • Policy • 10 Simple Things • Design Checklist • Green Directory • Routine Maintenance Guide • Feedback • Appendix: • Council resolution • Design for Publi�� • Arknnwleriamen c�: • Acknowledgments - WHO IS IT Everyonerespondin within the City cont� should make a good I,'I�I]�ti C n � 7 v � c = ' � � c �� c:. _ �,�- c - 'v — CJ U � Q M Q X X X X Request F; ProposaV for design work contemplated by the City and anyone � o ication on or maintenance of City owned or operated facilities �follow the recommendations presented in this guide. WHEN WOULD IT BE USEFUL? This guide is most useful when applied at the earliest point in the decision process for any project involving new construction, additions, remodeling, renovation, or restoration for/of/to City owned or operated facilities. Its' usefuiness is also applicable to the maintenance of all such facilities. Access to all items, links behyeen them, and links from them to outside sources on the Web are all active and available to any user. G �Sha�eC�iu�a�neble,'Crceu �DnfrGwdc�WebSnel/33/0010 1140 �e—!/� ' � � x� r�° c�� C �3 d C �� 7 � Do «S TA 1 � USING THE TOOLS OF THE SUSTAINABLE DECISION GUIDE WEBSITE ADDRESS: http://wwwstpaul.gov/depts/tmsheal/sustain/index.html Introduction Every year the built environment expands, raw natural material refined resources become obsolete or are turned into waste mai� clear that action must be taken to both reduce consumption � reduce or eliminate the waste stream. Part of the answer li�`in are truly renewable and capable of suppor[ing the rich an to, and expect to extend into the future. Expectations will '"°� reduced to meet a nanow view of dwindling resources, bu,,,tt� ' resources should be changed to provide for an xtracted, and come increasingly raw mat�erials and �ces �`enerev that bably sfionld not, be and what we consider as, Briefly, the following elements were assembled objectives. This should be considered a first, e� ecology involving both natural and human • the present, let it suffice simply to becom cre dependance on our natura]�,orld. Objectives � to facilitate sustainability Y. oward a self sustaining each augmenting the other. For of both our impact and I. Develop a mind�e#'that will �� areness of issues of sustainability. 2. Provide a ran � f options or which can be used to give direction and define `sustainabili , or any give�roject. 3. Help the ir and not be professional see the process as unfolding into completeness, the total scope of the applicability of sustainable issues to the whole project. '� 4. Help to identify the various entry points for various persons interested only in specific aspects of the work. 5. Encourage a team approach to projects. regardless of size or scope. Organizational Format 1. Broad outline of steps that can be taken, 2. Summary checklist that will lead into more specific recommendations and information, • 3. Summary guide organized by Construction Specification Institute (CSI) division leading to specific trade and professional organizations which can be accessed for current and relevant information, 00 -ll5 TA 2 �� LJ 4. An abbreviated list of possible specification sections for specifying products and services, �. Maintenance manual identifyin� measures to be taken once a facility is commissioned, and 6. Means of supplying feedback to the specifications so that nonperforming materials, equipment, or systems can be modified, replaced, ro eliminated. In addition, it is the intent that building, remodelin�, renovation, or restoration projects be approached as a team effort with professionals (consulting or otherwise) from all relevant fields havina input into the final product in a timely manner. The best results ��+ill be achieved when the process that leads to a completed project is fully informed. Z'��LS: GREEN POLICY A statement of the City of Saint Paul Minnesota policies on sustainability. � U 0 s. a U cc � a � a � _ '� C. � a A � � � c ., � .. o � �, _ •_ � � �o c� L� C The policy points are intended as goals, not mandates. They should be applied to the extent that they are economically sound. � GREEN DEFINITION ' A definition of sustainability as applied to the City of Saint Paul. Briefly_ when any kind of work is done, the implications to the whole environment should be considered. 10 SIMPLE THINGS A compilation of ten general areas to consider in the beginning of a project. Thinking about the project as a continuous process will encourage team members to see it holistically. If this is the beginning view, it will be easier to keep this focus through to the projects' end. CAECKLIST The Sustainable Design Checklist is a tool to assist project teams in defining and prioritizing sustainable design goals. The goals of sustainability are presented in checklist form. Specific and practical suggestions are made in the checklist, developed specifically for new construction through restoration projects. The development Each phase encourages the development of teamwork and is intended to help teams ! maintain their focus on sustainability for both the building and occupant health. It is important that the Owner and/or the Building Manager who will [x] [x� [x] [x] �X1 �Xl lX� IXl �X) �X� � ] � � [XI [Xl I 1 t 1 40-115 TA 3 operate the completed work be activelv involved throughout the process so � that he will have full knowledse of all systems at the time of commissioning. Each point requires consideration of specific actions or material requirements which can be or should be incorporated into the project. It also organizes the decision making process so that work requirements at any point and for any project can more easily be accessed. SOURCES This contains links to various sources of information from Professionals and Trades to Manufacturers. [x] Ixj [x] [] Standard Construcrion Specification Insritute (CSI) divisions are listed with brief descriptions of what they contain. Each division has a link to a more detailed document just for that division. Jumping back to this Division list makes it easy to move between divisions. The detailed documents contain links to the resources collected for that division. These include: • Professional and Trade sources: these links allow access to organizations that set standards and develop specifications for vazious types of construction and materials. • Development of assembly techniques. � • Testing of materials and assemblies for performance. • Technical information of specific materials. • Suppliers. • links to recommendations for sustainable practice in the application of materials or processes in construction. • Links to professional consultants and contractors. • links to manufacturers and suppliers of materials. Also contained in this document are links to individual specification sections that have been used by the Design Group in the past. These are in the process of being rewritten to reflect sustainability issues, incorporating `green' products and practices. MAINTENANCE GUIDELINES ; Assistance in developing and maintaining a Green Building [ ] [ } [x] [ ] environment. These guidelines cover all aspects of routine building and grounds maintenance. This includes cleaning, pest control, water use, and HVAC (heating, ventilating, and air conditioning) maintenance. The basic and first consideration is occupant health, with energy and water use � next. It is an easy-to-follow guide and can be tailored to the requirements of any facility. �p -ll5 TA 4 i FEEDBACK A�vay to give feedback information for modification of speci5cations. [ ] [ ] [x] [ ] Lastic. a means of feeding back information to the specification process is included. This `closing of the loop' is an important step. The Property Manager �ill be able to affect what gets specified for construction projects based on his eYperience and knowledge of what does or does not work in practice. In addition, a periodic (probably annual) review of the effectiveness of all the guidelines and associated helps and specifications should be made. This should be conducted by representatives from City departments, and others as applicable. \J � G�snared�susvainabie, Grcev'�DrafrGwdeDe�cwdcTwlsl V2s�0010 la i] OD-�tS � � • Z � H J O � w 0 � Z O a � W a 0 � Z 0 J � m � < � W <W �N � 3 O � � 2 � ow � U � i, � w am � xa N Z w O U Q Z � a w Z a F O Z C7 a Z � � w o z � � � � 0 W � � w � � z Z Z a � w Z Z O a ~ Z� 0 Z � Q Z � J J W � ° o v� U � � Z � O � r U � w � W � _ � F � a Z � o � � Z O � w U� U O � a ° �w � in Z U C� C7 N� N� C� ZN N ZU Z� N Ow w 00 O O W UO O U� U U o •� • I . � � W o � s Zo N \ a U p.. z r w 2 � O FN 2 � g ma �u�i aw x r z � '��'� �z �z a z� cn¢ ¢w � J O O � N J 0 O � N J O O � � O O F W � > N � m o w r 3 > U Z J � W f/7 O o r '- � a N � Z w r w m O o � �3 � � � c� a W U a z � w � r r Z U Z U � K W O J W � I � a Z Z cn z �a Wm � W o v �� 3 U Z J 0 0 � a z L� � w � U U Z J � O � a z � � � U � � � Z J p _ ` r ~ W W w 2 � W a � �� Z Z t/7 �n � w m N w w o w �; � � C� N Z J 2 Y r U W � ( a � z � � 0 0 � J � 0 W 0 � � U J Z V O LL V � W O 0 W W ,� V � m � Q N Z W _ � Q V � V � W � LL W J J m V J a a Q p Z� -! ls rs i • Reference the definition when contemplating any changes to a City owned, operated, or financed facility. SUSTAINABLE `GREEN' DEFINED � � Sustainability has been defined by the World Buildin� Congress as "Meetin� our needs today without compromising the ability of future �enerations to meet their owp�eeds". In applying the principles of sustainability, we should be stn ;ii�; to concems of economy, utility, durability, and delight. `Gre��+�,�desig. of goals to address these new priorities: � • Reduce human exposure to noxious maTerials. � • Conserve non-renewable energy and scarce materials. - • Minimize life-cycle ecological impact of energy and ' • Use indigenous materials ° ;�� • Minimize both environmental and economic i .. Ideally, we should move toward Eco-effe to/for the environment, not just less bad.' We should minimize our impact on the natural systems ° �'� • Keep it simple ( f av-tec�� The use or spe� attributes: • Tolerates loc environment of � u = G � U v�= v � u' � CL :.. _ ;,� � O �. a� u L � � � X X X X classical building ombines-� number design. Design that is good ing the elegance and economy of that demonstrate one or more ofthe following �s (aeriscapin� with plants that are fully hardy in the local chemical, and maintenance needs). • Is fully biode°`��"' "'° • Requires less e" _ roduce (has a lower `embodied ener�y' content). • Reduces the amount of a given resource used (such as insulation with a higher thermal resistance (R) value per unit of thickness or a process, such as an engineering practice, that allows less material to carry a �iven structural load). • Requires less of a given product to accomplish the same resuh (such as a concentrated, rather than a'ready-to-use' product which reduces packaging waste). • Lasts longer or is more durable than a traditional product or material. • Is derived from a`renewable' resource (such as �vood, straw, or electricity from light or wind). • Contains the highest practical level of recycled content (such as paper, plastic, asphalt, or concrete). �� introduttion to the Sustainable Design Guide by Hellmuth, Obata,r Kassabaum (htto://www.hoktomhustainabledecien ) Z Introduction to the Green Bwlding Developmeni Guidelines tor the Gry oY Santa Momca. ' Interview with William A. McDonough FAIA ( http://www.tastmmpany.com/online/15/greendean.html ) 4 Bio�raphy: William A. MtDonounh, FAIA ( http:Ucobweb.cc.oberlin.edu/newserv/esdbios/mcdonough.html ) 00 -1 t5 rs z � • Directly reuses waste on-site (such as '�re� �� ater reclamation for site watering or vehicle washin�). • Is not tosic to the environment in its manufacture. • Is not toxic in its final use (does not de�rade interior livin� environments or esterior environments). • Dizectly results in improved environmental conditions (such as indoor plants that produce oYyQen or a water fountain that maintains humidity levels). • Improves the appeal of a place (such as forms that enhance function which are pleasant to all the senses, includin� aesthetic and spirimal). WEBSITE ADDRESS: http:!/wwwstpaul aov/deptshms(real(sustain/index.html � � • Oo-tl5 TC I Reference this policy when contemplating any changes to a City owned, operated or financed facility. SUSTAINABILITY POLICY of the CITY of SAINT PAUL C _ ^ � � S C v V � � � �� = = � � "� C • _ .^. t U � U 1C�Y'C X X X X The City of Saint Paul, throu�h its City Council, has initiated a process to develop guidelines � �� responding to environmental sustainability issues for building construction na€Ye�ing, and restoration work to be done in buildings that the City owns, operates, or It is the intent that these guidelines should be applied, to the every City project and that they support and further deveiop the Citys' `�reen' definition as applied to developme �` �reen or brown field sits, construction of new faci es, o� � facilities: � Preserve and sup� � Use plants that tol a Use materials and � New projects an� � public and alte forlandscaping. are economically sound, to through observance of or previously developed or restoration of existing a healthful indoor enviromnent. or forms functions should be located to maximize access to � Use durable/s�� s and design for flexibility to create long lasting facilities. � Minimize the opportunity for crime throu�h design. .� Eliminate waste through planned reuse, recycling, or replacement of materials and ener�y consumed during normal facility construction and operations. � Masimize the use or emulation of natural systems. � Minimize the amount of eneray consumed. WEBSITE ADDRESS: http://www.stpaul.gov/depts/tms/real/sustain/index.html � C�shered\ unaiveb�e.'Green'iD�eFlGmCe\pohev?IR&0010 16 i t do-t�S TD i "10 SIMPLE THINGS" C � �� WI3AT IS IT? This document (excerpted from Hellmuth, Obata,+ Kassabaum (HOK's) Sustainable Desigrr Guide publication, (website http://www.hok.com/sustainabledesignn) is a short collection of basic design considerations. A WHY USE IT? In planning any construction project, consideration should be z any particulaz building type should receive and to those things This is a good place for suggestions on where to start in sustaii WHEN TO USE IT During the Design / Construction period for projects WHO SHOULD USE IT Planners and designers at development of a mindsei to and more. Its' main focus is the WEBSITE ADDRESS: � N V � 3 C l y m y a � 0 U � o 0 e oi3 c° — _ a = � ec ? � Wd'�d s,cnc X that � G�charM�susramable.'Green'llhafeGwdewP9ortunmesD�cJ3/001I4031 ao-�rs TD I • � � "10 SIMPLE THINGS" WHAT IS IT? This document (excerpted from Hellmuth, Obata,+ Kassabaum (HOK's) Sustainable Design Guide publication, (website http://www.hok.com/sustainabledesignn) is a short collection of basic design considerations. ,�_ 'o �, v. � = .�'_. "' � c. � U v p — 0 �a3 on:. � ?c ? � R i '= y C.Ctl= X WHY CJSE IT? In planning any construction project, consideration should be; any particular building type should receive and to those things This is a�ood place for suggestions on where to start in sustai to that WHEN TO USE JT During the Design / Construction period for projects WHO SHOULD USE IT Planners and designers at development of a mindset WEBSITE ADDRESS: and more. Its` main focus is the G �share�'¢ustainable 'Green'�DraftGmdebOWnumuesDesG/i/OOI t a0 31 oa-�i5' TD 2 � � OPPORTUNITIES: 10 SIMPLE THINGS (escerpted from Hellmuth. Oba[a +Kassabaum (HOK's) Sraminoble Desi,;n G:eide) The following ten simple steps can serve as a startin� point and wi11 substantially improve the overall environmental performance of a facility. While each of these steps is discussed separately, clearly the issue is one of seein� the work in a hofistic way. What is needed is an integrated desian process where each component is understood for its interaction with all the other components in the buildin� and the overall performance of a facility. (For more detailed design �uidance, see Project Actions sections for Plannintr and Site Work, Energy, Materials, Indoor Air Quality (lAQ), Water Conservation and Recycling and Waste Mana�ement. These are available in HOK's guide. To order�.eontact http://www.hok.com/sustainabledesien/. ]t is sug�ested that the guide.) 1. Establish an Energy Budget The average office buildin� built in 1998 in the United States BTU's (British thermal Unit) per square foot per year. Those in design with standard off-the-shelf solutions will consu Some buildings will consume only 10 - 20,000 BTU's cost difference between these buildin�s is minimal. e dif - impacts of the various building components and abilit f these measures to minimize overall energy co � tio For an energy budget is a critical first step. � A good place to start is to �" � easily achievable. The poin energy budget is to provide not buildings' enclosure, its orie�r� process from the very be�ing of co n. At this various aspects of the government work an�d result of the legacy then, they the a copy of this e approximately 100,000 extra care has been taken ) per square foot per year. to vide the same function. The n the knowledge of the energy team to successfully manipulate ;s to be successful, establishing � E 90. �0%, although much better performance is an rget before design is started. The puxpose of an �oal measure of performance of such things as the con�y, an energy model should be incorporated into the = design to allow the team to understand the implications of � n time, the use of energy models is rare in all but e rarely used as design toois. This lack of knowledge is in part a architectural and engineerinn effoRs. W ith an energy bude'� ' �t and an energy model in place, the process of optimization can be�in. The key is to understand t e building as a whole -- to understand and maximize the integration amon� buildin� and its' systems. The primary goal is to carefully and systematically reduce the overall building loads. In so doing, the first place to look is in the overall architectural organization, the orientation, massing, roof forms, etc. Secondly, look at the building envelope. Third, carefully look at and reduce all interior coolin� loads. When all loads have been lowered, then {ook at mechanical systems. By reducing overall building loads, you can reduce not only the operational costs but also the first capital costs as smaller equipment is specified. 2. Optimize the Building Envelope � ln the 1970's, the Canadian government, acting in response to the energy shorta�es of the time, sponsored a series of experimental houses incorporating solar heatina and other systems. It was quickly Ob -/! S TD 3 � learned, however, that the tiahtness of the buildina skin was a far more important factor in the overall ener�y use than anything else that was tried. R-30 walls and R-45 roofs �aith very tiaht enclosures and heat recovery ventilation systems could reduce eneroy use in a home by 90%. The load profile, shape and ratio of enclosed space to exterior wall is different in a commercial buildin� but the eaterior wall is still important. The ener_w, consumption of small buildines tends to be dominated by the exterior skin loads while lar�er buildinas tend to be dominated by internal loads of people, equipment, and liahtina. Optimize the buildin� envelope to reduce overall heatin� and cooline loads while masimizin� the use of natural li�ht for dayliahtin�. Use ener�y modelin� and �o beyond code minimums. Use dayliQhtin� models to ensure that lightin� is effective. A good practice is to work on the orientation and massin� of architectural elements first, the buildin� skin second and, finally, the olass itsel£ Consider the use of "super-windows" which can achieve an insulative value of R-12. Also consider use of new insulation products that improve perfonnance in an installed state due to low infiltration rates: Make maximum use of building orientation, shading, exterior landscaping, and other passive solar opportunities to reduce overall l�eating and cooling loads while admitting beneficial daylight. 3. Set High Lighting Efficiency Standards There have been substantial advances in the efficiency and the quality of lamps and ballasts. Electronic ballasts with T-8 or T-5 lamps, or compact fluorescent PL's should be used for standard building lighting. The coloration of fluorescent lamps has improved markedly, so that designers no lon�er need to use incaiidescent lighting to create a"wann" interior. Incandescent lamps produce only 10% li�ht -the other 90% is heat. In contrast, fluorescent lamps produce at least 4 times as much li�ht and last 10 or more . times as long. LED (light emitting diode) exit lamps should also be used as a building standard. Evaluate lightin� efficiency for each pro�ram area in terms of watts per square foot (W/SF). Use of daylight combined with occupancy and dayli�ht sensors, dimmable ballasts, and tl�e use of task li�hting with reduced ambient Iight levels can achieve substantial savings not only in the eneray required for lighting but also in fhe cooling that is required as a result of the lighting. General office lighting should be less than 11 W/SF connected, and with lightin� controls, it may be as low as 0.5 W15F actual. California Title 24 , a minimum standard for electric ligl�ting, is a�ood place to start. Title 24 establishes limits for W/SF, requires dual level switchin� and establishes zones for li�hting controls +n daylit areas. 4. Use ASHRAE b2-1989 as a Design Guide for Indoor Air Quaiity The issue of indoor air quality has become an increasin� concern. ASHRAE Standard 62-1989, "Ventilation for Acceptable Indoor Air Quality" addresses important issues such as minimum ventilation rates, and documentation of HVAC design decisions and buildin� systems. Some local codes have adopted this standard, but many have not. Ambient air quality should be evaluated at the fresh air intake, rather than determined from reQional data to ensure the quality of the air enterin� the buildin�, and all buildin� exhaust locations should be carefully located to avoid contamination (e.g. such as oftl�e fresh air intake) . Careful attention to the introduction of pollutants from buildin� materials is addressed below in Item 6. 5. Use Water Efficient Plumbing Fixtures � The Ener�y Policy Act of 1992 outlines current requirements for low flow fixtures. Use of aerators and self-closing or electronic faucets for Iavatories can provide additionat water savings. Consider tlie use of �D TD 4 • waterless fixmres such as waterless arinals and compostina toileYS where appropriate. Investigale the opportunities for eray water recyclins. 6. Incestigate Building blaterials The first �oal is to have a healthy buildins. The immediate health issues in a buildin� concem the avoidance and control of the introduction of volatile oraanic compound (VOC) emissions and toaic substances into the buildin�. This is a matter of careful selection of buildina materials and attention to the way they are installed, fnished and maintained. Good ventilation is also required during installation as well as durin� the life of the building to avoid the build up of contaminates. Tl�e second and wider issue is tltat of the materials life cycle, the raw material sources, energy required for its production and transport to the site, its installation and use, and finally its disposal or reuse. Each of these aspects should be questioned and evaluated prior to incorporation into the project. Select preferred products and require compliance with environmental improvements in the specification such as low VOC requirements, a minimum inclusion of recycled content, and avoidance of toxic materials and admixtures. 7. Manage Storm Water Design the storm water system to i��sure tl�at water flows from the site at a rate equal to or less than it did before die project. Make use of pervious materials and the existin� drainage patterns wherever possible. Where space permits, minimize the creation of concentrated flows by usin� grassy swales instead of curb • and gutter and by encouragine water to flow across vegetated areas to improve ground water recharge. Use storm water retenYion and detention and/or bioretention, where possible to eliminate the need for a storm water system altoaether. Consider collection of rain water on site for non-potable uses. 8. Use Suitable Plant Material Use plant material native to the regions� climate, soils, and water availabiliry. This will ensure not only survival but survival without extra maintenance efforts, fertilizers or water. Limit the areas of higl� maintenance laudscaping and masimize the area of natural settings. Overall, protect the natural features of the site. If feasible, resYOre those Yhat had been previously destroyed. 9. Plan for Recycling It is a matter of experience and perhaps of human nature that if recycling is made easy and convenient, it will probably happen. Provide facilities for recycling at the point of use on each floor (e.g. galleys and copy rooms) ai�d at the loadin� dock. Commonly recycled materials include white paper, newspapers, aluminum, plastic, alass, and cardboard. Less common but desirable materials to recycle include mixed paper, or�anic matter, miscellaneoas metals and wood. Wl�ere possible provide vertical or otl�er collection systems to make collection easy. Plan and allow space for recycling even if the local recycling industry is not yet ready to accept some materials (sucl� as plastics). 10. Recycle Construction and Demolition Waste Like buildina waste, construction and demolition waste can be cost effectively reduced with care and • plannin�. Esperience has shown that it is possible to reduce construction waste by 90% or more with correspondin� savings to tl�e project. Tl�e first sTep is to contact local wasTe authorities ro identify OD -/!S TD 5 � companies to recycle materials. The second is to calculate the cost of recyclin� and disposal. The third is to establish procedures to accommodate the existina recycling industry as �uell as to encoura�e expansion in the ranee and scope of materials to be recyc]ed. This can be as simple as separate dumpsters for woods, metals, drywall scraps, etc. There are several Qood construction �vaste speciFications to �uide the effort. Going Beyond the Minimums The procedures listed above are all easily accomplished witliin the framework of existin� technologies and bud�ets. Fully implemented, these will sianificantly improve the environmental performance of the facility and lower overall costs. These sliould be tal;en as minimums, however. Where possible these should be eaceeded. In enerw use for example, the initial �oal is to use less ener�y, to be more efficient. The lonaer term �oal however is to move away from fossil fuels. Great advances have been made in the last decade in both the efficiency and the cost of photovoltaics and wind power. lt is now possible to think not only of buildin�s which are efficient but that are energy neutral to the communiry around them and in some cases, to be net producers of ener�y. In addition, the Leadership in Energy and Environmental DesiQn (LEEDTM') rating system by The US Green Building Council (http://w�vw.usgbc.org ), a nationally recognized rating system for both new buildings still in design and existing facilities, can be used to further develop sustainability. � Conclusion The environmental problems that we face are signi£cant and challengin�. Buildan�s are currently a major part of the problem. There are, I�owever, many things that we can do within the bounds of existin� products, technoloaies and costs which will materially contribute to the lesseniu� of these problems. It is important to start the process. We didn't get into these problems overnight and we are not likely to get out of them quickly either. The cl�allenge is to get started. Each of us has the capacity to do this individually and as representatives of our respective organizations. As the Nike ad once said, "Just do it.' Retum to TOOLS > > Return to TOP � C'shareA 3mamublc 'Green \D�a6Gwdewpponwmo-l0i �2S/0010 ^_i 14 o a -�es �� .J DESIGN CHECKLIST WHAT IS IT? This document (excerpted from Hellmuth, Obata,+ Kassabaum (HOK`s) Sustainable Design Guide publication, (website http:f/www.hok.com/sustainabiedesia n) is a checklist of sustainable desi�n goals that can be obtained and provide an exceltent guide to sustainability. WHY USE IT? Usina this document will help keep the design process on-track work as possible. Adherence to its' concepts will ultimately le: concepts of sustainability become second nature and new poss� realized. WHEN TO USE IT Reference this during the Design / Construction more. WHO SHOULD USE IT This should be used by bo� keep design work on track and the Green Directory. WEBSITE � V C � O " i C � U � e �� c = _- �_ �n o �� = n z c`"i b � n.CxG X X X with as ' le added ' t w the begin to be major remodeling and eginning of the design process. It will help this in conjunction with the LEED Rating System G �sharedkus�ainable,'Grcen'\DrafeGuide\checALndescl/38!0010 23 23 �b—�1S �i DESIGN CHECKLIST WHAT IS IT? This document (excerpted from Hellmuth, Obata.+ Kassabaum (HOK's) Sustainable Desi�a Guide publication, (website http://www.hok.comJsustainabledesin n) is a checklist of susiainable desian �oals that can be obtained and provide an excellent guide to sustainability. WHY USE IT? Using this document will help keep the desi�n process on-track work as possible. Adherence to its' concepts will ultimately le concepts of sustainability become second nature and new posst� realized. � WHEN TO USE IT Reference this during the Design / Construction more. � WHO SHOULD USE IT This should be used by bot� keep design work on track td and the Green Directory. WEBSITE � � �n �_ _� �> ��o� c �'�,- c c �� = � � U O U z��c X X X with as 1{ltle added 'nt w � the fl begin to be major remodeling and ��e�inning ofthe design process. It will help this in conjunction with the LEED Ratin� System c�st,a�em,�ma�oanie - c�reo �DrefiG�nee�ch«Airsmescl/?8N01o?333 • �.J DD-I1,5 TE 2 SUSTAINABLE DESIGN CHECKLIST (zxcerpted from Hellmuth. Obata. +Kassabaum (HOK�s) Sustainablz Desien Guide) The Sustainable Desi�n Checklist is a tool to assist project teams in definina and prioritizine sustainable design goals. The Sustainable Desi�n Checklist should be used at the be�innin� of a project by all key participants on the team, includin� the owner, consultants and the design team to document agreed upon �oals. This document then becomes a project-specific checklist to be reviewed at pre-establisl�ed points .�, durin� the project to determine how well the original objectives are bein� met. �� The checklist includes key sustainable design ob}ectives for Predesian, Desisn and Documentation, Construction Admin Each phase is further divided into six areas of sustainable d< • Planning and Site Work • Energy • Building Materials • Indoor Air Quality (IAQ) • Water Conservation • Recycling and Waste Management We recommend that one or Manager," to be responsibl� � during Uie first three phase? Sustainable Design • Minimize tl�e the ., _. ,,,, }�t�"n be designated as "Sus2ainable Design of the sustainable design goals impacts tl��'# site development may have upon regional natura] and built systems. � • Practicepolluti_. ' • Increase average r urability from 40 to 100 years. • Use energy and namral resources more efficiently. • Provide ecologically sound and healthy building materials. • Develop partnerships between client, construction manager, consultants, and project team to achieve sustainable desi�n goals. • Foster public dia]ogue and education. The follo�ving team members are sug�ested at a minimum for various portions of a project and are shown in the checklist to sug�est areas where members should become involved. These are provided � • � oo-t t5 rE � only as a convenience to team members so that they can quickly refer to the checklist items that most concern them. These abbreviated references are as follows: O Owner A Architect CP City Planner (not necessarily a public employee) M Mechanicai E Elertrica{ PM Property Manager C Contractor EC Equipment Consultant LA Landscape Architect LC Lighting Consultant IDC Interior Design Consultant � o�-�i5 T'E 4 • I � � PRE-DESIGN A. General (O/A) (] l. Identify overall project sustainable desi�n �oals and define scope of services required to meet those goals. [] 2. Consider complyin� with the LEED (Leadership in Energy and Environmental Design) Green Building Ratin� System developed by The US Green Buildin� Council (http://www.usgbc,org ). {] 3. Encoura�e owner to include appropriate sustainable consultants on the project team. [] 4. Identify members of client and project teams responsible for achievin� sustainable design project goals. B. Planning and Site Work (O/A/CP) {] I. Consider tl�e rehabilitation of an existing site ot the redevelopment of an urban infi(1 area rather than tl�e alteration of undisturbed land. [ J 2. Consider the need for and avaiiability of public transportation facilities at the site. [] 3. Understand the micro-climate, geology, hydrology, and ecology of the site. [] 4. Gather existing site studies, including environmental, noise, air and water quality, and solar access studies. �) �� 5_ Study regional impacts of proposed development, such as transportation, water quality and flooding, weUands, ecosystems, and wildlife habitats. 6. Evaluate the need for new air or water permits. 7. Encoarage conservation of existiug natural features by implementing a master plan for the proposed site. C. Energy (O(A(M(E) [} l. Esta6Vish quantifiabVe goals for energy efficient design and the use of renewable energy and establish design metl�odology accordingly. [] 2. Determine methodolow for assessing cost effective options. Establish life cycle. [) 3. Recommend full systems building commissioning. [] 4. Recommend compliance with the Department of Energy's Building Measurement and Verification Protocol(BMVP). More than ratings, this would establish monitoring methods, including electronic, oftf�e buildi�g aud its' systems. [] 5. Consider establishing an overall energy bud�et for building construction and operations. [] 6. Establish energy design team; consider use of energy and daylighting specialists. Propose on-site energy manaoer. [] 7. Identify and schedule eneray studies, including computer analysis and building of physical models. [] 8. Gather information on climate and micro-climate. [] 9. Research potential for utility rebates for renewable enerw and energy efficiency. [] 10. Consider the Green Li�hts and Energy Star programs for retrofit projects. [] 1 L Consider adopting California Title 24 as a minimum desian standard 00 -115 TE 5 � � D. Materials (O/A/PMlC) [] 1. Establish a preference for buildins materials and products that are made from rene�vable, sustainably acquired materials, have recycled-content, are durable, iow-maintenance, non- toxic or low-toxic, low-polluting in manufacture, shipping, installation, and recyclable. [] 2. Establish a preference for electrical lightine and plumbin� fistures that are enerw- and water-efficient. � [) 3. Identify locally manufactured buildino materia3s and products. [] 4. Identify iudoor air qualiry concems that may impact material selection. E. ]ndoor Air Quality (IAQ) (O/A/PMJC) � � � � � � �] �� I. Involve designers, owners and operators, contractor and occupants in IAQ goal-settina. 2. Document IAQ-related site characteristics, occupant, and programinn information. 3. Recommend full-systems commissioning. 4. Recommend a non-smokins buildin�. 5. Evaluate the lon�-tenn cost and benefiT of IAQ strategies and plan for IAQ expenses. 6. Adopt ASHRAE 55-1992 and ASHRAE 62-1989 as minimum standards for thermal comfort and ventilation, respectively. ldentify areas where these can be exceeded. 7. Determine ventilation, humidification/dehumidification, and filtration requirements. 8. Consider permanent air quality monitoring. 9. Consider using a consultant with experience in materials testing and analysis where there is an Owner agreement to a thorough assessment of product options. F. Water Conservation and Quality (O/A/M/E) I. Determine local rate structure for water and sewer usage. 2. Perform a wastewater budget analysis. 3. Evaluate the potential for rainwater harvesting. 4. Evaluate the potential for wastewater (gray and black water) recycling. 5. Verify complia��ce with EPA's Lead in Drinking Water Protocol. G. Recycling and Waste Management (O/A/EC) [� 1. Propose reuse of existing buildin�s in lieu of demolition. [] 2. Establish and quantify waste reduction goals at project visioning session. [] ;. For demolition projects, propose salvage, reuse, and recycling of demolition materials. [] 4. Identify composting facility to process yard waste into landscape materials, or locate one on the site. • b0-ll$ TE 6 � • � II DESIGN AND DOCUMENTATION A. Genera] (O!A) [] 1. Desi�n for fleYibility. Allow for ease of future chanae and minimum waste. {] 2. Desi�n systems for ease of access and maintenance. [] 3. If using the LEED (Leadership in Energy and Environmenta! Design) Green Buildin� Ratin� System, review proeress towards meetin� the criteria periodically throughout the design process. y B. Planning and Site Work (A/M/E/CP/LA/LC) [ J 1. Develop pedestrian friendly sites. [] 2. Support alternative transportation strategies including public transit, bicycles, alternative fuels vehicles, and car pooling [] 3. Develop compact massing, and coordinate infrastructure for facilities on site to minimize site disruptiai. �� ) � � t � � � 4. Minimize urban heat island effect throu�h the use of light colored, reflective materials. 5. Manage storm water by working with natural drainage systems and minimizing impervious surface area on the site. Consider pre-treatment of runoff from parking areas. 6. Evaluate erosion control requirements and consider adopting even more strin�ent method;. Z Preserve positive effects of natural and built site features. 8. Maximize positive effects of soVar orientation and wind patterns. 9. Utilize trees and other landscape features to create microdimates. 10. Minimize disturbance of vegetated soils. Restore degraded areas where possible. 12. Evaluate the possihility of eliminating- permanent irrigation by planting native vegetation. 13. Consider the use of harvested water for irrigation. 14. Consider use of a�ray-water system for (andscape irrigation 15. Consider constructed wetlands for wastewater treatment. 16. Consider use of photovoltaics for site lighting. C. Ener�y(A/M/E/LC) [] 2. Maximize passive solar heating and cooling benefits. Explore potential for natural venti lation. [] L Identify and prioritize building energy requirements. Develop "pie charts" that show the relative impact of lightin�, cooling, heating, and ventilation. [) 3. Maximize use of natural light, addressing artificial lighting requirements and heat gain. j] 4. Maximize efficie»cy of required artificial lighting_ [] 5. Review and monitar energy analysis metl�odology. [] 6. Optimize design of the building envelope, including selection of insulation, glass, sun shading etc. [] 7. Use hi�h effciency heating and coolin� equipment, pumps, and motors. Avoid oversizing of coolin� and heatin� equipment, which can reduce efficiency. [] 8. Explore options to reclaim waste heat from equipment, return air, and water. ao -�!�' TE 7 � � � • [] 9. Maximize efficiency of electric power and disuibution, and service water heatins. Consider use of solar hot water heating. [] 10. Consider use of a direct digital control energy mana�ement and control system. [] I 7. Consider the embodied ener�y oFinajor building materials and huildin� systems. [] 12. Consider altematives to the use of HVAC equipment that contains HCFCS. [] 13. Evaluate success of eneroy desisn in terms of performance benchmarks. D_ Materials (O/A/M/E/LC/IDC) [] l. Evaluate major building materials and buildin� systems based on material's full env ironmental I i fe-cycle. {] 2. Tar�et product rypes for detailed evaluation that are used in large quantities, have hi�h emission rates, are hazardous or result in hazardous waste. �� ) �� 3. Review target products and assess alternatives. 4. Select locally available products and salvaged materials where possible. 5. Dimension materials carefully to minimize waste. 6. Avoid unnecessary use of finish materials. 7. Design for disassembly of materials and systems. E_ Indoor Air Quality (O/A/M/E/C/LC/IDC) ventilation and baseline air quality testing. [] 12. Protect occupied areas from contamination during renovation or phased construction. [] li. Provide adequate stora�e for housekeepin� equipment and products. [] 14. Provide entryway walk-off system at all major entryways. [] i. Document program requirements that affect IAQ. [] 2. Determine with Owner if radon prevention measures should be tal:en [] 3. Limit the use of fibrous materials, and the potential for microbial contamination_ [] 4. Select materials that are "low-emission", that is, low in particulate emissions, total VOC (volatile or�anic compound), and toxic components or nontoxic. [] 5. Carefully place buildina openings, location of intakes and exhaust, and interior pollutant- generating sources such as copy machines to avoid contamination. [] 6. Employ setbacks and landscaping buffers to protect openings from vehicle pollution. Avoid the use of sporulating plants. [] 7. Provide adequate ventilation a�id filtration and eiisure effective air circulation. [ j 8. Desisn for mi�imal use of internal duct liner. [] 9. Develop building envelope to provide adequate air barrier and vapor retarder to control air and moisture flow through the exterior wall. [] 10. Require installation of wet and/or odorous work before dry/sink materials in specification. [] 11. Develop an IAQ mana�ement plan for the construction process. Specify temporary [] 1. Develop a plan to protect the watershed both during and afrer construction. [] 2. Limit irrigation requirements by selecting native plants. [] 3. If irri�ation system is required use soaker hoses and automate witl� rain sensor overrides. F. Water Conservation and Quality (O/A/LA/M) 00-115 TE 8 r � L [] 4. Work with natural draina�e systems. Supplement with detention/retention ponds and/or filtration systems when necessan�. [] 5. Propose use of harvested raimvater and �reywater for secondary uses such as irri�ation. toilet-flushing, and cooling/processin� water. [] 6. Zone water-usin� program areas. Consider installation of dual plumbin� lines to separate aray �vater from blackwater. [] 7. Consider development of on-site wastewater treatment systems such as constructed wetlands and sand filtration. {] 8. Consider usina plumbing fistures that exceed requirements of the Ener� .� Policy Act (EPACT) for water consen�ation, including dual-flush toilets, waterless urinals and compostin� toilets. 9. Use efficient water heatin� and recirculation systems to conserve water. [] 10. Select chillers based on water conservation criteria; avoid one pass systems. [} 1]. Consider the use of ozone as an altemative system for the treatment of cooling tower water. G. Recycling and Waste Mana�ement (O/A/PM/M/C) �� {) �� 1� [1 �) �� 1. Develop materials collection system for building users. Program should indude paper, cardboard, aluminum cans, glass, plastic, as well as food service waste. 2. Co�isider recyclin� chutes itt multi-story buildings. 3. Design with material modules in mind to minimize construction waste. A. Select long-lasting, reusable, and/or recyclable materials and equipment. 5. Develop construction waste recyding section for specification. 6. Develop salvage and reuse plan for demolition of existing construction, include in specification. 7. Consider composting of organic waste to produce nutrient-rich soil amendment. 8. Evaluate requirements for hazardous waste haodling such as oil, paint, lightin�, and medical waste. 9. Specify reuse of on-site materials to the �reatest extent possible. Shred wood for use as mulch and crush rock for gravel. [] 10. Specify reusable concrete formwork or consider the use of permanent formwork. III CONSTRUCTION ADMINISTRATION A. General (O/A/PMlC) [] l. Incorporate IAQ and waste mana�ement procedures into agenda of construction meetings. [] 2. Document lessons learned for all sustainable desi�n practices. � B. Plannin� and Site Work (OlA/C) [) 1. Protection - site soil and vegetation. [) 2. Phase excavation and construction to limit soil erosion. db -llS �9 � [] 3. Stockpile and reuse soil and rock material. [] 4. Consider "rescuin�' and transplanting trees and other vesetation. [] 5. Ensure control of hazardous materials from construction site. {] 6. Consider millin� tiood from land-clearin� debris into buildins materials and/or fumishinss and shreddina ��ood waste for use as mulch. y C. Energy (A/PM/M/E) [} 1. Develop maintenance plan for HVAC equipment. [] 2. Confirm that specified equipment efficiencies are met. D. Materials (A/C) [] ]. Verify that environmentally preferable building materiats are provided as specified before subcontracts are fiiialized. [] 2. Verify that vendors have used recycled-content, reusable, or reduced packa�in� as mucl� as feasible. [ ] ;. Enforce special installation requirements. � E. Indoor Air Quality (AfC) [] 1. Provide mechanical system commissioning. [] 2. Review submittals, samples, and product literature to determine compliance with IAQ standards. Verify that proposed material substitutions meet lAQ standards. [] 3. Confirm that special construction related IAQ procedures, such as sequence of finishes installation, temporary ventitation, etc. are bein� met as required by tlle specifications. F. Water Conservation and Quality (O/A/LA/C) j] ]. Enforce the protection and preservation of water sources from contamination. G. Recycling and VJaste Management (A/C) [] 1. Include waste management as an agenda item in the pre-start meetings. [] 2. Review HOK master specification section on recycling construction waste (Section 01690) witl� contractor and subcontractors. [] 3. Participate in take-back prosrams to the maximum extent possible. [] 4. Encourage efficient transportation of materials to site and reduced or reusable shipping packa�ing. . [] 5. Ensure proper handlin�, storage, and disposal of hazardous and toxic materials. bb -! !S TE 10 • IV. Operations and Maintenance A. General (A/PM) [] 1. Assist buildina Owner in developing a maintenance proaram. [] 2. Educate buildin� Owner, maintenance professionals, equipment manaeers, and occupants about the conservation and sustainability ooals, and the responsibilities needed to achieve those �oals. [] 3. If usin� the LEED rating system, file for the a ratina ( http://www.usgbc.org ). A tally of credits achieved to�ether with "as bui1P' drawings will need to be submitted. B. Planning and Site Work (A/PM/LA) [] 1. Assist the Owner in developing a maintenance program that includes use of or�a��ic fertilizers, integrated pest management, and a water-conserving irrigation pro�ram. C. Energy (A/PM/M/E) [} 1. OFfer to provide a comprehensive Operations and Maintenance Manual for the fac+lity. [] 2. Offer to assist wiYh on-gofng monitoring. � [] 3. Assure required personnel have been properly trained on equipment. [] 4. Recommend that owner es'tablish educational and promotional programs. D. Materials (A/PM) [] 1. Offer to provide a comprehensive plan in the O. & M. manual that minimizes indoor air quality (IAQ) hazards from cleanina and maintenance products and minimizes waste from building refurbishment, includin� li�htiog waste disposal. E. Indoor Air Quality (AJPM) [] 1. Offer to assist the Owner in developing an Indoor Air Quality Facility Operations Manual. Include educational materials, documentation of IAQ decision making and schedulin� of periodic maintenance, flusl�outs, and monitorin�. [] 2. Recommend that designated IAQ mana�er remain active in a post-occupancy IAQ program. F. Water Conservation and Quality (A/LA/M) [] 1. Assist Owner in developing a maintenance proaram that includes maintenance of irrigation � systems and documentation of water conservina landscaping, devices, and systems. [] 2. Educate facility users about water conservation devices and systems. Inform owners and users of actual and potential water savings and theit rolz in achieving them. ob -11�5 TE 11 • G. Recyclina and Waste ManaQement (A/PM) [] 1. Assist the Owner in developins a maintenance pro�ram that indudes minimum use of toxic maintenance and cleaning products, and a plan for disposal of hazardous waste. [] 2. Quantify operational waste. Publicize and reward recyclina efforts. Retum to TOOLS ' Return to TOP � � � bD -!/�$" �i � GREEN DIRECTORY by CSI format ��1�1�N This is a compilation of a few of the many sources for specific information concerning the construction of new buildings, the disposal of redundant buildings, and everything in-between. It indicates: • Issues and recommendations to consider. • Professional and Trade information links. • Possibie Masterspec section numbers and titles. • `Green' products. WHY USE IT? This is a source for general information on specific b of construction, direct links to suppliers of materials, with what to do when demolition is required. An att been made, although there are many more that hav their own to more resources. Additional datab ,th � this list are available upon request to the Des� roi ; WHEN WOULD IT � Its' usefulness is not limited through Demolition. It sh d be atl parties involved in t ife ofa WHAT IS CSI? one � __ �= � C- � i C y V � bC q�Y O y C � � � C p�� E z 'i' ' � U � U 2c�c X X X � al assistance with details id t ng organizations,and help sive in links and sources has ny of these links have links of or another could not be put into cle stage, although it is most applicable to Design point during design and to augment the practices of The Construction Speci i}"cation Institute is a trade organization that organizes specification information into a standard format that is used almost universally by designers and contractors. It accounts for both common practice and new as well as traditional materials and their handling requirements when combining and categorizing the work of various trades. It is used by trades and contractors to break a project into areas traditionally within the purview of the different trades and into manageable portions for contractor bidding purposes. WEBSITE ADDRESS: http://www.stpaul.gov/deptsltms/real/sustain/index.html ' dc �� y� � � G 4 hazed\susrmnable,'GremlDraflGmde\GrernDirDesc128'0p10 :3 ]2 � do -ll� TF 1 CREEN DIRECTORY by CSI format WHAT IS IT? This is a compilation of a few of the many sources for specific information concerning the construction of nem� buildings, the disposal of redundant buildings, and everythina in-between. It indicates: • Issues and recommendations to consider. • Professional and Trade information links. • Possible Masterspec section numbers and titles. • 'Green` products. WHY USE IT? This is a source for general information on specific b of construction, direct links to suppliers of materials, with what to do when demolition is required. An att� been made, although there are many more that hav '� their own to more resources. Additional datab �� this list are available upon request to the Des' roi u.. .s� � � i WHEN WOULD IT lts' usefulness is not limited ° through Demolition. It sh d be all parties involved in tt� ife of a WHAT IS CSI? to one ___ �� - _ � `v. � C "� U � � c �aS 5c:. �_ �c � c ? <"i = u - G = O X X X , p."°" ial assistance with detaiis and t ng organizations, and help nsive in links and sources has ny of these links have links of n or another could not be put into cle stage, although it is most applicable to Design point durina design and to augment the practices of The Construction Speci�""ic'aUOn Institute is a trade organization that organizes specification information into a standard format that is used almost universally by designers and contractors. It accoimts for both common practice and new as well as traditional materials and their handling requirements when combining and categorizing the work of various trades. It is used by trades and contractors to break a project into areas traditionally within the purview of the different trades and into manageable portions for contractor bidding purposes. WEBSITE ADDRESS: http://www.stpaul.gov/depts/tms/real/sustain/index.html G khared'¢�mamable,' Gem �DraflCrv�de�GrernDnDexilfl8�C�30 T 12 oo-ei� �� • HOW TO USE THE GREEN DIRECTORY (Sample paee from R%ebsite) ��. psee �or:di ,. Im�. to .ou;cr; oi iN��er_uiar. 5 :. Rrco;;n�er.deJ�'aeuc:..ioredc.etn�iru�men:.i".n�puehiRhl( _. Ur�_::u;;:i!�a.ncraer�u��z�rot.>vio�ai�duzde<.t{�aipro�idcinii ric;Fi�doi.�_ia reco;rir�arae� c..�iL _ sraaJa;,i.. and com�:o� pz.r� ._ .m�; �n.�a�I.r, co-,vac�_ �. � � tt-�uF�;. _. A_i.i o: cirr:.iP� rxoaeiii:J .pe�iiic«:; a.riE�a:i rim'.� .:::�ul _,[ r� pu7 ..hca b� iht \mar.:an :r>ti:t;it ��( \rclnitc2. ( \I-1S I I-K�PI C) 1 Vl.:nu:a�lcier. th._l p:�� ida inlb�n��cllon o;i in �.ri[:I.. �k:ails ord .jnpro� td can[m.:io.< �il-11I RI�\I �1 1)1��1SI0� O\E t�rns,il C��nduio�:.. L��tI11iJJ. RECOMMENDATIONS C�CAiJ: AI, �PI C il A.A I IUA� { hc i�idi� x:ua1 ,�;:� �f i<.nior� .;ctirn.. h.tcd ncio�� ar: ifio�c lhat h��e ..�,candhiLnt�nJllQi..ec. Uonnl�+rda.:�pproP�iai�:i�r�ourPr. �_cus.d ocUin� -pccili_auor. ho�iia, m rait ,� uL� - `�um;nzu� :. \\ nd. ,r,_v�iM��- a PRi)Ui i I U11 1Id1Sl l- / GEtil,RaL RE(�L7R1;19L� ,� CondNUnn. Suhn:ill.ib. I emporan .r�lo,r.r_ � TRADES � MAS �'ERSPEC _ � Conuni� U1�'IStO:ti "fti�p �Ja Ir:c,uo:iii. I)cmuhuott.l �c�� a_� .:nd 1 T. ir,iec. P<md. .ia m �upp.ut o�n. �itC I h��qrk Pa� �r•a : r.J ti�:rt:icina. I �ind.�aNa�_ :�� RECOMMENDA MASTERSPEC � � MATERIALS cif \i It.1I 1PI (�II IC A I lt)A�'�",�;- I he indi: iuu�.l ,pc�Ji�,�uor, sa.;tior, I nt.:d bcim� ,n: thox ��ut ll.n: h;ui.o�n: cdiiin�` :ix xi�w�n,i ir,i I 1O �•.uc,. Uu•..��Ina�`.n apprr=1`riut� ioi �nur nroi�<t .`or _<chr.ic.d sanCtJ ru+.lnw �pce Fcatior h��d��. �o _,iiC rQU�P-�t1«ti._ i)emo;itr�-n OZ800->iic lmpio.omenL anc Amcnitics ��_'u:' -D�aiolit,on 02II3G-Cha L.nF Fe�;ce U'_t!S(�_ l�b..a�.\Iaiei..iL runmri U24UG-LdPdaapin� �n - 1 02y - Sackrilltn� and Compacting 0 D?y21-Bac�.t�l6n� �oi Prepar�nbn, dilC; >OCC��IIa� p�;u(2- P.�� iii� ane C i�;:xin� 02935- yocld�ng 0?: t 0- Bia:mi;�ou. P�� Inc ,:nd Surr �cmc 0295t - Tree. and ShraSz � �:O's)Li I D 11 1ti 15!.�_ rd.r:r:� d.r�ito�,e. Pushingthis button ffikes one to the page containing the recommended practices links which can be used as a suide to reduce environmental impacts for the type of work under investivation. RECOMMENDATIONS . _. " "" '� �� finks to professional and t "� " rganizations providing information on, methodologies, recommended details, standards, and common practices, and installers/contractors. TRADES Pushing this button takes one to the pane containing a list of currentty recognized specification section numbers and titles published by the American institute of Architects. MASTERSPEC Pushing this button takes one to the page containing a link to manufacturers that provide information on materials, details, and approved installers and contractors. MATERIALS �D-l�� TF 3 � GREEN DIRECTORY DIVISION ONE -GENERALREQUIREMEN7S DIVISION TWO - SITEWORK DIVISION THREE -CONCRETE DIVISION FOUR -MASONRY DNISION FIVE - METALS DIVISION SIX - WOOD AND PLASi'ICS DIVTSIOA` SEVEN - THERMAL AND MOISTURE PRQ'CECTION DIVISION EIGHT - DOORS AND WINDOWS DIVISIOIY NINE -FINISHES DNISION TEN - SPECIALTIES DIVISION ELEVEN -EQUIPMENT DIVTSION TWELVE - FIJRIVISAINGS DIVISION THIRTEEN -SPECIAL CONSTRUCTION DIVISiON FOURTEEN -CONVEYING SYSTEMS DIV1SiON FIFTEEN DNISION SIX"L�EN This page contains links to sources of information from: l.Recommended practices to reduce environmental impacts (R 2.Organizations representing, professions and trades, that prov recommended details, standards, and common practices, and 3.A list ofcurrently recognized specification section numbers, Architects (MASTERSPEC). 4.Manufacturers that provide information on materials, de DIVISION ONE �eneral Conditions, Supplementary � RECOMMENDA GENERAL SPECIFICATIONS The individual speciftcation s IAQ issues. Download as ic 01010 - Summary of Work 01200 - Project Meetin�s „ g PRODUCT DAT on, rs (TRADES). by the American institute of (MATERIALS). enclosures, facilities, and Controls. MASTERSPEC . MATERIAI,S ; those that have had some editing for sustainability and t for technical general/outline specificatioi� bodies to edit: 01;00 - Submittals 01500 - Temporary Facilities and Controls DIVISION TWO SITEWORK Site Investigation, Demolition, Excavation Support Systems, Earthwork, Paving and Surfacing, Sewage and Draina�e, Ponds and Reservoirs, Site Improvements, Landscaping, etc. RECOMMENDATIONS ' TRADES GENERAL SPECIFICATIONS MASTERSPEC MATERIALS r The individual specification sections listed below are those that have had some editing for sustainability and IAQ issues. Download as appropriate for your project for technical aeneral/outline specification bodies to edit: � 2050 - Selective Demolition 02200 - Earthwork O51 - Demolition 02270 - Retainin� Wall Systems 02080 - Asbestos Materials removal 02500 - Paving and Surfacin� z�e->>S TF 4 02510 - Bituminous Paving and Surfacing 2300 - Site Improvemenu and Amenities 02830 - Chain Link Fence 02900 - Landscaping 02920 - Backfilling and Compacting 02921 - Backfilling. Soil Preparation, and Soddin� 02932 - Soddin� 029�0 - 7'rees and Sfirubs DIVISION THREE CONCRETE Concrete formwork, reinforcement, accessories, and curing, Cast-In-Place Concrete, Precast Concrete, Grout, etc. RECOMMENDATIONS TRADES . GENERAL SPECIFICATIONS MASTERSPEC : MATERIALS The individual specification sections listed below are those that have had some editing for sustainability and IAQ issues. Download as appropriate for your project for technical �eneral/outline specification bodies to edit: 03001 - Casi-In-Place Concrete 03346 - Concrete Floor Fi�ishing 03020 - Surtace Preparation and Formwork 03360 - Low Slump Concrete 03200 - Concre[e Reinforcement 03370 - Concrete Curin�. 03251 - Expansion and Contraction Joints 03400 - Prestressed Concrete 03300 - Cast-In-Place Concrete DIVISION ROUR MASONRY �vlortar, Masonry Accessories, Unit Masonry, Stone, Masonry Restoration and Cleaning, Refractories, etc. RECOMMENDATIONS ; TRADES GENERAL SPECIFICATIONS MASTERSPEC � MATERIALS The individual specification sections listed below are those that have had some editing for sustainability and IAQ issues. Download as appropriate for your project for technical general/outline specification bodies to edit: 04100 - Unit Masonry 04445 - Marble 04200 - Unit Masonry 04500 - Tuckpointi�g 04210 - Brick Masonry 04501 - Tuckpointing 04220 - Concrete Bbck 04520 - Masonry Restoration DIVISION FIVE METALS Metal Materials, Finishes, Fastening, Joists, Decking, and Fabrications, Structural Metal Framing, Expansion Control, etc. RECOMMENDATIaNS ; TRAT�E3 . GENERAL SPECIFICATIONS MASTBRSPEC . MATERIALS : The individual specification sections listed below are those that have had some editin� for sustainability and IAQ issues. Download as appropriate for your project for technical �eneral/outline specification bodies to edit: � 5100 - Structural Steel 05300 - Metal Deck 5120 - Stmctural Steel 05500 - Miscellaneous Metal Fabrication 05200 - Steel Joists �e - !/S �s DIVI5ION SIX WOOD AND PLASTICS �asteners and Adhesives, Rough and finish Carpentry, Wood-Metal Systems, Architectural Wood�vork, Plastic Fabrications_ etc. RECOMIv1ENDA3TONS ` TRADES MASTERSPBC MATERIALS ; GENERAL SPECIFICATIONS The individual specification sections listed belo« are those that have had some editin� for sustainability and IAQ issues. Download as appropriate for your project for technical �eneral/outline specification bodies to edit: 06100 - Carpentry 06410 - Architectural Woodwork 06200 - Carpentry 0641 I- Cabinetry & Casework 06400 - Cabinetry DIVISION SEVEN THERMAL AND MOISTURE PROTECTION Waterproofing, Vapor and Air Retarders, Insulation, Fireproofing, Roofing, Flashing and Sheet metal, Skylights, Joint Sealers, etc. RECOMMENDATIONS ? TRADES MASTERSPEC : MATERIALS GENERAL SPECIFICATIONS Tl�e individual specification sections listed below aze those that have had some editing for sustainability and IAQ issues. Download as appropriate for your project for technical general/outline specification bodies to edit: � - Waterproofing 07600 - Flashin� and Sheetmetal 7200 - Insulation 07610 - Sheetmetal Roofin� 07300 - Clay Tile Roof 07620 - Flashing and Trim 07500 - Built-up Bituminous Roofing 07900 - Joint and Sealant 07510 - Modified roofin� system DIVISION EIGHT DOORS AND WINDOWS Metal Doors and Frames, Wood and Plastic Doors, Entrances and Storefronts, Metal Windows, Hardware, Glazing, etc. RECOMMENDATIONS TRADES MASTERSPEC MATERIALS ` GENERAL SPECIFICATIONS The individual specification sections listed below are those that have had some editing for sustainability and IAQ issues. Dowiiload as appropriate for your project for technical �eneral/outline specification bodies to edit: 08100 - Hollow Metal Doors & Frames 08420 - Entrance Doors & Hardware 08209 - Wood Doors 08500 - Windows 08210 - Wood Doors 08700 - Hardware 08=00 - Special Doors 08800 - Glazing & Installation 08360 - Overhead Doors 08810 - Glazin� . bb~ll�S �6 DIVISION NINE FINISHES � etal Support Systems, Lath and Plaster, Gypsum Board, Tile, Tenauo, Acoustical Treatment, Wood, Stone, and Resilient, Floorms. Carpet. Paintinfl, Wall covenng, etc. RECOMMENDAT'IONS TRADES MASTERSPEC : MATERIALS ; GENEKAL SPECIFICATIONS The individual specification sections listed belo�i are those that have had some editing for sustainability and IAQ issues. Download as appropriate for your project for technical �eneral/outline specification bodies to edit: 09122 - Furring & Lathin� 09510 - Suspended Ceilins systems 09200 - Lath & Plaster 09650 - Resilient floozing 09202 - Lathing & Plastering 09682 - Catpet 09250 - Gypsum Waliboard Systems 09700 - Epoxy Floorin� 09260 - Gypsum Board Systems 09900 - Paintin� & Staining 09300 - Ceramic & Quarry tile DIVISION TEN SPECIALTIES Chalkboards, and Tackboards, Compartments and Cubicles, Louvers and Vents, Access Flooring, Fireplaces and Stoves, Lockers, Fire Protection Specialties, Partitions, Toilet and Bath Accessories, scales, etc. RECOMMENDATIONS . TRt1DES : MASTERSPEC MATERIALS �ENERAL SPECIFICATIONS The individual specification sections listed below are those that have had some editing for sustainability and IAQ issues. Dow�iload as appropriate for your project for technical general/outline specification bodies to edit: 10155 - 7oilet Partitions & Accessories 10260 - Wal] & corner guards 10500 - Lockers 10810 - Toilet & Bath Accessories DIVISION ELEVEN EQUIPMENT Unit Kitcliens, Special Equipment for Securiry, Vault, Teller, Ecclesiastical, Theater, Commercial Laundry and Dry Cleanine, Vendina Detention, Food Service, Darkroom, etc. RECOMMENDATIONS ; TRADES MASTERSPEC MATERIALS > GENERAL SPECIFICATIONS The individual specification sections listed below are those that have had some editin� for sustainability and IAQ issues. Download as appropriate for your project for technical general/outline specification bodies to edit Under Construction. u a�-tt,� TF 7 DIVISION TWELVE FURNISHINGS �'abrics, Artwork, Manufactured casework, Window Treatment, Furniture and Accessories, Ru�s and Mats, Multiple Seatmg, etc. RECOMMENDATIONS ; TRADES MASTERSPEC _ MATERIALS GENERAL SPECIFICATIONS The individual specification sections listed below are those that have had some editin� for sustainability and IAQ issues. Download as appropriate for your project for technical �eneral/outline specification bodies to edit: 12670 - Rugs & Mats DIVISION SPECIAL CONSTRUCTION Air Supported Structures, Pre-en�ineered Structures, Pools, Ice rinks, Kennels and Animal Shelters, Utility Control Systems, Solar and Wind Ener�y systems, Building Automation Systems, Fire Suppression and Supervisory Systems, etc. RECOMMENDATIONS : TRADES MASTERSPEC MATERiALS ; GENERAL SPEGFICATIONS The individual specification sections listed below are those that have had some editin� for sustainability and IAQ issues. Download as appropriate for your project for technical general/outline specification bodies to edit: �nder Construction DIVISION FOURTEEN CONVEYING SYSTEMS Dumbwaiters, Elevators, Moving Stairs and Walks, Lifts, Materials and Handling Systems, Hoists and Cranes, Scaffolding, etc. RECOMMENDATIONS ` TRADES MAST'ERSPEC : MATERIALS : GENERAL SPECIFICATIONS The individual specification sections listed below are those that have had some editing for sustainability and IAQ issues. Download as appropriate for your project for technical general/outline specification bodies to edit: Under Construction. DIVISION FIFTEEN MECHANICAL Mechanical Insulation, Fire Protection, Plumbing, Heating, Ventilating, and Air conditioning (HVAC), Refrigeration, Air Handling, Controls, etc. RECOMMENDATIONS , TRADES MASTERSPEC : MATERIAI,S ' �GENERAL SPECIFICATIONS -I'he individual specification sections listed below are those that have had some editing for sustainability and IAQ issues. Download as appropriate for your project for technical general/outline specification bodies to edit: bD-ll� TF 8 15010 - General Provisions 5050 - Basic Materials & Methods 15300 - fire Protection 15440 - Plumbing fixtures 15861 - Air distribution ductwork I �890 - Ducrivork 15990 - Testin� & Balancing DIVISION SIXTEEN ELECTRICAL Power Generation, Service and Disnibution, Lightin�, Special Systems, communications, Controts, Testina, etc. RECOMMENDATIONS = TRADES MASTERSPEC : MATERIALS GENERAL SPECIFICATIONS The individual specification sections tisted below are those that have had some editing for sustainability and IAQ issues. Download as appropriate for your project for technical general/outline specification bodies to edit: 16010 - General Provisions 16510 - Li�ht fixtures ] 6050 - Basic Materials & Methods 16511 - Lightin� Fixtures 16400 - Service & Distribution 16720 - Closed Cirwit Television � Return to TOOLS: Return to TOP • GUharetl¢u��auabl.� Green'iDraftGmdx\dn�somheeiiC8i001o334? aa-�l� TG 1 � � C � ROUTINE MAINTENANCE GUIDE Part ot the Sustainable Building Guidelines done for the City of Austin Texas by Stephen P. Ashkin of the Rochester Midland Corporation WHAT IS IT? = n � O L � �; i o ° ' U G O � � � a _ = �� c � � = � z � � � a p 5 C This manual fleshes-out the priorities for and requirements of routine deaning and maintenance _ X x X of building surfaces, mechanical systems, and balancing of HVAC delivery systems. WHY AND WHEN TO USE IT? Using this manual will estabtish standard priorities and practic for m` ainin door environment. It will also help prevent reduction in indoor air AQ) degra f inechanical equipment and systems. This can occur through wear and tear ual changes in the use of spaces that have not taken the effects on heating, ventilating, and air HVAC) delivery systems into account. WHO ARE THE USERS? Facilities management and maintenance be referenced and used re�ularly. HOW TO USE IT It should be used as a g Various portions of the establishing a schedul ` obvious when sched� WEBSITE be tr�ed in the use of this manuaL [t should � ongoi operations and therefore referenced on a periodic basis. nual relate t , weekly, monthly, and annual maintenance practices. By necessary rk, it will be easy to stay on top of routine work and will become e not bein aintained. G �sM1ar¢dkuscmnable,'Grce�i �DaflGwde�3Uim\fa�iscl.^±8�0010 ;4 09 Db �S TG 1 � � � ROUTINE MAINTENANCE GUIDE Part ot the Sustainable Building Guidelines done ror the City of Austin Texas by Stephen P. Ashkin of the Rochester Midland Corporation WHAT IS IT? This manual fleshes-out the priorities for and requirements of routine cleaning and maintenance of building surfaces, mechanical systems, and balancing of HVAC delivery systems. WHY AND WHEN TO USE IT? Using this manual will establish standard priorities and practic environment. It will also help prevent reduction in indoor air c equipment and systems. This can occur through wear and tear that have not taken the effects on heating ventilating, and air c into account. ,� WHO ARE THE USERS? Facilities mana�ement and maintenance be referenced and used reaulariv. HOW TO USE IT It should be used as a g Various portions of the establishing a schedul� obvious when schedu� 1�i9 : yJI�IJ be � = =� v S � i c � V � � =LaS 7c� _ �� o t U � U =c_c X X X legrai��of inechanical changes in the use of spaces �VAC) delivery systems in the use of this manuaL It should �"ongoi operations and therefore referenced on a periodic basis. ival relate t , weekly, monthly, and annual maintenance practices. By necessary rk; it will be easy to stay on top of routine work and will become : not bein�°�aintained. .stpaul.gov/depts/tms/real/sustain/index.html G'�sharedausa�nabic'Grsn �DraFlGwdddlam�Na��u1;38:0010 ia 09 DO-!/S TG 2 • Guidelines for Green Building Housekeeping and Maintenance Par[ of the Sustainable Buildina Guidelines done for The City of Austin Texas by Stephen P. Ashkin ofthe Rochester Midland Corporation Remrn to TOOLS ; Success as a Buildin� Owner/Manager requires meeting the demands of increasing complexity. These demands include tl demands of occupants (personnel), liability and legal issues. c This Guide -- Guidelines for Gree�r Building Housekeepir�� the information necessary to complete a building survey " Bailding indoor environment. Not only can the � it can additionally be used for a marketable and This Guide is not designed to teach custodial o � imderstand the relevant issues, and to insure t� help identify "red flags", ask�e right qu ��'�s This Guide is divided into the overall game plan -- Sc arzned with the appropriate are as follows: � This � � step process for resulting ti��"i"rapidly changing hysical structure itself, plus the ; . .. ory requirements, and more. � as been designed to present ✓, ping and maintaining a G�een g methods help protect assets, but s designed to help the Owner/Mana�er practices" are being employed. It will ced warning of potential problems. e Owner/Manager from the big picture (establishing minating in a recommended annual building survey questions" that need to be asked. The seven sections will put in perspective the important issues facing the Building PREVENTION PLAN. This section presents a simple seven a buildin� based pollution prevention plan. 111. SUGGESTEDPRACTICES. Thissectionpresentsanoverviewontheprocessfordevelopingand maintaining a Green Building indoor environment. IV. PROCEDURES. This section is divided into an area-by-area approach to the issues, problems, and procedures for maintaining a building. The Procedures Section is a bottom-to-top "walk through" process -- starting outside the building, moving inside starting in the basement, and finishing on the roof. V. CHEMICAL CLEANING PRODUCT SELECTION. This section is an overvie�v to the issues associated with selection of "environnientally preferable cleaning products". oo-e�s TG 3 � VI. GREEN BUILDIl�TG HOUSEKEEPIA�G AND MAINTENANCE CHECKLIST. This convenient checklist is a valuable SURVEY TOOL to help present a solid evaluation ofthe buildin� and as an on-Qoing monitorin� device. VIL GREE�BUILDINGHOUSEKEEPINGAIVDMAINTENAI�CERESOURCELIST.Thisfinal section provides a detailed readinQ list on Grecn Buildin�, Indoor Air, and other related topics. � • t�o-t�s' TG 4 � Table of Contents 1. nvTTZOnucTiox II. DEVELOPING A POLLUTION PREVENTION PLAN A. SEVEN STEP PLANNING PROCESS B. SPECIFIC STRATEGIES AND EXAMPLES III. SUGGESTED PRACTICES A. MANAGEMENT PRINCIPLES B. GENERAL GUIDELINES C. ESTABLISHING A BASELINE N PROCEDURES A. BUILDING EXTERIOR AND NEIGHBORS B. BASEMENTS AND CRAWL SPACES C. GARAGES, LOADING DOCKS, AND SHOP AREAS D. ENTRANCES AND LOBBIES E. STAIRS AND ELEVATORS � F. OFFICES, WORK SPACES, CLASS ROOMS, LIBRARIES, AND LIVING AREAS G. FOOD PREPARATION AND EATING AREAS H. WASHROOMS, RESTROOMS, SHOWER, AND BATH AREAS I. MAIL, COPY, AND COMPUTER ROOMS J. CUSTODIAL CLOSETS AND STORAGE AREAS K. MECAANICAL, ATTICS, AND UPPER AREAS L. PEST CONTROL • CHEMICAL CLEANING PRODUCT SELECTION A. HUMAN SAFETY CONSIDERATIONS B. ENVIRONMENTAL CONSIDERATIONS C. PACKAGING CONSIDERATIONS • GREEN BUILDING HOUSEKEEPING AND MAINTENANCE CHECKLIST • GRGGN BUILDING HOUSEKEEPLNG AND MAINTENANCE RESOURCE LIST • ATTACHMENTS A. WATER CONSERVATION � B. SPECIFICATIONS FOR PEST CONTROL SERVICES C. TYPICAL SPECIFICATION HVAC COMMISSIONING COMMISSIONING CHECKLISTS HVAC COMMISSIONING - TYPICAL PLAN oo-�� TG 5 � I. INTRODUCTION The "Grezn Buildina" label implies many thin�s to the occupants, and to the custodians and housekeepers who are responsible for maintainina the indoor environment. These issues aze associated with a safer and healthier indoor environment, practices that are safer for the workers, and reduced impacu on the outdoor environment as compared to those associated with non-Green Buildin�s. Whether maintainin� a new, renovated, or existina buildin�; custodia] operations and maintenance will have an enormous impact on success as a Green Buildina. Pollutants such as soils, particles, gases, and biocontaminants enter the buildin� in many ways and typically are directly proportional to the amount of human activity in the buildin�. Once the buildins has come to equilibrium, materials of construction have off-�assed and the HVAC system has been balanced, the single greatest controllable impact on the Green Buildin� indoor environment will be housekeeping and maintenance. ProblemssuchasSickBuildingSyndrome,Buildin�RelatedIllness,andLeaionnaire sDiseasearejustsome of the headline �rabbin� problems, and in many cases directly result from poor housekeepin� and maintenance. Other problems, such as increased absenteeism, low morale, and decreased worker productivity are now bein� attributed at least in some degree to poor or unhealthy indoor environments that are correctable by appropriate housekeeping and maintenance. The purpose of this Guide is to provide the Buildin� Owner/Manager with the information that will assist him in establishing and maintainin� a Green Buildin� indoor environment. The focus will be on developin� • an overall pollution prevention plan, key management principles, specific strategies for housekeeping and custodial maintenance efforts, as well as a recommended approach to a selection criteria for cleanin� products. This Guide will focus on the issues relating to custodial operations, housekeeping, and maintenance. This Guide is not intended to address the issues associated with building renovation, remodeline, painting, or repair issues. Nor is it intended to be a guide for custodians, but rather desi�ned to assist the Building Owner/Manager with custodial issues. Guidelines for G recn Building Housekeeping and Maintenance will provide owners and managers of buildin�s that are maintained by eitl�er an in-house maintenance and custodial staff, or by an outside contraetor, with t6e insights that will allow them to maintain the highest quality Green Buiiding indoor environmei�t with the least ne�ative impacts on the occupants, workers, and the environment. s C70 -//5' TG 6 � IL DEVELOPING A POLLUTION PREVENTION PLAN From a Buildina Owner/Mana=er s perspective, developina an overall strategy is the first step in developin� a buildina-based pollution prevention plan. By besinnina with an overall or bia picture approach, important insiahts will be �ained that will help put decision-makina in perspective as options are developed and evaluated. Developing a plan and operatin� a Green Buildin� doesn`t have to be a painful proposition. The archetype of industrial hygiene in this countr}, and perhaps one of the best corporate examples is the 3M Company. In 1975, Joseph Lin�, head of 3M's environmental department, developed a pro=ram called Pollution Prevention Pays (3P), the first integrated, intracompany approach to designin� out pollution from manufacturing process. By reformulatin� produMS, chan,in� processes, redesi�ning equipment, and recoverin�wasteforreuseorrecycling,3Mhasbeenabletosave$537million. Durin�afifteen-yearperiod, 3M reduced its air pollution by 120,000 tons, its wastewater by I billion �allons, and its solid waste by 4] 0,000 tons. While an overall strategy usin� an integrated approach with precise plans and implementation procedures will �enerate the greatest returns, even small improvements can generate impressive results. One published report daims that wl�en the Sears Tower in Cl�ica�o installed dispensing equipment on all of its floors, the result saved 20,500 plastic pails per year from disposal. Although the results that many Building Owners/Managers wil I experience from establ ishin� enviromnental, ener�y efficiency, and waste prevention proarams may not generate as dramatic results as these, they are every bit as important and potentially � profitable. A. SEVEN STEP PLANNING PROCESS The following seven step plannin� process is designed to assist in the developtnent of a buildina based pollution prevention plan: STEP 1. Set building policy and goals. Goals and policies for the building's pollutiou .prevention acl�ievements should be laid out clearly. The building plan should include a definition ofthe building's primary mission which will assist mana�ers ai�d staff in understanding the scope and priority of pollution prevention activities. STEP 2. Management commitment to pollution prevention. Mana�ement commitment should be demonstrated through: namin� of a Pollution Prevention Coordinator and outlining of his or her responsibilities; establishment of a Pollution Prevention Task Force with adequate representation by staff from all key divisions of the facility; commitments of staff and resources; comm itments of fundin�; equipment purchasin�; trainin� and incentive proarams; and onaoing communications procedures. The buildina plan should discuss pro�ress in each of these area and plans for the future. STEP 3. Baseline study. This study should provide systematic baseline information on waste �eneration, environmental releases of pollutants, worker exposure to hazardous chemicals, and adverse environmental impacts. Section VI. GREEN BUILDING HOUSEKEEPING • AND MAINTENANCE CHECKLIST will provide a procedure and record for establishing a buildin� baseline. The facility plan should summarize the information. DD //,�� TG 7 � STEP 4. Identification of opportunities and options. Based on the results of the baseline smdy, brainstormin� sessions should be held amonQ staff and managers to systematically identify opportunities and options for institutin� pollution prevention measures. The plan should summarize the results of these efforts. STEP �. Ranking of options. Criteria should be developed for prioritizina the opportunities identified. Typical criteria include occupant requirements, costs (life-cycle costs should be developed �vherever possible), liability, re�ulatory compliance, implementation feasibility, and environmental impacts. The buildin� plan should explain the criteria used and present the results of the rankina. Generally, priority should be =iven to projects �vith a payback period of five (5) years or less. STEP 6. Implementation and evaluation. The implementation section of the plan should set schedules for completion of major milestones, identify roles and responsibilities, identify barriers encountered or expected, outline communication and trainin� needs, indicate how success will be measured and evaluated, and outline priorities for future pollution prevention activities. STEP 7. Set new goals. B. SPECIFIC STRATEGIES AND EXAMPLES � Sotne specific strategies, examples and opportunities for Building Pollution Prevention Plans. Eliminate Hazardous Processes ancl Products. Evaluate processes to determine what processes are truly necessary, which can be eliminated, and which can be replaced by safer technotogies. Cleanin� procedures should be reviewed and hazardous cleaning chemicals should be replaced with safer "environmentally preferable" products. Consider installina automated portion control equipment for housekeeping chemicals which can cut chemical usage by 30% to 65% over non portion controlled methods, thus an effective source reduction and cost convol program. Water Conservation and Preservation. Faucets and shower heads with low flow aerators, ultra- low flusl� (pressure assisted) toilets, and water efficient exterior landscaping sprinkler or drip method systems sl�ould be specified in all management operations to conserve water, increase waste treatment efficiency, and reduce wastewater loadings. (See Attachment A Water Conservation.) Utility Rebate Programs. Many utility companies offer attractive rebate programs for ener�y efficiency. The programs are designed to encourage eneray efficiency, thereby reducing the increasing load demand for electricity. Contact the ]ocal utiliry for a listin� of the energy efficiency related . rebates, design credits, and other initiatives. � Energy Efficient Lighting. The EPA Green Li�hts Pro�ratn encouraaes the assessment and up�radin, of lightin� where applicable with ener�y efficient li�htin� technoloQies. The EPA states that it is estimated that every kilowatt of electricity avoided prevents the emission of 1.5 pounds of carbon dioxide (the chief cause of tl�e "threat" of global waeminQ), 5.8 grams of sulfur diox'sde (the chief cause of acid rain), and 2.5 �raAns of nitro�en oxides. Typical li�htin� upgrades result in payback periods from three to four years and cut lighting electricity bills by 50% or more. • Energy Efticient Buildings. More broadly, EPA has developed an umbrella pro�ram called Energy Star Buildinas, which is aimed at encouraQin� or�anizations to save energy and reduce pollution at �b-/ l� TG 8 � thelowestpossiblecost.Opportunitiesforenerw-savin=sexiststhrou�houtmostbuildinss,throu�h a combination of technolo�y up�rades and improved buildina operations and maintenance. Maximum enerw and cost savinss are achievable aoals for each type of buildinv. • Solid Waste Reduction and Recycling. Check with the Saint Paul Neiahborhood Ener�y consortium (651-222-7278). Plastics, metals, paper, cudboard. to name a few products, can be recycled locally. Make sure recyclables are sorted properly, which will result in the best prices available. Not only wilt this minimize solid waste for disposal, but in addition it will decrease associated costs and tipping fees. Certain recyclable items can be quite profitable. Several local companies specialize in the disposal of fluorescent lamps and ballasts (with or ��ithout PCB's), and carpet, pallet, paper/cardboard, etc. recyclina, • Switch to Recycled Paper Products. The use of post - consumer recycled paper products eliminates the use of virgin material and contributes to building of markets for recyclables. To overcome any possible incremental cost increase, consider instimting a policy wl�ere all internal memorandums and other appropriate documents are printed on two sides, thus decreasing the actual volume purchased. • Energy Efficient Computers and Equipment. Ener�y efficiency in tl�e workplace can be enhanced by Ener`y Star computers, monitors, and printers. Office equipment is the fastest growing electricity load in tl�e commercial sector. Computer equipment accounts for five percent of commercial energy consumption, a fi�ure that is expected to increase in the near term. C_ � . 00 TG 9 • III. SUGGESTED PRACTICES The Buildina Owner/Manager does not personally need to be an expert in cleaning ormaintenance to operate a Green Buildin,. This section will provide the basic information necessary to insure that the "best practices" are bein� employed. A. MANAGEMENT PRINCIPLES For a buildin� to succeed as a Green Buildin� it is essential that the OwnerlMana�er have both a commitment to and workin� knowledtre of the requirements for success. The followina is a 10 point list of sug�ested Management Principles that are essential in the maintenance of a Green Buildin� from the aspect of protecting the buildino, the workers who maintain the building, the building occupants, and the environment �+�hicl� will be impacted by the buildings' emissions. 1. Committopeople,education,andcommunications. Whiletheenvironmentisafactor,in�eneral a building does not get dirty or get cleaned by itself. These activities are dependent on ep ople! Thus, a"Total Quality Ma��a�ement" (TQM) approach is the key to a successful program. The pro�ram sl�ould involve both the workers and building ocwpants. Get people involved, keep them involved by celebrating and communicating successes, aiid letthem know the value/benefits that are in it for them. Develop au ongoing training plan for staff and occupants. � 2. Clean to protect health first, and appearance second. It is what is not seen that is the real azea of concern. Even clean appearing buildings can be extremely unhealthy. Thus, focus on cleaning for health and in most cases the appearance will be addressed at the same time. 3. Clean and maintain the building as a whole, not just as separate components. Cleanin� and maintenance in one area of a building can have a, major impact on otl�er areas. For example, the fumes from the stripping and recoating of a floor in one area can contaminate adjacent areas or eve�� the entire building via the HVAC system. Appropriate actions must take place to insure the health and safety throutrhout the entire building. 4. Scheduled routine maintenance. Scheduled maintenance that is frequent and thorough is the most efficient and effective method for building maintenance. Concise plans and records are a must. 5. Plan for accidents. Specific procedures need to be developed to address accidents. Plans should address weatl�er related problems (e.g. tree fallin� on building), as well as water leaks, smoke, or air contamination by a noxious chemical reaction and common spills {e.g. coffee). 6. Minimize human exposure to harmful contaminants and cleaning residues. Workers should always use the appropriate personal protective equipment. Areas where work is takin� place should have adequate ventilation. Work schedules should be established to minimize esposure to building occupants. Products used should be the most beni�n to accomplish the task. 7. Minimize chemical, particle, and moisture residue when cleaning. The products that are used for building maintenance, due to their ability to quickly and efficiently remove oils, soils, living • or�anisms, etc., can also contribute to a building's problem if used incorrectly. �0-i/� TG 10 8. Ensure worker and building occupant safety at all times_ • 9. Minimize the quantity of pollutants entering the building, while maximizing the quantiry of pollutants extracted. It is sisnificantiv more effective in terms of both time and monev to keeo contaminants out of the buildins, than to try to remove them once they have entered. 10. Dispose of cleaning waste in environmentally safe ways. B. GENERAL GUIDELINES Maintaining a Green Building indoor environment requires a special focus on the sources of pollution, such as �ases, particles, and biocontaminants and their impacts on the occupants ofthe buildin� and the workers who maintain tl�e building. Unlike many traditional cieanin� programs that focus on a buildin= s appearance, the removal and control of all soils are the main objectives as we clean for health first, and appearance second. Housekeepin� and maintenance should focus on the maximum extraction of biocontaminants and particles. Gases can be controlled by adjusting the HVAC system and through the proper selection of cleanin� and other chemicals used and stored in the building. In all cleaning operations, maintenance personnel should try to schedule the cleaning to be consistent with building activities and in such a manner as to not interrupt the activities of the building. Different areas of the building will require area-specific cleanin�. For example, a day care center in an o�ce building will � require different maintenance procedures and at a different frequency than a rarely used conference room in the same buildin�. For major cleanin� operations, buildine occupants should be informed as to tl�e maintenance U�at is to take place and to any other specifics that may impact their healtl� and welfare. This is applicable to both scheduled in-house maintenance activities, as well as unscheduled maintenance and work done by outside contractors. It is important to schedule maintenance with the operation of the buildin� air handling systems to insure that work being done in one area does not affect other areas, and that adequate ventilation is available for l�ousekeeping and maintenance workers. When possible, schedule work and air handling systems such that the building can be fiilly ventilated prior to resuming occupancy. Consistent, scl�eduled, frequent HVAC mainTenance is a key to maintaining a healthy comfortable iudoor environment. Concise plans and records are a must. Space use and occupancy will change tl�rou�hout the lifeofabuildina. Also,assystemsage,theirperformancemaydeteriorate. Therefore,throuahouttheuseful life of the building, there will be a need to "recommission" HVAC systetns -periodically. (See Attachment C: HVAC Commissioning). The selection of products (See Section V. CHEMICAL CLEANING PRODUCT SELECTION) should be tl�e least toxit to perform the specific cleaninQ task. Chemicals should be treated with respect. Always follow proper dilution, use, safety, and disposal direcYions. Appropriate safery si�us, such as "wet floors" or "construction area" should be used for proper safeguards. Workers should always wear the appropriate safety protection as required by the manufacturers of the products used. • OD rG 1 i C. ESTABLISHING A BASELINE � The first step in determinina a buildina's cleaning and maintenance requirements is to develop a baseline. Not only will a baseline help to establish the strate�y for the buildina's maintenance proaram, it will also serve to identify weaknesses in the program and allow for continual improvement. A baseline review or survey should be conducted anuually with paKicular attention paid to neighboring changes, building renovations, or changes in buitding usage (i.e. requirements of new tenants). Inspect from the bottom to the top of the buildin�. Focns on identifyina situations, sources, or conditions that contribute to pollution, especially biopollutants and particles. Be�innin� at the lowest part of the buildina, check the interior for: 1. evidence of livin� or�anisms, 2. mold, and mildew, 3. dust levels throu�hout the interior, 4. condensation or paint distortion on or around windows and doorways, 5. discolored ceiling tiles as an indication of water leakage, 6. odors or musty smells, These may �ive clues to the sources and activities in the buildin� that may require different fresh air requirements, maintenance procedures, and frequency of cleaning. � � �0-115 TG 12 • IV. PROCEDURES The follo�vina section is oraanized by specific areas. Addressed aze some of the key problems that must be identified, and some specific recommendations for the appropriaTe Green Building housekeepin� and maintenance procedure. A. BUILDING EXTERIOR AND NEIGHBORS � BeQin by inspectin� the surroundine environment, which can be a major source of pollution, and then the buildina's interior. It may be helpful to sketch the building and identify all sources of pollution. These may include: dirt surfaces, roads, walkways, or shrubbery; fields where pesticides, fertilizers, or other chemicals may be used; types of soils, such as sand or clay; poorly drained surfaces, sucl� as flat roofs, roads, and parkin� lots; trash, includins the buildin�'s and nei�hboring trash collection sites; automobile u and local industries. Next, analyze the building's exterior to determine the routes by wl�idi the pollutants can enter the buildin�. The exterior inspection will provide information to help eliminate any existing maintenance problems, in addition to the information necessary to develop an effective on-going or routine maintenance pro�ram. Pay particular attention to standing water on roofs, which if allowed to seep into the building can create the perfect environment for the growYh of unwanted biocontaminants. B. BASEMENTS AND CRAWL SPACES The basement often is the location ofthe mechanical systems. These areas require special attention because an u»sanitary area can promote the spread of pol lutants throughout the entire building. Always examine the basements and crawl spaces for dust, debris, insects, standin� water, and moisture dama�e or seepa�e. Tl�ese problems may simply require better ventilation, cleanins and disinfecting, or the services of an outside contractor if the problems are structural in nature. Test sumps and drains to ensure that they are workine properly simply by running water ii� them for at least five minutes. Examine flues, vents, back drafr dampers, fans, and filters for eeneral condition and any obstructions, making repairs as required. Filters for humidifiers and air delivery systems must be inspected, cleaned, and replaced re�ularly. The area should liave no water ]eaks or standing water, whicl� could spread biocontamination by way of the HVAC system. Standins water should be removed with a weUdry vacuum and disposed of properly. Floors should be clean and dust free. Hi�h humidity and excessive heat should be controlled to further prevent the growth of biocontaminants. C. GARAGES, LOADING DOCKS, AND SHOP AREAS Garages, loadins docks, and shop areas are rypically below or at �round level. These areas can impact the indoor environment in many ways, throuah tracked-in soils, vehicle exhausts, and equipment fumes. Furthermore, the �arbaQe dumpsters are often located in these areas and can be a major source of � biocontaminants as welL These areas become especially critical if they are located near fresh air vents and heating or cooline towers. If they are, one or the other must be relocated. Also, insure that fresl� air ��-ll�S TG 13 • intakes are not adjacent to truck loading spots as truck motors are ofren left runnina - contaminatin� fresh air supply �vith vehicle eshaust. To keep pollutants out of the livin� and �•orking spaces of the building, keep the areas free of excessive wastes. especially dusts. oils_ and �eases that can be tracked inside. E�terior surfaces can be cleaned with hi�h pressure washers. Trash needs to be collected and removed frequently. Adequate ventilation (direct eahaust) is needed to control volatile oraanic compounds (VOC) emissions, especially vapors from stored fuels, lubricants, and solvents. If local filter traps and absorbents are used, they require regular maintenance. D. ENTRANCES AND LOBBIES It is si�nificantly more effective to keep soils and other contaminants outside of the buildin� than to remove them once they enter. Establish a plan for trapping dirt at the entryways, providin� items like walk-offmats, �rates, and other devices to remove soil from foot traffic as it enters the buildin�. Also, use effective air filtration devices. Both entryway programs and air filtration systems will require routine maintenance. Establish a procedure to clean them regularly and a plan for hand ling unusual circumstances, such as weather related problems and special events when foot traffic is unusually heavy. Carpeted entryways, carpeted walk-off mats, and carpeting in general require particular attention, as carpets catch and hold soils that can be furtlier tracked throughout the buildin�. It is estimated that 85% of the soil deposited in carpets is tracked-in. Thus, a focused effort should be paid to the first six (6) to nine (9) feet, where the majority of tracked-in soils are deposited, and carpeted areas under any vent fed by unfiltered � outside air. The frequency of cleanin� will be based on the type of building activities, traffic levels, soil load, and the desired appearance IeveL Hi�h traffic and prominent areas typically will require daily vacuuming, and in many cases will require vacuuming several times per day. Concentrate on the traffic lanes for efficiency, whicl� ofren represent only 25% of the total floor area. Carpets sliould be vacuumed to remove dust usin� hi�h efftciency vacuum bags and high efficiency particle arrestance(HEPA)filterstocaptureparticles,ratherthenspreadin�themthroughoutthebuilding. Carpeted entryways, as well as other hiah traffic areas will require frequent vacuuming and tl�e use of an interim cleaning operation usin� a bonnet-rype cleaning system. Bonnet systems allow these areas to be well mai�ttaiued, with the need to close the area minimized to less then one honc Interim bonnet cleaning can be done as frequently as necessary. Care should be used to avoid over-wettin� the carpets, as too much water can damage carpets and create an ideal environment for the �rowth of biocontaminants. Since particles and biocoi�taminants can �et deep into the backing of the cazpet, deep cteanina usina a carpet eatractor will periodically be required. However, due to lon� dry times and the potential for carpet damage, this procedure-should be done no more than twice a yeac Check the maimfacmrer's warranty for the carpets prior to cleanin�. Hard floors should be dust mopped frequently. A dust mop dressed with a water-based mop dressing is tlie sin�le most effective procedure to help maintain a I�ioh appearance on hard floors. Damp mop, buff, or burnish as required. Establishino a base of six (6) to tw elve (12) coats offloor finish will allow for lon� term appearance and a minimal frequency of strippin� and recoatina. Spills on both hard floors and carpets should � be handled immediately to minimize the trackin� to other areas and to prevent the formation of hard to remove or permanent stains. oo-tls TG 14 Finally, pollution enters a building throush windows as well as through doors. Draperies, curtains, and � blinds oaer windows that open to the outside require maintenance. In effect, they serve as filters for outside pollutants. Frequency of cleanina will depend on how often the windows are open, the materials of constniction of the window coverinss, and the kinds of pollutants (soils) that pass throueh the windows. E. STAIRS AND ELEVATORS Stairs and elevators act as chimneys or breezeways and aze paths for poliutants to move from lower to upper floors. These areas must be kept free from pollutants, such as dust, bacteria, particles, and �as emissions from cleaning products, as well as lubricants and other products that may be used in the operation and maintenance of elevators. Landin�s for stairs should be kept clean and should never be used as stora�e areas. Due to potentially I�eavy foot traffic, these areas will ofren require frequent inspection and cleanin�. These floors, wl�ether carpeted or hard surface, should be maintained in the same way as stated in Section C: ENTRANCES AND LOBBIES. F. OFFICES, WORK SPACES, CLASS ROOMS, LIBRARIES, AND LIVING AREAS The greatest amount of pollution is generated indoors where most activities take place. Indoor air pollution can actually be many times highex tl�a� the pollution outside the building. Cleaning and maintenance schedules must be adjusted to meet required health and appearance levels based on the types of activities and number of people, as well as the overall impact of other factors that influence soil loads and types of soils. � As discussed in the section on Entrances, it is preferable to trap particles: dirt, dust, and other soils with walk-off and other matting. This will help minimize the extraction problem in Uie o�ces, work spaces, and living areas. One specific strategy for maximizing the extraction in these areas is to use a dampened or treated dust clotl� as opposed to a featl�er duster to eliminate dust from slielves, desks, tables, blinds, and other hard surfaces. Walls will also periodically require dusting/cleaning. Make sure that vacuum cleaners for use on carpets, curtains, and fabrics are in proper working order. Use hi�h efficiency ba�s and HEPA filters to catch and hold particles. A dampened dust cloth and HEPA filters will hold the dust rather than simply move it around. Telephones should frequently be cleaned with a disinfectant cleaner (see Section V. CHEMICAL CLEANING PRODUCT SELECTION) on both the ear and mouth piece, using care not to dama�e the equipment. Door knobs, ligl�t switches, and other surfaces that frequently come in contact with hands should also be cleaned with a disinfectant cleaner. Windows and li�ht fixtures should be cleaned to improve li�litii�g. The frequency of window cleanins will depend on the activity levels ln the rooms being cleaned. G. FOOD PREPARATION AND EATING AREAS Well maintained food preparation and eating areas, because ofthe potential ofspreadina biocontamination throu�hout the entire buildin�, as well as exposure to the people that use these areas, require critical cleanina. Food preparation areas and eatin� tables should be cleaned afrer each food preparation or eatin� period. Cleanin� should include the undersides as �vell as the tops ofthe tables. � The floors in tl�ese areas should be washed daily. Carpets and fabrics should be vacuumed daily ai�d deep cleaned monthly or more often as needed. Walls, ceilin�s, and vents should be routinely inspected and cleaned as required. Be sure to note any food scraps, proteins, and standing wastewater that can become �o-txS TG �� oversro�yn by funsi and bacteria Check for these under sinks, washers, refriserators, trash cans and used • wash ra�s. y For restaurants or a mid to hiah volume food preparation areas, perishable refuse should be picked up dail�. Insure that trash containers aze covered and that pest control is effective. A. WASHROOMS, RESTROOMS, AND SHOWER AND BATH AREAS Washrooms, restrooms, and shower and bath areas pose special cleanina problems. These areas provide an ideal environment for bacteria and funai to develop and spread throuahoutthe buildina. Buildin� occupants will often evaluate the quality of an entire building based on the condition ofthese areas. The frequency of routine cleaning will be based on the number of people using these areas. In high traffic public washrooms, cleaning may be required many times throu�hout the day. Pay particular attention to airy standin� water that can not only create biocontamination as stated above, but can create slippery conditions onfloors. Floorssl�ouldberegularlymoppedwithadisinfectantsolution,payinsparticularattentionaround urinals and toilets. Floor drains should be checked for proper function. Fixmres should be sanitized inside and out, alon� with countertops, mirrors, and any metal surfaces. Showers and batl� tubs should be cleaned and sanitized regularly, includin� the shower heads, faucets, and handles. Bath and shower walls should be included in a routine cleanin� and sanitizing pro�ram to mana�e the build-up of mold and mildew which become increasin�ly difficult to remove over time. These areas require plenty of ventilatiai. Air vents should be cleaned regularly. • Trash should be retnoved daily and the receptacles sanitized. These areas should be inspected daily to insure that paper towels and toilet paper dispensers are full. Hand and shower soap dispensers should be checked and filled if necessary. Any indication ofcontaminated soap or leakin� soap dispensers should be corrected immediately. I. MAIL, COPY, AND COMPUTER ROOMS Remove dust and otlier particles with a damp (bot not wet) cloth using care around delicate equipment and electronics. This includes walls, tables, equipment, etc. Floors can be damp mopped with a ueutral pH quatemary ammonium disinfectant solution that will clean, sanitize, and minimize potential static build-up. Due to the high amounts of paper products it may be necessary to periodically vacuum out the ventilation system to prevent tl�e spread of paRicles throu�hout the buildin�. Attention will need to be paid to trash removal due to the potential for high voinmes oftvaste. These activities should be coordinated with buiidin� recyclin� efforts. These areas frequently leave stains from the inks, glues, gums, oils, and toners used in operating and maintainin� the equipment. Light switches and door knobs should be cleaned to ensure that inks, greases, etc.arenotspreadthroughoutthebuilding. Carefullyselecttheappropriatecleanerstobeused,andestablish a procedure for reportin� and cleanin� any spills as soon as possible. � J. CUSTODIAL CLOSETS AND STORAGE AREAS Cleanina supplies and equipment move rapidly in and out ofthese areas and can in themselves become a source of contamination within the buildin�. Due to tl�e higl� concentration of products in this area, it is �D-1 �5 TG 16 important to properly manaQe the selection of materials (see Section IV. CHEMICAL CLEANING � PRODUCT SELECTIOIV) and store only clean cleanin� equipment and supplies. This is especially true if storina products that are flammable, corrosive, orreactive. These products can be easily identified by simply revie�cins the labels on the products. Ifhazardous products must be used, separate products by hazard class. Chemicals should onlv be mixed in areas that have direct outside ventins. Remove vash and waste products, and wash and disinfect the floors, �valls, and sinks reQularly. Check drains for proper operations. Keep these areas �rell ventilated and dn•. Make sure that al] waste products - liquid, solid, and sas - are disposed of properly. K. MECHANICAL, ATTIC, AND UPPER AREAS � Attics should be checked frequently for leaks, standing water, dust, and debris. Check for pests, birds, rodents, etc. that may find these dark, quiet areas a perfect home. Maintainin� the cleanliness of these areas is important, especially if they house the buildin,'s mechanical and air handlin� systems. Contamination from these areas is ofren spread throu�hout the entire building. Examine flues, vents, back draft dampers, fans, and filters for �eneral condition and any obstructions, makin� repairs as required. Filters for l�umidifiers and air delivery systems must be inspected, cleaned, and replaced re�ularly. The area should have no water leaks or standing water, which could spread biocontamination by way of the HVAC system. Standins water should be removed with a weUdry vacuum and disposed of properly. Floors should be clean and dust free. High humidity and excessive heat should be controlled to furtl�er prevent the growth of biocontaminants. L. PEST CONTROL An effective lntegrated Pest Management (IPM) program is a coordlnated approach to pest contro] intended to prevent unacceptable levels of pests, while causi»g the least possible hazard to the buildins occupants, workers, and tl�e environment and usin� the most cost-effective means. y For a successful IPM program it is essential to mai��tain building saniYation by eliminating all sources of food such as scraps from eatin� areas and managin� wastes by keeping refuse in tight containers away from the building. Addphysicalbarrierswherenecessarytopreve�tpestentryandmovemeut. Screensforchimneys, air curtains, and other barriers may be required. Inspect and monitor pest population sites and modify their livine habitats by removin� clutter and relocatin� outside light sources wl�ich attract certain pests. When traps are necessary, use li�ht traps, glue boards, and snap traps. When chemical pesticides are necessary, use them judiciously. Schedule pesticide application for unoccupied periods and notify occupants i❑ advance to their application as particularly susceptible individuals could develop serious illness even thou�h they are only minimally exposed. The HVAC system should be adjusted to prevent contamination of other areas and affected areas should be flushed witli ventilation air before occupants return. Pesticides sliould be species-specific and attempt to minimize toxiciryto humans and non-target species. They should be applied only in targeted locations, with minimum application to exposed surfaces. (See Attachment B"Specifications for Pest Control Services" as a sample specification for services.) • o�-l�,� TG 17 • V. CHEMICAL CLEANING PRODUCT SELECTION An overall selection strategy for chemical cleanins products should be based around the 5 R's: Reevaluate, Reduce, Reuse, Recvcle, and Renewable. The followina hierazchy prioritizes waste manaQement practices as follows: � • The first "R" is re-evaluate: re-evaluate the entire process that uses the chemical to determine if the process itself is necessary or can be simplv eliminated or replaced �aith a better or more beni�n process. • The second "R" is reduction: reduce the quantity and toxicity of materials and packa�in�. • The third "R" is reuse: purchase products which are durable, repairable, reusable, or returnable. This is especially important when selectin� equipment that will be used as part of housekeeping operations. • Thefourth"R"isrecycling:purchaseforrecydabilitywithyouror�anization`srecyclingcollection system. • The fifth "R" is renewable: select products that are derived from renewable feedstocks, such as deter�ents and solvents from com starch, coconut oils, and orange peels. In addition to the a selection strategy based on the "5 R's", the followin� are some specific criteria for purchasing environmentally preferable cleanin� chemicals. Begin by separating attributes relatin� to the actual chemical inaredients from those relating to packaging. In�redients can be further separated into those that pertain to human safery considerations, impacting both product users and building occupants and those that pertain to environmental impacts. • A tnaterial safety data sheet (MSDS) for each chemical product is required by the U.S. Department of Labor's Occupational Safety and Health Administration (OSHA) MSD Sheets should be kept on file and available for review by workers. Safety trainine is required annuallv and for all new cl�emical products i❑ the workplace. Always follow the manufacturer's recommendations for use, stora�e, disposal, precautions, and first aid. The following tliree sub-sections identify tl�e key issues for cleanina chemical product selection. Much of the information can be found on the MSD Sheet or on the product label. Other information can be obtained by simply askin� the manufacturer or supplier of the product. Product safety ittformation can also be obtained by calling the Poison Center (I-800-764-7661 or 1-800-POISON- I) and clearly stating that the call is a"non-emergency call". If time allows them, tl�ey can be enormously helpful regardiug the specific hazards of products. A. HUMAN SAFETY CONSIDERATIONS Tl�e chemical cleanin� products used will impact both the users ofthe products and the building occupants. Exposure to chemicals can take place throu�h many routes including d�e usaQe, storage, and ultimate disposat of the product. Setecting products tliat are the most benign will tninimize exposure to harmful impacts and reduce the risk for potential problems. The following is a list of 9 attributes to consider when makin� product selections based on human health and safety considerations: � 1. pH. Look for controlled or moderate pH. Extremely high pH products (caustics) or extremely low pH products (acids) are more hazardous then those products of moderate pH. Products that are closer to a pH of 7(neutral) are safer than tliose with extreme low or high pH. Ca-!/. TG 18 2. Hazardous Inaredients. Hazardous in�redients are clearly identified on the OSHA Material Safety � Data Sheet (MSDS). It may be difficult to compare two products both listinQ hazardous insredients, as to rn-hich may be w orse. But in many cases, products are available that contain no OSHA defined hazardous insredients. 3. Non carcinogenic. Avoid products containing a kno«n or suspected carcino�en. 4. Skin and e�e irritation. Skin and eye irritation is important especially to the users of the products. Select products that are non-irritatin� or mildly irritatina. If irritation information is not available, follow the suidelines for controlled pH. 5. Oral toxicity. Select products that protect a�ainst accidental poisonin�. Products with an LD�O (The Lethal Dose 50 (LD�O) test involves the administration of a substance to a�roup of animals at increasing doses in order to determine the dose that kills 50 percent of the test subjects within a set time frame) above 5�rams per kilo�ram, typically place tl�em outside the ran�e of poisoning by virtue of an accidental dosage. 6. Non-reactive. Choose products that are non-reactive. This will minimize the l�azard to an employee or unauthorized person mixin� two products to�ether that could produce a toxic gas, fire or other violent reaction. For example, mixing a product containing chlorine with an acid or ammonia will eive off poisonous gases. 7. Fragrance and dyes. While fragrances and dyes have little cleanin� value, they are important for safety reasons. These ingredients help product users differentiate between products by color and � fragrance, thereby avoiding product misuse. Thus, one should select products with the minimum amount of fragrance and dye to do thejob. 8. Res�iratory protection. Avoid products tl�at require special respiratory protection. However, always use the persomiel protective equipment (PPE) and methods as specified on the MSDS. 9. Handling and application precautions. It is essential to follow MSDS and manufacturers directions for handlin� and application precautions such as the requirement for gloves, masks, and other personnel protective equipment (PPE). B. ENVIRONMENTAL CONSIDERATIONS The emissions to the air, la��d, and water from chemical clea�iu� products will have a direct impact on the environment. The followin� is a list of 9 attributes to consider when making product selections. Biodegradable. Biode�radability is the measure of a product's ability to be absorbed back into the environment. Most cleaning products at some dilution'and over an extended period oftime can be termed biode=radable. Thus, express a preference for products whose constituent ingredients have been tested for ready biode�radabiliry. 2. Aquatic toxicity. Aquatic toxiciry can be tested to determine if any discarded product, even afrer waste treatment, mi�ht be hannful to aquatic life. • 3. Ozone Depleting Compounds. Ozone Depletin� Cotnpounds (ODC) are considered a major cause of global climate warnina. Ozone Depleting Compounds can still be found in many shop and maintenance �arages, especially if paintin� is takin� place. These pro�rams should be closely DD-!/S TG 19 scrutinized, and ODC containins producu such as chlorofluorocarbons (CFCs) and other chlorinated � solvents should be eliminated. 4. Volatile Organic Compounds. Volatile Oraanic Compounds (VOCs) cause smoa which is a common form of air pollution. Buildin� occupants exposed to VOCs may experience headaches, nausea, dizziness, and other physical reactions. Consider switching to solvent free or �vater-based products. For esample, a deter�ent-based alass cleaner can replace an alcohol-based product. Use water-based wood and oym floorcoatin�s instead ofsolvent-based products, and replace chlorinated cleaninQ solvents with citrus oil-based, aqueous, and semi-aqueous products that work in many similar applications. 5. No heavy metals. Heavy metals such as lead, cadmium, and zinc can have severe health impacts on workers and buildin� occupants, as well as the potential for a ne�ative downstream impact on the environment. For buildin� maintenance, select non-heavy metal-containing floor finishes. Metal- free finishes keep heavy metals out of sewa�e veatment facilities and waterways. The benefit for housekeepers is that the stripping solutions necessary to remove metal free polymers tend to have more mild pH and don't require the use of some glycol ethers which have health concems. 6. Non-hazardouswaste.ByreviewingtheMSDS,productsthatrequiredisposalashazardouswastes can be identified. Avoid products that require disposal as- a hazardous waste. Durability. Consider the durability of tl�e equipment and other materials that are necessary for accomplishing the housekeepin� and maintenance tasks. � 8. Energy efficiency. When selecting equipment that uses electricity, sucli as floor machines and vacuums, consider the ener�y efficiency of the products. 9. Cold water usage. Select products that work in cold water. C. PACKAGING CONSIDERATIONS PackaQin� can make an enormous impact on solid waste disposal and the associated l�aulin� and tippin� fees. Less packa�ing usually means a lower product cost for the buyer. Furthermore, the use of products packaged in materials that can be reused or constructed of materials made witl� recycled content can have a positive impact on tl�e environment. 1. Concentrated products. Concentrated products, when compared to ready-to-use products, si�nificantly reduce packaging materials. This can reduce product purchase and handling costs. 2. Portioncontrolequipment. Utilizechemicalportioncontrolequipmenttoreducechemicalmisuse and waste (source reduction) and to improve user safety by minimizina their exposure to concentrated chemicals. 3. Reuse of packaging. Check if the product supplier will take back the product packa�in� for reuse. 4. Recycling. When considerin� a packaQe for recyclability, check with the local recycler. Collection • of products does not =uaraatee recycling. Some collected items may be headed for the landfill. c'�b—l!S TG 20 � VI. GREE\ BUILDING HOUSEKEEPING AND MAINTENANCE Place a check mark in each area that has been evaluated and mark areas that CHECIiED \EEDS �r7F�'rto�: need attention. Use Needs .. COMMENTS" for notes. Pay attention to your senses - particularly to what you both see and smell. For the most favorable indoor environment, observe levels of Qases, particles, and biopollutants - as your housekeepina and maintenance activities must focus on cleanin� first for health, and then appearance. CHECI:ED NEED$ Al7ENT10A1 A. BUILDING � L'� EXTERIOR, AND NEIGHBORS Changes in bui4dins usage Construction. renova[ion. or o[her s[ructural changzs Construction. renovation, or other chan_es affectine neighbors Standing water on parking bts or �rounds Standine water on neighboring roofs, parking bts. or erounds Chan�e in vehicular traffic patterns Other COMMENTS BASEMENTS AND CRAWL SPACES Moisture or standin_ water Evidence of biological contamination (e.g. molds and mildew) Ineff'ecticz draina�e or inoperable drain sumps Hi�h le�els of'dust or debris Ecidence of insects. rodents. or other pests Dirt} or ineffective filtzrs_ Pumps, aents, back draft dampers, or f'ans Sources of VOCs (e.�. stored chemicals) Noticeable odors Cracks in floorino or foundation Other �� d-<IS TG 21 � CHEC[:ED NEEDS A7TE�`T10\ C. CONLVIENTS GARAGES, LOADING DOCKS, AND SHOP AREAS Escessive dust_ trash. and debris. �larerials (e.e. paints. chemicals. and fuzls) are oreanized and VOG controlied throuah adequate ventilation (e.�. direct z�haust). Floun are clean to prz��e�t trackins and floor mattins systems arz utilized and in wod n�ort:ine condition. Vehicutar eahaust is NOT impactina fresh air intahes. Dumpster areas are dean and located away from fresh air mtal:es. Evidence of insects. rodents. or other pests. Other D. ENTRANCES AND LOBBIES s Envance mats and floor grills are clean and in good workine order. Furthermore they cover enou�h to be effective (first 6 to 9 feet). Waste receptacles are eleaned and emptied. Carpets are clean ae�d in good conditioo. 4tazd floors a�e dean, dust fre� and in good condrtion. Glass doors. decorative surfaces. mirrors. and bright wor6 are clea� and in eood condition. W indo�� coverings (e.g. draperies aud curtains) are clea�. Other E. STAIRS AND ELEVATORS Carpeting and floorine are clean and in good condition. Briah[ work and i�and rails are clean and i� eoud condition. Steps and landings art clean and free of tras'h a�d debris'. Other u oo-«� TG Zz • CHECIiED NEEDS ATI'EI�?]O� F. OFFICES. WORK SPACES, CLASS ROOMS, AND LIVING AREAS • �'i. CO�IMENTS Floorine and carpe[s azz clean and in eood wndition. Vacuums fitted �� ith FiEPA filtzrs. Dust led•els minimaL Dustine performed �� ith damp doth. N'et spots on cazpets. hard surfaces. fabrics. and especiall�� around coffez and food areas are cleaned. dried. and treated appropri2tely. Ceili�e tiles eahibit evidence of w ater or moismre damaga. Telephonzs, door knobs. uid light s�s itches are clean and disinfected. W indows and light fixtures aze clzaned and operating properly. Trash receptacles aze accessible and emptied. Plants aud surfaces under plants are clean. Evidence of mold. mildew. or other biocontamination. Evidenee of iasects. rodents. or other pests. Seif-contained heating and cooliug units are clean_ frze of biocontaminaVOn. u�d operating correctly. Other JYP;(.1AL AtCLAJ (¢.g. JN1V1i11V1: AK�AJ, tSr:AU 1 Y JriVYJ� A1VL LA7SVKA1 VK1N,J) Chemicals are stored praperly a�d are vented direct outdoors. Smoking azeas are vented directly outdoors. Trash reteptades are access'ible and emptied. Evidence of mold. milde«�. or other bio Contlmination. Dust (evel is minimal. Pusti�g performed with damp cioth. Floorme and carpets' ure clean and in good co�dition. Other r � � C�D TG 23 • CHECI+ED NEEDS AITE\T10\� H. FOOD PREPARATTON AND EATING AREAS �. CO�.ViMENTS Floors arz clean. frez of food scraps. debris. or an}• siens of biocontamination. and cleaned at least once dailv. Fiuor drains are operating properl.-. Air ezn[s are clzan and operating properh�. All surfaces that come in contact ��ith food prepazation are ciean. free of food scraps a�d debris. and cleaned afrer everv� meal or use. Tables (tops and undersides) and chairs are cleaned and sanitizzd after even� meal or use. W ashing food preparation azeas. appliances. and cookine and eatins utensils after everv meal or use. Cooking and eatm� utensils are cleaned afrer everv use. Trash receptaeles ace tishtiy covered and emptied daily. Evidznce of insects. rodents. or biocontamination. Other WASHROOMS, RESTROOMS, SHOWER, AND BATH AREAS Floors_ couoter tops. basins. and toilets are disinfected dail}�. Fbor drains are operating properly. Noticeablz odors or visible biocontami�ation (mol mildea) Sho�tier heads. «ater faucets. and toilets' are operatina correcth-. Soap d�spensers are operatin� correctly. V ents are clean and operating properly with enough veotilation to keep arzas drv. Waste containers arz emptied daily. Othzr. J. MAIL, COPY, AND COMPUTER ROOMS � Equipment is free of dust and debris. Floors ue cleao. Air ven[s should be clean and opera[ine corzec[Ip. W aste co�tainers are clza�ed and emptied dail��_ Lieht suiiches and door knobs are clean and of inks and ereases'. Other. �D ll,S TG 24 • CHECI:ED NEEDS ATTE� K. CUSTODIAL CLOSETS AND STORAGE AREAS L. � COMME�TS Arza is cleari and products aze neatl}� oraanized. Stored equipmznt is ciean. Equipment is cltaned afrer even use. Observe cleanine and stored chemicals' for DOT Hazard placards. If huardous products aze stored. further revie�c is necessan�. Floors should be clean and free of debris. Drains and wash basins are operatins properh�. E�haust fansh�ents are e orking properh�. Other ATTICS, UPPER AREAS, AND ROOFS Ev�dence uf �vater leaks or standine water on roof. pwt levels aud debris are minimal. Eaidence of birds. rodents. insects. or biocontamination. Screens and barriers are in ptace to prevent pest entry. Outdoor air mtakes are clean and away &om sources of contami�ation (oehicle erhaust. smoke staeks. eteJ Air handlers and related equipment are routinely inspected and deaned Filters aze being periodicall� cleaned and replaced. Other � do-«s TG 25 • VII. GREE1 BUILDING HOUSEKEEPING AND MAINTENANCE RESOURCE LIST Anderson, Kim, and Ronald Scott. Fundamerttals of industrial Tozicolo�. Ann Arbor Ann Arbor Science, 1981. Ashkin,StephenP., "ThebnpuctsofHousekeepin�onlndoorAirQualiry",IndoorEnvironment'96,. Chevy Chase, MD, IAQ Publications, Inc., 1996. Ashkin, Stephen P., "How to Autornute Your Chernical Usage ", Cleanina Manaaement, Vol. 31, No. 3, March 1994, 56-58. � Ashkin, Stephen P., "Purchasing Environmentally Preferable Cleaning Products", Services, December, 1994, 28-31. Ashkin, Stephen P., "Turn Your Faci]iry Green", Mainteuance Executive, June 199A: 12-18. Baker, S.R., ai�d C.F. W ilkinson, eds., "The Effects ofPesticides on Hurnan Health", Modern Environmental Toxicology, VoL 18, Ch. 4, p. 236, Princeton, Princeton Scientific Publishing Company, 1990. � Berry, Michael A., Protecting the Built Envi�•onment Cleaning for Heahh, Chapei Hill, NC, Tricomm 21 st Press, 1993. Bishop, L.J., More Ansn�ers Thun Yozr Huve Qtrestions Aboui Carpet Cleaning, Vols. I& 2. Dolthan, AL, Clean Care Seminars, 1991. Bishop, L.J. The Cleaning, Restm�ation, Iuspection, artd Safety (CRIS) Glossary. Dolthan, AL: Clean Care Seminars, 1992. Brown, Marianne P., and John R. Froines., Technological Char��e in the Workplace: Health Impucts for Workers, Los An�eles, CA, UCLA Institute of Industrial Relations, 1993. Building Owners and ManaQers Association International, O�ce Building Cleaning Operutions in Nor1h America - A Study of Cus�odial Mafaagenaent Practices and Costs, Washin�ton, D.C., Buildin� Owners and Managers Association International, 1990. Burae, Harriet A., °The Fungi ", Biological Contaminants Irz I»door Errvironrnents, American Society ofTestin� and Materials (ASTM), Philadelphia, 1990. Cohen. Sheldon, et al., Behavior, Health, and Environmental Stress, New York, Plenum, 1986. Cone, 7ames, and Michael Hod�son, 'Problenr Buildings: Building-Associated I1lness and the SickBui]ding Syndrome", Occupational Medicine: State ofthe Art Reviews, Vol. 4, No. 4, Hanley and Belfus, Oct.-Nov., � 1989. Hance, B.J., Caron Chess, and Peter M. Sandman, Industry Risk Contmunication Manzru7 Boca Raton, FL, Lewis Pub., CRC Press, Boca Raton, FL, 1990. ba-t/S TG 26 • Jolk, Miloslav, Micr•oerrvironnrent� The ITaeory and Pructice of indoor Cliraate Sprin�field, II., Charles C. Thomas, 1989. Klaassen, Curtis, Mary Amdur, and John Doull, eds., Casarett ar�d Doull's To.ricolo�y: Zhe a Busic Science of porsof7s: 3rd ed., New York, Macmillan, 1986_ National Academy of Sciences, Iridoor Polhrtants, Washingcon, D.C: National Academy Press, 1981. Pfeiffer, Guy, Casimir Nikel, and Richard Mackamess, The Household Environment und Chronic illness: Guiclelines for Constructing m�d �1�laintair�ing a Less Polluted Residence. Sprin�field, Cl�arles C. Thomas, 1980. Ramazzini, Bernardo, Diseases of Workers, New York Academy of Medicine, New York, A Hafner, 1964. Research Trianale Instimte, IndoorEnvironmental Characterization ofa Non-Problem Building: Assessmerrt of Clea:�ing Effectiveness, CR-815509-02- I, Research Trian�le Park, NC, 1994. Sustainuble BuildingTechnical Manual.• Gree�r BuildingDesign, Constrzrction, and Operutions, Washington, DC., Public Technology, Inc., 1996. Turiel, Issac, Irtdoa• Air Qa�aliry ar7d Human Health: Palo Alta. Stanford University Press, 1985. � U.S. Department of Health and Human Services, National Toxicolo�y Program. Sixth Annual Report o�r Carcinogens, 1991. U.S. Eirvironmental Protection Agency. BuildingAir Quality - A Guide for Bui[ding Owners and Faciliry Managers, EPA/4 0011-9 1 /03 3,1997. U. S. Environmental Protection A�ency, lndoor Air Quuliry. Tools For Schools Action Kit, EPA/402-K-95- 001, Washington, D.C., 1995. U.S. Environmental Protection A�ency. G/ossury of Terms Related /o Health. Eaposure, and Risk Assessment, EPA/450l3-881016, 1989. U. S. Environmental Protection A�ency and U. S. Consumer Protection Safety Commission, The If7side Story- AGuide �o IndaorAir Qualrty, EPA/400/1-88/004,1988. � 6a-�� TG 2� • VIII. ATTACHMENTS A. WATER CONSERVATION B. SPECIFICATIONS FOR PEST CONTROL SERVICES C. TYPICAL SPECIFICATION HVAC COMMISSIONING (This Attachment is not part of this Guidelinz but is included for information purposes only.) (EXCERPTED FROM THE ASHRAE GUTDELINE 1-1989) APPENDICES TO ATTACHMENT C: Cl SAMPLE BUILDING TO BE COMMISSIONED C2 COMMISSIONING CHECKLISTS C3 HVAC COMMISSIONING - TYPICAL PLAN � r 1 U ob-e�,� TG 28 • ATTACHMENT A WATER CONSERVATION • . oo-ii� TG 29 � TIPS TO REDUCE OUTDOOR WATER USE In Saint Paul we use up to rivice as much water in the summer as we do during the winter. Most of this is used outside to water srass and other plants. Our plants need more water durin� the summer to suroive hisher temperatures and the blazin� sun. Much of the water we use outside durin� the summer is wasted due to inefficient irrieation practices. By waterins efficiently you can lielp conserve our ��ater resources and reduce your summer water bill. The follo�ying ideas and tips may help you save water, money, and time whether you have an automatic sprinkler system or water manually. WHEN TO WATER Water only when needed - every five days or less frequently for established landscapes. Wait lonaer times between watering periods. As roots �row deeper, less frequent watering will be required. When waterin� slopes, water for a short time only and shut off immediately when runoff begins. Repeat as needed until • enough water is applied. If only one spot is dry, water it separately. Remember, water flows through a 5/8- incla �arden hose, under normal pressure, at up to 10 gallons per minute. This means that an unneeded 30 minutes of waterin� wastes up to 300 gallons of water! • Automatic sprinkler systems should be operated only when the demand on the city's water supply is lowest. Set the system to operate betwee�� 1:00 and 6:00 a.m. If you water manually, water between 7:00 p.m. and 10:00 a.m. when evaporation is lowest. • Water only wl�en plants need it. Learn how plants signal for water. Most lawns will lie flat after being stepped on; many plants will lose their shine and start to droop. • Waterduringtl�esummermonthsonlywhenneeded. Avoidwaterin�inthewinter. Thiswilllower your water use and help on your wastewater average. • Be sure the soil is almost dry before watering. Dia down below the surface, rather than just guessing. Moistnre sensin� devices are easier and more accurate. Tl�ey tell underground conditions at a�lance and come in convenient lengths for shallow and deep-rooted plants. HOW TO WATER • Irrigate efficiently. It is best to water deeply and infrequently. This can be accomplished by scheduling your irrieation times and monitoring waterin� periods. Frequency of wateritig should be based on the plant's water requirements and climatic conditions. Whev irri�atin�, apply water � until the soil becomes saturated, but do not allow water to run of£ If runoff be�ins to occur before soil is thorou�hly saturated, stop watering and allow the water to soak in before applying additional water. Proper waterina intervals can be a very efficient conservation method. oe-�i�; rG �o ! • Schedule irri�ation accordin� to your plant types and climatic conditions. • Use spriril:]er heads that produce drops of water rather than a fine mist. • Water slowly for better absorption - not on windy or rainy days. • Place bubblers close enoueh to shrubs and plants to water them effectively. • Be sure your sprinklers are �vaterina only the areas intended; not onto walks, into streets, or down the �utter. • Make the most of rainfall. Di� small ditches to plants under roof eaves' to direct rainwater to reacti them. A deep moiscure reserve can sometimes carry them throu�h several weeks before more water is needed. HOW MUCH WATER IS ENOUGH ? • An inch of water should be sufficient for most of your established plants and lawn. To check the water output of your sprinklers, place a few cans u��der the sprinklers at varyin� distances. Afrer 15 minutes, measure tl�e deptl� of water in each can. Add the amounts of water in all cans and divide by the number of cans to �et an avera�e amount of water. Multiply this fi�ure by four and you will have the water output of your sprinl:ler for one hour of watering. � • Water less frequently. Many people overwatertheir lawns. Tl�e City ofSaint Paul recommends once every five days. • To prevent overwaterin� remember the impoRance of timing. Adjust time clock on your system as the temperature chan�es to give your plants only the amount of water they need to stay healtl�y, or use a Ixose timer. • Shady areas and areas protected from dryii�g winds need about half as much water as areas i� full sun. Likewise, establisl�ed aroundcover and most shrubs need ouly l�alfthe amount ofwatertl�at new plants or �rasses use. y EQUIPMENT MAINTENANCE IS IMPORTANT • Set sprinkler lieads at tl�e proper hei�ht to prevent them from becomin� blocked or covered by grass and other plants. • Periodically check your irrigation system to eusure proper perfonnance. Check for the following: • Clo�ged nozzles • Blocka�e arou��d pop-up heads or rotor heads (grass runners and lo�v shrub branches can interfere with the activiry of heads). • Sunken, broken, or leal:y heads; cracked or improperly aligned nozzles which result in poor spray coveraQe and �vater loss. • • Heads that are mistin� - this indicates pressure is too high. This mist is evaporatin� in mid-air and is costinQ you money. aa-��,�' TG 31 • • Uparade your irrioation equipment. Consider addin� the followine de��ices to increase the efficiently of your system: • Rain shut-off devices: these devices will shut off your system on rainy days when inigation is not necessary. • A pressure re�ulator if the water pressure seems too hiah. • Heads with check valves alons curbsides, driveways, and sidewalks. This keeps water from drainin� into the street when the sprinkler station shuts off. • A controller that has multiple start times, ttvo or more independent Proarams, and �vatering intervals that accommodates waterin� once very five days. • Consider addin� drip irrigation where appropriate. Drip irrisation woiics we11 on individual shrubs and trees. You can convert spray I�eads to drip emitters with a special kit, but they must run lon�er than spray heads because they put out less water per minute. • Replace missing or broken sprinkler and bubbler heads. • Install irrigation systems that apply water evenly and tl�at have soil moismre overrides and timers. • Check all l�ose coimections, valves, and pipes for leaks. Even a small leak can waste hundreds of gallons in a sin�le day. � LANDSCAPE MAINTENANCE TIPS • Use mulch to conserve soi] moisture. A three to four inch layer of or�anic mulcl� spread over your planting beds will prevent excessive moisture loss, cool the soil, and reduce weeds. Raise the hei�ht of your- -lawn mower. If the lawn is mowed on a reaular schedule, only about ]/3 of the grass length needs to be removed. On this schedule, the clippings can remai� on the lawn reducingsoiltemperatures,helpinatoretainmoisture,andprovidin�anaturalmulch. Thiswillslow plant growtli and provide increased resistance to the stressful summer climatic conditions. Let your lawn breathe by removin� the thatch. Thatch is dead under�rowth of grass that blocks water from reaching grass roots. In May, after your �rass has tumed �reen, use a power rake (thatcher) and remove the thatch from your lawa By mid-summer a lawn can be so thick with thatch that it can prevent up to 70 percent ofthe water you apply from reaching the roots. Removina this barrier improves water efficiency and helps prevent disease. Power rakes are available for rent at most nurseries and rental service stores. • Apply fertilizer in the sprin� and Fall rather than summer. • Remove weeds before they �et large. They not only look bad but they also use the water available to desirable plants. • Use a mulchin� mower. • bc-!!� rG �2 � SAFETYISIMPORTA�T • Remember, in addition to w•astine ��ater, wet sideualks and flooded streets are hazazdous and can cause accidents. � � 0 b -/!�/ rc �� ATTACHMENT B SPECIFICATIONS FOR PEST CONTROL SERVICES � Ob-!!�S TG 34 • CITY OF SAINT PAUL SAMPLE SPECIFICATION FOR PEST CONTROL SERVICES This sample specification is for ,�� Intearated Pest Mana�ement (IPM) pro�ram. An (IPM) pro�ram is a balanced, tactical approach to pest controL It involves takina action to anticipate pest outbreal:s and prevent potential dama�e. IPM programs often combine several control tactics, includin� biolosical control, mechanical controls, monitorin� ofpest populations and dama�e, and careful use ofchemical and biolo�ical pesticides. The troal of an IPM pro�ram is to achieve economical and effective pest control with the least risk to the environment. PART1 1.01 SCOPE: (This establishes the minunum requirements for Pest Control services) A. The City of Saint Paul seeks a twelve (12) month service a�reement for pest control at the locations listed below, with the option to extend two (2) twelve month periods subject to tl�e approval of the Supplier and the City or iPs designee. It is a�oal ofthe Ciry of Saint Paul to use an Inte�rated Pest � Manaaement (IPM) pro�ram as the strategy for control of pests in and around City facilities. The followin� description details the City's understanding ofthe scope and type ofIPM pro�ram services to be rendered. B. Locations will be �rouped and may be awarded separately. The City reserves the right to award separately or as one contract If one contract is awarded, it will be based on the avera�e of total amount of supplements. 1.02 CLASSIFICATION A. Tl�ese services will be performed at City of Saint Paul buildiii�s (see supplements). ].03 SCOPE OF WORK A. The Vendor shall provide a cotnprehensive Intearated Pest Mana�ement (IPM) pro�ram for the buildine and otl�er areas specified in tl�e contract. An IPM program is a process for achievin� lona term environmentally sound pest suppression through the use of a variety of tecluiolo�ical and mana�erial practices. Control strate�ies in an IPM program should extend beyond the application of pesticides to include recommendations for structural and procedural modifications tl�at reduce the food, water, harborase, and access used by pests. I. Furnish material, labor, and equipment required to provide the pest control inspections and treatment seroices speclfied herein. 2. Inspection and treatment services according to location(s). ;. Call back services for pest infestations which appear between regularly scheduled inspections. � 4. Inspection treatment reports and records according to locations. 5. Disposal of empty containers, unused chemicals, and supplies. 6. Detailed, site specific, recommendations for structural and procedural modifications necessary to achieve pest prevention. oo-ei,� rG 35 . 1.04 SERVICE LOCATION(S) A. Bidder shall quote separate prices for each (buitding); See Supplements A, B, & C. NOTE: Areas are approximate and cannot be suaranteed. Vendor is to treat the buildings described irrespective of actual area. Site visits are essential to determine field conditions. 1.05 PESTS TO BE TREATED A. The Vendor shall provide the services required to adequately suppress vermin, insects, and other pests in the identified buildin�s and vermin, insects, and other pests shall indude but not be limited to: Roaches Fleasand Ticks Crickets Silverfish Extoparasites Rodents Others Tennites Earwigs Ants Flying Insects Water Bugs Crawling Insects Spiders B. Vendor must provide "food service approved" flyin� insect traps and associated materials. 1.05 WORK NOT INCLUDED A. Pest treatment more than six (6) feet beyond exterior walls. • B. Treatment of interior and exterior plants or landscaping. 1.06 VENDOR/EMPLOYEE QUALIFICATIONS AND SPECIAL REQUIREMENTS A. Vendor and vendor`s employees applying pesticides shall be licensed. B. Vendor is responsible for implementation of the IPM program required by this specification. Vendor is responsible for providing pest control applicators and technicians who have been trained and cer[ified as competent to handle and apply any pesticide products that may be needed to implementthe IPM program. C. Vendor shall operate, on a full time basis, a pest control business, have a permanent business address, telephone, adequate equipment and materials, and sufficient employees trained and licensed in pesticide application to perform the services specified herein. The City reserves the right to inspect equipment to be used in the performance of this contract. D. Vendor shall provide copies ofmaterial safety data sheets (MSDS) to department contract mauagers for all materials used. E. Vendor is to have a minimum of three (3) years continuous business operation in the field of pest control preferably with some IPM experience. Provide three (3) references. F. Subcontractin� the work to another business will not be allowed without prior permission the � participating departments and at �o addit3onal cost to the City of Saint Paul. G. Each employee of the Vendor shall be furnished by tl�e vendor, with complete uniform and proper identification includin� both the name ofthe Vendor and the employee. Such identification shall be wom on the uniform at all times while servicing City facilities. oo-/1S TG 36 , H. Vendor shal] attach a copy of company's warranry with bid. I. Response time for complaints not covered by the routine maintenance agreement will be within 36 hours from time of notification. J. Vendor is responsible for providin� service to monitor and adequately suppress pests in all areas and buildin�s specified herein includin� but are not limited to: all rooms, closets, lounaes. toilets, kitchens, halhvays, stairwells, basements, attics, laboratories, eta � K. Vendor is also resgonsible for removin� any litter left as a result of pest elimination. Rat and mouse infestations in the ground adjacent to the buildin� are included. 1.07 REGULATORY REQUIREMENTS A. The services to be provided are to comply in every respect with the applicable regulations of tl�e following re�ulatory agencies: 1. U.S. Department ofLabor, OSHA Safety, and Health Standards. 2. U.S. Environmental Protection Agency Standards. 3. State of Minnesota Re�ulations, as appropriate. 4. State of Minnesota Department of A�riculture Regulations, as appropriate. B. No pesticide products shall be used in any manner inconsistent with it's labeling. All pesticides that • may be needed in the IPM pro�ram shall be properly labeled for the control of the tar�et pests against which they are bein� used and label instructions shall be strictly adl�ered to. 1.08 REPORTS AND RECORDS A. After each inspection, call back, or treatment, the Vendor is to furnish the department a written report describing any unusual conditions and advising the department of any housekeeping, structural, or procedural modifications that may be needed to adequately suppress pests. If a control measure ls applied, d�e reportwill contain a briefdescription and justification ofthe control measure used. B. Logs: Departmenta] contact person will furnish a lo� for the Vendor to sign when arrivin� and departing the premises. C. Records: Provide a Pesticide Use Record to the department each month containin� the following information: 1. Trade and common chemical name of product dispensed. 2. Environmental Protection Agency registration number. 3. Volume of cliemical used in each area treated. 4. Specific areas treated. 5. Tar�eted pest. 6. Application date. 7. Name of applicator. � 1.09 WORK SCHEDULE A. If a chemical application becomes necessary, the Vendor shall co�tact the departmental contact person one week prior to the application for available days for treatment. f�b-!!,S TG 37 • B_ Inspections are to be made at the Vendor's option. but the department is to be �iven 48 hours advance notice. I.10 STORAGE AND DISPOSAL A. No equipment, supplies, or chemicals are to be stored on the premises. B. All unused pest monitoring devices, chemicals, containers, or other Vendor items are to be removed from the premises at the end of each service call. 1.11 CHEMICALS A. Chemical insecticides are to be used as a last resort. If chemical pesticides are necessary, selected cliemicals shall be of a type that are environmentally sound, minimize risks to human health, and are effective in managin� the tarseted pest The City reserves d�e ri�ht to �ive final approval on all chemical insecticides used. . � 1.12 SAFETI' A. V endor sl�all be responsible for tl�e safe use and application of all coi�trol measures used in the IPM program. Protective clofhina, equipment, ai�d devices shall, as a minimum, conform to Occupational Safety and Health Administration (OSHA) standards for the products being used. 13 TREATMENT AND INSPECTION SCHEDULE AND CALL BACKS A. Inspection frequency: Minimum of once each month. B. Call Back Service: Should a participatin� department detect what may be an abnormal amount of pests, the Vendor will, at »o additional cost to the City, conduct an ortsite inspection and deploy an appropriate control strate,y within 24 hours of notification. 14 APPLICATION A. Apply pest control products in accordance with the manufacturer's recommendations. B. Provide pest treatment in accordance with normally accepted industry standards for an [PM program. C. Apply pest control products in accordance witli applicable resulatory standards listed in Para�raph 71. � ].15 PAYMENT A. Invoices in services provided will be forwarded to the Contract Manager at the end of the service month. indicating the following: 1. Company name and address for remittar�ce. 2. Date of invoice. 3. Date(s) of service. 4. Supplemenst A, B, & C. 5. Service period. 6. Facilirv name and location where service was rendered. 8o-erS rG �s • 7. city of Saint Paul's contract number. 8. Vendor Im�oice number. 9. Total cost for service period. B. Invoices will be sent to: Cirv of Saint Paul DEPARTMENT NAME Attn: NAME OF CONTACT PERSON ADDRESS C. Payment will be made within thirty (30) days of receipt of invoice unless there is a dispute over the char�es or terms listed thereof. 1.16 PRE-BID COI�FERENCE A. The Ciry recommends that Vendors attend a Pre-Bid Conference, (on Date at Location l, to answer questioas and clarify any terms of this solicitation. � C J 00 -�i� rG s9 • SUPPLEMENTAL TERMS AND CONDITIONS Paraaraph XX, Insurance. is deleted in its entirety and replaced by the followins PARAGRAPH XX. INSURANCE (Applicable to services and construction Contracts, unless otherwise specified) 1.01 GENERAL REQUIREMENTS B. Insurance is required on all City Contracts for services and construction unless specifically waived. C. the Seller shall at a minimum carry insurance in the rypes and amounts indicated below for the duration of the Contract. Buyer shall be listed as an additional insured on all policies (except Workers Compensation). D. The Seller shall forward Certificates of Insurance to the Buyer as verification of covera�e and endorsements required below. E. Seller shall not commence work until the required insurance is obtained and has been reviewed by Buyer. Approval of insurance by Buyer shall not relieve or decrease the liability of Seller hereunder and shall not be construed to be a limitation of liability on the part of Seller. i F. Seller's insurance coverage shall be written by companies licensed to do business in the State of Minnesota at Che time the policies are issued and sl�all be written by companies with A.M. Best Company, Inc, rativgs ofB+7 or better. G. All endorsements naming the Buyer as additional i�sured, waivers, and notices of cancellatiov endorsements as well as the Ceftificate ofInsurai�ce shall contain the Contract number and indicate: City of Saint Paul Contract and Analysis Division 280 City Hall 15 west Kellogg Boulevard SaintPaul. Minnesota 55102. H. The "other" insurance clause shall not apply to the Buyer where tl�e Buyer is an additional insured shown on any policy. It is iiltended that policies required in the Contract, covering both Buyer and Seller, shall be considered primary coverase as applicable. If insurance policies are not written for amounts specified below, Seller shall carry Umbrella or Excess Liability Insurance for any differences in amounts specified. IfExcess Liability Insurance is provided, it shall follow the form of the primary covera�e. S. Buyer shall be entitled, upon request and without expense, to receive certified copies of policies and endorsements thereto and may tnake any reasonable requests for deletion orrevision or modification � of particular policy terms, conditions, limitations, or exclusions except where policy provisions are established by law or regulations binding upon either of the parties hereto or the underwriter on any such policies. K. Buyer reserves the right to review the insurance requirements set forth during the effective period of this Contract and to make reasonable adjustinents to insurance covera�e, limits, and exclusions oo-�,s TG 40 i when deemed necessary and prudent by Buyer based upon changes in statutory law, court decisions, the claims history ofthe industry, or financial condition ofthe insurance company as �vell as Seller. L. Seller shall not cause any insurance to be canceled nor permit any insurance to lapse durin� the term of the Contract or as required in the Contract. M. Seller shall be responsible for premiums, deductibles, and self-insured retentions, if any, stated in policies. All deductibles or self-insured retentions shall be disclosed on the Certificate ofInsurance. N. Seller shall pro�'ide Buyer thirty (30) calendar days written notice of erosion ofthe ag=re,ate limits below occurrence limits for all applicable covera�es indicated in the Contract. y O. If Buyer owned property is bein� transported or stored off-site by Seller, then the appropriate property policy will be endorsed for transit and storage in an amount sufficient to protect Buyer s property. 1.02 SPECIFIC REQUIREMENTS A. Workers Compensation and Emplover`s Liabilitv Insurance: coverage sl�all be consistent with statutory benefits outlined in the Minnesota Worker's Compensation Act (Art. 8308-1.01 et seq Tex. Rev. Civ. Stat.). Seller shall assare compliance witl� this statute by submittin� a standard certificate of coverage to Buyer for every vendor providing services under the Contract as acceptable proof of � covera�e. Worker's Compensation Insurance covera�e written by the Minuesota Workers CompensationFundisacceptabletoBuyer. Seller'spolicyshallapplytod�eStateofMinnesotaand include: 1. A Waiver of Subrogation Endorsement in favor of Buyer. Thirty (30) calendar days Notice of Cancellation in favor of Buyer. Minimum policy limifs for Employer's Liabiliry Insurance coverage shall be $XXX,XXX.00 bodily injury per accident, $XXX,XXX.00 bodily injury by disease policy litnit and $XXX,XXX.00 bodily injury by disease each employee. B. Commercial General Liabilirv Insurance. The policy shall include: 1. BlanketcontractualliabilitycoverageforliabilityassumedunderthisContractandallContracts related to this project. 1. An Additional Insured Endorsement in favor of Buyer. 2. ( XX ) calei�dar days Notice of Cancellation in favor of Buyer. 3. A Waiver of Transfer of Recovery A�ainst Others in favor of Buyer. 4. A minimum combined bodily in}ury and proper[y damage limit of $XXX,XXX.00 per occurrence. C. Business Automobile Liabilitv I��surance. Seller shall provide covera,e for all owned, non-owned, and hired vehicles. The policy sl�all include: I. An Additional Insured Endorsement in favor of Buyer. 2. A Waiver of Subrogation Endorsement in favor of Buyer. 3. Thirty (30) calendar days Notice of Cancellation in favor of Buyer. • 4. A minimum combined sinale limit of $XXX,XXX.00 per occurrence for bodily injury and property dama�e. Alternate acceptable limits are $XXX,XXX.00 bodily injury per person, �� 00,000 bodily injury per occurrence and at least $XXX,XXX.00 property dama�e liability each acc ident. 60-!!S TG 41 • D. The followina Terms and Conditions hereby i�icorporated shall apply to this procurement action: TERM OF AGREEMENT a. This agreement shall be in effec[ for a twelve (I2) month period with two (2) twelve (I2) month extension options commencin� upon execution of a contract, subject to the approval of the Supplier and the Cirv to iY s desi�nee. b. Upon expiration of the initial term or period of extension, Vendor aarees to hold over under the terms and conditions of this A�reement for such a period of time as is reasonably necessary to resolicit the project, not to exceed ninety (90) days. � � oo-te� TG 42 • ATTACHMENT C TYPICAL SPECIFICATION HVAC COMMISSIONING APPENDICES TO ATTACHMENT C Cl SAMPLE BUILDING TO BE COMMISSIONED C2 COMMISSIONING CHECKLISTS C3 HVAC COMMISSIONING - TYPICAL PLAN EXCERPTED FROM THE ASHRAE GUIDELINE 1-1989 (Attachment'C' is included as a sample plan only.) � • oo-�i,S TG �� • TYPICAL SPECIFICATION FOR HVAC COMMISSIONING Foreword: HVAC commissionin� activities durina the project construction phase should be defined in the contract manual. Followina Construction Specification Instirute (CSI) format, the speci£cation can be inserted in the front end, General Requirements, or Division I5. Other specification sections havin� activities affecting the commissionin� of HVAC systems should make reference to this section and direct that those activities be coordinated to permit HVAC commissioning activities as outlined herein. Eacl� project will require adaptation to meet requirements of design intent, project, location, construction methods, and construction team organization (General Contract, Construction Mana�ement, Fast Track, etc.). Definitions: Commissionin� Contractor: This shall be (at the option of the Owner) either a separate Prime Contractor or a subcontractor to the General Contractor who is responsible for commissioning of the building, includina • building envelope, HVAC equipment, elevators, electronic ener�y management systems and other controls, testmg, adj�sting, and balancina of air and hydronic systems, etc. SECTION 15995 HVAC COMMISSIONING PART 1 DESCRIPTION 1.OI PURPOSE A. Verifyoperatioi�a�dfunctionalperformanceofHVACsystemsforcompliancewith"Desi�iIntent", as described in the mechanical specification. (NOTE: for new buildings, include areview ofthe Pre-Desi�n and Desisn & Documentation sections of the Desian Checklist in the Guide.) B. Document HVAC tests and inspections. C. Verify application of operation and maintenance manuals, as-built (record) documents, spare parts listing, special tools listina, and other items as may be specified herein for support ofHVAC systems and equipment. � D. Coordinate and direct trainin� ofpersonnel for operation and maintenance ofHVAC equipment and systems. DD-//S TG 44 i 1.02 GENERAL A. Fumish labor and material to accomplish complete HVAC commissionin� as specified herein. Complete interim commissionina of HVAC systems durina initial season operation and followup commissionin� of required HVAC systems durina additional season operation. {NOTE: Describe any special requirements due to seasonal variations.) 1.03 JOB CONDITIONS (NOTE: describe unique conditions; schedule for start-up, test, adjust and balance, commissionin�, anticipated seasons for HVAC commissionina, etc.) 1.04 QUALITY ASSURANCE A. Reference: ASHRAE Guideline I-1989, Guideline for Commissioning of HVAC Systerns. B. Qualifications: (NOTE: define described qualifications of commissioning authority, or�anization, previous experience, etc.) • 1.05 DOCUMENTATION A. The commissionine Contractor s17all obtain the following: 1. Projectplansandspecification(contractdocuments),authorizedrevisions,HVACshopdrawings, and submittals (approved, Test and Balance report, equipment start-up and certification reports, etc.). 2. Records of required code auUiority inspections, documentation sign-offs, etc. 1.06 SUBMITTALS A. HVAC Commissioning Authority will submit to name for approval prior to startina the commissioning process. B. Commissioning Plan: (see typical plan herein) describe extent and delivery schedule. C. Training Plan: describe the extent of plan, expected duration of trainin�, personnel involved, schedule, ete. D. Tool List, (NOTE: Require identification of tool(s), equipment to be used on, reason required, source, price, and delivery.) • 1.07 RESPONSIBILITIES OF OTHERS (Applicable specification sections may outline trade responsibilities during the HVAC commissionin� process.) A. Ge�eral Contractor: I. (NOTE: in other contract arrangements, individual trades may be listed.) �a ��s TG 45 • 2. General Contractor sl�all verify completeness of the buildine envelope, perimeter, and interior items which affect proper operation and control of HVAC equipment and systems. 3. The General Contractor c;ill assure participation and cooperation of specialty contractors (electrical, TAB, buildin� manaQement, etc.) under his jurisdiction as required for the commissionintr process. � B. Contractors SpecialTy: 1. the (Specialrv Contractorsl will be responsible for providins labor, material, equipment, etc., required within the scope of this specialty to facilitate the commissionin� process. The (_ Contractor) will perform form tests and verifiication procedures required by the commissioning process when requested by the Commissioning Contractor and directed by the General Contractor. 2. (NOTE: it is essential tl�at these requirements be included in each of the applicable specification sections in order that a bindin� requirement is on each contractor.) C. Owner/Operator: 1. Owner/Operator will schedule personnel to participate in HVAC commissioninL process. (NOTE: this may include bui Iding secwiry personnel, building engineer, and HVAC operation and maintenance personnel. Persoruiel operatin� and maintainin� equipment and systems will attend traininL sessions, factory schools, and educational institutions wliere indicated.) 2. Owner/Operator will advise the Commissionins Contractor re�arding cl�anges in building occupancy and/oruse. � PART 2 INSTRUMENTATION Z.O1 lnstrutnentation equipment used in the final commissionin� process shall be provided by the same agency performin� the final commissionin� tests and shall be the same equipment. Instruments will be operated by the Commissioning Contractor. PART 3 EXECUTION 3.07 GENERAL A. For new constructio�� or substantial remodelin� requiring redesign of inechanical systems, tlie Commissionin� Contractor shall consult with the General Contractor during tl�e construction phase to assure comp]iance with Commissionin� requirements. 3.02 PROCEDURE A. Attend pre-construction meetin� and establish requirements for HVAC commissionin� autl�oriTy process tluoushout construction phase. B. Prepare and submit to name time after contract award, HVAC Commissionin� which shall outline: � I. ResponsibilityofeachtradeaffectedbyHVACCommissioning,asrequiredbyappropriatesection of this specification. 2. Requirement for documentation as listed elsewhere herein. 3. Requirements for documentation of HVAC tests and inspections required by code zuthorities. r�o �1,� TG 46 � 4. Requirements for the HVAC Commissionin� proaram durine specified operational seasons, par[ and full loads as further delineated in 3.03. 5. Format for training proaram for operation and maintenance personnel. C. Periodically attend construction and coordination meetines. 3.03 HVAC COMMISSIONII�TG A. HVAC Commissionin� shall beQin afrer HVAC equipment and systems, alon� witl� related equipment, systems, structures, and areas, are complete. B. Verify testing, adjusting, and balancing (TAB) readings sucl� as: 1. Supply and return air. 2. Fan perfonnance. 3. Hydronic perfonnances. 4. Branch duct readings. 5. Refrigeration side performance. 6. Chiller performance. 7. Coolina tower perfonnance. C. Verify calibration of thermostats and related controls such as: 1. Variable Air Volume (VAV) boxes. � 2. Damper settin�s. 3. Valve positions. D. Verify readin�s of remote data and control systems such as: 1. Temperature. 2. Air Flow. 3. Damper positions. 4. Water pressure. 5. Water temperatures. E. Verify operation of system modes such as economy cycle, stuoke removal, and in specific: 1. Damper and fan operation. 2. Smoke detector response. 3. Zone response. F. Verify that total HVAC system is performing to provide conditions as outlined in "Design Intei�t." (Specify seasonal, part, and full load conditions.) Temperature Zone Control Energy management Air chan�es Air movement Smoke control Control response Humiditv Pressurization Air quality • (NOTE: this Appendi� is not part of the Guide but is i�cluded for information purposes only.) po-ei,,� TG 47 � APPENDIX C1 SAMPLE BUILDING TO BE COMMISSIONED Foreword: The followin� sample buildina description and commissioninL checklist are provided to illustrate the minimum information which should be included in the contract documents for subse- quent use durin� biddin� and construction. The commissionin� checklist would be inserted in Section 3.03 HVAC commissionin� of the typical specification. • Location: Midwest; Summer Outside Desi,n Conditions 97°F D.B./78°F W.li. Winter Outdoor Design Conditions 23°F D.B. Summer Indoor Design Conditions 78°F, 60% RH Winter 68°F Building Description: Area: 60,000 �ross square feet (GSF), 3 story 20,000 GSF per floor. Strucmre: Poured in place concrete. average 120 Ib. per GSF of building, includina roof. Eirvelope: Walls: 80% opaque metal skin, R-value = 19; avg. 10 Ib/ft' surface area; 20%tinted/reflective �lass; double pane 35% transmittarice; sum- mer U-value = 0.55 winter U value = 0.54; avo. 10 Ib/fr' surface area. Roof: Single membrane, ballasted, tapered insulation, R-value = 30 Overall Thennal Meets ASHRAE Standard. Lighting: 2 W/fr' Misc. Power: I W/fr'. Occupancy: 150 fr' per person, moderate physical activity, seasonal clothin�. Internal Loads: 245 Btu/person sensible, 205 Btu/person latent, all others included ii1 misc. power. Outside Air Ventilation: 15 cfin/person. Intended occupancy: 7 AM to 6 PM daily, Monday tl�rouQh Friday, occasionally scheduled afrer hoursusaae. Intended use: Corporate office buildin�. � Other features: 3-story open atrium at buildin� entrance requirin� smoke pur�e system. bo!!�' TG 48 i Mechanical S}'stem: Peak load coolin� 1.8 a 10 Btu/hr (1 �0 tons) Peak load heatina 2.1 x 10 Btu/hr. Supply Air 42,000 cfm. Avera�e cfm/sq. ft. 0.7 at design coolin� load, variable down to shut-off of VAV boxes at no-load condition. Exhaust, toilets and O.A.supply relief, and building pressurization control Minimum outside air Outside air Dry-bulb Economizer set at 55° Ambient Noise criteria Lessthan 6,000 cfm assures infiltration controlled by relief damper in RTU 6,000 cfm 42,OOOcfm Noise radiated to space from equipment less than 60 dB. � Mechunical Systein Description: Building is cooled via single built-up cooling-only roof-top mounted air handlerwithchilledwatercoils,42,000cfm---acombinationofsupplyvariablevolumecoolina onlyboxes and electric resistance fan-powered VAV boxes on perimeter. Unit is desiened to maintain discharge temperature at 55'F year-round. There are 20 VAV boxes per floor servina an averane of 1000 fr' Central plant consists of 150-ton water cooled centrifugal cUiller, constant speed centrifugal pumps, and 4mw- throu�h packaged steel cooling towec Control system is electronic direct di�itaL Control functions are described on attached input/output summary table. System is two-wire global network with Iocal pro�rammable controllers in central plant, each floor, and airhandleron roof. A CRT/input keyboard/printer is located in the maintenance office for monitorin� and alarm functions and reprogramming of local contro[fers. RefertoEquipmentScl�eduleandspecificationforcapacityandperformancerequirements. Salientfeatures of major equipment are as follows: Chiller: sinsle I50-ton rated centrifugal with inlet vaue capacity control, 45°F to 55°F chilled COO�llla TOW2I: Pumpina System: • Air Handler: water conditions, 85°F to 95°F condenser water. Power consumption of chiller is 0.6 kW/ton. No redundancy or excess capaciry has been provided. Sin�le fan and drive motor packa�ed steel draw� throu�h tower, with basin heater, two speed fan motor, bypass valve ro control condenser water temperature at 85°F. Make- up water is provided with totalizing flow meter to record usage. No redundancy or excess capaciry has been provided. One each, single-end suction, centrifu�al base-mounted pumps for ct�illed water and condenser water systein. Chilled water supply to buildintr is monitored with flow meterand supply/retumtemperature differential, DDS system calculates, summarizes, and trend loas ton-hours used. No redundancy or excess capacity has been provided. Sin�le roof-top mounted coolin� only unit wiil� chilled water coils, draw-through single centrifugal fan. Unit designed with separate minimum outside air dampers and separate economizer cycle {free coolin�) outside air dampers. Economizer building air relief dampers are provided. Chilled water coil is split into-1/3 air stream, 2/3 air stream coils with separate ;-�vay bypass control valves. The 1/3 coil valve actuates bb-/i,; TG 49 � first for full flow throush coolin� coil for lo�v-load humidity control. The 2/3 coil valve then operates to maintain n dischar�e air temperamre of 55°F. A variable speed electronic drive operates supply fan to maintain 1.5 in. (wc.) static pressure at 2/3 point in ductwork. No redundancy or excess capacitv has been provided. VAV Boxes Cooling only variable air volume boses are located on first hvo floors interior space. HeatinJcoolina VAV boxes are located on perimeter and third floor spaces. VAV boxes provided with electric actuators, air flow sensors, damper position indication, and electric resistance heaters with proof of air flow switch. Heatin� provided with centrifuQal direct drive fans and resistance heat. Masimum scheduled VAV supply air 66,600 cfm, instantaneous capacity is 4Q000 cfm, diversity is 60070. Ductwork: Ductwork leakage is assumed to be 2,000 cfm. Atrium Smoke Purge: The buildin� code review officials have mandated six air changes (in an l�our) s�noke purge in the three-story atrium entrance to the building. This will be accomplished via a sin�le exhaust fan at tl�e roof and relief/intake air louvers at the first floor. � � oa -�tS TG 50 • APPENDIX C2 COMMISSIONING CHECKLISTS The following checklists are for the sample building described and would be edited/inserted into Section 3.OS ofthe sample specification. Commissioning Checllist - Pumps and Chilled WaYer/Condenser Water 1. Prior to Functional Performance Test. a. Pumps in place, �routed, vibration isolation devices functional, pump alignment, and rotation verified. b. Power available with motor protection, safries, control system contractors, and interlocks functional. c. Piping system pressure tested, cleaned, chemical watertreatment completed, and report submitted. Coolin� tower basin fiUed and chemically treated. d. Pressure and temperature gau�es insYalled aitd functional e. Water balance complete with desisn maximum flow, pressures obtained, and report submitted. 2. Persoimel present duri�ig functional performance test: a. General Contractor, Mechanical Contractor, Controls Contractor, attd Electrical Contractor. � b. Commissioning authority. c. Owner's representative. 3. Fwictional performaiice test: Contractor shall demonstrate operation of pumps per specification including the following: a. Activate pump start using control system command. b. Verify pressure drop across strainer, verify strainer is clean. Verify pump inlet/outlet pressure reading, compare to Test and Balance Report, pwnp desi�n conditions, and pump maiiufacturer's perfonnance data. Operate pump at shutoff, 50% and 100% flow. Plot test readings on puinp curve. Verify specified flow is obtained. c. Verify motor amperage each phase and voltaQe phase to phase and phase to sround. d. Check and report unusual vibration, noise, etc. 4. Results: a. C.A. (Commissionins Autl�ority) shall report results obtained in 3 above. b. If specified equipment perfonnance is not verified, C.A. shall report remedial action required and re-schedule Functional Performance Test. 5. Reports: a. Submit reports of functional performance test (item 3 above) to engineer. Commissioning Checklist - Centrifugal Chiller � 1. Prior to functional performance test: a. Chiller has been set in place and piped-irydrostatically leak tested. b. Factory start-up and check out complete with reporT submitted. oo-i�� TG 51 • a Chiller safety and protection devices tested, report svbmitted. d. rhe followino checklists completed and submitted: L Chilled water/condenser «ater pumps. 2. Cooline tower. 3. Controls and instrumentacion checklist. 4. Test and Balance Report submitted. 5. Chemical treatment report. 2. Personnel present during demonstration: a. General Contractor, Mechanical, Electrical, a�d Controls Contractor. b. Commissionin� Authority. c. Owner's Representative. Functional Performance Test: Co�tractor shal] demonstrate operation of chilled water system as per specifications includin� the followina-. Start buitding air handler to provide toad for chiller. Activate controls system chiller start sequence as follows: a. Time of day start-up pro�ram initiates chiller start. b. Start condenser water pump, establish flow, activate chiller proof of flow switch. a Start chilled water pump, establish flow, activate chiller proof of flow switch. d. Control systezn ener�izes chiller start sequence. e. Chiller senses chilled water temperamre above set point, chiller control system activates start. f. Verify functioning of "sofr start" sequence, record motor amperage as a time function. : g. Verify coolin� tower controls function, refer to checklist. li. Cl�iller load to be calculated by controls system, provide trend log of load imposed. i. Shut-off air handler to remove load on chilled water system. j. Verify chillar shut down sequence after load is removed. k. Re-start air handler witlun 2 minutes of chiller shut do�vn. Verify condenser and chilled water pump, cooling tower controls sequence. 4. Results: a. C.A. (Coimnissioning Authority) shall report results obtained in 3 above. b. If specified equipmeot performance is not verified, C.A. sl�all report remedial action required and re-schedute Functional Performance Test. �. Reports: a. Submit reports of functionat performance test (item 3 above) to en�ineer. Commissioning Checklist - Cooling Tower/Chemical Treatment 2. Prior to Functional Performance Test: a. Coolin� tower is in place, piped, motor and fan drive adjusted, make-up valve and water supply piped. b. Power is available with motor protection safeties and discomiect at tower operational. Controls systems, contractors and interlocks functional. Motor and fan rotation checked, Tower basin is filled, cleaned, znd water treatment system functional with report from treatmeni contractor � submitted. c. Water balance is comptete with design flow verified and water distribution headers balanced. d. Fan lubricated and blade pitch adjusted. �b-!1� r� sz , 2. Personnel present durins demonstration: a. General Contractor, Mechanical Electrical, and Control's Contractor. b. Commissioning authority. c. Owner�s representative. 3. Functional Performance Tesr. Contractor shall functional performance test operation of the coolin� water as per specification and the followin�: a. Activate coolinQ tower fan start using control system command. This should first start condenser water pump, establish flow, delay fan start for 30 sec. to equalize flow in distribution basin and sump. Start fan afrer timed delay. b. Afrer chiller start-vp, control system should modulate bypass valve and nvo-speed fan rreotor to maintain 85°F return water temperature to chi Iler. Observe and record functioning of bypass valve under varyin� loads. c. Verify interlock with chiller; cooling tower fan should operate concurrently when chiller is energized. d. Verify make-up water ffoat vatve is fwictioning. Activate chemical treatment feed valve, verify make-up of chemical treatment system, pump, and controls. e. Sample coolina tower water weekly and test for suspended solids. Record solids meter readin� foreachsampletoverifyaccuracy. Continuesamplingtoassuresolidsconcentrationmaintenance of 2000 ppm for three samples. f. Record reading on tower make-up water suppfy meter, compare to chiller load summation ofton- hours. Makeup water use should be 4 �al. per ton hour or 25% of the total flow. Report variance. � Recard amount of chemical used, forward to water treatment contractor for review and approval based upon amount of make-up water used. 4, Results: a. C-A- (Connnissionina Authority) shall report results obtained in 3 above b. Ifspecified equipmenT perfonnance is not verified, C.A. shall report remedial action required and re-schedule functional performance test. �1 LJ D o-Il� TG 53 � APPENDIX C3 HVAC COMMISSIONING - TYPICAL PLAN Foreword: In order that HVAC commissionina can be accomplished within the scope of normal construction processes, it is essential that the HVAC commissionin� authority preseat a comprehensive plan for approval ofprojectmanagement, and all trades and related fvnctio��s underszand their interface with the plan. This typical plan is intended to cover the construction, and post-construction, or occupancy phases of a project. The material befow on this page is a sample of the cover sheet for a typical HVAC commissionin� plan as contained on the following pa�es. COMMISSIONING PLAN FOR HEATING, VENTILATING, AND AIR CONDITIONING � Project: Contract No.: Approved: Date: Prepared by: � Date: oo-lr,� TG 54 . PtiRPOSE: To brina the building (project) HVAC sy-stem from a state of static completion to a state of dynamic operation to meet the desisn intent, in accordance with the contract specifications. RESPONSIBILITY: The HVAC commission authority, warkina throveh project management, will mana�e the commissioeiing of the HVAC equiprrcent and systems in cooperation with other related trades. SCOPE: This plan covers the commissioning of HVAC systems used and/or installed in the building (project). The plan inclndes coordination of commissionin� of related systems in tlie buildin� (project); such as electrical, fire protection, plumbing, architectural, building securiry, manaQemeut, etc. HVAC COMMISSIONING PROGRAM: 1. Preparatia�, submission, and approval ofUie HVAC commissioning plan. • 2. Participation i�� preconstrucTion, p(annina, and pertinent constn�ction meefi��gs. 3. Coordination meetin�s with other trades to assure comparabiliry of equipmen2, systems, and construction. 4. Develop a scheduie to assure identification of milestones for the implementation of the HVAC commissioning process. 5. Review of the HVAC equipment and s}-stems submittal data for effect on HVAC commissioning. 6. Review of cl�anges and alterations to plans aiad specifications for effect on HVAC commissioning. 7. Review records of HVAC flushina a»d cleaning. 8. Reviewofprojectstatuswithprojectmanagementtodeterminesuitabilityofasubstantiallycomplete building (project) for HVAC start-up. 9. Review of HVAC air and water test and balance reports to determine effect on HVAC commissionma. 10. Review HVAC construction documentation, drawings, submittals, reports, inspections, manuals, warranties, and procedures for compliance with the requirements of the commissioning process. 11. Direct trainii�e of HVAC operation, maintenance, and management personnel. 12. Performance ofvarious phases ofverification testing and calibration ofthe building (projeet) HVAC equipment and systems to comply with desi�n intent. I3. Preparation of reports to certify the dynamic operationat condition of the building (project) HVAC equipment and systems wider part-ioad, futl-load, and seasonat operation. DRAWINGS AND SPECIFICATIONS: � HVACshopdrawingsaitdas-builtdra�rin�sandspecificationswillbeassembledaftercompletionofHVAC preliminary commissioning and prepared for delivery to project manatrement (as specified). Changes as a result of subsequent HVAC commissiaiins procedures will be incorporated and delivered (as required) at the conclusion of final HVAC commissionin�. oa-��.� TG 55 • OPERATION AND MAINTENANCE MANUALS: HVAC operation and maintenance manuals will be delivered to the commissioning authorit;- assembled (as specified). The manuals will be edited to limit the data to mode]s of equipment utilized on the buildine (project). The manuals will be delivered to project manaQement (as specified) prior to start of training. Refer to Cltapter 59, Mechanical Maintenance, in the 1987 HVAC Svstems cQ Applications Handbook for the ASHRAE format. TRAINING: HVAC trainin� will take the form of classroom sessions to ii�troduce the HV AC operation, maintenance, and manaaement personnel to the manuals, drawings, and other documents and aids available to operate and maintain the HVAC equipment and systems. Factory specialist in the area of major equipment and systems will present sessions on tl�eir specific equipment or system, or both. Extensive hands-on training will be conducted during t1�e HVAC preliminary commissionin� so tl�at actual operation and maintenance ofthe HVAC equipment and systems can be the responsibility ofthese personnel at the completion of HVAC preliminary commissioning. � (Note) VISUAL AIDS: It is desirable to utilize visual aids, such as slides, video, or movies. These aids sl�ould be made a part oftlie aser's permanei�t files to be used for reference, refresher, and retrainin�. TYPICAL HVAC TRAINING AGENDA: 1. Openin, Remarks. 2. Introductions. � � 3. Description ofHVAC Systems. A. Air Side. l. Coolin� 2. Heatin� 3. Ventilation 4. Life Saferv B. Wet Side 5. Cooling 6. Heatin� 4. Description of Equipment and Systems (Individual Suppliers will discuss their equipment) A. Wet Side 1. Chiller (or Refrigeration Equipment) a. Accessory Equipment 2. 3. 4. b. Electrical c. Control d. Refrigerant Piping Condenser Water a. Pumps a. Cooling Tower b. Pipin� a Conttols d. Water Treatment e. Electrical £ Control Chilled Water a. Pumps b. Exchangers c. Pipin� d. Controls e. Water Treatment f. Electrical g. Control Boilers (Hot Water or Steam Generators) a, Water Make-up b. Water Treatment oo-lr5� TG 56 • u c. Pipina d. Controls e. Safetv Accessories £ Electrical 5. Insulation B. Air Side 1. Air HandlinQ Units (Fans) a. Fans a. Coils b. Humidifiers c. Controls d. Electrical e, Isolation f. Insulation 2. Terminal Boxes a. Fans b. Coils c. Controls 3. Duct System a. Type(s) b. Pressure(s) 4. Filter System C. Controls L Type System 2. Purpose 7. Operation Procedure A. Occupancy Considerations B. Seasonal Considerations (Changeover) C. Manual/Automatic D. Emergency 8. Slmt Down A. Check List B. Normal C. Emergency 9. Maintenance (list major equipment systems) A. Routine A. Periodic B. Service C. Lubricatioi� D. Overhaul E. Factory 10. Warra�rties A. What they cover B. How to use them � 5. Walk-through of Building (Project) 6. Start-up Procedures A. Seasonal Considerations B. Check List C. Emergency Procedures WARRANTY: 11. Spare Parts 12. Tools A. Normal tools, supplies, and equipment B. Special tools 13. Hands-on operation of HVAC equipment and systems in conjunction with HVAC preliminary commissioning. At coinpletion of HVAC preliminary commissionin�, HVAC warranties will be completed and suppliers advised tl�at tl�eir equipment l�as beei� put into operation. These warranties will be delivered to project manaQement (as specified). SPARE PARTS and TOOLS: Prior to HVAC preliminary commissionine, a tist of recommended spare parts ai�d suppiies for dependable operation of the HVAC equipment and systems will be submitted to project mana�ement (as speciFed). �'s� oa--�� . RETRAINING: After final commissionina. HVAC operation and maintenance perso�el will be instructed on chanaes and reconfieuration which may have occurred durin� the commissionina process. Return to FEEDBACK Return to TOOLS Return to TOP � � G `sharMkiucainable,'Grte� \DratcGmde�?1a�n� man4Ali?&'OOIU ;6?0 � � � FEEDBACK EVALUATION PROCESS (�D-!!.i �i � 0 r�r h u � i �aw �' i L' d C V O ° c xd3 x:. = � ._ �= o � _ z � � � 2 G � C X ^ Problems that develop in a facilities operation that are the result of poor design or conshuction should be addressed within the first year of operarion so that they can be dealt with under the `Wan�anty' portion of a contract. This feedback process is intended primarily for facility ma field, in cooperation with the facilities' users, who deal on made by building designers (designers from within the Cit departments). Piease direct comments about the applicabi� simple usefulness of materials and equipment specified foi decisions made by facility designers, to the Design Group can be reacted to and/or incorporated into this Guide and� Make comments on the electronic Feedback fo place and are accessible to anyone viewin� the form for a particular comment; if your co you have more than one comment, it may i form is divided into Construction Sroec�fi �or that beIong in each These guidelines will be This will be done by the analysis. � CONTACTS: operators in the th the decisions pthe or its' uty, inty, or or conc about design ate so that these comments reside in the same Re portion of the to �fhan one trade or division ar if id it/them around the form. The divisions and sample categories �an a regular basis, probably about once per year. staff; based on quaIitative and quantitative WEBSITE ADDRESS: http://www.stpaul.gov/deptsltms/real/sustainJindex.html � G �nared�sus�artublc'creenlDreficmde�FadbackDescln_s/ootoa5l) TH 2 i FEEDBACK BY DIVISION OD-J/,� (Blank comment form) DIVISION ONE -GENERALREQUIREM£NSS DIVISION NINE -FINISHES DIVISION TWO - SITEWORK DIVISION TEN - SPECIALTIES DIVISION THREE-CONCRETE DiV1S10N ELEVEN -EQUIPMENT DIVISION FOUR - MASONRY DIVISION TWELVE - FURNISHINGS DiVIS10N FIVE -METALS DIVISION THIRTEEN -SPECIAL DIVISION SIX - WOOD AND CONSTRUCTION PLASTICS DIVISION SEVEN - THERMAL AND MOISTURE PROTECTION DIVISLON EIGHT - DOORS AND WINDOWS This page is presented to provide a way to give feedback info the design or remodelina of City facilities. Please make your The proper specification section number will be edited as app These changes will be effective in new projects but cannot afl changes are requested in a pro}ect which is already under�vav. process for that project, and the feasibility of such change� request basis. � �IVISION ONE General Conditions, FEEDBACK COMMENTS: DIVISION TWO SITEWORK DIVISION FOURTEEN-CONVEYING DIVISIOIY - ELECTRICAL for��dificati�i"`�� ,`� �cations used in ,a�",,�nderthe appr° te division heading. odate the requested changes. ects already in progress. If �i+rough the Change Order a per-project/per-change enclosures, faciiities, and Controis. Site Investigation, Demolition, Excavation Support Systems, Earthwork, Paving and Surfacing, Sewage and Drainage, Ponds and Reservoirs, Site Improvements, Landscaping, etc. FEEDBACK COMMENTS: C J TH 3 DIVISION TAREE CONCRETE � �oncrete formwork, reinforcement, accessories, and curing, Cast-In-Place Concrete, Precast Concrete, Grout, etc. FEEDBACK COMMENTS: ANISION FOUR MASONRY Mortar, Masonry Accessories, Unit Masonry, Stone, Masonry Restoration and Cleanin„ Kefractories, etc. FEEDBACK COMMENTS: �IVISION FIVE METALS Metal Materials, Finishes, Fastening, Joists, Deckina, and Fabrications, Stmcmral Metal Framing, Expansion Control, etc. FEEDBACK COMMENTS: DIVISION SIX WOOD AND PLASTICS Fasteners and Adhesives, Rou�h and finish Carpentry, Wood-Metal Systems, Architectural Woodwork Plastic Fabrications, etc. FEEDBACK COMMENTS: • DNISION SEVEl�' THERMAL AND MOISTURE PROTECTION �aterproofin�. Vapor and Air Retarders, Insulation, Fireproofina, Roofine. Fiashin� and Sheet metal, Skvlishts. Joint Sealers. etc. FEEDBACK COMMENTS: DIVISION EIGHT DOORS AND WINDOWS TH 4 � D-ll,� Metal Doors and Frames, Wood and Plastic Doors, Entrances and Storefronts, Metal Windows, Hard�vare, Glazing, etc. FEEDBACK COMMENTS: �IVISION NINE FINISHES Metal Support Systems, Lath and Plaster, Gypsum Board, Tile, Terrazzo, Acoustical Treatment, Wood, Stone, and Resilie��t, FloorinL, Carpet, Paintin„ Wall covering, eTC. FEEDBACK COMMENTS: DIVISION TEN SPECIALTIES Chalkboards, and Tackboards, Compartments and Cubicles, Louvers and Vents, Access Flooring, Fireplaces and Stoves, Lockers, Fire Protection Specialties, Partitions, Toilet and Bath Accessories, scales, etc. FEEDBACK COMMENTS: � AIVISION ELEVEN EQUIPMENT TH 5 oo-1 l,� �nit Kitcl�ens, Special Equipment for Security, Vault, Teller, Ecclesiastical, Theater, Commercial Laundry and Dry Cleanin�, Vendin� Detention, Food Service, Darkroom, etc. FEEDBACK COMMENTS: DIVISION TWELVE FURNISHINGS Fabrics, Artwork, Manufacmred casework, Window Treatrnent, Furniture and Accessories, Russ and Mats, Multiple Seatiug, etc. FEEDBACK COMMENTS: �NISION THIRTEEN SPECIAL CONSTRUCTION Air Supported Structures, Pre-engineered Structures, Pools, Ice rinks, Kennels and Animal Shelters, UtiliTy Control Systems, Solar and Wind Energy systems, Building Automation Systems, Fire Suppression and Supervisory Systems, etc. FEEDBACK COMMENTS: DNISION FOURTEEN CONVEYING SYSTEMS Dumbwaiters, Elevators, Movin� Stairs and Walks, Lifrs, Materials and Handlina Systems, Hoists and Cranes, Scaffolding, etc. FEEDBACK COMMENTS: . � DIVISION FIFTEEN MECHANICAL �;VIechanical Insulation. Fire Protection. Plumbin=, Heatin�, Refrigeration, Air Handlin�, Controls, etc. FEEDBACK COMMENTS: DIVISION STXTEEN ELECTRICAL Ventilating, and Air conditionin� (HVAC), aa `t,� Power Generation, Service and Distributio�, Lightin�, Special Systems, comm�nications, Controls, Testing, etc. FEEDBACK COMMENTS: l � Return to MAINTENAAICB GUIDBLINES � Return to TOOLS Return to TOP . �J G�shared'��ustamable.'Grttn'lDmf�Goide�FeeabacAi%�5�0010ffi i] b D - �d,� � C� � �J ao-�ts � APPENDICES A. Council resolution B. Design for Public Safety C. AcknowIedgments - Participants D. Participants E. Bibliography � � G �shared�sunamable 'Green'�DratiGmde�dPMnAi�'r3i0tH1' :1 s; � t� zr.3, e.�. - � , d `i t `\ � �RiGINAL l Presented by RESOLUTION CIT( OF SAINT PAUL, MINNESOTA «ri ��n H Council File # � � J�� Green Sheet # �OZ/27 - oa-tts � �' Referred To � J/ / f • Committee Date V BROAD GUIDELINES FOR THE COI�ISTRUCTION, MAINTENANCE AND OPERATION OF CITY OWIIED, OPERATED AND FINANCED BUILDINGS AND REQUESTING THE ORGA23TZATION OF A TASK FORCE TO �DEVELOP SPECIFIC GUIDELiNES 1 WHEREAS, the United States constitutes 5°l0 of the world's population, yet consumes 25% of its resources and 2 50% of the world's energy; and WHEREAS, approximately 36% of total energy produced in the U.S. is consumed by the built environment; and 6 WHEREAS, buildings account for 40°l0 of the raw materials used world-wide and construction and demolition 7 waste accounts for 26% of all the nation's landfill; and 8 VJHEREAS, "green" buildin�s use less than half the energy of a standard building; and � WHEREAS, people in the Untied States spend 90% of their time indoors and the Environntental Protection 10 Agency has declared indoar air quality today's most impending health hazard; and 11 ��HEREAS, on June 3, 1498 the City Council passed resolution 98-479 stating that the "City Council supports 12 the development of environmental standazds for the construction, maintenance and operation of buildings that 13 either the City owns, operates or provides financial support " 14 15 16 17 18 19 20 21 22 23 24 25 � 28 29 L�Jl��KL f�S �� .a - ��c_ �i�.n�.�j •n'lrv� CICQ� �+:�.�Jhc�'�e � / OCl'.f , � > , City financed, owned, and/or operated buildings s�ekk be pianned and e�:ecuted usina the followin� guidelines to the eatent they are economically sound for any oivei� project: Buildings �'•�aa '�. • designed and constructed in ways that preserve the natural outdoor environment. • designed to utilize resources and mediods that minimize pollution and waste and do not cause permanent damage to the environment. • planned to reduce the need for individual automobiles and encourage public and altemative modes of transportation. • constructed and operated using materials, methods, mechanical and electrical systems that ensure a healthful indoor environment. • planned to minimize waste Uuough the use of a variety of strategies such as: a) reuse of materials or the highest practical recycled content; b) �raw materials derived from sustainable or renewable sources; c) materials and pro ;ucts ensuring long life/durability and recyclabilaty; and d) materials requiring the minimum of energy and nonrenewabte resources to produce and use. 2 3 � ��" �� . . . 98-5z g Mechanical and electricai systems shall be designed and constructed to achieve the maximum energy efficiency achievable with currenttechno]ogy. Innovative design and energy sources and uses shall be encouraged to reduce the consumption of energy from nonrenewable source. A deliberate effort shall be made to convert to renewable energy sources to the extent such options aze feasible; and 6 RESOLVED, that the City Council chazges the City's Building Design Group to organize and direct a task force 7 to develop a comprehensive set of environmental standazds for city owned, operated and financed buiidings. 8 The task force members should include appropriate City staff and relevant individuals from the non-profit and 9 for-profit sectors. The standazds shall be developed within twelve months of the approval of this resolution; and 10 RESOLVED, that the City's environmental building standards will address the foilowing categories: 11 12 13 14 IS 16 • Energy conservation (in the construction, operation and maintenance of buildings); • Water conservation and poilution; • Materials - reduce the use of nonrenewable resources; • Occupant health, comfort and productivity; • Landing- increase vegetation, decrease paved surfaces ° C �J�cv�r.�:cn eC�v:rov�mcn�a.` de'S�� • ORlG1NAL Requested by Department of: � Adopted by Council: Date � . ,,.b �Lj �� Adopti Certified by Councit Secretary BY. \ \ _ f � 'T - T� pproved by Mayo�ate � � By: Form Approved by City Attomey � Approved by Mayor for Submission to Council '� � • � APPENDIX B DESIGN for PUBLIC SAFETY WHAT IS IT? This booklet was developed by the City of Saint Paul Planning and Economic Department (PED). It is an easy to understand a aphic guide intended as a means of identifying and encouraging good practice in the layout of buildings and their relationships to their surroundings. A sample of its' contents is included here. c _ ,,, ° o v �L �� U ° O � _ � c = _ � � o _ •v z 2 =� U � U 5. p 5 C X X X � WHY USE IT? By following a few simple common sense rules, a safer built environment can be created and maintained. Obviously, an increased perception of safety will make urban, and suburban, development more attractive and usable for everyone. While human behavior cannot be changed by buildings, good design can limit tie opportunity for antisocial activity and thereby reduce the number of instances of criminal activiTy. As with the main sections of this Guide, its' inclusion here is in response to the concerns expressed by City of Saint Paul Council members in their Resolution #98-529. WHEN TO USE IT It should be used when beginning planning for any new facility or major changes to existing facilities and for evaluation of existing facilities to determine the potential for increased safety for exterior building and site elements, such as parking, walkways, lighting and landscaping. WHO SHOULD USE IT This system is intended to be used both by professionals in design and facilities mana�ement areas, as well as Ownerloperators and custodial personnel. For new buildings and major remodeling, the Architect must be included in its' application. Managers of existing buildings can use it to develop strategies for upgrading buildin�s safety and security. WHERE TO GET IT This guide is available from the City of Saint Paul Pianning and Economic Department. To obtain a copy, send a check to Margot Fehrenbacher, 651-266-6660, PED / Downtown Team, 1300 City Hall Annex, 25 W Fourth Street, Saint Paul, Minnesota 55102. 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N A ' � � N� N C� � � N C 9 ^7 �� in .5 > m t�b!!� AC I � Acknowledgments We would like to thank the following individuals and organizations for their help and input in the preparation ofthis Guide: • Sue Barhett of the City of Austin, Texas. • Dean Kubani of the City of Santa Monica, California. • Sandy Mendler of Hellmuth, Obata + Kassabaum, Washington, DC 20007, website http:llwww.hokc • Stephen P. Ashkin of the Rochester Midland http:llecoexpo.comlcolRochesterMadlandCo� • The US Green Building Council, website: � • Kalin Associates, publishers of a.�. • The American � • Oberlin Online Co http:llcobweb.cc.o • Margot • David Godi http://www of the C� of Saint Paul, Minnesota. APPENDIX D St., NW spec-net.com/kalin.html. .aiaonline.com! In��estigation and Research Center, website: • Dennis Grittner and staff: Information Services - Web Services far setting-up the Internet web page and conforming this material to HTML format. • And a host of businesses, nonprofit organizations, professional organazations, trade arganizations. and other governmental organizations all over the world that have provided access through websites, may of whom are referenced through the Green Directary section of this guide. G`sharetl'�sustainable `Grcen'�DrafiGulde�Biblm�aphyiR8i0010a8:a �D-!!J AD 1 � Participants TASK FORCE • Jim Graupmann • Lee Williamson • Del Swanson • Ray Schmidt • Darold M�Mahan • Duane Kroll • Rick Person • Scott Getty � • Duane Stolpe TASK FORCE • Mark Basten • Chuck • David � Water Utility Library Services (SPPL) Fire and Safety Services Police Department Planning and Economic Contract and Analysis Management Service. Public Works Dep e� Northern States �+rer Parks and Rec ' tion � APPENDIX E of Technology and D� ` up, Estate Division, Departrnent of Technology and � anag � � rvices (TMS) Desian �S, Rea] Estate Division, Department of Technolo�y and F Manag�`ient Services (TMS) Co � Investagation and Reseazch Center (CTY CNCL) G �shared�aus�amable.'Greed�DratiGmdePamopamsl^_3�0010 �i 8b /!S AE 1 � Bibliography APPENDIX F Most of the referenced materia] was found on the Internet and adapted for our use. Most of this information, as presented in this manual, is located on the City of Saint Paul Website at: http://www.stpaul.gov/depts/tmsheal/sustain/index.html. We thank the following individuals and organizations for allowing us to reproduce their work for this effort: �, The City of Austin Texas (http://www.ci.austin.�.us. us to reproduce their Guidelines for Green Building. is a section of their Sustainable Buitding Guidetines, Stephen P. Ashkin of the Rochester Midland Corpor: � Hellmuth, Obata, + Kassabaum (HO fir website (http://www.hok.c Szestainable Design Guide. �• City of Santa Monica for sharing of Santa Monica with�http://� • The City of Saint exeerpts from the • The US Green Energy and Eni http://www.us� • Kalin Associates, . which by Sustainable Design their publication, The Guidelines for the Ciry omic Development Department for allowing A Guide_for Making �x Safer Public Reaim :or developing and publishing the LEED''" (Leadership in Certiftcation Rating System, website: of GreenSpec, http://wwwspec-net.com/kalin.html. • MASTERSPEC Consolidated Table of Contents: provided by The American Institute of Architects, Website: http://www.aiaonline.com/ • Oberlin Online College for publishing: Biography: William A. McDonough, FAIA on their website: http://cobweb.cc.oberlin.edu/newserv/esc/bios/mcdonough.html . • David Godfrey of the Council Investigation and Research Center for their initial investi�ations into the area of Sustainability as a possibility for City policy, website � http://www.stpaul.gov/council/circ/ . • PUBLISHED BY City af Saint Paul City hall & Court House 15 West Kellogg Boulevard Saint Paul, Minnesota 55102 • City Administrati Mayor Norm Cole n City Coun ' Ward 1 J B Ward 2 ris pher Ward 3 � i el r --" ' � Ja av im eiter Bostrom athy Lantry ADDIT`IONAL COPIES Contact City staff at 140 City Hall, Real Estate Division 15 West Kellogg Boulevard Saint Paul, Minnesota 55102-1613 Web address: • http://www.stpaul.gov/depts/tmsheall G �shared'�usm��bla'Gr«n'�DraftGmde�PubirshetlBy"/� li/9o11 ?5 19 .� ORIG�NAI. Presented by Referred To RESOLUTION CITY OF SAINT PAUL, MINNESOTA Council File # �� Green Sheet # �a � as Committee Date Resolution endorsing and adopting voluntary environmental standards entitled the "Sustainable Decisions Guide," for the construction and maintenance of buildings owned or managed by the City of Saint Paul WIIEREAS, the City understands the effects of global warming and indoor air quality for workers and 2 employees, and respects our natural resources; and 3 WHEREAS, the City recognizes the impact resource efficient buildings have in both protecting the environment 4 and reducing energy costs; and 5 WHEREAS, the City spends a significant amount of public funds on the construction, maintenance, and 6 operation of buildings; and 7 WIIEREAS, the City desires to be recognized as a leader in promoting sustainable architecture and building 8 operations; and 9 WIIEREAS, the City Council passed resolution 98-529 chazging the City's Building Design Group to organize 10 and direct a task force to develop a comprehensive set of environmental standards for City owned, operated, and 11 financed buildings; and 12 WHEREAS, this task force, called the "Green Buildings Task Force," has met for the last six months to develop 13 a set of environxnental standards, entitled the "Sustainable Decisions Guide," to be voluntarily used in the 14 design, construction, maintenance, and operation of City buildings; now, therefore be it 15 RESOLVED, the City Council endorses and adopts the Sustainable Decisions Guide and encourages those 16 responsible for Ciry buildings, to follow the guidelines contained in the Sustainable Decisions Guide; and be it 17 fiu 18 RESOLVED, the City Council asks that the City's Building Design Group and the Information Services 19 Division, of the Technology and Management Services Departsnent, disseminate the Sustainable Decisions 20 Guide via published paper copies and through a public site on the World Wide Web; and be it finally 21 RESOLVED, that the City Council asks that the City's Building Design Group continue to direct the existing 22 Green Buildings Task Force to complete the creation of a Master (Green) Specification far the construction, 23 operation, and maintenance of City-owned or operated buildings. The City Council also asks that the City's 24 Building Design Group continue to support the Crreen Buildings Task Force which should meet from F 1_tnne to time to review and update the Sustainable Decisions Guide and to serve as a resource regarding the use 2. of the Sustainable Decisions Guide for those responsible for the construction, maintenance, and operation of 3 City buildings. ��Q� Adoption Certified by Council Secretary � App � ao .t�s Requested by Department of: � / / �`/f%I��iA/'� /,�/ � Form Appr ved by City Attomey By: �1��i��YN�'IIINL� t�/'7� CO Approve b ayo , or Submission to Council By: �� ----____- � `GREEN'�DRAF'IGUIDEIPF'I'P2F4-T�l/10/ON2 32 PM Adopted by Council: Date ��. a3 ��o 00 �� /fs/� G yi�o �� TOTAL 1F OF SIGNATURE PAGES 00 -i�s GREEN SHEET No -� � � � 21 � �,�,�,T�, 1 4 z m,.�„� ❑ �.,,,� ❑,�,�� o�� (CLJP ALL tOCATtONS FOR a�� ❑.��,� .L� � �,.r. � ,. � �� ti�. � ..,.1 /i. - .. .� ..�� - y � PLANNING CAMMISSION CIB COMMIT7'EE , CML SERVICE COMMISSION Hes Mic OarswJfirm ever xvMed under a canhaU for fMC tl�artmenl7 VES NO Fias thu C��rtn ewr been a ary empwyee? YES ti0 Dces ihis pe�soNfirtn D�eess a akli rot mm�a��YP�esaeE M am cunerrt dlY �PbYee? YES Ntr la ths pnaoNfirtn a laryMeO vendoY7 VES NO • � .�_. '�.. "�� .. �!� ' I, � a i _�...� • � � • .� K '� ,:� ' � � ,—� � � ,'� .�. �.. � .: _ � . � rr . b � � ♦ � ..` � :�� *�". ?�'�E -A1'��'� C�U�EL1N� G)lL.L -AlD l�cl � ��t�'t.�M�� ri�q��Ov6�t�� cs�' �J��Nan�M�,t"'i�iu.Y �?� C'!T'�' �,ClGt3'/�. . )IJAI]VANIACitJ It NOI AF'YFi(JVtV ;�,'E G.'l'7'�`j �' �Jill�tT' $'vBIX. U..�rLL �� 11�� C��/�'1`�l�� C� � �a�i�U 7S L��l� 1x1 �Jf 'OTAL ANpUNi OF TRAN59CTION f COST/REVENUE BUDGErm (CIRCLE ONq 2 E j NO "+..._J °UNDMGSOURCE N/"Y•d ACTIVITYNUMBER� tir'�+.�.s 7'+� 6`-� LtA�fCa� � � p 5 4��,( /.k � g VC4�S,T� ct's �; a J L ✓ Interdepartmental Memorandum CITY OF SAINT PAUL �...�. November 3, 1999 TO: The reader. FROM: Green Task Force and staff. SUBJECT: Intent and overview ofthe Sustainable � � What is it? The Sustainable Decision Guide is intended strictly as a • It is a collection of infonnation pieces selected for th� organizes them by their stages in the life cycle o are available to assist the designer in making and more livable spaces, whese be the goal, whether building, existing facilities. Will project costs inc� The Guide helps those not dic[ate the anscaers. with the project team. be iint Pauls' needs. The Guide � e of the user. Its' contents in more efficient, less toxic, env ironments shou Id always a maintenance schedule for ; on a project to ask the right questions. It does long and short term costs and benefits sti(1 rests • Design projects: t st o' these guidelines is not likely to be significant. The lifecycle cost of sustaina��systems w � to the cost of systems currently being used. �S • Maintenance :sultimately re� osteffectivetoproperlymaintainanenvironmentthantosuffer the huge ad � osts of corr ng environmental problems once they have manifested, reaardless of the indiv . case or c e. All buildings should receive adequate maintenance to assure that they achiev�� '�e for which they were designed, and that the environmental conditions they define c ' o be healthy. While attention is Qivea to the standardization of materials, methods, and the reduction of routine maintenance requirements when building design work is done, routine maintenance of existin� buildin�s presently requires additional emphasis. $ow is it enforced? the Guide is abo�t making environmentally responsibility decisions. • It is simply prudenY to conserve resources, to reduce or eliminate exposure to all forms of pollutants, and to find ways to return energy to the °�rid°. Careful use of raw resources, careful salva�in� of in-place resources, reuse, recyclin�, and on-site oeneration of enertry (ifpossible more than is consumed) should be the mark that is aimed for, not a proscriptive requirement. ca DaveNelson H.�DESIGMSUSTAINABLE'GREEN�DRA}TGIImEIGRNGUIDECO�'ERMEMOB I1l3/99II:5]AM i oo-1!S S SUSTAINABLE DECISIONS �UIDE FOR CITY of SAINT PAUL � The city needs to b,:' �_ �' part of a functioning ecosystem. This does not mean that future development shoul ' , raged or that there should be a wholesale restoration of the natural environment. It means instead that efforts should be made to redress tbe imbalance that now exists between the natural and built environments. The intent is to understand the city as a unique and healthy urban ecology specific to Saint Paul. (Excerpted from the Saint Paul Mississippi Development Framework, 1997� Cover art from the Saint Paul Mississippi Development Framework, 1997 L J FACILITIES 11 i TABLE OF CONTENTS Preface Website ...............�-��--�--....i ............................3 Tools: rm.� "'��.�= rt �,� A. Using the tools of the Sustainable Decision Guid�� ...�.'TA� B. Definition . . . . . . . . . . . . . . . . : " . . . TB 1 C. Policy .............. .....��"�= 1 D. 10 Simple Things . . . . . . . . .. . . . : ,�°� D 1 E. Design Checklist . . . . �_�. . . . ��•�H . .� . . . . . TE 1 �� . � F. Green Directory � ° . . . . ' • . . . . . . . . TF 1 �� 9�" ; ° . G. Routine Mainten ' ` ide": � . . . . . . . . . . . . . . . . . . TG 1 H. Feedback �..�� . . . . . . . . . . . . . . . . . TH 1 Appendix: fi A. Council resc�. . °� � B. Design for Public Safety C. Acknowledgments D. Participants E. Bibliography � C Wared�unmoablc 'G�eev'ID�aflGmdeffremeworA1C8i0010 i6 3i ........................ AA 1 ........................ AB 1 ........................ AC 1 ........................ AD 1 ........................ AE 1 O� -1 !,; PREFACE oo-tl� � This is a set of resources that is intended to encourase the application of principles of sustainability to new buildings, additions, remodelina, restoration, and maintenance. It is the intent that this work will be accessible to individuals at any phase of a project whether startinQ a new desiQn project or setting up maintenance schedules in an existin� facility, y Brief background This work was initiated by the Saint Paul City Council w] establish the feasibility of developing these Quidelines. T Estate Desi�n Group was directed to establish a Task For� representatives from other City departments. By the time Administration, only about 8 months were available for tY Because of these limitations, ]ittle ariginal work investigation suggested that enough work had be adapt what w�e could find to our use. Work dont California; the Architectural/Engineering fir�3 National Park Service; the US Green Build�j�g'C to Real �redo "` '° °ely of rs were set by the City � aff time was limited. �ur preliminary our focus could be to Texas; Santa Monica, r`� Kassabaum, Ina (HO'K); the nter for Resourceful Building sites was examined, and the best � Technology; and a host of elements applicable to ou� As we conducted our rese make our work accessible temet, it became clear that the easiest way to let it reside on the internet as a public document set. This becaa�e our ul , al. The use of the inte ° in this way 1 keep information we reference current since the referenced sites wi °' d to be k updated by their respective sponsors. Where web sites are itl�'�_ �'> not available or ha q � orded, such as with the materials source lists, direct contact information is provi °-, " ill be auamented and updated on a re�ular basis. Having decided that the concepts of sustainability were feasible and that implementing these concepts would not require an undue cost premium, step one (1) became to establish sustainability as a policy in the allocation of funds for capital expenditures (the City Purchasina Department had already adopted the Energy Star program and rating system as the standard for the purchase of new electrical and electronic equipment. Recycled content and many other issues related to sustainability in general purchasing had also been addressed). Step two (3) was to develop a working definition of sustainability to use as a guide. In general, we see this as workin� with natural forces to accomplish developmental goals whether this � means the encouragement of the development of products (by the ability to choose or specify only certain products or performance values) that, when used in the environment, are benign (without detrimental effect to our health) or by the emulation of natural systems, for example, 2 Oo-l�.S stack ventilation (whereby wann air rising through a restricted space, as a chimney, exhausts to • the exterior) to draw fresh air into a building without mechanical assistance, which w711 reduce reliance on mechanical systems. Further, where particular systems or processes found in nature can be adapted to our use in the built environment (such as ground water recharging, the natural nuclear heating of the earth, solar energy, different energy transfer rates through various media, or natural structural systems) these can be manipulated and/or enhanced to our advanta�e, making them more effective, either in aid to our personal comfort or to the natural environment, without materially or adversely affecting natural systems. This involves working with nature, and does not preclude social and economic growth. FACILITIES LIFE CYCLE DIAGRAM PLANNING • PREPL4NNING • NIEGHBORHOOD ISSUES (p7Y PLANNINC) � • S�TE SELECTION/BUII�R ANALYSIS • RFP�ARCHITECT AND ENGINEER SELECTION � • CONCEPTUAL/SCHEMATIC DESIGN • DESIGN DEVELOPMENT • CONSTRUCTION DOCUMENTS • CONSTRUCTION • COMMISSIONING BUILDING OPERATIONS • MONITORING OPERATIONS -ROUTINE MAINTENANCE CAPIYA� MAIN7ENANCE REMODELI NG/AODITION 5 REUSE DEMOLITION • RECYCLING OF MATERIAL'. �HAZARDOUS WASTE �qgqTEMENT • PLANNING REUSE OF SI7 G �shsre8�suseainable.'Green'\DraRGmae\oreEaceJB/o009 0: I S Oo-1�5 3 � � C _J WEBSITE WEBSITE ADDRESS: http://www.stpaul.�ov/depts/tms/real/sustain/index.html WAAT IS Oh THE WEBSITE? All items in this manual. Sustainable Decisions Guide for City of Saint Paul Facilities. are included on the website: • Preface • How to use the Sustainable Decisions Guide • Tools: • Definition • Policy • 10 Simple Things • Design Checklist • Green Directory • Routine Maintenance Guide • Feedback • Appendix: • Council resolution • Design for Publi�� • Arknnwleriamen c�: • Acknowledgments - WHO IS IT Everyonerespondin within the City cont� should make a good I,'I�I]�ti C n � 7 v � c = ' � � c �� c:. _ �,�- c - 'v — CJ U � Q M Q X X X X Request F; ProposaV for design work contemplated by the City and anyone � o ication on or maintenance of City owned or operated facilities �follow the recommendations presented in this guide. WHEN WOULD IT BE USEFUL? This guide is most useful when applied at the earliest point in the decision process for any project involving new construction, additions, remodeling, renovation, or restoration for/of/to City owned or operated facilities. Its' usefuiness is also applicable to the maintenance of all such facilities. Access to all items, links behyeen them, and links from them to outside sources on the Web are all active and available to any user. G �Sha�eC�iu�a�neble,'Crceu �DnfrGwdc�WebSnel/33/0010 1140 �e—!/� ' � � x� r�° c�� C �3 d C �� 7 � Do «S TA 1 � USING THE TOOLS OF THE SUSTAINABLE DECISION GUIDE WEBSITE ADDRESS: http://wwwstpaul.gov/depts/tmsheal/sustain/index.html Introduction Every year the built environment expands, raw natural material refined resources become obsolete or are turned into waste mai� clear that action must be taken to both reduce consumption � reduce or eliminate the waste stream. Part of the answer li�`in are truly renewable and capable of suppor[ing the rich an to, and expect to extend into the future. Expectations will '"°� reduced to meet a nanow view of dwindling resources, bu,,,tt� ' resources should be changed to provide for an xtracted, and come increasingly raw mat�erials and �ces �`enerev that bably sfionld not, be and what we consider as, Briefly, the following elements were assembled objectives. This should be considered a first, e� ecology involving both natural and human • the present, let it suffice simply to becom cre dependance on our natura]�,orld. Objectives � to facilitate sustainability Y. oward a self sustaining each augmenting the other. For of both our impact and I. Develop a mind�e#'that will �� areness of issues of sustainability. 2. Provide a ran � f options or which can be used to give direction and define `sustainabili , or any give�roject. 3. Help the ir and not be professional see the process as unfolding into completeness, the total scope of the applicability of sustainable issues to the whole project. '� 4. Help to identify the various entry points for various persons interested only in specific aspects of the work. 5. Encourage a team approach to projects. regardless of size or scope. Organizational Format 1. Broad outline of steps that can be taken, 2. Summary checklist that will lead into more specific recommendations and information, • 3. Summary guide organized by Construction Specification Institute (CSI) division leading to specific trade and professional organizations which can be accessed for current and relevant information, 00 -ll5 TA 2 �� LJ 4. An abbreviated list of possible specification sections for specifying products and services, �. Maintenance manual identifyin� measures to be taken once a facility is commissioned, and 6. Means of supplying feedback to the specifications so that nonperforming materials, equipment, or systems can be modified, replaced, ro eliminated. In addition, it is the intent that building, remodelin�, renovation, or restoration projects be approached as a team effort with professionals (consulting or otherwise) from all relevant fields havina input into the final product in a timely manner. The best results ��+ill be achieved when the process that leads to a completed project is fully informed. Z'��LS: GREEN POLICY A statement of the City of Saint Paul Minnesota policies on sustainability. � U 0 s. a U cc � a � a � _ '� C. � a A � � � c ., � .. o � �, _ •_ � � �o c� L� C The policy points are intended as goals, not mandates. They should be applied to the extent that they are economically sound. � GREEN DEFINITION ' A definition of sustainability as applied to the City of Saint Paul. Briefly_ when any kind of work is done, the implications to the whole environment should be considered. 10 SIMPLE THINGS A compilation of ten general areas to consider in the beginning of a project. Thinking about the project as a continuous process will encourage team members to see it holistically. If this is the beginning view, it will be easier to keep this focus through to the projects' end. CAECKLIST The Sustainable Design Checklist is a tool to assist project teams in defining and prioritizing sustainable design goals. The goals of sustainability are presented in checklist form. Specific and practical suggestions are made in the checklist, developed specifically for new construction through restoration projects. The development Each phase encourages the development of teamwork and is intended to help teams ! maintain their focus on sustainability for both the building and occupant health. It is important that the Owner and/or the Building Manager who will [x] [x� [x] [x] �X1 �Xl lX� IXl �X) �X� � ] � � [XI [Xl I 1 t 1 40-115 TA 3 operate the completed work be activelv involved throughout the process so � that he will have full knowledse of all systems at the time of commissioning. Each point requires consideration of specific actions or material requirements which can be or should be incorporated into the project. It also organizes the decision making process so that work requirements at any point and for any project can more easily be accessed. SOURCES This contains links to various sources of information from Professionals and Trades to Manufacturers. [x] Ixj [x] [] Standard Construcrion Specification Insritute (CSI) divisions are listed with brief descriptions of what they contain. Each division has a link to a more detailed document just for that division. Jumping back to this Division list makes it easy to move between divisions. The detailed documents contain links to the resources collected for that division. These include: • Professional and Trade sources: these links allow access to organizations that set standards and develop specifications for vazious types of construction and materials. • Development of assembly techniques. � • Testing of materials and assemblies for performance. • Technical information of specific materials. • Suppliers. • links to recommendations for sustainable practice in the application of materials or processes in construction. • Links to professional consultants and contractors. • links to manufacturers and suppliers of materials. Also contained in this document are links to individual specification sections that have been used by the Design Group in the past. These are in the process of being rewritten to reflect sustainability issues, incorporating `green' products and practices. MAINTENANCE GUIDELINES ; Assistance in developing and maintaining a Green Building [ ] [ } [x] [ ] environment. These guidelines cover all aspects of routine building and grounds maintenance. This includes cleaning, pest control, water use, and HVAC (heating, ventilating, and air conditioning) maintenance. The basic and first consideration is occupant health, with energy and water use � next. It is an easy-to-follow guide and can be tailored to the requirements of any facility. �p -ll5 TA 4 i FEEDBACK A�vay to give feedback information for modification of speci5cations. [ ] [ ] [x] [ ] Lastic. a means of feeding back information to the specification process is included. This `closing of the loop' is an important step. The Property Manager �ill be able to affect what gets specified for construction projects based on his eYperience and knowledge of what does or does not work in practice. In addition, a periodic (probably annual) review of the effectiveness of all the guidelines and associated helps and specifications should be made. This should be conducted by representatives from City departments, and others as applicable. \J � G�snared�susvainabie, Grcev'�DrafrGwdeDe�cwdcTwlsl V2s�0010 la i] OD-�tS � � • Z � H J O � w 0 � Z O a � W a 0 � Z 0 J � m � < � W <W �N � 3 O � � 2 � ow � U � i, � w am � xa N Z w O U Q Z � a w Z a F O Z C7 a Z � � w o z � � � � 0 W � � w � � z Z Z a � w Z Z O a ~ Z� 0 Z � Q Z � J J W � ° o v� U � � Z � O � r U � w � W � _ � F � a Z � o � � Z O � w U� U O � a ° �w � in Z U C� C7 N� N� C� ZN N ZU Z� N Ow w 00 O O W UO O U� U U o •� • I . � � W o � s Zo N \ a U p.. z r w 2 � O FN 2 � g ma �u�i aw x r z � '��'� �z �z a z� cn¢ ¢w � J O O � N J 0 O � N J O O � � O O F W � > N � m o w r 3 > U Z J � W f/7 O o r '- � a N � Z w r w m O o � �3 � � � c� a W U a z � w � r r Z U Z U � K W O J W � I � a Z Z cn z �a Wm � W o v �� 3 U Z J 0 0 � a z L� � w � U U Z J � O � a z � � � U � � � Z J p _ ` r ~ W W w 2 � W a � �� Z Z t/7 �n � w m N w w o w �; � � C� N Z J 2 Y r U W � ( a � z � � 0 0 � J � 0 W 0 � � U J Z V O LL V � W O 0 W W ,� V � m � Q N Z W _ � Q V � V � W � LL W J J m V J a a Q p Z� -! ls rs i • Reference the definition when contemplating any changes to a City owned, operated, or financed facility. SUSTAINABLE `GREEN' DEFINED � � Sustainability has been defined by the World Buildin� Congress as "Meetin� our needs today without compromising the ability of future �enerations to meet their owp�eeds". In applying the principles of sustainability, we should be stn ;ii�; to concems of economy, utility, durability, and delight. `Gre��+�,�desig. of goals to address these new priorities: � • Reduce human exposure to noxious maTerials. � • Conserve non-renewable energy and scarce materials. - • Minimize life-cycle ecological impact of energy and ' • Use indigenous materials ° ;�� • Minimize both environmental and economic i .. Ideally, we should move toward Eco-effe to/for the environment, not just less bad.' We should minimize our impact on the natural systems ° �'� • Keep it simple ( f av-tec�� The use or spe� attributes: • Tolerates loc environment of � u = G � U v�= v � u' � CL :.. _ ;,� � O �. a� u L � � � X X X X classical building ombines-� number design. Design that is good ing the elegance and economy of that demonstrate one or more ofthe following �s (aeriscapin� with plants that are fully hardy in the local chemical, and maintenance needs). • Is fully biode°`��"' "'° • Requires less e" _ roduce (has a lower `embodied ener�y' content). • Reduces the amount of a given resource used (such as insulation with a higher thermal resistance (R) value per unit of thickness or a process, such as an engineering practice, that allows less material to carry a �iven structural load). • Requires less of a given product to accomplish the same resuh (such as a concentrated, rather than a'ready-to-use' product which reduces packaging waste). • Lasts longer or is more durable than a traditional product or material. • Is derived from a`renewable' resource (such as �vood, straw, or electricity from light or wind). • Contains the highest practical level of recycled content (such as paper, plastic, asphalt, or concrete). �� introduttion to the Sustainable Design Guide by Hellmuth, Obata,r Kassabaum (htto://www.hoktomhustainabledecien ) Z Introduction to the Green Bwlding Developmeni Guidelines tor the Gry oY Santa Momca. ' Interview with William A. McDonough FAIA ( http://www.tastmmpany.com/online/15/greendean.html ) 4 Bio�raphy: William A. MtDonounh, FAIA ( http:Ucobweb.cc.oberlin.edu/newserv/esdbios/mcdonough.html ) 00 -1 t5 rs z � • Directly reuses waste on-site (such as '�re� �� ater reclamation for site watering or vehicle washin�). • Is not tosic to the environment in its manufacture. • Is not toxic in its final use (does not de�rade interior livin� environments or esterior environments). • Dizectly results in improved environmental conditions (such as indoor plants that produce oYyQen or a water fountain that maintains humidity levels). • Improves the appeal of a place (such as forms that enhance function which are pleasant to all the senses, includin� aesthetic and spirimal). WEBSITE ADDRESS: http:!/wwwstpaul aov/deptshms(real(sustain/index.html � � • Oo-tl5 TC I Reference this policy when contemplating any changes to a City owned, operated or financed facility. SUSTAINABILITY POLICY of the CITY of SAINT PAUL C _ ^ � � S C v V � � � �� = = � � "� C • _ .^. t U � U 1C�Y'C X X X X The City of Saint Paul, throu�h its City Council, has initiated a process to develop guidelines � �� responding to environmental sustainability issues for building construction na€Ye�ing, and restoration work to be done in buildings that the City owns, operates, or It is the intent that these guidelines should be applied, to the every City project and that they support and further deveiop the Citys' `�reen' definition as applied to developme �` �reen or brown field sits, construction of new faci es, o� � facilities: � Preserve and sup� � Use plants that tol a Use materials and � New projects an� � public and alte forlandscaping. are economically sound, to through observance of or previously developed or restoration of existing a healthful indoor enviromnent. or forms functions should be located to maximize access to � Use durable/s�� s and design for flexibility to create long lasting facilities. � Minimize the opportunity for crime throu�h design. .� Eliminate waste through planned reuse, recycling, or replacement of materials and ener�y consumed during normal facility construction and operations. � Masimize the use or emulation of natural systems. � Minimize the amount of eneray consumed. WEBSITE ADDRESS: http://www.stpaul.gov/depts/tms/real/sustain/index.html � C�shered\ unaiveb�e.'Green'iD�eFlGmCe\pohev?IR&0010 16 i t do-t�S TD i "10 SIMPLE THINGS" C � �� WI3AT IS IT? This document (excerpted from Hellmuth, Obata,+ Kassabaum (HOK's) Sustainable Desigrr Guide publication, (website http://www.hok.com/sustainabledesignn) is a short collection of basic design considerations. A WHY USE IT? In planning any construction project, consideration should be z any particulaz building type should receive and to those things This is a good place for suggestions on where to start in sustaii WHEN TO USE IT During the Design / Construction period for projects WHO SHOULD USE IT Planners and designers at development of a mindsei to and more. Its' main focus is the WEBSITE ADDRESS: � N V � 3 C l y m y a � 0 U � o 0 e oi3 c° — _ a = � ec ? � Wd'�d s,cnc X that � G�charM�susramable.'Green'llhafeGwdewP9ortunmesD�cJ3/001I4031 ao-�rs TD I • � � "10 SIMPLE THINGS" WHAT IS IT? This document (excerpted from Hellmuth, Obata,+ Kassabaum (HOK's) Sustainable Design Guide publication, (website http://www.hok.com/sustainabledesignn) is a short collection of basic design considerations. ,�_ 'o �, v. � = .�'_. "' � c. � U v p — 0 �a3 on:. � ?c ? � R i '= y C.Ctl= X WHY CJSE IT? In planning any construction project, consideration should be; any particular building type should receive and to those things This is a�ood place for suggestions on where to start in sustai to that WHEN TO USE JT During the Design / Construction period for projects WHO SHOULD USE IT Planners and designers at development of a mindset WEBSITE ADDRESS: and more. Its` main focus is the G �share�'¢ustainable 'Green'�DraftGmdebOWnumuesDesG/i/OOI t a0 31 oa-�i5' TD 2 � � OPPORTUNITIES: 10 SIMPLE THINGS (escerpted from Hellmuth. Oba[a +Kassabaum (HOK's) Sraminoble Desi,;n G:eide) The following ten simple steps can serve as a startin� point and wi11 substantially improve the overall environmental performance of a facility. While each of these steps is discussed separately, clearly the issue is one of seein� the work in a hofistic way. What is needed is an integrated desian process where each component is understood for its interaction with all the other components in the buildin� and the overall performance of a facility. (For more detailed design �uidance, see Project Actions sections for Plannintr and Site Work, Energy, Materials, Indoor Air Quality (lAQ), Water Conservation and Recycling and Waste Mana�ement. These are available in HOK's guide. To order�.eontact http://www.hok.com/sustainabledesien/. ]t is sug�ested that the guide.) 1. Establish an Energy Budget The average office buildin� built in 1998 in the United States BTU's (British thermal Unit) per square foot per year. Those in design with standard off-the-shelf solutions will consu Some buildings will consume only 10 - 20,000 BTU's cost difference between these buildin�s is minimal. e dif - impacts of the various building components and abilit f these measures to minimize overall energy co � tio For an energy budget is a critical first step. � A good place to start is to �" � easily achievable. The poin energy budget is to provide not buildings' enclosure, its orie�r� process from the very be�ing of co n. At this various aspects of the government work an�d result of the legacy then, they the a copy of this e approximately 100,000 extra care has been taken ) per square foot per year. to vide the same function. The n the knowledge of the energy team to successfully manipulate ;s to be successful, establishing � E 90. �0%, although much better performance is an rget before design is started. The puxpose of an �oal measure of performance of such things as the con�y, an energy model should be incorporated into the = design to allow the team to understand the implications of � n time, the use of energy models is rare in all but e rarely used as design toois. This lack of knowledge is in part a architectural and engineerinn effoRs. W ith an energy bude'� ' �t and an energy model in place, the process of optimization can be�in. The key is to understand t e building as a whole -- to understand and maximize the integration amon� buildin� and its' systems. The primary goal is to carefully and systematically reduce the overall building loads. In so doing, the first place to look is in the overall architectural organization, the orientation, massing, roof forms, etc. Secondly, look at the building envelope. Third, carefully look at and reduce all interior coolin� loads. When all loads have been lowered, then {ook at mechanical systems. By reducing overall building loads, you can reduce not only the operational costs but also the first capital costs as smaller equipment is specified. 2. Optimize the Building Envelope � ln the 1970's, the Canadian government, acting in response to the energy shorta�es of the time, sponsored a series of experimental houses incorporating solar heatina and other systems. It was quickly Ob -/! S TD 3 � learned, however, that the tiahtness of the buildina skin was a far more important factor in the overall ener�y use than anything else that was tried. R-30 walls and R-45 roofs �aith very tiaht enclosures and heat recovery ventilation systems could reduce eneroy use in a home by 90%. The load profile, shape and ratio of enclosed space to exterior wall is different in a commercial buildin� but the eaterior wall is still important. The ener_w, consumption of small buildines tends to be dominated by the exterior skin loads while lar�er buildinas tend to be dominated by internal loads of people, equipment, and liahtina. Optimize the buildin� envelope to reduce overall heatin� and cooline loads while masimizin� the use of natural li�ht for dayliahtin�. Use ener�y modelin� and �o beyond code minimums. Use dayliQhtin� models to ensure that lightin� is effective. A good practice is to work on the orientation and massin� of architectural elements first, the buildin� skin second and, finally, the olass itsel£ Consider the use of "super-windows" which can achieve an insulative value of R-12. Also consider use of new insulation products that improve perfonnance in an installed state due to low infiltration rates: Make maximum use of building orientation, shading, exterior landscaping, and other passive solar opportunities to reduce overall l�eating and cooling loads while admitting beneficial daylight. 3. Set High Lighting Efficiency Standards There have been substantial advances in the efficiency and the quality of lamps and ballasts. Electronic ballasts with T-8 or T-5 lamps, or compact fluorescent PL's should be used for standard building lighting. The coloration of fluorescent lamps has improved markedly, so that designers no lon�er need to use incaiidescent lighting to create a"wann" interior. Incandescent lamps produce only 10% li�ht -the other 90% is heat. In contrast, fluorescent lamps produce at least 4 times as much li�ht and last 10 or more . times as long. LED (light emitting diode) exit lamps should also be used as a building standard. Evaluate lightin� efficiency for each pro�ram area in terms of watts per square foot (W/SF). Use of daylight combined with occupancy and dayli�ht sensors, dimmable ballasts, and tl�e use of task li�hting with reduced ambient Iight levels can achieve substantial savings not only in the eneray required for lighting but also in fhe cooling that is required as a result of the lighting. General office lighting should be less than 11 W/SF connected, and with lightin� controls, it may be as low as 0.5 W15F actual. California Title 24 , a minimum standard for electric ligl�ting, is a�ood place to start. Title 24 establishes limits for W/SF, requires dual level switchin� and establishes zones for li�hting controls +n daylit areas. 4. Use ASHRAE b2-1989 as a Design Guide for Indoor Air Quaiity The issue of indoor air quality has become an increasin� concern. ASHRAE Standard 62-1989, "Ventilation for Acceptable Indoor Air Quality" addresses important issues such as minimum ventilation rates, and documentation of HVAC design decisions and buildin� systems. Some local codes have adopted this standard, but many have not. Ambient air quality should be evaluated at the fresh air intake, rather than determined from reQional data to ensure the quality of the air enterin� the buildin�, and all buildin� exhaust locations should be carefully located to avoid contamination (e.g. such as oftl�e fresh air intake) . Careful attention to the introduction of pollutants from buildin� materials is addressed below in Item 6. 5. Use Water Efficient Plumbing Fixtures � The Ener�y Policy Act of 1992 outlines current requirements for low flow fixtures. Use of aerators and self-closing or electronic faucets for Iavatories can provide additionat water savings. Consider tlie use of �D TD 4 • waterless fixmres such as waterless arinals and compostina toileYS where appropriate. Investigale the opportunities for eray water recyclins. 6. Incestigate Building blaterials The first �oal is to have a healthy buildins. The immediate health issues in a buildin� concem the avoidance and control of the introduction of volatile oraanic compound (VOC) emissions and toaic substances into the buildin�. This is a matter of careful selection of buildina materials and attention to the way they are installed, fnished and maintained. Good ventilation is also required during installation as well as durin� the life of the building to avoid the build up of contaminates. Tl�e second and wider issue is tltat of the materials life cycle, the raw material sources, energy required for its production and transport to the site, its installation and use, and finally its disposal or reuse. Each of these aspects should be questioned and evaluated prior to incorporation into the project. Select preferred products and require compliance with environmental improvements in the specification such as low VOC requirements, a minimum inclusion of recycled content, and avoidance of toxic materials and admixtures. 7. Manage Storm Water Design the storm water system to i��sure tl�at water flows from the site at a rate equal to or less than it did before die project. Make use of pervious materials and the existin� drainage patterns wherever possible. Where space permits, minimize the creation of concentrated flows by usin� grassy swales instead of curb • and gutter and by encouragine water to flow across vegetated areas to improve ground water recharge. Use storm water retenYion and detention and/or bioretention, where possible to eliminate the need for a storm water system altoaether. Consider collection of rain water on site for non-potable uses. 8. Use Suitable Plant Material Use plant material native to the regions� climate, soils, and water availabiliry. This will ensure not only survival but survival without extra maintenance efforts, fertilizers or water. Limit the areas of higl� maintenance laudscaping and masimize the area of natural settings. Overall, protect the natural features of the site. If feasible, resYOre those Yhat had been previously destroyed. 9. Plan for Recycling It is a matter of experience and perhaps of human nature that if recycling is made easy and convenient, it will probably happen. Provide facilities for recycling at the point of use on each floor (e.g. galleys and copy rooms) ai�d at the loadin� dock. Commonly recycled materials include white paper, newspapers, aluminum, plastic, alass, and cardboard. Less common but desirable materials to recycle include mixed paper, or�anic matter, miscellaneoas metals and wood. Wl�ere possible provide vertical or otl�er collection systems to make collection easy. Plan and allow space for recycling even if the local recycling industry is not yet ready to accept some materials (sucl� as plastics). 10. Recycle Construction and Demolition Waste Like buildina waste, construction and demolition waste can be cost effectively reduced with care and • plannin�. Esperience has shown that it is possible to reduce construction waste by 90% or more with correspondin� savings to tl�e project. Tl�e first sTep is to contact local wasTe authorities ro identify OD -/!S TD 5 � companies to recycle materials. The second is to calculate the cost of recyclin� and disposal. The third is to establish procedures to accommodate the existina recycling industry as �uell as to encoura�e expansion in the ranee and scope of materials to be recyc]ed. This can be as simple as separate dumpsters for woods, metals, drywall scraps, etc. There are several Qood construction �vaste speciFications to �uide the effort. Going Beyond the Minimums The procedures listed above are all easily accomplished witliin the framework of existin� technologies and bud�ets. Fully implemented, these will sianificantly improve the environmental performance of the facility and lower overall costs. These sliould be tal;en as minimums, however. Where possible these should be eaceeded. In enerw use for example, the initial �oal is to use less ener�y, to be more efficient. The lonaer term �oal however is to move away from fossil fuels. Great advances have been made in the last decade in both the efficiency and the cost of photovoltaics and wind power. lt is now possible to think not only of buildin�s which are efficient but that are energy neutral to the communiry around them and in some cases, to be net producers of ener�y. In addition, the Leadership in Energy and Environmental DesiQn (LEEDTM') rating system by The US Green Building Council (http://w�vw.usgbc.org ), a nationally recognized rating system for both new buildings still in design and existing facilities, can be used to further develop sustainability. � Conclusion The environmental problems that we face are signi£cant and challengin�. Buildan�s are currently a major part of the problem. There are, I�owever, many things that we can do within the bounds of existin� products, technoloaies and costs which will materially contribute to the lesseniu� of these problems. It is important to start the process. We didn't get into these problems overnight and we are not likely to get out of them quickly either. The cl�allenge is to get started. Each of us has the capacity to do this individually and as representatives of our respective organizations. As the Nike ad once said, "Just do it.' Retum to TOOLS > > Return to TOP � C'shareA 3mamublc 'Green \D�a6Gwdewpponwmo-l0i �2S/0010 ^_i 14 o a -�es �� .J DESIGN CHECKLIST WHAT IS IT? This document (excerpted from Hellmuth, Obata,+ Kassabaum (HOK`s) Sustainable Design Guide publication, (website http:f/www.hok.com/sustainabiedesia n) is a checklist of sustainable desi�n goals that can be obtained and provide an exceltent guide to sustainability. WHY USE IT? Usina this document will help keep the design process on-track work as possible. Adherence to its' concepts will ultimately le: concepts of sustainability become second nature and new poss� realized. WHEN TO USE IT Reference this during the Design / Construction more. WHO SHOULD USE IT This should be used by bo� keep design work on track and the Green Directory. WEBSITE � V C � O " i C � U � e �� c = _- �_ �n o �� = n z c`"i b � n.CxG X X X with as ' le added ' t w the begin to be major remodeling and eginning of the design process. It will help this in conjunction with the LEED Rating System G �sharedkus�ainable,'Grcen'\DrafeGuide\checALndescl/38!0010 23 23 �b—�1S �i DESIGN CHECKLIST WHAT IS IT? This document (excerpted from Hellmuth, Obata.+ Kassabaum (HOK's) Sustainable Desi�a Guide publication, (website http://www.hok.comJsustainabledesin n) is a checklist of susiainable desian �oals that can be obtained and provide an excellent guide to sustainability. WHY USE IT? Using this document will help keep the desi�n process on-track work as possible. Adherence to its' concepts will ultimately le concepts of sustainability become second nature and new posst� realized. � WHEN TO USE IT Reference this during the Design / Construction more. � WHO SHOULD USE IT This should be used by bot� keep design work on track td and the Green Directory. WEBSITE � � �n �_ _� �> ��o� c �'�,- c c �� = � � U O U z��c X X X with as 1{ltle added 'nt w � the fl begin to be major remodeling and ��e�inning ofthe design process. It will help this in conjunction with the LEED Ratin� System c�st,a�em,�ma�oanie - c�reo �DrefiG�nee�ch«Airsmescl/?8N01o?333 • �.J DD-I1,5 TE 2 SUSTAINABLE DESIGN CHECKLIST (zxcerpted from Hellmuth. Obata. +Kassabaum (HOK�s) Sustainablz Desien Guide) The Sustainable Desi�n Checklist is a tool to assist project teams in definina and prioritizine sustainable design goals. The Sustainable Desi�n Checklist should be used at the be�innin� of a project by all key participants on the team, includin� the owner, consultants and the design team to document agreed upon �oals. This document then becomes a project-specific checklist to be reviewed at pre-establisl�ed points .�, durin� the project to determine how well the original objectives are bein� met. �� The checklist includes key sustainable design ob}ectives for Predesian, Desisn and Documentation, Construction Admin Each phase is further divided into six areas of sustainable d< • Planning and Site Work • Energy • Building Materials • Indoor Air Quality (IAQ) • Water Conservation • Recycling and Waste Management We recommend that one or Manager," to be responsibl� � during Uie first three phase? Sustainable Design • Minimize tl�e the ., _. ,,,, }�t�"n be designated as "Sus2ainable Design of the sustainable design goals impacts tl��'# site development may have upon regional natura] and built systems. � • Practicepolluti_. ' • Increase average r urability from 40 to 100 years. • Use energy and namral resources more efficiently. • Provide ecologically sound and healthy building materials. • Develop partnerships between client, construction manager, consultants, and project team to achieve sustainable desi�n goals. • Foster public dia]ogue and education. The follo�ving team members are sug�ested at a minimum for various portions of a project and are shown in the checklist to sug�est areas where members should become involved. These are provided � • � oo-t t5 rE � only as a convenience to team members so that they can quickly refer to the checklist items that most concern them. These abbreviated references are as follows: O Owner A Architect CP City Planner (not necessarily a public employee) M Mechanicai E Elertrica{ PM Property Manager C Contractor EC Equipment Consultant LA Landscape Architect LC Lighting Consultant IDC Interior Design Consultant � o�-�i5 T'E 4 • I � � PRE-DESIGN A. General (O/A) (] l. Identify overall project sustainable desi�n �oals and define scope of services required to meet those goals. [] 2. Consider complyin� with the LEED (Leadership in Energy and Environmental Design) Green Building Ratin� System developed by The US Green Buildin� Council (http://www.usgbc,org ). {] 3. Encoura�e owner to include appropriate sustainable consultants on the project team. [] 4. Identify members of client and project teams responsible for achievin� sustainable design project goals. B. Planning and Site Work (O/A/CP) {] I. Consider tl�e rehabilitation of an existing site ot the redevelopment of an urban infi(1 area rather than tl�e alteration of undisturbed land. [ J 2. Consider the need for and avaiiability of public transportation facilities at the site. [] 3. Understand the micro-climate, geology, hydrology, and ecology of the site. [] 4. Gather existing site studies, including environmental, noise, air and water quality, and solar access studies. �) �� 5_ Study regional impacts of proposed development, such as transportation, water quality and flooding, weUands, ecosystems, and wildlife habitats. 6. Evaluate the need for new air or water permits. 7. Encoarage conservation of existiug natural features by implementing a master plan for the proposed site. C. Energy (O(A(M(E) [} l. Esta6Vish quantifiabVe goals for energy efficient design and the use of renewable energy and establish design metl�odology accordingly. [] 2. Determine methodolow for assessing cost effective options. Establish life cycle. [) 3. Recommend full systems building commissioning. [] 4. Recommend compliance with the Department of Energy's Building Measurement and Verification Protocol(BMVP). More than ratings, this would establish monitoring methods, including electronic, oftf�e buildi�g aud its' systems. [] 5. Consider establishing an overall energy bud�et for building construction and operations. [] 6. Establish energy design team; consider use of energy and daylighting specialists. Propose on-site energy manaoer. [] 7. Identify and schedule eneray studies, including computer analysis and building of physical models. [] 8. Gather information on climate and micro-climate. [] 9. Research potential for utility rebates for renewable enerw and energy efficiency. [] 10. Consider the Green Li�hts and Energy Star programs for retrofit projects. [] 1 L Consider adopting California Title 24 as a minimum desian standard 00 -115 TE 5 � � D. Materials (O/A/PMlC) [] 1. Establish a preference for buildins materials and products that are made from rene�vable, sustainably acquired materials, have recycled-content, are durable, iow-maintenance, non- toxic or low-toxic, low-polluting in manufacture, shipping, installation, and recyclable. [] 2. Establish a preference for electrical lightine and plumbin� fistures that are enerw- and water-efficient. � [) 3. Identify locally manufactured buildino materia3s and products. [] 4. Identify iudoor air qualiry concems that may impact material selection. E. ]ndoor Air Quality (IAQ) (O/A/PMJC) � � � � � � �] �� I. Involve designers, owners and operators, contractor and occupants in IAQ goal-settina. 2. Document IAQ-related site characteristics, occupant, and programinn information. 3. Recommend full-systems commissioning. 4. Recommend a non-smokins buildin�. 5. Evaluate the lon�-tenn cost and benefiT of IAQ strategies and plan for IAQ expenses. 6. Adopt ASHRAE 55-1992 and ASHRAE 62-1989 as minimum standards for thermal comfort and ventilation, respectively. ldentify areas where these can be exceeded. 7. Determine ventilation, humidification/dehumidification, and filtration requirements. 8. Consider permanent air quality monitoring. 9. Consider using a consultant with experience in materials testing and analysis where there is an Owner agreement to a thorough assessment of product options. F. Water Conservation and Quality (O/A/M/E) I. Determine local rate structure for water and sewer usage. 2. Perform a wastewater budget analysis. 3. Evaluate the potential for rainwater harvesting. 4. Evaluate the potential for wastewater (gray and black water) recycling. 5. Verify complia��ce with EPA's Lead in Drinking Water Protocol. G. Recycling and Waste Management (O/A/EC) [� 1. Propose reuse of existing buildin�s in lieu of demolition. [] 2. Establish and quantify waste reduction goals at project visioning session. [] ;. For demolition projects, propose salvage, reuse, and recycling of demolition materials. [] 4. Identify composting facility to process yard waste into landscape materials, or locate one on the site. • b0-ll$ TE 6 � • � II DESIGN AND DOCUMENTATION A. Genera] (O!A) [] 1. Desi�n for fleYibility. Allow for ease of future chanae and minimum waste. {] 2. Desi�n systems for ease of access and maintenance. [] 3. If using the LEED (Leadership in Energy and Environmenta! Design) Green Buildin� Ratin� System, review proeress towards meetin� the criteria periodically throughout the design process. y B. Planning and Site Work (A/M/E/CP/LA/LC) [ J 1. Develop pedestrian friendly sites. [] 2. Support alternative transportation strategies including public transit, bicycles, alternative fuels vehicles, and car pooling [] 3. Develop compact massing, and coordinate infrastructure for facilities on site to minimize site disruptiai. �� ) � � t � � � 4. Minimize urban heat island effect throu�h the use of light colored, reflective materials. 5. Manage storm water by working with natural drainage systems and minimizing impervious surface area on the site. Consider pre-treatment of runoff from parking areas. 6. Evaluate erosion control requirements and consider adopting even more strin�ent method;. Z Preserve positive effects of natural and built site features. 8. Maximize positive effects of soVar orientation and wind patterns. 9. Utilize trees and other landscape features to create microdimates. 10. Minimize disturbance of vegetated soils. Restore degraded areas where possible. 12. Evaluate the possihility of eliminating- permanent irrigation by planting native vegetation. 13. Consider the use of harvested water for irrigation. 14. Consider use of a�ray-water system for (andscape irrigation 15. Consider constructed wetlands for wastewater treatment. 16. Consider use of photovoltaics for site lighting. C. Ener�y(A/M/E/LC) [] 2. Maximize passive solar heating and cooling benefits. Explore potential for natural venti lation. [] L Identify and prioritize building energy requirements. Develop "pie charts" that show the relative impact of lightin�, cooling, heating, and ventilation. [) 3. Maximize use of natural light, addressing artificial lighting requirements and heat gain. j] 4. Maximize efficie»cy of required artificial lighting_ [] 5. Review and monitar energy analysis metl�odology. [] 6. Optimize design of the building envelope, including selection of insulation, glass, sun shading etc. [] 7. Use hi�h effciency heating and coolin� equipment, pumps, and motors. Avoid oversizing of coolin� and heatin� equipment, which can reduce efficiency. [] 8. Explore options to reclaim waste heat from equipment, return air, and water. ao -�!�' TE 7 � � � • [] 9. Maximize efficiency of electric power and disuibution, and service water heatins. Consider use of solar hot water heating. [] 10. Consider use of a direct digital control energy mana�ement and control system. [] I 7. Consider the embodied ener�y oFinajor building materials and huildin� systems. [] 12. Consider altematives to the use of HVAC equipment that contains HCFCS. [] 13. Evaluate success of eneroy desisn in terms of performance benchmarks. D_ Materials (O/A/M/E/LC/IDC) [] l. Evaluate major building materials and buildin� systems based on material's full env ironmental I i fe-cycle. {] 2. Tar�et product rypes for detailed evaluation that are used in large quantities, have hi�h emission rates, are hazardous or result in hazardous waste. �� ) �� 3. Review target products and assess alternatives. 4. Select locally available products and salvaged materials where possible. 5. Dimension materials carefully to minimize waste. 6. Avoid unnecessary use of finish materials. 7. Design for disassembly of materials and systems. E_ Indoor Air Quality (O/A/M/E/C/LC/IDC) ventilation and baseline air quality testing. [] 12. Protect occupied areas from contamination during renovation or phased construction. [] li. Provide adequate stora�e for housekeepin� equipment and products. [] 14. Provide entryway walk-off system at all major entryways. [] i. Document program requirements that affect IAQ. [] 2. Determine with Owner if radon prevention measures should be tal:en [] 3. Limit the use of fibrous materials, and the potential for microbial contamination_ [] 4. Select materials that are "low-emission", that is, low in particulate emissions, total VOC (volatile or�anic compound), and toxic components or nontoxic. [] 5. Carefully place buildina openings, location of intakes and exhaust, and interior pollutant- generating sources such as copy machines to avoid contamination. [] 6. Employ setbacks and landscaping buffers to protect openings from vehicle pollution. Avoid the use of sporulating plants. [] 7. Provide adequate ventilation a�id filtration and eiisure effective air circulation. [ j 8. Desisn for mi�imal use of internal duct liner. [] 9. Develop building envelope to provide adequate air barrier and vapor retarder to control air and moisture flow through the exterior wall. [] 10. Require installation of wet and/or odorous work before dry/sink materials in specification. [] 11. Develop an IAQ mana�ement plan for the construction process. Specify temporary [] 1. Develop a plan to protect the watershed both during and afrer construction. [] 2. Limit irrigation requirements by selecting native plants. [] 3. If irri�ation system is required use soaker hoses and automate witl� rain sensor overrides. F. Water Conservation and Quality (O/A/LA/M) 00-115 TE 8 r � L [] 4. Work with natural draina�e systems. Supplement with detention/retention ponds and/or filtration systems when necessan�. [] 5. Propose use of harvested raimvater and �reywater for secondary uses such as irri�ation. toilet-flushing, and cooling/processin� water. [] 6. Zone water-usin� program areas. Consider installation of dual plumbin� lines to separate aray �vater from blackwater. [] 7. Consider development of on-site wastewater treatment systems such as constructed wetlands and sand filtration. {] 8. Consider usina plumbing fistures that exceed requirements of the Ener� .� Policy Act (EPACT) for water consen�ation, including dual-flush toilets, waterless urinals and compostin� toilets. 9. Use efficient water heatin� and recirculation systems to conserve water. [] 10. Select chillers based on water conservation criteria; avoid one pass systems. [} 1]. Consider the use of ozone as an altemative system for the treatment of cooling tower water. G. Recycling and Waste Mana�ement (O/A/PM/M/C) �� {) �� 1� [1 �) �� 1. Develop materials collection system for building users. Program should indude paper, cardboard, aluminum cans, glass, plastic, as well as food service waste. 2. Co�isider recyclin� chutes itt multi-story buildings. 3. Design with material modules in mind to minimize construction waste. A. Select long-lasting, reusable, and/or recyclable materials and equipment. 5. Develop construction waste recyding section for specification. 6. Develop salvage and reuse plan for demolition of existing construction, include in specification. 7. Consider composting of organic waste to produce nutrient-rich soil amendment. 8. Evaluate requirements for hazardous waste haodling such as oil, paint, lightin�, and medical waste. 9. Specify reuse of on-site materials to the �reatest extent possible. Shred wood for use as mulch and crush rock for gravel. [] 10. Specify reusable concrete formwork or consider the use of permanent formwork. III CONSTRUCTION ADMINISTRATION A. General (O/A/PMlC) [] l. Incorporate IAQ and waste mana�ement procedures into agenda of construction meetings. [] 2. Document lessons learned for all sustainable desi�n practices. � B. Plannin� and Site Work (OlA/C) [) 1. Protection - site soil and vegetation. [) 2. Phase excavation and construction to limit soil erosion. db -llS �9 � [] 3. Stockpile and reuse soil and rock material. [] 4. Consider "rescuin�' and transplanting trees and other vesetation. [] 5. Ensure control of hazardous materials from construction site. {] 6. Consider millin� tiood from land-clearin� debris into buildins materials and/or fumishinss and shreddina ��ood waste for use as mulch. y C. Energy (A/PM/M/E) [} 1. Develop maintenance plan for HVAC equipment. [] 2. Confirm that specified equipment efficiencies are met. D. Materials (A/C) [] ]. Verify that environmentally preferable building materiats are provided as specified before subcontracts are fiiialized. [] 2. Verify that vendors have used recycled-content, reusable, or reduced packa�in� as mucl� as feasible. [ ] ;. Enforce special installation requirements. � E. Indoor Air Quality (AfC) [] 1. Provide mechanical system commissioning. [] 2. Review submittals, samples, and product literature to determine compliance with IAQ standards. Verify that proposed material substitutions meet lAQ standards. [] 3. Confirm that special construction related IAQ procedures, such as sequence of finishes installation, temporary ventitation, etc. are bein� met as required by tlle specifications. F. Water Conservation and Quality (O/A/LA/C) j] ]. Enforce the protection and preservation of water sources from contamination. G. Recycling and VJaste Management (A/C) [] 1. Include waste management as an agenda item in the pre-start meetings. [] 2. Review HOK master specification section on recycling construction waste (Section 01690) witl� contractor and subcontractors. [] 3. Participate in take-back prosrams to the maximum extent possible. [] 4. Encourage efficient transportation of materials to site and reduced or reusable shipping packa�ing. . [] 5. Ensure proper handlin�, storage, and disposal of hazardous and toxic materials. bb -! !S TE 10 • IV. Operations and Maintenance A. General (A/PM) [] 1. Assist buildina Owner in developing a maintenance proaram. [] 2. Educate buildin� Owner, maintenance professionals, equipment manaeers, and occupants about the conservation and sustainability ooals, and the responsibilities needed to achieve those �oals. [] 3. If usin� the LEED rating system, file for the a ratina ( http://www.usgbc.org ). A tally of credits achieved to�ether with "as bui1P' drawings will need to be submitted. B. Planning and Site Work (A/PM/LA) [] 1. Assist the Owner in developing a maintenance program that includes use of or�a��ic fertilizers, integrated pest management, and a water-conserving irrigation pro�ram. C. Energy (A/PM/M/E) [} 1. OFfer to provide a comprehensive Operations and Maintenance Manual for the fac+lity. [] 2. Offer to assist wiYh on-gofng monitoring. � [] 3. Assure required personnel have been properly trained on equipment. [] 4. Recommend that owner es'tablish educational and promotional programs. D. Materials (A/PM) [] 1. Offer to provide a comprehensive plan in the O. & M. manual that minimizes indoor air quality (IAQ) hazards from cleanina and maintenance products and minimizes waste from building refurbishment, includin� li�htiog waste disposal. E. Indoor Air Quality (AJPM) [] 1. Offer to assist the Owner in developing an Indoor Air Quality Facility Operations Manual. Include educational materials, documentation of IAQ decision making and schedulin� of periodic maintenance, flusl�outs, and monitorin�. [] 2. Recommend that designated IAQ mana�er remain active in a post-occupancy IAQ program. F. Water Conservation and Quality (A/LA/M) [] 1. Assist Owner in developing a maintenance proaram that includes maintenance of irrigation � systems and documentation of water conservina landscaping, devices, and systems. [] 2. Educate facility users about water conservation devices and systems. Inform owners and users of actual and potential water savings and theit rolz in achieving them. ob -11�5 TE 11 • G. Recyclina and Waste ManaQement (A/PM) [] 1. Assist the Owner in developins a maintenance pro�ram that indudes minimum use of toxic maintenance and cleaning products, and a plan for disposal of hazardous waste. [] 2. Quantify operational waste. Publicize and reward recyclina efforts. Retum to TOOLS ' Return to TOP � � � bD -!/�$" �i � GREEN DIRECTORY by CSI format ��1�1�N This is a compilation of a few of the many sources for specific information concerning the construction of new buildings, the disposal of redundant buildings, and everything in-between. It indicates: • Issues and recommendations to consider. • Professional and Trade information links. • Possibie Masterspec section numbers and titles. • `Green' products. WHY USE IT? This is a source for general information on specific b of construction, direct links to suppliers of materials, with what to do when demolition is required. An att been made, although there are many more that hav their own to more resources. Additional datab ,th � this list are available upon request to the Des� roi ; WHEN WOULD IT � Its' usefulness is not limited through Demolition. It sh d be atl parties involved in t ife ofa WHAT IS CSI? one � __ �= � C- � i C y V � bC q�Y O y C � � � C p�� E z 'i' ' � U � U 2c�c X X X � al assistance with details id t ng organizations,and help sive in links and sources has ny of these links have links of or another could not be put into cle stage, although it is most applicable to Design point during design and to augment the practices of The Construction Speci i}"cation Institute is a trade organization that organizes specification information into a standard format that is used almost universally by designers and contractors. It accounts for both common practice and new as well as traditional materials and their handling requirements when combining and categorizing the work of various trades. It is used by trades and contractors to break a project into areas traditionally within the purview of the different trades and into manageable portions for contractor bidding purposes. WEBSITE ADDRESS: http://www.stpaul.gov/deptsltms/real/sustain/index.html ' dc �� y� � � G 4 hazed\susrmnable,'GremlDraflGmde\GrernDirDesc128'0p10 :3 ]2 � do -ll� TF 1 CREEN DIRECTORY by CSI format WHAT IS IT? This is a compilation of a few of the many sources for specific information concerning the construction of nem� buildings, the disposal of redundant buildings, and everythina in-between. It indicates: • Issues and recommendations to consider. • Professional and Trade information links. • Possible Masterspec section numbers and titles. • 'Green` products. WHY USE IT? This is a source for general information on specific b of construction, direct links to suppliers of materials, with what to do when demolition is required. An att� been made, although there are many more that hav '� their own to more resources. Additional datab �� this list are available upon request to the Des' roi u.. .s� � � i WHEN WOULD IT lts' usefulness is not limited ° through Demolition. It sh d be all parties involved in tt� ife of a WHAT IS CSI? to one ___ �� - _ � `v. � C "� U � � c �aS 5c:. �_ �c � c ? <"i = u - G = O X X X , p."°" ial assistance with detaiis and t ng organizations, and help nsive in links and sources has ny of these links have links of n or another could not be put into cle stage, although it is most applicable to Design point durina design and to augment the practices of The Construction Speci�""ic'aUOn Institute is a trade organization that organizes specification information into a standard format that is used almost universally by designers and contractors. It accoimts for both common practice and new as well as traditional materials and their handling requirements when combining and categorizing the work of various trades. It is used by trades and contractors to break a project into areas traditionally within the purview of the different trades and into manageable portions for contractor bidding purposes. WEBSITE ADDRESS: http://www.stpaul.gov/depts/tms/real/sustain/index.html G khared'¢�mamable,' Gem �DraflCrv�de�GrernDnDexilfl8�C�30 T 12 oo-ei� �� • HOW TO USE THE GREEN DIRECTORY (Sample paee from R%ebsite) ��. psee �or:di ,. Im�. to .ou;cr; oi iN��er_uiar. 5 :. Rrco;;n�er.deJ�'aeuc:..ioredc.etn�iru�men:.i".n�puehiRhl( _. Ur�_::u;;:i!�a.ncraer�u��z�rot.>vio�ai�duzde<.t{�aipro�idcinii ric;Fi�doi.�_ia reco;rir�arae� c..�iL _ sraaJa;,i.. and com�:o� pz.r� ._ .m�; �n.�a�I.r, co-,vac�_ �. � � tt-�uF�;. _. A_i.i o: cirr:.iP� rxoaeiii:J .pe�iiic«:; a.riE�a:i rim'.� .:::�ul _,[ r� pu7 ..hca b� iht \mar.:an :r>ti:t;it ��( \rclnitc2. ( \I-1S I I-K�PI C) 1 Vl.:nu:a�lcier. th._l p:�� ida inlb�n��cllon o;i in �.ri[:I.. �k:ails ord .jnpro� td can[m.:io.< �il-11I RI�\I �1 1)1��1SI0� O\E t�rns,il C��nduio�:.. L��tI11iJJ. RECOMMENDATIONS C�CAiJ: AI, �PI C il A.A I IUA� { hc i�idi� x:ua1 ,�;:� �f i<.nior� .;ctirn.. h.tcd ncio�� ar: ifio�c lhat h��e ..�,candhiLnt�nJllQi..ec. Uonnl�+rda.:�pproP�iai�:i�r�ourPr. �_cus.d ocUin� -pccili_auor. ho�iia, m rait ,� uL� - `�um;nzu� :. \\ nd. ,r,_v�iM��- a PRi)Ui i I U11 1Id1Sl l- / GEtil,RaL RE(�L7R1;19L� ,� CondNUnn. Suhn:ill.ib. I emporan .r�lo,r.r_ � TRADES � MAS �'ERSPEC _ � Conuni� U1�'IStO:ti "fti�p �Ja Ir:c,uo:iii. I)cmuhuott.l �c�� a_� .:nd 1 T. ir,iec. P<md. .ia m �upp.ut o�n. �itC I h��qrk Pa� �r•a : r.J ti�:rt:icina. I �ind.�aNa�_ :�� RECOMMENDA MASTERSPEC � � MATERIALS cif \i It.1I 1PI (�II IC A I lt)A�'�",�;- I he indi: iuu�.l ,pc�Ji�,�uor, sa.;tior, I nt.:d bcim� ,n: thox ��ut ll.n: h;ui.o�n: cdiiin�` :ix xi�w�n,i ir,i I 1O �•.uc,. Uu•..��Ina�`.n apprr=1`riut� ioi �nur nroi�<t .`or _<chr.ic.d sanCtJ ru+.lnw �pce Fcatior h��d��. �o _,iiC rQU�P-�t1«ti._ i)emo;itr�-n OZ800->iic lmpio.omenL anc Amcnitics ��_'u:' -D�aiolit,on 02II3G-Cha L.nF Fe�;ce U'_t!S(�_ l�b..a�.\Iaiei..iL runmri U24UG-LdPdaapin� �n - 1 02y - Sackrilltn� and Compacting 0 D?y21-Bac�.t�l6n� �oi Prepar�nbn, dilC; >OCC��IIa� p�;u(2- P.�� iii� ane C i�;:xin� 02935- yocld�ng 0?: t 0- Bia:mi;�ou. P�� Inc ,:nd Surr �cmc 0295t - Tree. and ShraSz � �:O's)Li I D 11 1ti 15!.�_ rd.r:r:� d.r�ito�,e. Pushingthis button ffikes one to the page containing the recommended practices links which can be used as a suide to reduce environmental impacts for the type of work under investivation. RECOMMENDATIONS . _. " "" '� �� finks to professional and t "� " rganizations providing information on, methodologies, recommended details, standards, and common practices, and installers/contractors. TRADES Pushing this button takes one to the pane containing a list of currentty recognized specification section numbers and titles published by the American institute of Architects. MASTERSPEC Pushing this button takes one to the page containing a link to manufacturers that provide information on materials, details, and approved installers and contractors. MATERIALS �D-l�� TF 3 � GREEN DIRECTORY DIVISION ONE -GENERALREQUIREMEN7S DIVISION TWO - SITEWORK DIVISION THREE -CONCRETE DIVISION FOUR -MASONRY DNISION FIVE - METALS DIVISION SIX - WOOD AND PLASi'ICS DIVTSIOA` SEVEN - THERMAL AND MOISTURE PRQ'CECTION DIVISION EIGHT - DOORS AND WINDOWS DIVISIOIY NINE -FINISHES DNISION TEN - SPECIALTIES DIVISION ELEVEN -EQUIPMENT DIVTSION TWELVE - FIJRIVISAINGS DIVISION THIRTEEN -SPECIAL CONSTRUCTION DIVISiON FOURTEEN -CONVEYING SYSTEMS DIV1SiON FIFTEEN DNISION SIX"L�EN This page contains links to sources of information from: l.Recommended practices to reduce environmental impacts (R 2.Organizations representing, professions and trades, that prov recommended details, standards, and common practices, and 3.A list ofcurrently recognized specification section numbers, Architects (MASTERSPEC). 4.Manufacturers that provide information on materials, de DIVISION ONE �eneral Conditions, Supplementary � RECOMMENDA GENERAL SPECIFICATIONS The individual speciftcation s IAQ issues. Download as ic 01010 - Summary of Work 01200 - Project Meetin�s „ g PRODUCT DAT on, rs (TRADES). by the American institute of (MATERIALS). enclosures, facilities, and Controls. MASTERSPEC . MATERIAI,S ; those that have had some editing for sustainability and t for technical general/outline specificatioi� bodies to edit: 01;00 - Submittals 01500 - Temporary Facilities and Controls DIVISION TWO SITEWORK Site Investigation, Demolition, Excavation Support Systems, Earthwork, Paving and Surfacing, Sewage and Draina�e, Ponds and Reservoirs, Site Improvements, Landscaping, etc. RECOMMENDATIONS ' TRADES GENERAL SPECIFICATIONS MASTERSPEC MATERIALS r The individual specification sections listed below are those that have had some editing for sustainability and IAQ issues. Download as appropriate for your project for technical aeneral/outline specification bodies to edit: � 2050 - Selective Demolition 02200 - Earthwork O51 - Demolition 02270 - Retainin� Wall Systems 02080 - Asbestos Materials removal 02500 - Paving and Surfacin� z�e->>S TF 4 02510 - Bituminous Paving and Surfacing 2300 - Site Improvemenu and Amenities 02830 - Chain Link Fence 02900 - Landscaping 02920 - Backfilling and Compacting 02921 - Backfilling. Soil Preparation, and Soddin� 02932 - Soddin� 029�0 - 7'rees and Sfirubs DIVISION THREE CONCRETE Concrete formwork, reinforcement, accessories, and curing, Cast-In-Place Concrete, Precast Concrete, Grout, etc. RECOMMENDATIONS TRADES . GENERAL SPECIFICATIONS MASTERSPEC : MATERIALS The individual specification sections listed below are those that have had some editing for sustainability and IAQ issues. Download as appropriate for your project for technical �eneral/outline specification bodies to edit: 03001 - Casi-In-Place Concrete 03346 - Concrete Floor Fi�ishing 03020 - Surtace Preparation and Formwork 03360 - Low Slump Concrete 03200 - Concre[e Reinforcement 03370 - Concrete Curin�. 03251 - Expansion and Contraction Joints 03400 - Prestressed Concrete 03300 - Cast-In-Place Concrete DIVISION ROUR MASONRY �vlortar, Masonry Accessories, Unit Masonry, Stone, Masonry Restoration and Cleaning, Refractories, etc. RECOMMENDATIONS ; TRADES GENERAL SPECIFICATIONS MASTERSPEC � MATERIALS The individual specification sections listed below are those that have had some editing for sustainability and IAQ issues. Download as appropriate for your project for technical general/outline specification bodies to edit: 04100 - Unit Masonry 04445 - Marble 04200 - Unit Masonry 04500 - Tuckpointi�g 04210 - Brick Masonry 04501 - Tuckpointing 04220 - Concrete Bbck 04520 - Masonry Restoration DIVISION FIVE METALS Metal Materials, Finishes, Fastening, Joists, Decking, and Fabrications, Structural Metal Framing, Expansion Control, etc. RECOMMENDATIaNS ; TRAT�E3 . GENERAL SPECIFICATIONS MASTBRSPEC . MATERIALS : The individual specification sections listed below are those that have had some editin� for sustainability and IAQ issues. Download as appropriate for your project for technical �eneral/outline specification bodies to edit: � 5100 - Structural Steel 05300 - Metal Deck 5120 - Stmctural Steel 05500 - Miscellaneous Metal Fabrication 05200 - Steel Joists �e - !/S �s DIVI5ION SIX WOOD AND PLASTICS �asteners and Adhesives, Rough and finish Carpentry, Wood-Metal Systems, Architectural Wood�vork, Plastic Fabrications_ etc. RECOMIv1ENDA3TONS ` TRADES MASTERSPBC MATERIALS ; GENERAL SPECIFICATIONS The individual specification sections listed belo« are those that have had some editin� for sustainability and IAQ issues. Download as appropriate for your project for technical �eneral/outline specification bodies to edit: 06100 - Carpentry 06410 - Architectural Woodwork 06200 - Carpentry 0641 I- Cabinetry & Casework 06400 - Cabinetry DIVISION SEVEN THERMAL AND MOISTURE PROTECTION Waterproofing, Vapor and Air Retarders, Insulation, Fireproofing, Roofing, Flashing and Sheet metal, Skylights, Joint Sealers, etc. RECOMMENDATIONS ? TRADES MASTERSPEC : MATERIALS GENERAL SPECIFICATIONS Tl�e individual specification sections listed below aze those that have had some editing for sustainability and IAQ issues. Download as appropriate for your project for technical general/outline specification bodies to edit: � - Waterproofing 07600 - Flashin� and Sheetmetal 7200 - Insulation 07610 - Sheetmetal Roofin� 07300 - Clay Tile Roof 07620 - Flashing and Trim 07500 - Built-up Bituminous Roofing 07900 - Joint and Sealant 07510 - Modified roofin� system DIVISION EIGHT DOORS AND WINDOWS Metal Doors and Frames, Wood and Plastic Doors, Entrances and Storefronts, Metal Windows, Hardware, Glazing, etc. RECOMMENDATIONS TRADES MASTERSPEC MATERIALS ` GENERAL SPECIFICATIONS The individual specification sections listed below are those that have had some editing for sustainability and IAQ issues. Dowiiload as appropriate for your project for technical �eneral/outline specification bodies to edit: 08100 - Hollow Metal Doors & Frames 08420 - Entrance Doors & Hardware 08209 - Wood Doors 08500 - Windows 08210 - Wood Doors 08700 - Hardware 08=00 - Special Doors 08800 - Glazing & Installation 08360 - Overhead Doors 08810 - Glazin� . bb~ll�S �6 DIVISION NINE FINISHES � etal Support Systems, Lath and Plaster, Gypsum Board, Tile, Tenauo, Acoustical Treatment, Wood, Stone, and Resilient, Floorms. Carpet. Paintinfl, Wall covenng, etc. RECOMMENDAT'IONS TRADES MASTERSPEC : MATERIALS ; GENEKAL SPECIFICATIONS The individual specification sections listed belo�i are those that have had some editing for sustainability and IAQ issues. Download as appropriate for your project for technical �eneral/outline specification bodies to edit: 09122 - Furring & Lathin� 09510 - Suspended Ceilins systems 09200 - Lath & Plaster 09650 - Resilient floozing 09202 - Lathing & Plastering 09682 - Catpet 09250 - Gypsum Waliboard Systems 09700 - Epoxy Floorin� 09260 - Gypsum Board Systems 09900 - Paintin� & Staining 09300 - Ceramic & Quarry tile DIVISION TEN SPECIALTIES Chalkboards, and Tackboards, Compartments and Cubicles, Louvers and Vents, Access Flooring, Fireplaces and Stoves, Lockers, Fire Protection Specialties, Partitions, Toilet and Bath Accessories, scales, etc. RECOMMENDATIONS . TRt1DES : MASTERSPEC MATERIALS �ENERAL SPECIFICATIONS The individual specification sections listed below are those that have had some editing for sustainability and IAQ issues. Dow�iload as appropriate for your project for technical general/outline specification bodies to edit: 10155 - 7oilet Partitions & Accessories 10260 - Wal] & corner guards 10500 - Lockers 10810 - Toilet & Bath Accessories DIVISION ELEVEN EQUIPMENT Unit Kitcliens, Special Equipment for Securiry, Vault, Teller, Ecclesiastical, Theater, Commercial Laundry and Dry Cleanine, Vendina Detention, Food Service, Darkroom, etc. RECOMMENDATIONS ; TRADES MASTERSPEC MATERIALS > GENERAL SPECIFICATIONS The individual specification sections listed below are those that have had some editin� for sustainability and IAQ issues. Download as appropriate for your project for technical general/outline specification bodies to edit Under Construction. u a�-tt,� TF 7 DIVISION TWELVE FURNISHINGS �'abrics, Artwork, Manufactured casework, Window Treatment, Furniture and Accessories, Ru�s and Mats, Multiple Seatmg, etc. RECOMMENDATIONS ; TRADES MASTERSPEC _ MATERIALS GENERAL SPECIFICATIONS The individual specification sections listed below are those that have had some editin� for sustainability and IAQ issues. Download as appropriate for your project for technical �eneral/outline specification bodies to edit: 12670 - Rugs & Mats DIVISION SPECIAL CONSTRUCTION Air Supported Structures, Pre-en�ineered Structures, Pools, Ice rinks, Kennels and Animal Shelters, Utility Control Systems, Solar and Wind Ener�y systems, Building Automation Systems, Fire Suppression and Supervisory Systems, etc. RECOMMENDATIONS : TRADES MASTERSPEC MATERiALS ; GENERAL SPEGFICATIONS The individual specification sections listed below are those that have had some editin� for sustainability and IAQ issues. Download as appropriate for your project for technical general/outline specification bodies to edit: �nder Construction DIVISION FOURTEEN CONVEYING SYSTEMS Dumbwaiters, Elevators, Moving Stairs and Walks, Lifts, Materials and Handling Systems, Hoists and Cranes, Scaffolding, etc. RECOMMENDATIONS ` TRADES MAST'ERSPEC : MATERIALS : GENERAL SPECIFICATIONS The individual specification sections listed below are those that have had some editing for sustainability and IAQ issues. Download as appropriate for your project for technical general/outline specification bodies to edit: Under Construction. DIVISION FIFTEEN MECHANICAL Mechanical Insulation, Fire Protection, Plumbing, Heating, Ventilating, and Air conditioning (HVAC), Refrigeration, Air Handling, Controls, etc. RECOMMENDATIONS , TRADES MASTERSPEC : MATERIAI,S ' �GENERAL SPECIFICATIONS -I'he individual specification sections listed below are those that have had some editing for sustainability and IAQ issues. Download as appropriate for your project for technical general/outline specification bodies to edit: bD-ll� TF 8 15010 - General Provisions 5050 - Basic Materials & Methods 15300 - fire Protection 15440 - Plumbing fixtures 15861 - Air distribution ductwork I �890 - Ducrivork 15990 - Testin� & Balancing DIVISION SIXTEEN ELECTRICAL Power Generation, Service and Disnibution, Lightin�, Special Systems, communications, Controts, Testina, etc. RECOMMENDATIONS = TRADES MASTERSPEC : MATERIALS GENERAL SPECIFICATIONS The individual specification sections tisted below are those that have had some editing for sustainability and IAQ issues. Download as appropriate for your project for technical general/outline specification bodies to edit: 16010 - General Provisions 16510 - Li�ht fixtures ] 6050 - Basic Materials & Methods 16511 - Lightin� Fixtures 16400 - Service & Distribution 16720 - Closed Cirwit Television � Return to TOOLS: Return to TOP • GUharetl¢u��auabl.� Green'iDraftGmdx\dn�somheeiiC8i001o334? aa-�l� TG 1 � � C � ROUTINE MAINTENANCE GUIDE Part ot the Sustainable Building Guidelines done for the City of Austin Texas by Stephen P. Ashkin of the Rochester Midland Corporation WHAT IS IT? = n � O L � �; i o ° ' U G O � � � a _ = �� c � � = � z � � � a p 5 C This manual fleshes-out the priorities for and requirements of routine deaning and maintenance _ X x X of building surfaces, mechanical systems, and balancing of HVAC delivery systems. WHY AND WHEN TO USE IT? Using this manual will estabtish standard priorities and practic for m` ainin door environment. It will also help prevent reduction in indoor air AQ) degra f inechanical equipment and systems. This can occur through wear and tear ual changes in the use of spaces that have not taken the effects on heating, ventilating, and air HVAC) delivery systems into account. WHO ARE THE USERS? Facilities management and maintenance be referenced and used re�ularly. HOW TO USE IT It should be used as a g Various portions of the establishing a schedul ` obvious when sched� WEBSITE be tr�ed in the use of this manuaL [t should � ongoi operations and therefore referenced on a periodic basis. nual relate t , weekly, monthly, and annual maintenance practices. By necessary rk, it will be easy to stay on top of routine work and will become e not bein aintained. G �sM1ar¢dkuscmnable,'Grce�i �DaflGwde�3Uim\fa�iscl.^±8�0010 ;4 09 Db �S TG 1 � � � ROUTINE MAINTENANCE GUIDE Part ot the Sustainable Building Guidelines done ror the City of Austin Texas by Stephen P. Ashkin of the Rochester Midland Corporation WHAT IS IT? This manual fleshes-out the priorities for and requirements of routine cleaning and maintenance of building surfaces, mechanical systems, and balancing of HVAC delivery systems. WHY AND WHEN TO USE IT? Using this manual will establish standard priorities and practic environment. It will also help prevent reduction in indoor air c equipment and systems. This can occur through wear and tear that have not taken the effects on heating ventilating, and air c into account. ,� WHO ARE THE USERS? Facilities mana�ement and maintenance be referenced and used reaulariv. HOW TO USE IT It should be used as a g Various portions of the establishing a schedul� obvious when schedu� 1�i9 : yJI�IJ be � = =� v S � i c � V � � =LaS 7c� _ �� o t U � U =c_c X X X legrai��of inechanical changes in the use of spaces �VAC) delivery systems in the use of this manuaL It should �"ongoi operations and therefore referenced on a periodic basis. ival relate t , weekly, monthly, and annual maintenance practices. By necessary rk; it will be easy to stay on top of routine work and will become : not bein�°�aintained. .stpaul.gov/depts/tms/real/sustain/index.html G'�sharedausa�nabic'Grsn �DraFlGwdddlam�Na��u1;38:0010 ia 09 DO-!/S TG 2 • Guidelines for Green Building Housekeeping and Maintenance Par[ of the Sustainable Buildina Guidelines done for The City of Austin Texas by Stephen P. Ashkin ofthe Rochester Midland Corporation Remrn to TOOLS ; Success as a Buildin� Owner/Manager requires meeting the demands of increasing complexity. These demands include tl demands of occupants (personnel), liability and legal issues. c This Guide -- Guidelines for Gree�r Building Housekeepir�� the information necessary to complete a building survey " Bailding indoor environment. Not only can the � it can additionally be used for a marketable and This Guide is not designed to teach custodial o � imderstand the relevant issues, and to insure t� help identify "red flags", ask�e right qu ��'�s This Guide is divided into the overall game plan -- Sc arzned with the appropriate are as follows: � This � � step process for resulting ti��"i"rapidly changing hysical structure itself, plus the ; . .. ory requirements, and more. � as been designed to present ✓, ping and maintaining a G�een g methods help protect assets, but s designed to help the Owner/Mana�er practices" are being employed. It will ced warning of potential problems. e Owner/Manager from the big picture (establishing minating in a recommended annual building survey questions" that need to be asked. The seven sections will put in perspective the important issues facing the Building PREVENTION PLAN. This section presents a simple seven a buildin� based pollution prevention plan. 111. SUGGESTEDPRACTICES. Thissectionpresentsanoverviewontheprocessfordevelopingand maintaining a Green Building indoor environment. IV. PROCEDURES. This section is divided into an area-by-area approach to the issues, problems, and procedures for maintaining a building. The Procedures Section is a bottom-to-top "walk through" process -- starting outside the building, moving inside starting in the basement, and finishing on the roof. V. CHEMICAL CLEANING PRODUCT SELECTION. This section is an overvie�v to the issues associated with selection of "environnientally preferable cleaning products". oo-e�s TG 3 � VI. GREEN BUILDIl�TG HOUSEKEEPIA�G AND MAINTENANCE CHECKLIST. This convenient checklist is a valuable SURVEY TOOL to help present a solid evaluation ofthe buildin� and as an on-Qoing monitorin� device. VIL GREE�BUILDINGHOUSEKEEPINGAIVDMAINTENAI�CERESOURCELIST.Thisfinal section provides a detailed readinQ list on Grecn Buildin�, Indoor Air, and other related topics. � • t�o-t�s' TG 4 � Table of Contents 1. nvTTZOnucTiox II. DEVELOPING A POLLUTION PREVENTION PLAN A. SEVEN STEP PLANNING PROCESS B. SPECIFIC STRATEGIES AND EXAMPLES III. SUGGESTED PRACTICES A. MANAGEMENT PRINCIPLES B. GENERAL GUIDELINES C. ESTABLISHING A BASELINE N PROCEDURES A. BUILDING EXTERIOR AND NEIGHBORS B. BASEMENTS AND CRAWL SPACES C. GARAGES, LOADING DOCKS, AND SHOP AREAS D. ENTRANCES AND LOBBIES E. STAIRS AND ELEVATORS � F. OFFICES, WORK SPACES, CLASS ROOMS, LIBRARIES, AND LIVING AREAS G. FOOD PREPARATION AND EATING AREAS H. WASHROOMS, RESTROOMS, SHOWER, AND BATH AREAS I. MAIL, COPY, AND COMPUTER ROOMS J. CUSTODIAL CLOSETS AND STORAGE AREAS K. MECAANICAL, ATTICS, AND UPPER AREAS L. PEST CONTROL • CHEMICAL CLEANING PRODUCT SELECTION A. HUMAN SAFETY CONSIDERATIONS B. ENVIRONMENTAL CONSIDERATIONS C. PACKAGING CONSIDERATIONS • GREEN BUILDING HOUSEKEEPING AND MAINTENANCE CHECKLIST • GRGGN BUILDING HOUSEKEEPLNG AND MAINTENANCE RESOURCE LIST • ATTACHMENTS A. WATER CONSERVATION � B. SPECIFICATIONS FOR PEST CONTROL SERVICES C. TYPICAL SPECIFICATION HVAC COMMISSIONING COMMISSIONING CHECKLISTS HVAC COMMISSIONING - TYPICAL PLAN oo-�� TG 5 � I. INTRODUCTION The "Grezn Buildina" label implies many thin�s to the occupants, and to the custodians and housekeepers who are responsible for maintainina the indoor environment. These issues aze associated with a safer and healthier indoor environment, practices that are safer for the workers, and reduced impacu on the outdoor environment as compared to those associated with non-Green Buildin�s. Whether maintainin� a new, renovated, or existina buildin�; custodia] operations and maintenance will have an enormous impact on success as a Green Buildina. Pollutants such as soils, particles, gases, and biocontaminants enter the buildin� in many ways and typically are directly proportional to the amount of human activity in the buildin�. Once the buildins has come to equilibrium, materials of construction have off-�assed and the HVAC system has been balanced, the single greatest controllable impact on the Green Buildin� indoor environment will be housekeeping and maintenance. ProblemssuchasSickBuildingSyndrome,Buildin�RelatedIllness,andLeaionnaire sDiseasearejustsome of the headline �rabbin� problems, and in many cases directly result from poor housekeepin� and maintenance. Other problems, such as increased absenteeism, low morale, and decreased worker productivity are now bein� attributed at least in some degree to poor or unhealthy indoor environments that are correctable by appropriate housekeeping and maintenance. The purpose of this Guide is to provide the Buildin� Owner/Manager with the information that will assist him in establishing and maintainin� a Green Buildin� indoor environment. The focus will be on developin� • an overall pollution prevention plan, key management principles, specific strategies for housekeeping and custodial maintenance efforts, as well as a recommended approach to a selection criteria for cleanin� products. This Guide will focus on the issues relating to custodial operations, housekeeping, and maintenance. This Guide is not intended to address the issues associated with building renovation, remodeline, painting, or repair issues. Nor is it intended to be a guide for custodians, but rather desi�ned to assist the Building Owner/Manager with custodial issues. Guidelines for G recn Building Housekeeping and Maintenance will provide owners and managers of buildin�s that are maintained by eitl�er an in-house maintenance and custodial staff, or by an outside contraetor, with t6e insights that will allow them to maintain the highest quality Green Buiiding indoor environmei�t with the least ne�ative impacts on the occupants, workers, and the environment. s C70 -//5' TG 6 � IL DEVELOPING A POLLUTION PREVENTION PLAN From a Buildina Owner/Mana=er s perspective, developina an overall strategy is the first step in developin� a buildina-based pollution prevention plan. By besinnina with an overall or bia picture approach, important insiahts will be �ained that will help put decision-makina in perspective as options are developed and evaluated. Developing a plan and operatin� a Green Buildin� doesn`t have to be a painful proposition. The archetype of industrial hygiene in this countr}, and perhaps one of the best corporate examples is the 3M Company. In 1975, Joseph Lin�, head of 3M's environmental department, developed a pro=ram called Pollution Prevention Pays (3P), the first integrated, intracompany approach to designin� out pollution from manufacturing process. By reformulatin� produMS, chan,in� processes, redesi�ning equipment, and recoverin�wasteforreuseorrecycling,3Mhasbeenabletosave$537million. Durin�afifteen-yearperiod, 3M reduced its air pollution by 120,000 tons, its wastewater by I billion �allons, and its solid waste by 4] 0,000 tons. While an overall strategy usin� an integrated approach with precise plans and implementation procedures will �enerate the greatest returns, even small improvements can generate impressive results. One published report daims that wl�en the Sears Tower in Cl�ica�o installed dispensing equipment on all of its floors, the result saved 20,500 plastic pails per year from disposal. Although the results that many Building Owners/Managers wil I experience from establ ishin� enviromnental, ener�y efficiency, and waste prevention proarams may not generate as dramatic results as these, they are every bit as important and potentially � profitable. A. SEVEN STEP PLANNING PROCESS The following seven step plannin� process is designed to assist in the developtnent of a buildina based pollution prevention plan: STEP 1. Set building policy and goals. Goals and policies for the building's pollutiou .prevention acl�ievements should be laid out clearly. The building plan should include a definition ofthe building's primary mission which will assist mana�ers ai�d staff in understanding the scope and priority of pollution prevention activities. STEP 2. Management commitment to pollution prevention. Mana�ement commitment should be demonstrated through: namin� of a Pollution Prevention Coordinator and outlining of his or her responsibilities; establishment of a Pollution Prevention Task Force with adequate representation by staff from all key divisions of the facility; commitments of staff and resources; comm itments of fundin�; equipment purchasin�; trainin� and incentive proarams; and onaoing communications procedures. The buildina plan should discuss pro�ress in each of these area and plans for the future. STEP 3. Baseline study. This study should provide systematic baseline information on waste �eneration, environmental releases of pollutants, worker exposure to hazardous chemicals, and adverse environmental impacts. Section VI. GREEN BUILDING HOUSEKEEPING • AND MAINTENANCE CHECKLIST will provide a procedure and record for establishing a buildin� baseline. The facility plan should summarize the information. DD //,�� TG 7 � STEP 4. Identification of opportunities and options. Based on the results of the baseline smdy, brainstormin� sessions should be held amonQ staff and managers to systematically identify opportunities and options for institutin� pollution prevention measures. The plan should summarize the results of these efforts. STEP �. Ranking of options. Criteria should be developed for prioritizina the opportunities identified. Typical criteria include occupant requirements, costs (life-cycle costs should be developed �vherever possible), liability, re�ulatory compliance, implementation feasibility, and environmental impacts. The buildin� plan should explain the criteria used and present the results of the rankina. Generally, priority should be =iven to projects �vith a payback period of five (5) years or less. STEP 6. Implementation and evaluation. The implementation section of the plan should set schedules for completion of major milestones, identify roles and responsibilities, identify barriers encountered or expected, outline communication and trainin� needs, indicate how success will be measured and evaluated, and outline priorities for future pollution prevention activities. STEP 7. Set new goals. B. SPECIFIC STRATEGIES AND EXAMPLES � Sotne specific strategies, examples and opportunities for Building Pollution Prevention Plans. Eliminate Hazardous Processes ancl Products. Evaluate processes to determine what processes are truly necessary, which can be eliminated, and which can be replaced by safer technotogies. Cleanin� procedures should be reviewed and hazardous cleaning chemicals should be replaced with safer "environmentally preferable" products. Consider installina automated portion control equipment for housekeeping chemicals which can cut chemical usage by 30% to 65% over non portion controlled methods, thus an effective source reduction and cost convol program. Water Conservation and Preservation. Faucets and shower heads with low flow aerators, ultra- low flusl� (pressure assisted) toilets, and water efficient exterior landscaping sprinkler or drip method systems sl�ould be specified in all management operations to conserve water, increase waste treatment efficiency, and reduce wastewater loadings. (See Attachment A Water Conservation.) Utility Rebate Programs. Many utility companies offer attractive rebate programs for ener�y efficiency. The programs are designed to encourage eneray efficiency, thereby reducing the increasing load demand for electricity. Contact the ]ocal utiliry for a listin� of the energy efficiency related . rebates, design credits, and other initiatives. � Energy Efficient Lighting. The EPA Green Li�hts Pro�ratn encouraaes the assessment and up�radin, of lightin� where applicable with ener�y efficient li�htin� technoloQies. The EPA states that it is estimated that every kilowatt of electricity avoided prevents the emission of 1.5 pounds of carbon dioxide (the chief cause of tl�e "threat" of global waeminQ), 5.8 grams of sulfur diox'sde (the chief cause of acid rain), and 2.5 �raAns of nitro�en oxides. Typical li�htin� upgrades result in payback periods from three to four years and cut lighting electricity bills by 50% or more. • Energy Efticient Buildings. More broadly, EPA has developed an umbrella pro�ram called Energy Star Buildinas, which is aimed at encouraQin� or�anizations to save energy and reduce pollution at �b-/ l� TG 8 � thelowestpossiblecost.Opportunitiesforenerw-savin=sexiststhrou�houtmostbuildinss,throu�h a combination of technolo�y up�rades and improved buildina operations and maintenance. Maximum enerw and cost savinss are achievable aoals for each type of buildinv. • Solid Waste Reduction and Recycling. Check with the Saint Paul Neiahborhood Ener�y consortium (651-222-7278). Plastics, metals, paper, cudboard. to name a few products, can be recycled locally. Make sure recyclables are sorted properly, which will result in the best prices available. Not only wilt this minimize solid waste for disposal, but in addition it will decrease associated costs and tipping fees. Certain recyclable items can be quite profitable. Several local companies specialize in the disposal of fluorescent lamps and ballasts (with or ��ithout PCB's), and carpet, pallet, paper/cardboard, etc. recyclina, • Switch to Recycled Paper Products. The use of post - consumer recycled paper products eliminates the use of virgin material and contributes to building of markets for recyclables. To overcome any possible incremental cost increase, consider instimting a policy wl�ere all internal memorandums and other appropriate documents are printed on two sides, thus decreasing the actual volume purchased. • Energy Efficient Computers and Equipment. Ener�y efficiency in tl�e workplace can be enhanced by Ener`y Star computers, monitors, and printers. Office equipment is the fastest growing electricity load in tl�e commercial sector. Computer equipment accounts for five percent of commercial energy consumption, a fi�ure that is expected to increase in the near term. C_ � . 00 TG 9 • III. SUGGESTED PRACTICES The Buildina Owner/Manager does not personally need to be an expert in cleaning ormaintenance to operate a Green Buildin,. This section will provide the basic information necessary to insure that the "best practices" are bein� employed. A. MANAGEMENT PRINCIPLES For a buildin� to succeed as a Green Buildin� it is essential that the OwnerlMana�er have both a commitment to and workin� knowledtre of the requirements for success. The followina is a 10 point list of sug�ested Management Principles that are essential in the maintenance of a Green Buildin� from the aspect of protecting the buildino, the workers who maintain the building, the building occupants, and the environment �+�hicl� will be impacted by the buildings' emissions. 1. Committopeople,education,andcommunications. Whiletheenvironmentisafactor,in�eneral a building does not get dirty or get cleaned by itself. These activities are dependent on ep ople! Thus, a"Total Quality Ma��a�ement" (TQM) approach is the key to a successful program. The pro�ram sl�ould involve both the workers and building ocwpants. Get people involved, keep them involved by celebrating and communicating successes, aiid letthem know the value/benefits that are in it for them. Develop au ongoing training plan for staff and occupants. � 2. Clean to protect health first, and appearance second. It is what is not seen that is the real azea of concern. Even clean appearing buildings can be extremely unhealthy. Thus, focus on cleaning for health and in most cases the appearance will be addressed at the same time. 3. Clean and maintain the building as a whole, not just as separate components. Cleanin� and maintenance in one area of a building can have a, major impact on otl�er areas. For example, the fumes from the stripping and recoating of a floor in one area can contaminate adjacent areas or eve�� the entire building via the HVAC system. Appropriate actions must take place to insure the health and safety throutrhout the entire building. 4. Scheduled routine maintenance. Scheduled maintenance that is frequent and thorough is the most efficient and effective method for building maintenance. Concise plans and records are a must. 5. Plan for accidents. Specific procedures need to be developed to address accidents. Plans should address weatl�er related problems (e.g. tree fallin� on building), as well as water leaks, smoke, or air contamination by a noxious chemical reaction and common spills {e.g. coffee). 6. Minimize human exposure to harmful contaminants and cleaning residues. Workers should always use the appropriate personal protective equipment. Areas where work is takin� place should have adequate ventilation. Work schedules should be established to minimize esposure to building occupants. Products used should be the most beni�n to accomplish the task. 7. Minimize chemical, particle, and moisture residue when cleaning. The products that are used for building maintenance, due to their ability to quickly and efficiently remove oils, soils, living • or�anisms, etc., can also contribute to a building's problem if used incorrectly. �0-i/� TG 10 8. Ensure worker and building occupant safety at all times_ • 9. Minimize the quantity of pollutants entering the building, while maximizing the quantiry of pollutants extracted. It is sisnificantiv more effective in terms of both time and monev to keeo contaminants out of the buildins, than to try to remove them once they have entered. 10. Dispose of cleaning waste in environmentally safe ways. B. GENERAL GUIDELINES Maintaining a Green Building indoor environment requires a special focus on the sources of pollution, such as �ases, particles, and biocontaminants and their impacts on the occupants ofthe buildin� and the workers who maintain tl�e building. Unlike many traditional cieanin� programs that focus on a buildin= s appearance, the removal and control of all soils are the main objectives as we clean for health first, and appearance second. Housekeepin� and maintenance should focus on the maximum extraction of biocontaminants and particles. Gases can be controlled by adjusting the HVAC system and through the proper selection of cleanin� and other chemicals used and stored in the building. In all cleaning operations, maintenance personnel should try to schedule the cleaning to be consistent with building activities and in such a manner as to not interrupt the activities of the building. Different areas of the building will require area-specific cleanin�. For example, a day care center in an o�ce building will � require different maintenance procedures and at a different frequency than a rarely used conference room in the same buildin�. For major cleanin� operations, buildine occupants should be informed as to tl�e maintenance U�at is to take place and to any other specifics that may impact their healtl� and welfare. This is applicable to both scheduled in-house maintenance activities, as well as unscheduled maintenance and work done by outside contractors. It is important to schedule maintenance with the operation of the buildin� air handling systems to insure that work being done in one area does not affect other areas, and that adequate ventilation is available for l�ousekeeping and maintenance workers. When possible, schedule work and air handling systems such that the building can be fiilly ventilated prior to resuming occupancy. Consistent, scl�eduled, frequent HVAC mainTenance is a key to maintaining a healthy comfortable iudoor environment. Concise plans and records are a must. Space use and occupancy will change tl�rou�hout the lifeofabuildina. Also,assystemsage,theirperformancemaydeteriorate. Therefore,throuahouttheuseful life of the building, there will be a need to "recommission" HVAC systetns -periodically. (See Attachment C: HVAC Commissioning). The selection of products (See Section V. CHEMICAL CLEANING PRODUCT SELECTION) should be tl�e least toxit to perform the specific cleaninQ task. Chemicals should be treated with respect. Always follow proper dilution, use, safety, and disposal direcYions. Appropriate safery si�us, such as "wet floors" or "construction area" should be used for proper safeguards. Workers should always wear the appropriate safety protection as required by the manufacturers of the products used. • OD rG 1 i C. ESTABLISHING A BASELINE � The first step in determinina a buildina's cleaning and maintenance requirements is to develop a baseline. Not only will a baseline help to establish the strate�y for the buildina's maintenance proaram, it will also serve to identify weaknesses in the program and allow for continual improvement. A baseline review or survey should be conducted anuually with paKicular attention paid to neighboring changes, building renovations, or changes in buitding usage (i.e. requirements of new tenants). Inspect from the bottom to the top of the buildin�. Focns on identifyina situations, sources, or conditions that contribute to pollution, especially biopollutants and particles. Be�innin� at the lowest part of the buildina, check the interior for: 1. evidence of livin� or�anisms, 2. mold, and mildew, 3. dust levels throu�hout the interior, 4. condensation or paint distortion on or around windows and doorways, 5. discolored ceiling tiles as an indication of water leakage, 6. odors or musty smells, These may �ive clues to the sources and activities in the buildin� that may require different fresh air requirements, maintenance procedures, and frequency of cleaning. � � �0-115 TG 12 • IV. PROCEDURES The follo�vina section is oraanized by specific areas. Addressed aze some of the key problems that must be identified, and some specific recommendations for the appropriaTe Green Building housekeepin� and maintenance procedure. A. BUILDING EXTERIOR AND NEIGHBORS � BeQin by inspectin� the surroundine environment, which can be a major source of pollution, and then the buildina's interior. It may be helpful to sketch the building and identify all sources of pollution. These may include: dirt surfaces, roads, walkways, or shrubbery; fields where pesticides, fertilizers, or other chemicals may be used; types of soils, such as sand or clay; poorly drained surfaces, sucl� as flat roofs, roads, and parkin� lots; trash, includins the buildin�'s and nei�hboring trash collection sites; automobile u and local industries. Next, analyze the building's exterior to determine the routes by wl�idi the pollutants can enter the buildin�. The exterior inspection will provide information to help eliminate any existing maintenance problems, in addition to the information necessary to develop an effective on-going or routine maintenance pro�ram. Pay particular attention to standing water on roofs, which if allowed to seep into the building can create the perfect environment for the growYh of unwanted biocontaminants. B. BASEMENTS AND CRAWL SPACES The basement often is the location ofthe mechanical systems. These areas require special attention because an u»sanitary area can promote the spread of pol lutants throughout the entire building. Always examine the basements and crawl spaces for dust, debris, insects, standin� water, and moisture dama�e or seepa�e. Tl�ese problems may simply require better ventilation, cleanins and disinfecting, or the services of an outside contractor if the problems are structural in nature. Test sumps and drains to ensure that they are workine properly simply by running water ii� them for at least five minutes. Examine flues, vents, back drafr dampers, fans, and filters for eeneral condition and any obstructions, making repairs as required. Filters for humidifiers and air delivery systems must be inspected, cleaned, and replaced re�ularly. The area should liave no water ]eaks or standing water, whicl� could spread biocontamination by way of the HVAC system. Standins water should be removed with a weUdry vacuum and disposed of properly. Floors should be clean and dust free. Hi�h humidity and excessive heat should be controlled to further prevent the growth of biocontaminants. C. GARAGES, LOADING DOCKS, AND SHOP AREAS Garages, loadins docks, and shop areas are rypically below or at �round level. These areas can impact the indoor environment in many ways, throuah tracked-in soils, vehicle exhausts, and equipment fumes. Furthermore, the �arbaQe dumpsters are often located in these areas and can be a major source of � biocontaminants as welL These areas become especially critical if they are located near fresh air vents and heating or cooline towers. If they are, one or the other must be relocated. Also, insure that fresl� air ��-ll�S TG 13 • intakes are not adjacent to truck loading spots as truck motors are ofren left runnina - contaminatin� fresh air supply �vith vehicle eshaust. To keep pollutants out of the livin� and �•orking spaces of the building, keep the areas free of excessive wastes. especially dusts. oils_ and �eases that can be tracked inside. E�terior surfaces can be cleaned with hi�h pressure washers. Trash needs to be collected and removed frequently. Adequate ventilation (direct eahaust) is needed to control volatile oraanic compounds (VOC) emissions, especially vapors from stored fuels, lubricants, and solvents. If local filter traps and absorbents are used, they require regular maintenance. D. ENTRANCES AND LOBBIES It is si�nificantly more effective to keep soils and other contaminants outside of the buildin� than to remove them once they enter. Establish a plan for trapping dirt at the entryways, providin� items like walk-offmats, �rates, and other devices to remove soil from foot traffic as it enters the buildin�. Also, use effective air filtration devices. Both entryway programs and air filtration systems will require routine maintenance. Establish a procedure to clean them regularly and a plan for hand ling unusual circumstances, such as weather related problems and special events when foot traffic is unusually heavy. Carpeted entryways, carpeted walk-off mats, and carpeting in general require particular attention, as carpets catch and hold soils that can be furtlier tracked throughout the buildin�. It is estimated that 85% of the soil deposited in carpets is tracked-in. Thus, a focused effort should be paid to the first six (6) to nine (9) feet, where the majority of tracked-in soils are deposited, and carpeted areas under any vent fed by unfiltered � outside air. The frequency of cleanin� will be based on the type of building activities, traffic levels, soil load, and the desired appearance IeveL Hi�h traffic and prominent areas typically will require daily vacuuming, and in many cases will require vacuuming several times per day. Concentrate on the traffic lanes for efficiency, whicl� ofren represent only 25% of the total floor area. Carpets sliould be vacuumed to remove dust usin� hi�h efftciency vacuum bags and high efficiency particle arrestance(HEPA)filterstocaptureparticles,ratherthenspreadin�themthroughoutthebuilding. Carpeted entryways, as well as other hiah traffic areas will require frequent vacuuming and tl�e use of an interim cleaning operation usin� a bonnet-rype cleaning system. Bonnet systems allow these areas to be well mai�ttaiued, with the need to close the area minimized to less then one honc Interim bonnet cleaning can be done as frequently as necessary. Care should be used to avoid over-wettin� the carpets, as too much water can damage carpets and create an ideal environment for the �rowth of biocontaminants. Since particles and biocoi�taminants can �et deep into the backing of the cazpet, deep cteanina usina a carpet eatractor will periodically be required. However, due to lon� dry times and the potential for carpet damage, this procedure-should be done no more than twice a yeac Check the maimfacmrer's warranty for the carpets prior to cleanin�. Hard floors should be dust mopped frequently. A dust mop dressed with a water-based mop dressing is tlie sin�le most effective procedure to help maintain a I�ioh appearance on hard floors. Damp mop, buff, or burnish as required. Establishino a base of six (6) to tw elve (12) coats offloor finish will allow for lon� term appearance and a minimal frequency of strippin� and recoatina. Spills on both hard floors and carpets should � be handled immediately to minimize the trackin� to other areas and to prevent the formation of hard to remove or permanent stains. oo-tls TG 14 Finally, pollution enters a building throush windows as well as through doors. Draperies, curtains, and � blinds oaer windows that open to the outside require maintenance. In effect, they serve as filters for outside pollutants. Frequency of cleanina will depend on how often the windows are open, the materials of constniction of the window coverinss, and the kinds of pollutants (soils) that pass throueh the windows. E. STAIRS AND ELEVATORS Stairs and elevators act as chimneys or breezeways and aze paths for poliutants to move from lower to upper floors. These areas must be kept free from pollutants, such as dust, bacteria, particles, and �as emissions from cleaning products, as well as lubricants and other products that may be used in the operation and maintenance of elevators. Landin�s for stairs should be kept clean and should never be used as stora�e areas. Due to potentially I�eavy foot traffic, these areas will ofren require frequent inspection and cleanin�. These floors, wl�ether carpeted or hard surface, should be maintained in the same way as stated in Section C: ENTRANCES AND LOBBIES. F. OFFICES, WORK SPACES, CLASS ROOMS, LIBRARIES, AND LIVING AREAS The greatest amount of pollution is generated indoors where most activities take place. Indoor air pollution can actually be many times highex tl�a� the pollution outside the building. Cleaning and maintenance schedules must be adjusted to meet required health and appearance levels based on the types of activities and number of people, as well as the overall impact of other factors that influence soil loads and types of soils. � As discussed in the section on Entrances, it is preferable to trap particles: dirt, dust, and other soils with walk-off and other matting. This will help minimize the extraction problem in Uie o�ces, work spaces, and living areas. One specific strategy for maximizing the extraction in these areas is to use a dampened or treated dust clotl� as opposed to a featl�er duster to eliminate dust from slielves, desks, tables, blinds, and other hard surfaces. Walls will also periodically require dusting/cleaning. Make sure that vacuum cleaners for use on carpets, curtains, and fabrics are in proper working order. Use hi�h efficiency ba�s and HEPA filters to catch and hold particles. A dampened dust cloth and HEPA filters will hold the dust rather than simply move it around. Telephones should frequently be cleaned with a disinfectant cleaner (see Section V. CHEMICAL CLEANING PRODUCT SELECTION) on both the ear and mouth piece, using care not to dama�e the equipment. Door knobs, ligl�t switches, and other surfaces that frequently come in contact with hands should also be cleaned with a disinfectant cleaner. Windows and li�ht fixtures should be cleaned to improve li�litii�g. The frequency of window cleanins will depend on the activity levels ln the rooms being cleaned. G. FOOD PREPARATION AND EATING AREAS Well maintained food preparation and eating areas, because ofthe potential ofspreadina biocontamination throu�hout the entire buildin�, as well as exposure to the people that use these areas, require critical cleanina. Food preparation areas and eatin� tables should be cleaned afrer each food preparation or eatin� period. Cleanin� should include the undersides as �vell as the tops ofthe tables. � The floors in tl�ese areas should be washed daily. Carpets and fabrics should be vacuumed daily ai�d deep cleaned monthly or more often as needed. Walls, ceilin�s, and vents should be routinely inspected and cleaned as required. Be sure to note any food scraps, proteins, and standing wastewater that can become �o-txS TG �� oversro�yn by funsi and bacteria Check for these under sinks, washers, refriserators, trash cans and used • wash ra�s. y For restaurants or a mid to hiah volume food preparation areas, perishable refuse should be picked up dail�. Insure that trash containers aze covered and that pest control is effective. A. WASHROOMS, RESTROOMS, AND SHOWER AND BATH AREAS Washrooms, restrooms, and shower and bath areas pose special cleanina problems. These areas provide an ideal environment for bacteria and funai to develop and spread throuahoutthe buildina. Buildin� occupants will often evaluate the quality of an entire building based on the condition ofthese areas. The frequency of routine cleaning will be based on the number of people using these areas. In high traffic public washrooms, cleaning may be required many times throu�hout the day. Pay particular attention to airy standin� water that can not only create biocontamination as stated above, but can create slippery conditions onfloors. Floorssl�ouldberegularlymoppedwithadisinfectantsolution,payinsparticularattentionaround urinals and toilets. Floor drains should be checked for proper function. Fixmres should be sanitized inside and out, alon� with countertops, mirrors, and any metal surfaces. Showers and batl� tubs should be cleaned and sanitized regularly, includin� the shower heads, faucets, and handles. Bath and shower walls should be included in a routine cleanin� and sanitizing pro�ram to mana�e the build-up of mold and mildew which become increasin�ly difficult to remove over time. These areas require plenty of ventilatiai. Air vents should be cleaned regularly. • Trash should be retnoved daily and the receptacles sanitized. These areas should be inspected daily to insure that paper towels and toilet paper dispensers are full. Hand and shower soap dispensers should be checked and filled if necessary. Any indication ofcontaminated soap or leakin� soap dispensers should be corrected immediately. I. MAIL, COPY, AND COMPUTER ROOMS Remove dust and otlier particles with a damp (bot not wet) cloth using care around delicate equipment and electronics. This includes walls, tables, equipment, etc. Floors can be damp mopped with a ueutral pH quatemary ammonium disinfectant solution that will clean, sanitize, and minimize potential static build-up. Due to the high amounts of paper products it may be necessary to periodically vacuum out the ventilation system to prevent tl�e spread of paRicles throu�hout the buildin�. Attention will need to be paid to trash removal due to the potential for high voinmes oftvaste. These activities should be coordinated with buiidin� recyclin� efforts. These areas frequently leave stains from the inks, glues, gums, oils, and toners used in operating and maintainin� the equipment. Light switches and door knobs should be cleaned to ensure that inks, greases, etc.arenotspreadthroughoutthebuilding. Carefullyselecttheappropriatecleanerstobeused,andestablish a procedure for reportin� and cleanin� any spills as soon as possible. � J. CUSTODIAL CLOSETS AND STORAGE AREAS Cleanina supplies and equipment move rapidly in and out ofthese areas and can in themselves become a source of contamination within the buildin�. Due to tl�e higl� concentration of products in this area, it is �D-1 �5 TG 16 important to properly manaQe the selection of materials (see Section IV. CHEMICAL CLEANING � PRODUCT SELECTIOIV) and store only clean cleanin� equipment and supplies. This is especially true if storina products that are flammable, corrosive, orreactive. These products can be easily identified by simply revie�cins the labels on the products. Ifhazardous products must be used, separate products by hazard class. Chemicals should onlv be mixed in areas that have direct outside ventins. Remove vash and waste products, and wash and disinfect the floors, �valls, and sinks reQularly. Check drains for proper operations. Keep these areas �rell ventilated and dn•. Make sure that al] waste products - liquid, solid, and sas - are disposed of properly. K. MECHANICAL, ATTIC, AND UPPER AREAS � Attics should be checked frequently for leaks, standing water, dust, and debris. Check for pests, birds, rodents, etc. that may find these dark, quiet areas a perfect home. Maintainin� the cleanliness of these areas is important, especially if they house the buildin,'s mechanical and air handlin� systems. Contamination from these areas is ofren spread throu�hout the entire building. Examine flues, vents, back draft dampers, fans, and filters for �eneral condition and any obstructions, makin� repairs as required. Filters for l�umidifiers and air delivery systems must be inspected, cleaned, and replaced re�ularly. The area should have no water leaks or standing water, which could spread biocontamination by way of the HVAC system. Standins water should be removed with a weUdry vacuum and disposed of properly. Floors should be clean and dust free. High humidity and excessive heat should be controlled to furtl�er prevent the growth of biocontaminants. L. PEST CONTROL An effective lntegrated Pest Management (IPM) program is a coordlnated approach to pest contro] intended to prevent unacceptable levels of pests, while causi»g the least possible hazard to the buildins occupants, workers, and tl�e environment and usin� the most cost-effective means. y For a successful IPM program it is essential to mai��tain building saniYation by eliminating all sources of food such as scraps from eatin� areas and managin� wastes by keeping refuse in tight containers away from the building. Addphysicalbarrierswherenecessarytopreve�tpestentryandmovemeut. Screensforchimneys, air curtains, and other barriers may be required. Inspect and monitor pest population sites and modify their livine habitats by removin� clutter and relocatin� outside light sources wl�ich attract certain pests. When traps are necessary, use li�ht traps, glue boards, and snap traps. When chemical pesticides are necessary, use them judiciously. Schedule pesticide application for unoccupied periods and notify occupants i❑ advance to their application as particularly susceptible individuals could develop serious illness even thou�h they are only minimally exposed. The HVAC system should be adjusted to prevent contamination of other areas and affected areas should be flushed witli ventilation air before occupants return. Pesticides sliould be species-specific and attempt to minimize toxiciryto humans and non-target species. They should be applied only in targeted locations, with minimum application to exposed surfaces. (See Attachment B"Specifications for Pest Control Services" as a sample specification for services.) • o�-l�,� TG 17 • V. CHEMICAL CLEANING PRODUCT SELECTION An overall selection strategy for chemical cleanins products should be based around the 5 R's: Reevaluate, Reduce, Reuse, Recvcle, and Renewable. The followina hierazchy prioritizes waste manaQement practices as follows: � • The first "R" is re-evaluate: re-evaluate the entire process that uses the chemical to determine if the process itself is necessary or can be simplv eliminated or replaced �aith a better or more beni�n process. • The second "R" is reduction: reduce the quantity and toxicity of materials and packa�in�. • The third "R" is reuse: purchase products which are durable, repairable, reusable, or returnable. This is especially important when selectin� equipment that will be used as part of housekeeping operations. • Thefourth"R"isrecycling:purchaseforrecydabilitywithyouror�anization`srecyclingcollection system. • The fifth "R" is renewable: select products that are derived from renewable feedstocks, such as deter�ents and solvents from com starch, coconut oils, and orange peels. In addition to the a selection strategy based on the "5 R's", the followin� are some specific criteria for purchasing environmentally preferable cleanin� chemicals. Begin by separating attributes relatin� to the actual chemical inaredients from those relating to packaging. In�redients can be further separated into those that pertain to human safery considerations, impacting both product users and building occupants and those that pertain to environmental impacts. • A tnaterial safety data sheet (MSDS) for each chemical product is required by the U.S. Department of Labor's Occupational Safety and Health Administration (OSHA) MSD Sheets should be kept on file and available for review by workers. Safety trainine is required annuallv and for all new cl�emical products i❑ the workplace. Always follow the manufacturer's recommendations for use, stora�e, disposal, precautions, and first aid. The following tliree sub-sections identify tl�e key issues for cleanina chemical product selection. Much of the information can be found on the MSD Sheet or on the product label. Other information can be obtained by simply askin� the manufacturer or supplier of the product. Product safety ittformation can also be obtained by calling the Poison Center (I-800-764-7661 or 1-800-POISON- I) and clearly stating that the call is a"non-emergency call". If time allows them, tl�ey can be enormously helpful regardiug the specific hazards of products. A. HUMAN SAFETY CONSIDERATIONS Tl�e chemical cleanin� products used will impact both the users ofthe products and the building occupants. Exposure to chemicals can take place throu�h many routes including d�e usaQe, storage, and ultimate disposat of the product. Setecting products tliat are the most benign will tninimize exposure to harmful impacts and reduce the risk for potential problems. The following is a list of 9 attributes to consider when makin� product selections based on human health and safety considerations: � 1. pH. Look for controlled or moderate pH. Extremely high pH products (caustics) or extremely low pH products (acids) are more hazardous then those products of moderate pH. Products that are closer to a pH of 7(neutral) are safer than tliose with extreme low or high pH. Ca-!/. TG 18 2. Hazardous Inaredients. Hazardous in�redients are clearly identified on the OSHA Material Safety � Data Sheet (MSDS). It may be difficult to compare two products both listinQ hazardous insredients, as to rn-hich may be w orse. But in many cases, products are available that contain no OSHA defined hazardous insredients. 3. Non carcinogenic. Avoid products containing a kno«n or suspected carcino�en. 4. Skin and e�e irritation. Skin and eye irritation is important especially to the users of the products. Select products that are non-irritatin� or mildly irritatina. If irritation information is not available, follow the suidelines for controlled pH. 5. Oral toxicity. Select products that protect a�ainst accidental poisonin�. Products with an LD�O (The Lethal Dose 50 (LD�O) test involves the administration of a substance to a�roup of animals at increasing doses in order to determine the dose that kills 50 percent of the test subjects within a set time frame) above 5�rams per kilo�ram, typically place tl�em outside the ran�e of poisoning by virtue of an accidental dosage. 6. Non-reactive. Choose products that are non-reactive. This will minimize the l�azard to an employee or unauthorized person mixin� two products to�ether that could produce a toxic gas, fire or other violent reaction. For example, mixing a product containing chlorine with an acid or ammonia will eive off poisonous gases. 7. Fragrance and dyes. While fragrances and dyes have little cleanin� value, they are important for safety reasons. These ingredients help product users differentiate between products by color and � fragrance, thereby avoiding product misuse. Thus, one should select products with the minimum amount of fragrance and dye to do thejob. 8. Res�iratory protection. Avoid products tl�at require special respiratory protection. However, always use the persomiel protective equipment (PPE) and methods as specified on the MSDS. 9. Handling and application precautions. It is essential to follow MSDS and manufacturers directions for handlin� and application precautions such as the requirement for gloves, masks, and other personnel protective equipment (PPE). B. ENVIRONMENTAL CONSIDERATIONS The emissions to the air, la��d, and water from chemical clea�iu� products will have a direct impact on the environment. The followin� is a list of 9 attributes to consider when making product selections. Biodegradable. Biode�radability is the measure of a product's ability to be absorbed back into the environment. Most cleaning products at some dilution'and over an extended period oftime can be termed biode=radable. Thus, express a preference for products whose constituent ingredients have been tested for ready biode�radabiliry. 2. Aquatic toxicity. Aquatic toxiciry can be tested to determine if any discarded product, even afrer waste treatment, mi�ht be hannful to aquatic life. • 3. Ozone Depleting Compounds. Ozone Depletin� Cotnpounds (ODC) are considered a major cause of global climate warnina. Ozone Depleting Compounds can still be found in many shop and maintenance �arages, especially if paintin� is takin� place. These pro�rams should be closely DD-!/S TG 19 scrutinized, and ODC containins producu such as chlorofluorocarbons (CFCs) and other chlorinated � solvents should be eliminated. 4. Volatile Organic Compounds. Volatile Oraanic Compounds (VOCs) cause smoa which is a common form of air pollution. Buildin� occupants exposed to VOCs may experience headaches, nausea, dizziness, and other physical reactions. Consider switching to solvent free or �vater-based products. For esample, a deter�ent-based alass cleaner can replace an alcohol-based product. Use water-based wood and oym floorcoatin�s instead ofsolvent-based products, and replace chlorinated cleaninQ solvents with citrus oil-based, aqueous, and semi-aqueous products that work in many similar applications. 5. No heavy metals. Heavy metals such as lead, cadmium, and zinc can have severe health impacts on workers and buildin� occupants, as well as the potential for a ne�ative downstream impact on the environment. For buildin� maintenance, select non-heavy metal-containing floor finishes. Metal- free finishes keep heavy metals out of sewa�e veatment facilities and waterways. The benefit for housekeepers is that the stripping solutions necessary to remove metal free polymers tend to have more mild pH and don't require the use of some glycol ethers which have health concems. 6. Non-hazardouswaste.ByreviewingtheMSDS,productsthatrequiredisposalashazardouswastes can be identified. Avoid products that require disposal as- a hazardous waste. Durability. Consider the durability of tl�e equipment and other materials that are necessary for accomplishing the housekeepin� and maintenance tasks. � 8. Energy efficiency. When selecting equipment that uses electricity, sucli as floor machines and vacuums, consider the ener�y efficiency of the products. 9. Cold water usage. Select products that work in cold water. C. PACKAGING CONSIDERATIONS PackaQin� can make an enormous impact on solid waste disposal and the associated l�aulin� and tippin� fees. Less packa�ing usually means a lower product cost for the buyer. Furthermore, the use of products packaged in materials that can be reused or constructed of materials made witl� recycled content can have a positive impact on tl�e environment. 1. Concentrated products. Concentrated products, when compared to ready-to-use products, si�nificantly reduce packaging materials. This can reduce product purchase and handling costs. 2. Portioncontrolequipment. Utilizechemicalportioncontrolequipmenttoreducechemicalmisuse and waste (source reduction) and to improve user safety by minimizina their exposure to concentrated chemicals. 3. Reuse of packaging. Check if the product supplier will take back the product packa�in� for reuse. 4. Recycling. When considerin� a packaQe for recyclability, check with the local recycler. Collection • of products does not =uaraatee recycling. Some collected items may be headed for the landfill. c'�b—l!S TG 20 � VI. GREE\ BUILDING HOUSEKEEPING AND MAINTENANCE Place a check mark in each area that has been evaluated and mark areas that CHECIiED \EEDS �r7F�'rto�: need attention. Use Needs .. COMMENTS" for notes. Pay attention to your senses - particularly to what you both see and smell. For the most favorable indoor environment, observe levels of Qases, particles, and biopollutants - as your housekeepina and maintenance activities must focus on cleanin� first for health, and then appearance. CHECI:ED NEED$ Al7ENT10A1 A. BUILDING � L'� EXTERIOR, AND NEIGHBORS Changes in bui4dins usage Construction. renova[ion. or o[her s[ructural changzs Construction. renovation, or other chan_es affectine neighbors Standing water on parking bts or �rounds Standine water on neighboring roofs, parking bts. or erounds Chan�e in vehicular traffic patterns Other COMMENTS BASEMENTS AND CRAWL SPACES Moisture or standin_ water Evidence of biological contamination (e.g. molds and mildew) Ineff'ecticz draina�e or inoperable drain sumps Hi�h le�els of'dust or debris Ecidence of insects. rodents. or other pests Dirt} or ineffective filtzrs_ Pumps, aents, back draft dampers, or f'ans Sources of VOCs (e.�. stored chemicals) Noticeable odors Cracks in floorino or foundation Other �� d-<IS TG 21 � CHEC[:ED NEEDS A7TE�`T10\ C. CONLVIENTS GARAGES, LOADING DOCKS, AND SHOP AREAS Escessive dust_ trash. and debris. �larerials (e.e. paints. chemicals. and fuzls) are oreanized and VOG controlied throuah adequate ventilation (e.�. direct z�haust). Floun are clean to prz��e�t trackins and floor mattins systems arz utilized and in wod n�ort:ine condition. Vehicutar eahaust is NOT impactina fresh air intahes. Dumpster areas are dean and located away from fresh air mtal:es. Evidence of insects. rodents. or other pests. Other D. ENTRANCES AND LOBBIES s Envance mats and floor grills are clean and in good workine order. Furthermore they cover enou�h to be effective (first 6 to 9 feet). Waste receptacles are eleaned and emptied. Carpets are clean ae�d in good conditioo. 4tazd floors a�e dean, dust fre� and in good condrtion. Glass doors. decorative surfaces. mirrors. and bright wor6 are clea� and in eood condition. W indo�� coverings (e.g. draperies aud curtains) are clea�. Other E. STAIRS AND ELEVATORS Carpeting and floorine are clean and in good condition. Briah[ work and i�and rails are clean and i� eoud condition. Steps and landings art clean and free of tras'h a�d debris'. Other u oo-«� TG Zz • CHECIiED NEEDS ATI'EI�?]O� F. OFFICES. WORK SPACES, CLASS ROOMS, AND LIVING AREAS • �'i. CO�IMENTS Floorine and carpe[s azz clean and in eood wndition. Vacuums fitted �� ith FiEPA filtzrs. Dust led•els minimaL Dustine performed �� ith damp doth. N'et spots on cazpets. hard surfaces. fabrics. and especiall�� around coffez and food areas are cleaned. dried. and treated appropri2tely. Ceili�e tiles eahibit evidence of w ater or moismre damaga. Telephonzs, door knobs. uid light s�s itches are clean and disinfected. W indows and light fixtures aze clzaned and operating properly. Trash receptacles aze accessible and emptied. Plants aud surfaces under plants are clean. Evidence of mold. mildew. or other biocontamination. Evidenee of iasects. rodents. or other pests. Seif-contained heating and cooliug units are clean_ frze of biocontaminaVOn. u�d operating correctly. Other JYP;(.1AL AtCLAJ (¢.g. JN1V1i11V1: AK�AJ, tSr:AU 1 Y JriVYJ� A1VL LA7SVKA1 VK1N,J) Chemicals are stored praperly a�d are vented direct outdoors. Smoking azeas are vented directly outdoors. Trash reteptades are access'ible and emptied. Evidence of mold. milde«�. or other bio Contlmination. Dust (evel is minimal. Pusti�g performed with damp cioth. Floorme and carpets' ure clean and in good co�dition. Other r � � C�D TG 23 • CHECI+ED NEEDS AITE\T10\� H. FOOD PREPARATTON AND EATING AREAS �. CO�.ViMENTS Floors arz clean. frez of food scraps. debris. or an}• siens of biocontamination. and cleaned at least once dailv. Fiuor drains are operating properl.-. Air ezn[s are clzan and operating properh�. All surfaces that come in contact ��ith food prepazation are ciean. free of food scraps a�d debris. and cleaned afrer everv� meal or use. Tables (tops and undersides) and chairs are cleaned and sanitizzd after even� meal or use. W ashing food preparation azeas. appliances. and cookine and eatins utensils after everv meal or use. Cooking and eatm� utensils are cleaned afrer everv use. Trash receptaeles ace tishtiy covered and emptied daily. Evidznce of insects. rodents. or biocontamination. Other WASHROOMS, RESTROOMS, SHOWER, AND BATH AREAS Floors_ couoter tops. basins. and toilets are disinfected dail}�. Fbor drains are operating properly. Noticeablz odors or visible biocontami�ation (mol mildea) Sho�tier heads. «ater faucets. and toilets' are operatina correcth-. Soap d�spensers are operatin� correctly. V ents are clean and operating properly with enough veotilation to keep arzas drv. Waste containers arz emptied daily. Othzr. J. MAIL, COPY, AND COMPUTER ROOMS � Equipment is free of dust and debris. Floors ue cleao. Air ven[s should be clean and opera[ine corzec[Ip. W aste co�tainers are clza�ed and emptied dail��_ Lieht suiiches and door knobs are clean and of inks and ereases'. Other. �D ll,S TG 24 • CHECI:ED NEEDS ATTE� K. CUSTODIAL CLOSETS AND STORAGE AREAS L. � COMME�TS Arza is cleari and products aze neatl}� oraanized. Stored equipmznt is ciean. Equipment is cltaned afrer even use. Observe cleanine and stored chemicals' for DOT Hazard placards. If huardous products aze stored. further revie�c is necessan�. Floors should be clean and free of debris. Drains and wash basins are operatins properh�. E�haust fansh�ents are e orking properh�. Other ATTICS, UPPER AREAS, AND ROOFS Ev�dence uf �vater leaks or standine water on roof. pwt levels aud debris are minimal. Eaidence of birds. rodents. insects. or biocontamination. Screens and barriers are in ptace to prevent pest entry. Outdoor air mtakes are clean and away &om sources of contami�ation (oehicle erhaust. smoke staeks. eteJ Air handlers and related equipment are routinely inspected and deaned Filters aze being periodicall� cleaned and replaced. Other � do-«s TG 25 • VII. GREE1 BUILDING HOUSEKEEPING AND MAINTENANCE RESOURCE LIST Anderson, Kim, and Ronald Scott. Fundamerttals of industrial Tozicolo�. Ann Arbor Ann Arbor Science, 1981. Ashkin,StephenP., "ThebnpuctsofHousekeepin�onlndoorAirQualiry",IndoorEnvironment'96,. Chevy Chase, MD, IAQ Publications, Inc., 1996. Ashkin, Stephen P., "How to Autornute Your Chernical Usage ", Cleanina Manaaement, Vol. 31, No. 3, March 1994, 56-58. � Ashkin, Stephen P., "Purchasing Environmentally Preferable Cleaning Products", Services, December, 1994, 28-31. Ashkin, Stephen P., "Turn Your Faci]iry Green", Mainteuance Executive, June 199A: 12-18. Baker, S.R., ai�d C.F. W ilkinson, eds., "The Effects ofPesticides on Hurnan Health", Modern Environmental Toxicology, VoL 18, Ch. 4, p. 236, Princeton, Princeton Scientific Publishing Company, 1990. � Berry, Michael A., Protecting the Built Envi�•onment Cleaning for Heahh, Chapei Hill, NC, Tricomm 21 st Press, 1993. Bishop, L.J., More Ansn�ers Thun Yozr Huve Qtrestions Aboui Carpet Cleaning, Vols. I& 2. Dolthan, AL, Clean Care Seminars, 1991. Bishop, L.J. The Cleaning, Restm�ation, Iuspection, artd Safety (CRIS) Glossary. Dolthan, AL: Clean Care Seminars, 1992. Brown, Marianne P., and John R. Froines., Technological Char��e in the Workplace: Health Impucts for Workers, Los An�eles, CA, UCLA Institute of Industrial Relations, 1993. Building Owners and ManaQers Association International, O�ce Building Cleaning Operutions in Nor1h America - A Study of Cus�odial Mafaagenaent Practices and Costs, Washin�ton, D.C., Buildin� Owners and Managers Association International, 1990. Burae, Harriet A., °The Fungi ", Biological Contaminants Irz I»door Errvironrnents, American Society ofTestin� and Materials (ASTM), Philadelphia, 1990. Cohen. Sheldon, et al., Behavior, Health, and Environmental Stress, New York, Plenum, 1986. Cone, 7ames, and Michael Hod�son, 'Problenr Buildings: Building-Associated I1lness and the SickBui]ding Syndrome", Occupational Medicine: State ofthe Art Reviews, Vol. 4, No. 4, Hanley and Belfus, Oct.-Nov., � 1989. Hance, B.J., Caron Chess, and Peter M. Sandman, Industry Risk Contmunication Manzru7 Boca Raton, FL, Lewis Pub., CRC Press, Boca Raton, FL, 1990. ba-t/S TG 26 • Jolk, Miloslav, Micr•oerrvironnrent� The ITaeory and Pructice of indoor Cliraate Sprin�field, II., Charles C. Thomas, 1989. Klaassen, Curtis, Mary Amdur, and John Doull, eds., Casarett ar�d Doull's To.ricolo�y: Zhe a Busic Science of porsof7s: 3rd ed., New York, Macmillan, 1986_ National Academy of Sciences, Iridoor Polhrtants, Washingcon, D.C: National Academy Press, 1981. Pfeiffer, Guy, Casimir Nikel, and Richard Mackamess, The Household Environment und Chronic illness: Guiclelines for Constructing m�d �1�laintair�ing a Less Polluted Residence. Sprin�field, Cl�arles C. Thomas, 1980. Ramazzini, Bernardo, Diseases of Workers, New York Academy of Medicine, New York, A Hafner, 1964. Research Trianale Instimte, IndoorEnvironmental Characterization ofa Non-Problem Building: Assessmerrt of Clea:�ing Effectiveness, CR-815509-02- I, Research Trian�le Park, NC, 1994. Sustainuble BuildingTechnical Manual.• Gree�r BuildingDesign, Constrzrction, and Operutions, Washington, DC., Public Technology, Inc., 1996. Turiel, Issac, Irtdoa• Air Qa�aliry ar7d Human Health: Palo Alta. Stanford University Press, 1985. � U.S. Department of Health and Human Services, National Toxicolo�y Program. Sixth Annual Report o�r Carcinogens, 1991. U.S. Eirvironmental Protection Agency. BuildingAir Quality - A Guide for Bui[ding Owners and Faciliry Managers, EPA/4 0011-9 1 /03 3,1997. U. S. Environmental Protection A�ency, lndoor Air Quuliry. Tools For Schools Action Kit, EPA/402-K-95- 001, Washington, D.C., 1995. U.S. Environmental Protection A�ency. G/ossury of Terms Related /o Health. Eaposure, and Risk Assessment, EPA/450l3-881016, 1989. U. S. Environmental Protection A�ency and U. S. Consumer Protection Safety Commission, The If7side Story- AGuide �o IndaorAir Qualrty, EPA/400/1-88/004,1988. � 6a-�� TG 2� • VIII. ATTACHMENTS A. WATER CONSERVATION B. SPECIFICATIONS FOR PEST CONTROL SERVICES C. TYPICAL SPECIFICATION HVAC COMMISSIONING (This Attachment is not part of this Guidelinz but is included for information purposes only.) (EXCERPTED FROM THE ASHRAE GUTDELINE 1-1989) APPENDICES TO ATTACHMENT C: Cl SAMPLE BUILDING TO BE COMMISSIONED C2 COMMISSIONING CHECKLISTS C3 HVAC COMMISSIONING - TYPICAL PLAN � r 1 U ob-e�,� TG 28 • ATTACHMENT A WATER CONSERVATION • . oo-ii� TG 29 � TIPS TO REDUCE OUTDOOR WATER USE In Saint Paul we use up to rivice as much water in the summer as we do during the winter. Most of this is used outside to water srass and other plants. Our plants need more water durin� the summer to suroive hisher temperatures and the blazin� sun. Much of the water we use outside durin� the summer is wasted due to inefficient irrieation practices. By waterins efficiently you can lielp conserve our ��ater resources and reduce your summer water bill. The follo�ying ideas and tips may help you save water, money, and time whether you have an automatic sprinkler system or water manually. WHEN TO WATER Water only when needed - every five days or less frequently for established landscapes. Wait lonaer times between watering periods. As roots �row deeper, less frequent watering will be required. When waterin� slopes, water for a short time only and shut off immediately when runoff begins. Repeat as needed until • enough water is applied. If only one spot is dry, water it separately. Remember, water flows through a 5/8- incla �arden hose, under normal pressure, at up to 10 gallons per minute. This means that an unneeded 30 minutes of waterin� wastes up to 300 gallons of water! • Automatic sprinkler systems should be operated only when the demand on the city's water supply is lowest. Set the system to operate betwee�� 1:00 and 6:00 a.m. If you water manually, water between 7:00 p.m. and 10:00 a.m. when evaporation is lowest. • Water only wl�en plants need it. Learn how plants signal for water. Most lawns will lie flat after being stepped on; many plants will lose their shine and start to droop. • Waterduringtl�esummermonthsonlywhenneeded. Avoidwaterin�inthewinter. Thiswilllower your water use and help on your wastewater average. • Be sure the soil is almost dry before watering. Dia down below the surface, rather than just guessing. Moistnre sensin� devices are easier and more accurate. Tl�ey tell underground conditions at a�lance and come in convenient lengths for shallow and deep-rooted plants. HOW TO WATER • Irrigate efficiently. It is best to water deeply and infrequently. This can be accomplished by scheduling your irrieation times and monitoring waterin� periods. Frequency of wateritig should be based on the plant's water requirements and climatic conditions. Whev irri�atin�, apply water � until the soil becomes saturated, but do not allow water to run of£ If runoff be�ins to occur before soil is thorou�hly saturated, stop watering and allow the water to soak in before applying additional water. Proper waterina intervals can be a very efficient conservation method. oe-�i�; rG �o ! • Schedule irri�ation accordin� to your plant types and climatic conditions. • Use spriril:]er heads that produce drops of water rather than a fine mist. • Water slowly for better absorption - not on windy or rainy days. • Place bubblers close enoueh to shrubs and plants to water them effectively. • Be sure your sprinklers are �vaterina only the areas intended; not onto walks, into streets, or down the �utter. • Make the most of rainfall. Di� small ditches to plants under roof eaves' to direct rainwater to reacti them. A deep moiscure reserve can sometimes carry them throu�h several weeks before more water is needed. HOW MUCH WATER IS ENOUGH ? • An inch of water should be sufficient for most of your established plants and lawn. To check the water output of your sprinklers, place a few cans u��der the sprinklers at varyin� distances. Afrer 15 minutes, measure tl�e deptl� of water in each can. Add the amounts of water in all cans and divide by the number of cans to �et an avera�e amount of water. Multiply this fi�ure by four and you will have the water output of your sprinl:ler for one hour of watering. � • Water less frequently. Many people overwatertheir lawns. Tl�e City ofSaint Paul recommends once every five days. • To prevent overwaterin� remember the impoRance of timing. Adjust time clock on your system as the temperature chan�es to give your plants only the amount of water they need to stay healtl�y, or use a Ixose timer. • Shady areas and areas protected from dryii�g winds need about half as much water as areas i� full sun. Likewise, establisl�ed aroundcover and most shrubs need ouly l�alfthe amount ofwatertl�at new plants or �rasses use. y EQUIPMENT MAINTENANCE IS IMPORTANT • Set sprinkler lieads at tl�e proper hei�ht to prevent them from becomin� blocked or covered by grass and other plants. • Periodically check your irrigation system to eusure proper perfonnance. Check for the following: • Clo�ged nozzles • Blocka�e arou��d pop-up heads or rotor heads (grass runners and lo�v shrub branches can interfere with the activiry of heads). • Sunken, broken, or leal:y heads; cracked or improperly aligned nozzles which result in poor spray coveraQe and �vater loss. • • Heads that are mistin� - this indicates pressure is too high. This mist is evaporatin� in mid-air and is costinQ you money. aa-��,�' TG 31 • • Uparade your irrioation equipment. Consider addin� the followine de��ices to increase the efficiently of your system: • Rain shut-off devices: these devices will shut off your system on rainy days when inigation is not necessary. • A pressure re�ulator if the water pressure seems too hiah. • Heads with check valves alons curbsides, driveways, and sidewalks. This keeps water from drainin� into the street when the sprinkler station shuts off. • A controller that has multiple start times, ttvo or more independent Proarams, and �vatering intervals that accommodates waterin� once very five days. • Consider addin� drip irrigation where appropriate. Drip irrisation woiics we11 on individual shrubs and trees. You can convert spray I�eads to drip emitters with a special kit, but they must run lon�er than spray heads because they put out less water per minute. • Replace missing or broken sprinkler and bubbler heads. • Install irrigation systems that apply water evenly and tl�at have soil moismre overrides and timers. • Check all l�ose coimections, valves, and pipes for leaks. Even a small leak can waste hundreds of gallons in a sin�le day. � LANDSCAPE MAINTENANCE TIPS • Use mulch to conserve soi] moisture. A three to four inch layer of or�anic mulcl� spread over your planting beds will prevent excessive moisture loss, cool the soil, and reduce weeds. Raise the hei�ht of your- -lawn mower. If the lawn is mowed on a reaular schedule, only about ]/3 of the grass length needs to be removed. On this schedule, the clippings can remai� on the lawn reducingsoiltemperatures,helpinatoretainmoisture,andprovidin�anaturalmulch. Thiswillslow plant growtli and provide increased resistance to the stressful summer climatic conditions. Let your lawn breathe by removin� the thatch. Thatch is dead under�rowth of grass that blocks water from reaching grass roots. In May, after your �rass has tumed �reen, use a power rake (thatcher) and remove the thatch from your lawa By mid-summer a lawn can be so thick with thatch that it can prevent up to 70 percent ofthe water you apply from reaching the roots. Removina this barrier improves water efficiency and helps prevent disease. Power rakes are available for rent at most nurseries and rental service stores. • Apply fertilizer in the sprin� and Fall rather than summer. • Remove weeds before they �et large. They not only look bad but they also use the water available to desirable plants. • Use a mulchin� mower. • bc-!!� rG �2 � SAFETYISIMPORTA�T • Remember, in addition to w•astine ��ater, wet sideualks and flooded streets are hazazdous and can cause accidents. � � 0 b -/!�/ rc �� ATTACHMENT B SPECIFICATIONS FOR PEST CONTROL SERVICES � Ob-!!�S TG 34 • CITY OF SAINT PAUL SAMPLE SPECIFICATION FOR PEST CONTROL SERVICES This sample specification is for ,�� Intearated Pest Mana�ement (IPM) pro�ram. An (IPM) pro�ram is a balanced, tactical approach to pest controL It involves takina action to anticipate pest outbreal:s and prevent potential dama�e. IPM programs often combine several control tactics, includin� biolosical control, mechanical controls, monitorin� ofpest populations and dama�e, and careful use ofchemical and biolo�ical pesticides. The troal of an IPM pro�ram is to achieve economical and effective pest control with the least risk to the environment. PART1 1.01 SCOPE: (This establishes the minunum requirements for Pest Control services) A. The City of Saint Paul seeks a twelve (12) month service a�reement for pest control at the locations listed below, with the option to extend two (2) twelve month periods subject to tl�e approval of the Supplier and the City or iPs designee. It is a�oal ofthe Ciry of Saint Paul to use an Inte�rated Pest � Manaaement (IPM) pro�ram as the strategy for control of pests in and around City facilities. The followin� description details the City's understanding ofthe scope and type ofIPM pro�ram services to be rendered. B. Locations will be �rouped and may be awarded separately. The City reserves the right to award separately or as one contract If one contract is awarded, it will be based on the avera�e of total amount of supplements. 1.02 CLASSIFICATION A. Tl�ese services will be performed at City of Saint Paul buildiii�s (see supplements). ].03 SCOPE OF WORK A. The Vendor shall provide a cotnprehensive Intearated Pest Mana�ement (IPM) pro�ram for the buildine and otl�er areas specified in tl�e contract. An IPM program is a process for achievin� lona term environmentally sound pest suppression through the use of a variety of tecluiolo�ical and mana�erial practices. Control strate�ies in an IPM program should extend beyond the application of pesticides to include recommendations for structural and procedural modifications tl�at reduce the food, water, harborase, and access used by pests. I. Furnish material, labor, and equipment required to provide the pest control inspections and treatment seroices speclfied herein. 2. Inspection and treatment services according to location(s). ;. Call back services for pest infestations which appear between regularly scheduled inspections. � 4. Inspection treatment reports and records according to locations. 5. Disposal of empty containers, unused chemicals, and supplies. 6. Detailed, site specific, recommendations for structural and procedural modifications necessary to achieve pest prevention. oo-ei,� rG 35 . 1.04 SERVICE LOCATION(S) A. Bidder shall quote separate prices for each (buitding); See Supplements A, B, & C. NOTE: Areas are approximate and cannot be suaranteed. Vendor is to treat the buildings described irrespective of actual area. Site visits are essential to determine field conditions. 1.05 PESTS TO BE TREATED A. The Vendor shall provide the services required to adequately suppress vermin, insects, and other pests in the identified buildin�s and vermin, insects, and other pests shall indude but not be limited to: Roaches Fleasand Ticks Crickets Silverfish Extoparasites Rodents Others Tennites Earwigs Ants Flying Insects Water Bugs Crawling Insects Spiders B. Vendor must provide "food service approved" flyin� insect traps and associated materials. 1.05 WORK NOT INCLUDED A. Pest treatment more than six (6) feet beyond exterior walls. • B. Treatment of interior and exterior plants or landscaping. 1.06 VENDOR/EMPLOYEE QUALIFICATIONS AND SPECIAL REQUIREMENTS A. Vendor and vendor`s employees applying pesticides shall be licensed. B. Vendor is responsible for implementation of the IPM program required by this specification. Vendor is responsible for providing pest control applicators and technicians who have been trained and cer[ified as competent to handle and apply any pesticide products that may be needed to implementthe IPM program. C. Vendor shall operate, on a full time basis, a pest control business, have a permanent business address, telephone, adequate equipment and materials, and sufficient employees trained and licensed in pesticide application to perform the services specified herein. The City reserves the right to inspect equipment to be used in the performance of this contract. D. Vendor shall provide copies ofmaterial safety data sheets (MSDS) to department contract mauagers for all materials used. E. Vendor is to have a minimum of three (3) years continuous business operation in the field of pest control preferably with some IPM experience. Provide three (3) references. F. Subcontractin� the work to another business will not be allowed without prior permission the � participating departments and at �o addit3onal cost to the City of Saint Paul. G. Each employee of the Vendor shall be furnished by tl�e vendor, with complete uniform and proper identification includin� both the name ofthe Vendor and the employee. Such identification shall be wom on the uniform at all times while servicing City facilities. oo-/1S TG 36 , H. Vendor shal] attach a copy of company's warranry with bid. I. Response time for complaints not covered by the routine maintenance agreement will be within 36 hours from time of notification. J. Vendor is responsible for providin� service to monitor and adequately suppress pests in all areas and buildin�s specified herein includin� but are not limited to: all rooms, closets, lounaes. toilets, kitchens, halhvays, stairwells, basements, attics, laboratories, eta � K. Vendor is also resgonsible for removin� any litter left as a result of pest elimination. Rat and mouse infestations in the ground adjacent to the buildin� are included. 1.07 REGULATORY REQUIREMENTS A. The services to be provided are to comply in every respect with the applicable regulations of tl�e following re�ulatory agencies: 1. U.S. Department ofLabor, OSHA Safety, and Health Standards. 2. U.S. Environmental Protection Agency Standards. 3. State of Minnesota Re�ulations, as appropriate. 4. State of Minnesota Department of A�riculture Regulations, as appropriate. B. No pesticide products shall be used in any manner inconsistent with it's labeling. All pesticides that • may be needed in the IPM pro�ram shall be properly labeled for the control of the tar�et pests against which they are bein� used and label instructions shall be strictly adl�ered to. 1.08 REPORTS AND RECORDS A. After each inspection, call back, or treatment, the Vendor is to furnish the department a written report describing any unusual conditions and advising the department of any housekeeping, structural, or procedural modifications that may be needed to adequately suppress pests. If a control measure ls applied, d�e reportwill contain a briefdescription and justification ofthe control measure used. B. Logs: Departmenta] contact person will furnish a lo� for the Vendor to sign when arrivin� and departing the premises. C. Records: Provide a Pesticide Use Record to the department each month containin� the following information: 1. Trade and common chemical name of product dispensed. 2. Environmental Protection Agency registration number. 3. Volume of cliemical used in each area treated. 4. Specific areas treated. 5. Tar�eted pest. 6. Application date. 7. Name of applicator. � 1.09 WORK SCHEDULE A. If a chemical application becomes necessary, the Vendor shall co�tact the departmental contact person one week prior to the application for available days for treatment. f�b-!!,S TG 37 • B_ Inspections are to be made at the Vendor's option. but the department is to be �iven 48 hours advance notice. I.10 STORAGE AND DISPOSAL A. No equipment, supplies, or chemicals are to be stored on the premises. B. All unused pest monitoring devices, chemicals, containers, or other Vendor items are to be removed from the premises at the end of each service call. 1.11 CHEMICALS A. Chemical insecticides are to be used as a last resort. If chemical pesticides are necessary, selected cliemicals shall be of a type that are environmentally sound, minimize risks to human health, and are effective in managin� the tarseted pest The City reserves d�e ri�ht to �ive final approval on all chemical insecticides used. . � 1.12 SAFETI' A. V endor sl�all be responsible for tl�e safe use and application of all coi�trol measures used in the IPM program. Protective clofhina, equipment, ai�d devices shall, as a minimum, conform to Occupational Safety and Health Administration (OSHA) standards for the products being used. 13 TREATMENT AND INSPECTION SCHEDULE AND CALL BACKS A. Inspection frequency: Minimum of once each month. B. Call Back Service: Should a participatin� department detect what may be an abnormal amount of pests, the Vendor will, at »o additional cost to the City, conduct an ortsite inspection and deploy an appropriate control strate,y within 24 hours of notification. 14 APPLICATION A. Apply pest control products in accordance with the manufacturer's recommendations. B. Provide pest treatment in accordance with normally accepted industry standards for an [PM program. C. Apply pest control products in accordance witli applicable resulatory standards listed in Para�raph 71. � ].15 PAYMENT A. Invoices in services provided will be forwarded to the Contract Manager at the end of the service month. indicating the following: 1. Company name and address for remittar�ce. 2. Date of invoice. 3. Date(s) of service. 4. Supplemenst A, B, & C. 5. Service period. 6. Facilirv name and location where service was rendered. 8o-erS rG �s • 7. city of Saint Paul's contract number. 8. Vendor Im�oice number. 9. Total cost for service period. B. Invoices will be sent to: Cirv of Saint Paul DEPARTMENT NAME Attn: NAME OF CONTACT PERSON ADDRESS C. Payment will be made within thirty (30) days of receipt of invoice unless there is a dispute over the char�es or terms listed thereof. 1.16 PRE-BID COI�FERENCE A. The Ciry recommends that Vendors attend a Pre-Bid Conference, (on Date at Location l, to answer questioas and clarify any terms of this solicitation. � C J 00 -�i� rG s9 • SUPPLEMENTAL TERMS AND CONDITIONS Paraaraph XX, Insurance. is deleted in its entirety and replaced by the followins PARAGRAPH XX. INSURANCE (Applicable to services and construction Contracts, unless otherwise specified) 1.01 GENERAL REQUIREMENTS B. Insurance is required on all City Contracts for services and construction unless specifically waived. C. the Seller shall at a minimum carry insurance in the rypes and amounts indicated below for the duration of the Contract. Buyer shall be listed as an additional insured on all policies (except Workers Compensation). D. The Seller shall forward Certificates of Insurance to the Buyer as verification of covera�e and endorsements required below. E. Seller shall not commence work until the required insurance is obtained and has been reviewed by Buyer. Approval of insurance by Buyer shall not relieve or decrease the liability of Seller hereunder and shall not be construed to be a limitation of liability on the part of Seller. i F. Seller's insurance coverage shall be written by companies licensed to do business in the State of Minnesota at Che time the policies are issued and sl�all be written by companies with A.M. Best Company, Inc, rativgs ofB+7 or better. G. All endorsements naming the Buyer as additional i�sured, waivers, and notices of cancellatiov endorsements as well as the Ceftificate ofInsurai�ce shall contain the Contract number and indicate: City of Saint Paul Contract and Analysis Division 280 City Hall 15 west Kellogg Boulevard SaintPaul. Minnesota 55102. H. The "other" insurance clause shall not apply to the Buyer where tl�e Buyer is an additional insured shown on any policy. It is iiltended that policies required in the Contract, covering both Buyer and Seller, shall be considered primary coverase as applicable. If insurance policies are not written for amounts specified below, Seller shall carry Umbrella or Excess Liability Insurance for any differences in amounts specified. IfExcess Liability Insurance is provided, it shall follow the form of the primary covera�e. S. Buyer shall be entitled, upon request and without expense, to receive certified copies of policies and endorsements thereto and may tnake any reasonable requests for deletion orrevision or modification � of particular policy terms, conditions, limitations, or exclusions except where policy provisions are established by law or regulations binding upon either of the parties hereto or the underwriter on any such policies. K. Buyer reserves the right to review the insurance requirements set forth during the effective period of this Contract and to make reasonable adjustinents to insurance covera�e, limits, and exclusions oo-�,s TG 40 i when deemed necessary and prudent by Buyer based upon changes in statutory law, court decisions, the claims history ofthe industry, or financial condition ofthe insurance company as �vell as Seller. L. Seller shall not cause any insurance to be canceled nor permit any insurance to lapse durin� the term of the Contract or as required in the Contract. M. Seller shall be responsible for premiums, deductibles, and self-insured retentions, if any, stated in policies. All deductibles or self-insured retentions shall be disclosed on the Certificate ofInsurance. N. Seller shall pro�'ide Buyer thirty (30) calendar days written notice of erosion ofthe ag=re,ate limits below occurrence limits for all applicable covera�es indicated in the Contract. y O. If Buyer owned property is bein� transported or stored off-site by Seller, then the appropriate property policy will be endorsed for transit and storage in an amount sufficient to protect Buyer s property. 1.02 SPECIFIC REQUIREMENTS A. Workers Compensation and Emplover`s Liabilitv Insurance: coverage sl�all be consistent with statutory benefits outlined in the Minnesota Worker's Compensation Act (Art. 8308-1.01 et seq Tex. Rev. Civ. Stat.). Seller shall assare compliance witl� this statute by submittin� a standard certificate of coverage to Buyer for every vendor providing services under the Contract as acceptable proof of � covera�e. Worker's Compensation Insurance covera�e written by the Minuesota Workers CompensationFundisacceptabletoBuyer. Seller'spolicyshallapplytod�eStateofMinnesotaand include: 1. A Waiver of Subrogation Endorsement in favor of Buyer. Thirty (30) calendar days Notice of Cancellation in favor of Buyer. Minimum policy limifs for Employer's Liabiliry Insurance coverage shall be $XXX,XXX.00 bodily injury per accident, $XXX,XXX.00 bodily injury by disease policy litnit and $XXX,XXX.00 bodily injury by disease each employee. B. Commercial General Liabilirv Insurance. The policy shall include: 1. BlanketcontractualliabilitycoverageforliabilityassumedunderthisContractandallContracts related to this project. 1. An Additional Insured Endorsement in favor of Buyer. 2. ( XX ) calei�dar days Notice of Cancellation in favor of Buyer. 3. A Waiver of Transfer of Recovery A�ainst Others in favor of Buyer. 4. A minimum combined bodily in}ury and proper[y damage limit of $XXX,XXX.00 per occurrence. C. Business Automobile Liabilitv I��surance. Seller shall provide covera,e for all owned, non-owned, and hired vehicles. The policy sl�all include: I. An Additional Insured Endorsement in favor of Buyer. 2. A Waiver of Subrogation Endorsement in favor of Buyer. 3. Thirty (30) calendar days Notice of Cancellation in favor of Buyer. • 4. A minimum combined sinale limit of $XXX,XXX.00 per occurrence for bodily injury and property dama�e. Alternate acceptable limits are $XXX,XXX.00 bodily injury per person, �� 00,000 bodily injury per occurrence and at least $XXX,XXX.00 property dama�e liability each acc ident. 60-!!S TG 41 • D. The followina Terms and Conditions hereby i�icorporated shall apply to this procurement action: TERM OF AGREEMENT a. This agreement shall be in effec[ for a twelve (I2) month period with two (2) twelve (I2) month extension options commencin� upon execution of a contract, subject to the approval of the Supplier and the Cirv to iY s desi�nee. b. Upon expiration of the initial term or period of extension, Vendor aarees to hold over under the terms and conditions of this A�reement for such a period of time as is reasonably necessary to resolicit the project, not to exceed ninety (90) days. � � oo-te� TG 42 • ATTACHMENT C TYPICAL SPECIFICATION HVAC COMMISSIONING APPENDICES TO ATTACHMENT C Cl SAMPLE BUILDING TO BE COMMISSIONED C2 COMMISSIONING CHECKLISTS C3 HVAC COMMISSIONING - TYPICAL PLAN EXCERPTED FROM THE ASHRAE GUIDELINE 1-1989 (Attachment'C' is included as a sample plan only.) � • oo-�i,S TG �� • TYPICAL SPECIFICATION FOR HVAC COMMISSIONING Foreword: HVAC commissionin� activities durina the project construction phase should be defined in the contract manual. Followina Construction Specification Instirute (CSI) format, the speci£cation can be inserted in the front end, General Requirements, or Division I5. Other specification sections havin� activities affecting the commissionin� of HVAC systems should make reference to this section and direct that those activities be coordinated to permit HVAC commissioning activities as outlined herein. Eacl� project will require adaptation to meet requirements of design intent, project, location, construction methods, and construction team organization (General Contract, Construction Mana�ement, Fast Track, etc.). Definitions: Commissionin� Contractor: This shall be (at the option of the Owner) either a separate Prime Contractor or a subcontractor to the General Contractor who is responsible for commissioning of the building, includina • building envelope, HVAC equipment, elevators, electronic ener�y management systems and other controls, testmg, adj�sting, and balancina of air and hydronic systems, etc. SECTION 15995 HVAC COMMISSIONING PART 1 DESCRIPTION 1.OI PURPOSE A. Verifyoperatioi�a�dfunctionalperformanceofHVACsystemsforcompliancewith"Desi�iIntent", as described in the mechanical specification. (NOTE: for new buildings, include areview ofthe Pre-Desi�n and Desisn & Documentation sections of the Desian Checklist in the Guide.) B. Document HVAC tests and inspections. C. Verify application of operation and maintenance manuals, as-built (record) documents, spare parts listing, special tools listina, and other items as may be specified herein for support ofHVAC systems and equipment. � D. Coordinate and direct trainin� ofpersonnel for operation and maintenance ofHVAC equipment and systems. DD-//S TG 44 i 1.02 GENERAL A. Fumish labor and material to accomplish complete HVAC commissionin� as specified herein. Complete interim commissionina of HVAC systems durina initial season operation and followup commissionin� of required HVAC systems durina additional season operation. {NOTE: Describe any special requirements due to seasonal variations.) 1.03 JOB CONDITIONS (NOTE: describe unique conditions; schedule for start-up, test, adjust and balance, commissionin�, anticipated seasons for HVAC commissionina, etc.) 1.04 QUALITY ASSURANCE A. Reference: ASHRAE Guideline I-1989, Guideline for Commissioning of HVAC Systerns. B. Qualifications: (NOTE: define described qualifications of commissioning authority, or�anization, previous experience, etc.) • 1.05 DOCUMENTATION A. The commissionine Contractor s17all obtain the following: 1. Projectplansandspecification(contractdocuments),authorizedrevisions,HVACshopdrawings, and submittals (approved, Test and Balance report, equipment start-up and certification reports, etc.). 2. Records of required code auUiority inspections, documentation sign-offs, etc. 1.06 SUBMITTALS A. HVAC Commissioning Authority will submit to name for approval prior to startina the commissioning process. B. Commissioning Plan: (see typical plan herein) describe extent and delivery schedule. C. Training Plan: describe the extent of plan, expected duration of trainin�, personnel involved, schedule, ete. D. Tool List, (NOTE: Require identification of tool(s), equipment to be used on, reason required, source, price, and delivery.) • 1.07 RESPONSIBILITIES OF OTHERS (Applicable specification sections may outline trade responsibilities during the HVAC commissionin� process.) A. Ge�eral Contractor: I. (NOTE: in other contract arrangements, individual trades may be listed.) �a ��s TG 45 • 2. General Contractor sl�all verify completeness of the buildine envelope, perimeter, and interior items which affect proper operation and control of HVAC equipment and systems. 3. The General Contractor c;ill assure participation and cooperation of specialty contractors (electrical, TAB, buildin� manaQement, etc.) under his jurisdiction as required for the commissionintr process. � B. Contractors SpecialTy: 1. the (Specialrv Contractorsl will be responsible for providins labor, material, equipment, etc., required within the scope of this specialty to facilitate the commissionin� process. The (_ Contractor) will perform form tests and verifiication procedures required by the commissioning process when requested by the Commissioning Contractor and directed by the General Contractor. 2. (NOTE: it is essential tl�at these requirements be included in each of the applicable specification sections in order that a bindin� requirement is on each contractor.) C. Owner/Operator: 1. Owner/Operator will schedule personnel to participate in HVAC commissioninL process. (NOTE: this may include bui Iding secwiry personnel, building engineer, and HVAC operation and maintenance personnel. Persoruiel operatin� and maintainin� equipment and systems will attend traininL sessions, factory schools, and educational institutions wliere indicated.) 2. Owner/Operator will advise the Commissionins Contractor re�arding cl�anges in building occupancy and/oruse. � PART 2 INSTRUMENTATION Z.O1 lnstrutnentation equipment used in the final commissionin� process shall be provided by the same agency performin� the final commissionin� tests and shall be the same equipment. Instruments will be operated by the Commissioning Contractor. PART 3 EXECUTION 3.07 GENERAL A. For new constructio�� or substantial remodelin� requiring redesign of inechanical systems, tlie Commissionin� Contractor shall consult with the General Contractor during tl�e construction phase to assure comp]iance with Commissionin� requirements. 3.02 PROCEDURE A. Attend pre-construction meetin� and establish requirements for HVAC commissionin� autl�oriTy process tluoushout construction phase. B. Prepare and submit to name time after contract award, HVAC Commissionin� which shall outline: � I. ResponsibilityofeachtradeaffectedbyHVACCommissioning,asrequiredbyappropriatesection of this specification. 2. Requirement for documentation as listed elsewhere herein. 3. Requirements for documentation of HVAC tests and inspections required by code zuthorities. r�o �1,� TG 46 � 4. Requirements for the HVAC Commissionin� proaram durine specified operational seasons, par[ and full loads as further delineated in 3.03. 5. Format for training proaram for operation and maintenance personnel. C. Periodically attend construction and coordination meetines. 3.03 HVAC COMMISSIONII�TG A. HVAC Commissionin� shall beQin afrer HVAC equipment and systems, alon� witl� related equipment, systems, structures, and areas, are complete. B. Verify testing, adjusting, and balancing (TAB) readings sucl� as: 1. Supply and return air. 2. Fan perfonnance. 3. Hydronic perfonnances. 4. Branch duct readings. 5. Refrigeration side performance. 6. Chiller performance. 7. Coolina tower perfonnance. C. Verify calibration of thermostats and related controls such as: 1. Variable Air Volume (VAV) boxes. � 2. Damper settin�s. 3. Valve positions. D. Verify readin�s of remote data and control systems such as: 1. Temperature. 2. Air Flow. 3. Damper positions. 4. Water pressure. 5. Water temperatures. E. Verify operation of system modes such as economy cycle, stuoke removal, and in specific: 1. Damper and fan operation. 2. Smoke detector response. 3. Zone response. F. Verify that total HVAC system is performing to provide conditions as outlined in "Design Intei�t." (Specify seasonal, part, and full load conditions.) Temperature Zone Control Energy management Air chan�es Air movement Smoke control Control response Humiditv Pressurization Air quality • (NOTE: this Appendi� is not part of the Guide but is i�cluded for information purposes only.) po-ei,,� TG 47 � APPENDIX C1 SAMPLE BUILDING TO BE COMMISSIONED Foreword: The followin� sample buildina description and commissioninL checklist are provided to illustrate the minimum information which should be included in the contract documents for subse- quent use durin� biddin� and construction. The commissionin� checklist would be inserted in Section 3.03 HVAC commissionin� of the typical specification. • Location: Midwest; Summer Outside Desi,n Conditions 97°F D.B./78°F W.li. Winter Outdoor Design Conditions 23°F D.B. Summer Indoor Design Conditions 78°F, 60% RH Winter 68°F Building Description: Area: 60,000 �ross square feet (GSF), 3 story 20,000 GSF per floor. Strucmre: Poured in place concrete. average 120 Ib. per GSF of building, includina roof. Eirvelope: Walls: 80% opaque metal skin, R-value = 19; avg. 10 Ib/ft' surface area; 20%tinted/reflective �lass; double pane 35% transmittarice; sum- mer U-value = 0.55 winter U value = 0.54; avo. 10 Ib/fr' surface area. Roof: Single membrane, ballasted, tapered insulation, R-value = 30 Overall Thennal Meets ASHRAE Standard. Lighting: 2 W/fr' Misc. Power: I W/fr'. Occupancy: 150 fr' per person, moderate physical activity, seasonal clothin�. Internal Loads: 245 Btu/person sensible, 205 Btu/person latent, all others included ii1 misc. power. Outside Air Ventilation: 15 cfin/person. Intended occupancy: 7 AM to 6 PM daily, Monday tl�rouQh Friday, occasionally scheduled afrer hoursusaae. Intended use: Corporate office buildin�. � Other features: 3-story open atrium at buildin� entrance requirin� smoke pur�e system. bo!!�' TG 48 i Mechanical S}'stem: Peak load coolin� 1.8 a 10 Btu/hr (1 �0 tons) Peak load heatina 2.1 x 10 Btu/hr. Supply Air 42,000 cfm. Avera�e cfm/sq. ft. 0.7 at design coolin� load, variable down to shut-off of VAV boxes at no-load condition. Exhaust, toilets and O.A.supply relief, and building pressurization control Minimum outside air Outside air Dry-bulb Economizer set at 55° Ambient Noise criteria Lessthan 6,000 cfm assures infiltration controlled by relief damper in RTU 6,000 cfm 42,OOOcfm Noise radiated to space from equipment less than 60 dB. � Mechunical Systein Description: Building is cooled via single built-up cooling-only roof-top mounted air handlerwithchilledwatercoils,42,000cfm---acombinationofsupplyvariablevolumecoolina onlyboxes and electric resistance fan-powered VAV boxes on perimeter. Unit is desiened to maintain discharge temperature at 55'F year-round. There are 20 VAV boxes per floor servina an averane of 1000 fr' Central plant consists of 150-ton water cooled centrifugal cUiller, constant speed centrifugal pumps, and 4mw- throu�h packaged steel cooling towec Control system is electronic direct di�itaL Control functions are described on attached input/output summary table. System is two-wire global network with Iocal pro�rammable controllers in central plant, each floor, and airhandleron roof. A CRT/input keyboard/printer is located in the maintenance office for monitorin� and alarm functions and reprogramming of local contro[fers. RefertoEquipmentScl�eduleandspecificationforcapacityandperformancerequirements. Salientfeatures of major equipment are as follows: Chiller: sinsle I50-ton rated centrifugal with inlet vaue capacity control, 45°F to 55°F chilled COO�llla TOW2I: Pumpina System: • Air Handler: water conditions, 85°F to 95°F condenser water. Power consumption of chiller is 0.6 kW/ton. No redundancy or excess capaciry has been provided. Sin�le fan and drive motor packa�ed steel draw� throu�h tower, with basin heater, two speed fan motor, bypass valve ro control condenser water temperature at 85°F. Make- up water is provided with totalizing flow meter to record usage. No redundancy or excess capaciry has been provided. One each, single-end suction, centrifu�al base-mounted pumps for ct�illed water and condenser water systein. Chilled water supply to buildintr is monitored with flow meterand supply/retumtemperature differential, DDS system calculates, summarizes, and trend loas ton-hours used. No redundancy or excess capacity has been provided. Sin�le roof-top mounted coolin� only unit wiil� chilled water coils, draw-through single centrifugal fan. Unit designed with separate minimum outside air dampers and separate economizer cycle {free coolin�) outside air dampers. Economizer building air relief dampers are provided. Chilled water coil is split into-1/3 air stream, 2/3 air stream coils with separate ;-�vay bypass control valves. The 1/3 coil valve actuates bb-/i,; TG 49 � first for full flow throush coolin� coil for lo�v-load humidity control. The 2/3 coil valve then operates to maintain n dischar�e air temperamre of 55°F. A variable speed electronic drive operates supply fan to maintain 1.5 in. (wc.) static pressure at 2/3 point in ductwork. No redundancy or excess capacitv has been provided. VAV Boxes Cooling only variable air volume boses are located on first hvo floors interior space. HeatinJcoolina VAV boxes are located on perimeter and third floor spaces. VAV boxes provided with electric actuators, air flow sensors, damper position indication, and electric resistance heaters with proof of air flow switch. Heatin� provided with centrifuQal direct drive fans and resistance heat. Masimum scheduled VAV supply air 66,600 cfm, instantaneous capacity is 4Q000 cfm, diversity is 60070. Ductwork: Ductwork leakage is assumed to be 2,000 cfm. Atrium Smoke Purge: The buildin� code review officials have mandated six air changes (in an l�our) s�noke purge in the three-story atrium entrance to the building. This will be accomplished via a sin�le exhaust fan at tl�e roof and relief/intake air louvers at the first floor. � � oa -�tS TG 50 • APPENDIX C2 COMMISSIONING CHECKLISTS The following checklists are for the sample building described and would be edited/inserted into Section 3.OS ofthe sample specification. Commissioning Checllist - Pumps and Chilled WaYer/Condenser Water 1. Prior to Functional Performance Test. a. Pumps in place, �routed, vibration isolation devices functional, pump alignment, and rotation verified. b. Power available with motor protection, safries, control system contractors, and interlocks functional. c. Piping system pressure tested, cleaned, chemical watertreatment completed, and report submitted. Coolin� tower basin fiUed and chemically treated. d. Pressure and temperature gau�es insYalled aitd functional e. Water balance complete with desisn maximum flow, pressures obtained, and report submitted. 2. Persoimel present duri�ig functional performance test: a. General Contractor, Mechanical Contractor, Controls Contractor, attd Electrical Contractor. � b. Commissioning authority. c. Owner's representative. 3. Fwictional performaiice test: Contractor shall demonstrate operation of pumps per specification including the following: a. Activate pump start using control system command. b. Verify pressure drop across strainer, verify strainer is clean. Verify pump inlet/outlet pressure reading, compare to Test and Balance Report, pwnp desi�n conditions, and pump maiiufacturer's perfonnance data. Operate pump at shutoff, 50% and 100% flow. Plot test readings on puinp curve. Verify specified flow is obtained. c. Verify motor amperage each phase and voltaQe phase to phase and phase to sround. d. Check and report unusual vibration, noise, etc. 4. Results: a. C.A. (Commissionins Autl�ority) shall report results obtained in 3 above. b. If specified equipment perfonnance is not verified, C.A. shall report remedial action required and re-schedule Functional Performance Test. 5. Reports: a. Submit reports of functional performance test (item 3 above) to engineer. Commissioning Checklist - Centrifugal Chiller � 1. Prior to functional performance test: a. Chiller has been set in place and piped-irydrostatically leak tested. b. Factory start-up and check out complete with reporT submitted. oo-i�� TG 51 • a Chiller safety and protection devices tested, report svbmitted. d. rhe followino checklists completed and submitted: L Chilled water/condenser «ater pumps. 2. Cooline tower. 3. Controls and instrumentacion checklist. 4. Test and Balance Report submitted. 5. Chemical treatment report. 2. Personnel present during demonstration: a. General Contractor, Mechanical, Electrical, a�d Controls Contractor. b. Commissionin� Authority. c. Owner's Representative. Functional Performance Test: Co�tractor shal] demonstrate operation of chilled water system as per specifications includin� the followina-. Start buitding air handler to provide toad for chiller. Activate controls system chiller start sequence as follows: a. Time of day start-up pro�ram initiates chiller start. b. Start condenser water pump, establish flow, activate chiller proof of flow switch. a Start chilled water pump, establish flow, activate chiller proof of flow switch. d. Control systezn ener�izes chiller start sequence. e. Chiller senses chilled water temperamre above set point, chiller control system activates start. f. Verify functioning of "sofr start" sequence, record motor amperage as a time function. : g. Verify coolin� tower controls function, refer to checklist. li. Cl�iller load to be calculated by controls system, provide trend log of load imposed. i. Shut-off air handler to remove load on chilled water system. j. Verify chillar shut down sequence after load is removed. k. Re-start air handler witlun 2 minutes of chiller shut do�vn. Verify condenser and chilled water pump, cooling tower controls sequence. 4. Results: a. C.A. (Coimnissioning Authority) shall report results obtained in 3 above. b. If specified equipmeot performance is not verified, C.A. sl�all report remedial action required and re-schedute Functional Performance Test. �. Reports: a. Submit reports of functionat performance test (item 3 above) to en�ineer. Commissioning Checklist - Cooling Tower/Chemical Treatment 2. Prior to Functional Performance Test: a. Coolin� tower is in place, piped, motor and fan drive adjusted, make-up valve and water supply piped. b. Power is available with motor protection safeties and discomiect at tower operational. Controls systems, contractors and interlocks functional. Motor and fan rotation checked, Tower basin is filled, cleaned, znd water treatment system functional with report from treatmeni contractor � submitted. c. Water balance is comptete with design flow verified and water distribution headers balanced. d. Fan lubricated and blade pitch adjusted. �b-!1� r� sz , 2. Personnel present durins demonstration: a. General Contractor, Mechanical Electrical, and Control's Contractor. b. Commissioning authority. c. Owner�s representative. 3. Functional Performance Tesr. Contractor shall functional performance test operation of the coolin� water as per specification and the followin�: a. Activate coolinQ tower fan start using control system command. This should first start condenser water pump, establish flow, delay fan start for 30 sec. to equalize flow in distribution basin and sump. Start fan afrer timed delay. b. Afrer chiller start-vp, control system should modulate bypass valve and nvo-speed fan rreotor to maintain 85°F return water temperature to chi Iler. Observe and record functioning of bypass valve under varyin� loads. c. Verify interlock with chiller; cooling tower fan should operate concurrently when chiller is energized. d. Verify make-up water ffoat vatve is fwictioning. Activate chemical treatment feed valve, verify make-up of chemical treatment system, pump, and controls. e. Sample coolina tower water weekly and test for suspended solids. Record solids meter readin� foreachsampletoverifyaccuracy. Continuesamplingtoassuresolidsconcentrationmaintenance of 2000 ppm for three samples. f. Record reading on tower make-up water suppfy meter, compare to chiller load summation ofton- hours. Makeup water use should be 4 �al. per ton hour or 25% of the total flow. Report variance. � Recard amount of chemical used, forward to water treatment contractor for review and approval based upon amount of make-up water used. 4, Results: a. C-A- (Connnissionina Authority) shall report results obtained in 3 above b. Ifspecified equipmenT perfonnance is not verified, C.A. shall report remedial action required and re-schedule functional performance test. �1 LJ D o-Il� TG 53 � APPENDIX C3 HVAC COMMISSIONING - TYPICAL PLAN Foreword: In order that HVAC commissionina can be accomplished within the scope of normal construction processes, it is essential that the HVAC commissionin� authority preseat a comprehensive plan for approval ofprojectmanagement, and all trades and related fvnctio��s underszand their interface with the plan. This typical plan is intended to cover the construction, and post-construction, or occupancy phases of a project. The material befow on this page is a sample of the cover sheet for a typical HVAC commissionin� plan as contained on the following pa�es. COMMISSIONING PLAN FOR HEATING, VENTILATING, AND AIR CONDITIONING � Project: Contract No.: Approved: Date: Prepared by: � Date: oo-lr,� TG 54 . PtiRPOSE: To brina the building (project) HVAC sy-stem from a state of static completion to a state of dynamic operation to meet the desisn intent, in accordance with the contract specifications. RESPONSIBILITY: The HVAC commission authority, warkina throveh project management, will mana�e the commissioeiing of the HVAC equiprrcent and systems in cooperation with other related trades. SCOPE: This plan covers the commissioning of HVAC systems used and/or installed in the building (project). The plan inclndes coordination of commissionin� of related systems in tlie buildin� (project); such as electrical, fire protection, plumbing, architectural, building securiry, manaQemeut, etc. HVAC COMMISSIONING PROGRAM: 1. Preparatia�, submission, and approval ofUie HVAC commissioning plan. • 2. Participation i�� preconstrucTion, p(annina, and pertinent constn�ction meefi��gs. 3. Coordination meetin�s with other trades to assure comparabiliry of equipmen2, systems, and construction. 4. Develop a scheduie to assure identification of milestones for the implementation of the HVAC commissioning process. 5. Review of the HVAC equipment and s}-stems submittal data for effect on HVAC commissioning. 6. Review of cl�anges and alterations to plans aiad specifications for effect on HVAC commissioning. 7. Review records of HVAC flushina a»d cleaning. 8. Reviewofprojectstatuswithprojectmanagementtodeterminesuitabilityofasubstantiallycomplete building (project) for HVAC start-up. 9. Review of HVAC air and water test and balance reports to determine effect on HVAC commissionma. 10. Review HVAC construction documentation, drawings, submittals, reports, inspections, manuals, warranties, and procedures for compliance with the requirements of the commissioning process. 11. Direct trainii�e of HVAC operation, maintenance, and management personnel. 12. Performance ofvarious phases ofverification testing and calibration ofthe building (projeet) HVAC equipment and systems to comply with desi�n intent. I3. Preparation of reports to certify the dynamic operationat condition of the building (project) HVAC equipment and systems wider part-ioad, futl-load, and seasonat operation. DRAWINGS AND SPECIFICATIONS: � HVACshopdrawingsaitdas-builtdra�rin�sandspecificationswillbeassembledaftercompletionofHVAC preliminary commissioning and prepared for delivery to project manatrement (as specified). Changes as a result of subsequent HVAC commissiaiins procedures will be incorporated and delivered (as required) at the conclusion of final HVAC commissionin�. oa-��.� TG 55 • OPERATION AND MAINTENANCE MANUALS: HVAC operation and maintenance manuals will be delivered to the commissioning authorit;- assembled (as specified). The manuals will be edited to limit the data to mode]s of equipment utilized on the buildine (project). The manuals will be delivered to project manaQement (as specified) prior to start of training. Refer to Cltapter 59, Mechanical Maintenance, in the 1987 HVAC Svstems cQ Applications Handbook for the ASHRAE format. TRAINING: HVAC trainin� will take the form of classroom sessions to ii�troduce the HV AC operation, maintenance, and manaaement personnel to the manuals, drawings, and other documents and aids available to operate and maintain the HVAC equipment and systems. Factory specialist in the area of major equipment and systems will present sessions on tl�eir specific equipment or system, or both. Extensive hands-on training will be conducted during t1�e HVAC preliminary commissionin� so tl�at actual operation and maintenance ofthe HVAC equipment and systems can be the responsibility ofthese personnel at the completion of HVAC preliminary commissioning. � (Note) VISUAL AIDS: It is desirable to utilize visual aids, such as slides, video, or movies. These aids sl�ould be made a part oftlie aser's permanei�t files to be used for reference, refresher, and retrainin�. TYPICAL HVAC TRAINING AGENDA: 1. Openin, Remarks. 2. Introductions. � � 3. Description ofHVAC Systems. A. Air Side. l. Coolin� 2. Heatin� 3. Ventilation 4. Life Saferv B. Wet Side 5. Cooling 6. Heatin� 4. Description of Equipment and Systems (Individual Suppliers will discuss their equipment) A. Wet Side 1. Chiller (or Refrigeration Equipment) a. Accessory Equipment 2. 3. 4. b. Electrical c. Control d. Refrigerant Piping Condenser Water a. Pumps a. Cooling Tower b. Pipin� a Conttols d. Water Treatment e. Electrical £ Control Chilled Water a. Pumps b. Exchangers c. Pipin� d. Controls e. Water Treatment f. Electrical g. Control Boilers (Hot Water or Steam Generators) a, Water Make-up b. Water Treatment oo-lr5� TG 56 • u c. Pipina d. Controls e. Safetv Accessories £ Electrical 5. Insulation B. Air Side 1. Air HandlinQ Units (Fans) a. Fans a. Coils b. Humidifiers c. Controls d. Electrical e, Isolation f. Insulation 2. Terminal Boxes a. Fans b. Coils c. Controls 3. Duct System a. Type(s) b. Pressure(s) 4. Filter System C. Controls L Type System 2. Purpose 7. Operation Procedure A. Occupancy Considerations B. Seasonal Considerations (Changeover) C. Manual/Automatic D. Emergency 8. Slmt Down A. Check List B. Normal C. Emergency 9. Maintenance (list major equipment systems) A. Routine A. Periodic B. Service C. Lubricatioi� D. Overhaul E. Factory 10. Warra�rties A. What they cover B. How to use them � 5. Walk-through of Building (Project) 6. Start-up Procedures A. Seasonal Considerations B. Check List C. Emergency Procedures WARRANTY: 11. Spare Parts 12. Tools A. Normal tools, supplies, and equipment B. Special tools 13. Hands-on operation of HVAC equipment and systems in conjunction with HVAC preliminary commissioning. At coinpletion of HVAC preliminary commissionin�, HVAC warranties will be completed and suppliers advised tl�at tl�eir equipment l�as beei� put into operation. These warranties will be delivered to project manaQement (as specified). SPARE PARTS and TOOLS: Prior to HVAC preliminary commissionine, a tist of recommended spare parts ai�d suppiies for dependable operation of the HVAC equipment and systems will be submitted to project mana�ement (as speciFed). �'s� oa--�� . RETRAINING: After final commissionina. HVAC operation and maintenance perso�el will be instructed on chanaes and reconfieuration which may have occurred durin� the commissionina process. Return to FEEDBACK Return to TOOLS Return to TOP � � G `sharMkiucainable,'Grte� \DratcGmde�?1a�n� man4Ali?&'OOIU ;6?0 � � � FEEDBACK EVALUATION PROCESS (�D-!!.i �i � 0 r�r h u � i �aw �' i L' d C V O ° c xd3 x:. = � ._ �= o � _ z � � � 2 G � C X ^ Problems that develop in a facilities operation that are the result of poor design or conshuction should be addressed within the first year of operarion so that they can be dealt with under the `Wan�anty' portion of a contract. This feedback process is intended primarily for facility ma field, in cooperation with the facilities' users, who deal on made by building designers (designers from within the Cit departments). Piease direct comments about the applicabi� simple usefulness of materials and equipment specified foi decisions made by facility designers, to the Design Group can be reacted to and/or incorporated into this Guide and� Make comments on the electronic Feedback fo place and are accessible to anyone viewin� the form for a particular comment; if your co you have more than one comment, it may i form is divided into Construction Sroec�fi �or that beIong in each These guidelines will be This will be done by the analysis. � CONTACTS: operators in the th the decisions pthe or its' uty, inty, or or conc about design ate so that these comments reside in the same Re portion of the to �fhan one trade or division ar if id it/them around the form. The divisions and sample categories �an a regular basis, probably about once per year. staff; based on quaIitative and quantitative WEBSITE ADDRESS: http://www.stpaul.gov/deptsltms/real/sustainJindex.html � G �nared�sus�artublc'creenlDreficmde�FadbackDescln_s/ootoa5l) TH 2 i FEEDBACK BY DIVISION OD-J/,� (Blank comment form) DIVISION ONE -GENERALREQUIREM£NSS DIVISION NINE -FINISHES DIVISION TWO - SITEWORK DIVISION TEN - SPECIALTIES DIVISION THREE-CONCRETE DiV1S10N ELEVEN -EQUIPMENT DIVISION FOUR - MASONRY DIVISION TWELVE - FURNISHINGS DiVIS10N FIVE -METALS DIVISION THIRTEEN -SPECIAL DIVISION SIX - WOOD AND CONSTRUCTION PLASTICS DIVISION SEVEN - THERMAL AND MOISTURE PROTECTION DIVISLON EIGHT - DOORS AND WINDOWS This page is presented to provide a way to give feedback info the design or remodelina of City facilities. Please make your The proper specification section number will be edited as app These changes will be effective in new projects but cannot afl changes are requested in a pro}ect which is already under�vav. process for that project, and the feasibility of such change� request basis. � �IVISION ONE General Conditions, FEEDBACK COMMENTS: DIVISION TWO SITEWORK DIVISION FOURTEEN-CONVEYING DIVISIOIY - ELECTRICAL for��dificati�i"`�� ,`� �cations used in ,a�",,�nderthe appr° te division heading. odate the requested changes. ects already in progress. If �i+rough the Change Order a per-project/per-change enclosures, faciiities, and Controis. Site Investigation, Demolition, Excavation Support Systems, Earthwork, Paving and Surfacing, Sewage and Drainage, Ponds and Reservoirs, Site Improvements, Landscaping, etc. FEEDBACK COMMENTS: C J TH 3 DIVISION TAREE CONCRETE � �oncrete formwork, reinforcement, accessories, and curing, Cast-In-Place Concrete, Precast Concrete, Grout, etc. FEEDBACK COMMENTS: ANISION FOUR MASONRY Mortar, Masonry Accessories, Unit Masonry, Stone, Masonry Restoration and Cleanin„ Kefractories, etc. FEEDBACK COMMENTS: �IVISION FIVE METALS Metal Materials, Finishes, Fastening, Joists, Deckina, and Fabrications, Stmcmral Metal Framing, Expansion Control, etc. FEEDBACK COMMENTS: DIVISION SIX WOOD AND PLASTICS Fasteners and Adhesives, Rou�h and finish Carpentry, Wood-Metal Systems, Architectural Woodwork Plastic Fabrications, etc. FEEDBACK COMMENTS: • DNISION SEVEl�' THERMAL AND MOISTURE PROTECTION �aterproofin�. Vapor and Air Retarders, Insulation, Fireproofina, Roofine. Fiashin� and Sheet metal, Skvlishts. Joint Sealers. etc. FEEDBACK COMMENTS: DIVISION EIGHT DOORS AND WINDOWS TH 4 � D-ll,� Metal Doors and Frames, Wood and Plastic Doors, Entrances and Storefronts, Metal Windows, Hard�vare, Glazing, etc. FEEDBACK COMMENTS: �IVISION NINE FINISHES Metal Support Systems, Lath and Plaster, Gypsum Board, Tile, Terrazzo, Acoustical Treatment, Wood, Stone, and Resilie��t, FloorinL, Carpet, Paintin„ Wall covering, eTC. FEEDBACK COMMENTS: DIVISION TEN SPECIALTIES Chalkboards, and Tackboards, Compartments and Cubicles, Louvers and Vents, Access Flooring, Fireplaces and Stoves, Lockers, Fire Protection Specialties, Partitions, Toilet and Bath Accessories, scales, etc. FEEDBACK COMMENTS: � AIVISION ELEVEN EQUIPMENT TH 5 oo-1 l,� �nit Kitcl�ens, Special Equipment for Security, Vault, Teller, Ecclesiastical, Theater, Commercial Laundry and Dry Cleanin�, Vendin� Detention, Food Service, Darkroom, etc. FEEDBACK COMMENTS: DIVISION TWELVE FURNISHINGS Fabrics, Artwork, Manufacmred casework, Window Treatrnent, Furniture and Accessories, Russ and Mats, Multiple Seatiug, etc. FEEDBACK COMMENTS: �NISION THIRTEEN SPECIAL CONSTRUCTION Air Supported Structures, Pre-engineered Structures, Pools, Ice rinks, Kennels and Animal Shelters, UtiliTy Control Systems, Solar and Wind Energy systems, Building Automation Systems, Fire Suppression and Supervisory Systems, etc. FEEDBACK COMMENTS: DNISION FOURTEEN CONVEYING SYSTEMS Dumbwaiters, Elevators, Movin� Stairs and Walks, Lifrs, Materials and Handlina Systems, Hoists and Cranes, Scaffolding, etc. FEEDBACK COMMENTS: . � DIVISION FIFTEEN MECHANICAL �;VIechanical Insulation. Fire Protection. Plumbin=, Heatin�, Refrigeration, Air Handlin�, Controls, etc. FEEDBACK COMMENTS: DIVISION STXTEEN ELECTRICAL Ventilating, and Air conditionin� (HVAC), aa `t,� Power Generation, Service and Distributio�, Lightin�, Special Systems, comm�nications, Controls, Testing, etc. FEEDBACK COMMENTS: l � Return to MAINTENAAICB GUIDBLINES � Return to TOOLS Return to TOP . �J G�shared'��ustamable.'Grttn'lDmf�Goide�FeeabacAi%�5�0010ffi i] b D - �d,� � C� � �J ao-�ts � APPENDICES A. Council resolution B. Design for Public Safety C. AcknowIedgments - Participants D. Participants E. Bibliography � � G �shared�sunamable 'Green'�DratiGmde�dPMnAi�'r3i0tH1' :1 s; � t� zr.3, e.�. - � , d `i t `\ � �RiGINAL l Presented by RESOLUTION CIT( OF SAINT PAUL, MINNESOTA «ri ��n H Council File # � � J�� Green Sheet # �OZ/27 - oa-tts � �' Referred To � J/ / f • Committee Date V BROAD GUIDELINES FOR THE COI�ISTRUCTION, MAINTENANCE AND OPERATION OF CITY OWIIED, OPERATED AND FINANCED BUILDINGS AND REQUESTING THE ORGA23TZATION OF A TASK FORCE TO �DEVELOP SPECIFIC GUIDELiNES 1 WHEREAS, the United States constitutes 5°l0 of the world's population, yet consumes 25% of its resources and 2 50% of the world's energy; and WHEREAS, approximately 36% of total energy produced in the U.S. is consumed by the built environment; and 6 WHEREAS, buildings account for 40°l0 of the raw materials used world-wide and construction and demolition 7 waste accounts for 26% of all the nation's landfill; and 8 VJHEREAS, "green" buildin�s use less than half the energy of a standard building; and � WHEREAS, people in the Untied States spend 90% of their time indoors and the Environntental Protection 10 Agency has declared indoar air quality today's most impending health hazard; and 11 ��HEREAS, on June 3, 1498 the City Council passed resolution 98-479 stating that the "City Council supports 12 the development of environmental standazds for the construction, maintenance and operation of buildings that 13 either the City owns, operates or provides financial support " 14 15 16 17 18 19 20 21 22 23 24 25 � 28 29 L�Jl��KL f�S �� .a - ��c_ �i�.n�.�j •n'lrv� CICQ� �+:�.�Jhc�'�e � / OCl'.f , � > , City financed, owned, and/or operated buildings s�ekk be pianned and e�:ecuted usina the followin� guidelines to the eatent they are economically sound for any oivei� project: Buildings �'•�aa '�. • designed and constructed in ways that preserve the natural outdoor environment. • designed to utilize resources and mediods that minimize pollution and waste and do not cause permanent damage to the environment. • planned to reduce the need for individual automobiles and encourage public and altemative modes of transportation. • constructed and operated using materials, methods, mechanical and electrical systems that ensure a healthful indoor environment. • planned to minimize waste Uuough the use of a variety of strategies such as: a) reuse of materials or the highest practical recycled content; b) �raw materials derived from sustainable or renewable sources; c) materials and pro ;ucts ensuring long life/durability and recyclabilaty; and d) materials requiring the minimum of energy and nonrenewabte resources to produce and use. 2 3 � ��" �� . . . 98-5z g Mechanical and electricai systems shall be designed and constructed to achieve the maximum energy efficiency achievable with currenttechno]ogy. Innovative design and energy sources and uses shall be encouraged to reduce the consumption of energy from nonrenewable source. A deliberate effort shall be made to convert to renewable energy sources to the extent such options aze feasible; and 6 RESOLVED, that the City Council chazges the City's Building Design Group to organize and direct a task force 7 to develop a comprehensive set of environmental standazds for city owned, operated and financed buiidings. 8 The task force members should include appropriate City staff and relevant individuals from the non-profit and 9 for-profit sectors. The standazds shall be developed within twelve months of the approval of this resolution; and 10 RESOLVED, that the City's environmental building standards will address the foilowing categories: 11 12 13 14 IS 16 • Energy conservation (in the construction, operation and maintenance of buildings); • Water conservation and poilution; • Materials - reduce the use of nonrenewable resources; • Occupant health, comfort and productivity; • Landing- increase vegetation, decrease paved surfaces ° C �J�cv�r.�:cn eC�v:rov�mcn�a.` de'S�� • ORlG1NAL Requested by Department of: � Adopted by Council: Date � . ,,.b �Lj �� Adopti Certified by Councit Secretary BY. \ \ _ f � 'T - T� pproved by Mayo�ate � � By: Form Approved by City Attomey � Approved by Mayor for Submission to Council '� � • � APPENDIX B DESIGN for PUBLIC SAFETY WHAT IS IT? This booklet was developed by the City of Saint Paul Planning and Economic Department (PED). It is an easy to understand a aphic guide intended as a means of identifying and encouraging good practice in the layout of buildings and their relationships to their surroundings. A sample of its' contents is included here. c _ ,,, ° o v �L �� U ° O � _ � c = _ � � o _ •v z 2 =� U � U 5. p 5 C X X X � WHY USE IT? By following a few simple common sense rules, a safer built environment can be created and maintained. Obviously, an increased perception of safety will make urban, and suburban, development more attractive and usable for everyone. While human behavior cannot be changed by buildings, good design can limit tie opportunity for antisocial activity and thereby reduce the number of instances of criminal activiTy. As with the main sections of this Guide, its' inclusion here is in response to the concerns expressed by City of Saint Paul Council members in their Resolution #98-529. WHEN TO USE IT It should be used when beginning planning for any new facility or major changes to existing facilities and for evaluation of existing facilities to determine the potential for increased safety for exterior building and site elements, such as parking, walkways, lighting and landscaping. WHO SHOULD USE IT This system is intended to be used both by professionals in design and facilities mana�ement areas, as well as Ownerloperators and custodial personnel. For new buildings and major remodeling, the Architect must be included in its' application. Managers of existing buildings can use it to develop strategies for upgrading buildin�s safety and security. WHERE TO GET IT This guide is available from the City of Saint Paul Pianning and Economic Department. To obtain a copy, send a check to Margot Fehrenbacher, 651-266-6660, PED / Downtown Team, 1300 City Hall Annex, 25 W Fourth Street, Saint Paul, Minnesota 55102. 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N A ' � � N� N C� � � N C 9 ^7 �� in .5 > m t�b!!� AC I � Acknowledgments We would like to thank the following individuals and organizations for their help and input in the preparation ofthis Guide: • Sue Barhett of the City of Austin, Texas. • Dean Kubani of the City of Santa Monica, California. • Sandy Mendler of Hellmuth, Obata + Kassabaum, Washington, DC 20007, website http:llwww.hokc • Stephen P. Ashkin of the Rochester Midland http:llecoexpo.comlcolRochesterMadlandCo� • The US Green Building Council, website: � • Kalin Associates, publishers of a.�. • The American � • Oberlin Online Co http:llcobweb.cc.o • Margot • David Godi http://www of the C� of Saint Paul, Minnesota. APPENDIX D St., NW spec-net.com/kalin.html. .aiaonline.com! In��estigation and Research Center, website: • Dennis Grittner and staff: Information Services - Web Services far setting-up the Internet web page and conforming this material to HTML format. • And a host of businesses, nonprofit organizations, professional organazations, trade arganizations. and other governmental organizations all over the world that have provided access through websites, may of whom are referenced through the Green Directary section of this guide. G`sharetl'�sustainable `Grcen'�DrafiGulde�Biblm�aphyiR8i0010a8:a �D-!!J AD 1 � Participants TASK FORCE • Jim Graupmann • Lee Williamson • Del Swanson • Ray Schmidt • Darold M�Mahan • Duane Kroll • Rick Person • Scott Getty � • Duane Stolpe TASK FORCE • Mark Basten • Chuck • David � Water Utility Library Services (SPPL) Fire and Safety Services Police Department Planning and Economic Contract and Analysis Management Service. Public Works Dep e� Northern States �+rer Parks and Rec ' tion � APPENDIX E of Technology and D� ` up, Estate Division, Departrnent of Technology and � anag � � rvices (TMS) Desian �S, Rea] Estate Division, Department of Technolo�y and F Manag�`ient Services (TMS) Co � Investagation and Reseazch Center (CTY CNCL) G �shared�aus�amable.'Greed�DratiGmdePamopamsl^_3�0010 �i 8b /!S AE 1 � Bibliography APPENDIX F Most of the referenced materia] was found on the Internet and adapted for our use. Most of this information, as presented in this manual, is located on the City of Saint Paul Website at: http://www.stpaul.gov/depts/tmsheal/sustain/index.html. We thank the following individuals and organizations for allowing us to reproduce their work for this effort: �, The City of Austin Texas (http://www.ci.austin.�.us. us to reproduce their Guidelines for Green Building. is a section of their Sustainable Buitding Guidetines, Stephen P. Ashkin of the Rochester Midland Corpor: � Hellmuth, Obata, + Kassabaum (HO fir website (http://www.hok.c Szestainable Design Guide. �• City of Santa Monica for sharing of Santa Monica with�http://� • The City of Saint exeerpts from the • The US Green Energy and Eni http://www.us� • Kalin Associates, . which by Sustainable Design their publication, The Guidelines for the Ciry omic Development Department for allowing A Guide_for Making �x Safer Public Reaim :or developing and publishing the LEED''" (Leadership in Certiftcation Rating System, website: of GreenSpec, http://wwwspec-net.com/kalin.html. • MASTERSPEC Consolidated Table of Contents: provided by The American Institute of Architects, Website: http://www.aiaonline.com/ • Oberlin Online College for publishing: Biography: William A. McDonough, FAIA on their website: http://cobweb.cc.oberlin.edu/newserv/esc/bios/mcdonough.html . • David Godfrey of the Council Investigation and Research Center for their initial investi�ations into the area of Sustainability as a possibility for City policy, website � http://www.stpaul.gov/council/circ/ . • PUBLISHED BY City af Saint Paul City hall & Court House 15 West Kellogg Boulevard Saint Paul, Minnesota 55102 • City Administrati Mayor Norm Cole n City Coun ' Ward 1 J B Ward 2 ris pher Ward 3 � i el r --" ' � Ja av im eiter Bostrom athy Lantry ADDIT`IONAL COPIES Contact City staff at 140 City Hall, Real Estate Division 15 West Kellogg Boulevard Saint Paul, Minnesota 55102-1613 Web address: • http://www.stpaul.gov/depts/tmsheall G �shared'�usm��bla'Gr«n'�DraftGmde�PubirshetlBy"/� li/9o11 ?5 19 .� ORIG�NAI. Presented by Referred To RESOLUTION CITY OF SAINT PAUL, MINNESOTA Council File # �� Green Sheet # �a � as Committee Date Resolution endorsing and adopting voluntary environmental standards entitled the "Sustainable Decisions Guide," for the construction and maintenance of buildings owned or managed by the City of Saint Paul WIIEREAS, the City understands the effects of global warming and indoor air quality for workers and 2 employees, and respects our natural resources; and 3 WHEREAS, the City recognizes the impact resource efficient buildings have in both protecting the environment 4 and reducing energy costs; and 5 WHEREAS, the City spends a significant amount of public funds on the construction, maintenance, and 6 operation of buildings; and 7 WIIEREAS, the City desires to be recognized as a leader in promoting sustainable architecture and building 8 operations; and 9 WIIEREAS, the City Council passed resolution 98-529 chazging the City's Building Design Group to organize 10 and direct a task force to develop a comprehensive set of environmental standards for City owned, operated, and 11 financed buildings; and 12 WHEREAS, this task force, called the "Green Buildings Task Force," has met for the last six months to develop 13 a set of environxnental standards, entitled the "Sustainable Decisions Guide," to be voluntarily used in the 14 design, construction, maintenance, and operation of City buildings; now, therefore be it 15 RESOLVED, the City Council endorses and adopts the Sustainable Decisions Guide and encourages those 16 responsible for Ciry buildings, to follow the guidelines contained in the Sustainable Decisions Guide; and be it 17 fiu 18 RESOLVED, the City Council asks that the City's Building Design Group and the Information Services 19 Division, of the Technology and Management Services Departsnent, disseminate the Sustainable Decisions 20 Guide via published paper copies and through a public site on the World Wide Web; and be it finally 21 RESOLVED, that the City Council asks that the City's Building Design Group continue to direct the existing 22 Green Buildings Task Force to complete the creation of a Master (Green) Specification far the construction, 23 operation, and maintenance of City-owned or operated buildings. The City Council also asks that the City's 24 Building Design Group continue to support the Crreen Buildings Task Force which should meet from F 1_tnne to time to review and update the Sustainable Decisions Guide and to serve as a resource regarding the use 2. of the Sustainable Decisions Guide for those responsible for the construction, maintenance, and operation of 3 City buildings. ��Q� Adoption Certified by Council Secretary � App � ao .t�s Requested by Department of: � / / �`/f%I��iA/'� /,�/ � Form Appr ved by City Attomey By: �1��i��YN�'IIINL� t�/'7� CO Approve b ayo , or Submission to Council By: �� ----____- � `GREEN'�DRAF'IGUIDEIPF'I'P2F4-T�l/10/ON2 32 PM Adopted by Council: Date ��. a3 ��o 00 �� /fs/� G yi�o �� TOTAL 1F OF SIGNATURE PAGES 00 -i�s GREEN SHEET No -� � � � 21 � �,�,�,T�, 1 4 z m,.�„� ❑ �.,,,� ❑,�,�� o�� (CLJP ALL tOCATtONS FOR a�� ❑.��,� .L� � �,.r. � ,. � �� ti�. � ..,.1 /i. - .. .� ..�� - y � PLANNING CAMMISSION CIB COMMIT7'EE , CML SERVICE COMMISSION Hes Mic OarswJfirm ever xvMed under a canhaU for fMC tl�artmenl7 VES NO Fias thu C��rtn ewr been a ary empwyee? YES ti0 Dces ihis pe�soNfirtn D�eess a akli rot mm�a��YP�esaeE M am cunerrt dlY �PbYee? YES Ntr la ths pnaoNfirtn a laryMeO vendoY7 VES NO • � .�_. '�.. "�� .. �!� ' I, � a i _�...� • � � • .� K '� ,:� ' � � ,—� � � ,'� .�. �.. � .: _ � . � rr . b � � ♦ � ..` � :�� *�". ?�'�E -A1'��'� C�U�EL1N� G)lL.L -AlD l�cl � ��t�'t.�M�� ri�q��Ov6�t�� cs�' �J��Nan�M�,t"'i�iu.Y �?� C'!T'�' �,ClGt3'/�. . )IJAI]VANIACitJ It NOI AF'YFi(JVtV ;�,'E G.'l'7'�`j �' �Jill�tT' $'vBIX. U..�rLL �� 11�� C��/�'1`�l�� C� � �a�i�U 7S L��l� 1x1 �Jf 'OTAL ANpUNi OF TRAN59CTION f COST/REVENUE BUDGErm (CIRCLE ONq 2 E j NO "+..._J °UNDMGSOURCE N/"Y•d ACTIVITYNUMBER� tir'�+.�.s 7'+� 6`-� LtA�fCa� � � p 5 4��,( /.k � g VC4�S,T� ct's �; a J L ✓ Interdepartmental Memorandum CITY OF SAINT PAUL �...�. November 3, 1999 TO: The reader. FROM: Green Task Force and staff. SUBJECT: Intent and overview ofthe Sustainable � � What is it? The Sustainable Decision Guide is intended strictly as a • It is a collection of infonnation pieces selected for th� organizes them by their stages in the life cycle o are available to assist the designer in making and more livable spaces, whese be the goal, whether building, existing facilities. Will project costs inc� The Guide helps those not dic[ate the anscaers. with the project team. be iint Pauls' needs. The Guide � e of the user. Its' contents in more efficient, less toxic, env ironments shou Id always a maintenance schedule for ; on a project to ask the right questions. It does long and short term costs and benefits sti(1 rests • Design projects: t st o' these guidelines is not likely to be significant. The lifecycle cost of sustaina��systems w � to the cost of systems currently being used. �S • Maintenance :sultimately re� osteffectivetoproperlymaintainanenvironmentthantosuffer the huge ad � osts of corr ng environmental problems once they have manifested, reaardless of the indiv . case or c e. All buildings should receive adequate maintenance to assure that they achiev�� '�e for which they were designed, and that the environmental conditions they define c ' o be healthy. While attention is Qivea to the standardization of materials, methods, and the reduction of routine maintenance requirements when building design work is done, routine maintenance of existin� buildin�s presently requires additional emphasis. $ow is it enforced? the Guide is abo�t making environmentally responsibility decisions. • It is simply prudenY to conserve resources, to reduce or eliminate exposure to all forms of pollutants, and to find ways to return energy to the °�rid°. Careful use of raw resources, careful salva�in� of in-place resources, reuse, recyclin�, and on-site oeneration of enertry (ifpossible more than is consumed) should be the mark that is aimed for, not a proscriptive requirement. ca DaveNelson H.�DESIGMSUSTAINABLE'GREEN�DRA}TGIImEIGRNGUIDECO�'ERMEMOB I1l3/99II:5]AM i oo-1!S S SUSTAINABLE DECISIONS �UIDE FOR CITY of SAINT PAUL � The city needs to b,:' �_ �' part of a functioning ecosystem. This does not mean that future development shoul ' , raged or that there should be a wholesale restoration of the natural environment. It means instead that efforts should be made to redress tbe imbalance that now exists between the natural and built environments. The intent is to understand the city as a unique and healthy urban ecology specific to Saint Paul. (Excerpted from the Saint Paul Mississippi Development Framework, 1997� Cover art from the Saint Paul Mississippi Development Framework, 1997 L J FACILITIES 11 i TABLE OF CONTENTS Preface Website ...............�-��--�--....i ............................3 Tools: rm.� "'��.�= rt �,� A. Using the tools of the Sustainable Decision Guid�� ...�.'TA� B. Definition . . . . . . . . . . . . . . . . : " . . . TB 1 C. Policy .............. .....��"�= 1 D. 10 Simple Things . . . . . . . . .. . . . : ,�°� D 1 E. Design Checklist . . . . �_�. . . . ��•�H . .� . . . . . TE 1 �� . � F. Green Directory � ° . . . . ' • . . . . . . . . TF 1 �� 9�" ; ° . G. Routine Mainten ' ` ide": � . . . . . . . . . . . . . . . . . . TG 1 H. Feedback �..�� . . . . . . . . . . . . . . . . . TH 1 Appendix: fi A. Council resc�. . °� � B. Design for Public Safety C. Acknowledgments D. Participants E. Bibliography � C Wared�unmoablc 'G�eev'ID�aflGmdeffremeworA1C8i0010 i6 3i ........................ AA 1 ........................ AB 1 ........................ AC 1 ........................ AD 1 ........................ AE 1 O� -1 !,; PREFACE oo-tl� � This is a set of resources that is intended to encourase the application of principles of sustainability to new buildings, additions, remodelina, restoration, and maintenance. It is the intent that this work will be accessible to individuals at any phase of a project whether startinQ a new desiQn project or setting up maintenance schedules in an existin� facility, y Brief background This work was initiated by the Saint Paul City Council w] establish the feasibility of developing these Quidelines. T Estate Desi�n Group was directed to establish a Task For� representatives from other City departments. By the time Administration, only about 8 months were available for tY Because of these limitations, ]ittle ariginal work investigation suggested that enough work had be adapt what w�e could find to our use. Work dont California; the Architectural/Engineering fir�3 National Park Service; the US Green Build�j�g'C to Real �redo "` '° °ely of rs were set by the City � aff time was limited. �ur preliminary our focus could be to Texas; Santa Monica, r`� Kassabaum, Ina (HO'K); the nter for Resourceful Building sites was examined, and the best � Technology; and a host of elements applicable to ou� As we conducted our rese make our work accessible temet, it became clear that the easiest way to let it reside on the internet as a public document set. This becaa�e our ul , al. The use of the inte ° in this way 1 keep information we reference current since the referenced sites wi °' d to be k updated by their respective sponsors. Where web sites are itl�'�_ �'> not available or ha q � orded, such as with the materials source lists, direct contact information is provi °-, " ill be auamented and updated on a re�ular basis. Having decided that the concepts of sustainability were feasible and that implementing these concepts would not require an undue cost premium, step one (1) became to establish sustainability as a policy in the allocation of funds for capital expenditures (the City Purchasina Department had already adopted the Energy Star program and rating system as the standard for the purchase of new electrical and electronic equipment. Recycled content and many other issues related to sustainability in general purchasing had also been addressed). Step two (3) was to develop a working definition of sustainability to use as a guide. In general, we see this as workin� with natural forces to accomplish developmental goals whether this � means the encouragement of the development of products (by the ability to choose or specify only certain products or performance values) that, when used in the environment, are benign (without detrimental effect to our health) or by the emulation of natural systems, for example, 2 Oo-l�.S stack ventilation (whereby wann air rising through a restricted space, as a chimney, exhausts to • the exterior) to draw fresh air into a building without mechanical assistance, which w711 reduce reliance on mechanical systems. Further, where particular systems or processes found in nature can be adapted to our use in the built environment (such as ground water recharging, the natural nuclear heating of the earth, solar energy, different energy transfer rates through various media, or natural structural systems) these can be manipulated and/or enhanced to our advanta�e, making them more effective, either in aid to our personal comfort or to the natural environment, without materially or adversely affecting natural systems. This involves working with nature, and does not preclude social and economic growth. FACILITIES LIFE CYCLE DIAGRAM PLANNING • PREPL4NNING • NIEGHBORHOOD ISSUES (p7Y PLANNINC) � • S�TE SELECTION/BUII�R ANALYSIS • RFP�ARCHITECT AND ENGINEER SELECTION � • CONCEPTUAL/SCHEMATIC DESIGN • DESIGN DEVELOPMENT • CONSTRUCTION DOCUMENTS • CONSTRUCTION • COMMISSIONING BUILDING OPERATIONS • MONITORING OPERATIONS -ROUTINE MAINTENANCE CAPIYA� MAIN7ENANCE REMODELI NG/AODITION 5 REUSE DEMOLITION • RECYCLING OF MATERIAL'. �HAZARDOUS WASTE �qgqTEMENT • PLANNING REUSE OF SI7 G �shsre8�suseainable.'Green'\DraRGmae\oreEaceJB/o009 0: I S Oo-1�5 3 � � C _J WEBSITE WEBSITE ADDRESS: http://www.stpaul.�ov/depts/tms/real/sustain/index.html WAAT IS Oh THE WEBSITE? All items in this manual. Sustainable Decisions Guide for City of Saint Paul Facilities. are included on the website: • Preface • How to use the Sustainable Decisions Guide • Tools: • Definition • Policy • 10 Simple Things • Design Checklist • Green Directory • Routine Maintenance Guide • Feedback • Appendix: • Council resolution • Design for Publi�� • Arknnwleriamen c�: • Acknowledgments - WHO IS IT Everyonerespondin within the City cont� should make a good I,'I�I]�ti C n � 7 v � c = ' � � c �� c:. _ �,�- c - 'v — CJ U � Q M Q X X X X Request F; ProposaV for design work contemplated by the City and anyone � o ication on or maintenance of City owned or operated facilities �follow the recommendations presented in this guide. WHEN WOULD IT BE USEFUL? This guide is most useful when applied at the earliest point in the decision process for any project involving new construction, additions, remodeling, renovation, or restoration for/of/to City owned or operated facilities. Its' usefuiness is also applicable to the maintenance of all such facilities. Access to all items, links behyeen them, and links from them to outside sources on the Web are all active and available to any user. G �Sha�eC�iu�a�neble,'Crceu �DnfrGwdc�WebSnel/33/0010 1140 �e—!/� ' � � x� r�° c�� C �3 d C �� 7 � Do «S TA 1 � USING THE TOOLS OF THE SUSTAINABLE DECISION GUIDE WEBSITE ADDRESS: http://wwwstpaul.gov/depts/tmsheal/sustain/index.html Introduction Every year the built environment expands, raw natural material refined resources become obsolete or are turned into waste mai� clear that action must be taken to both reduce consumption � reduce or eliminate the waste stream. Part of the answer li�`in are truly renewable and capable of suppor[ing the rich an to, and expect to extend into the future. Expectations will '"°� reduced to meet a nanow view of dwindling resources, bu,,,tt� ' resources should be changed to provide for an xtracted, and come increasingly raw mat�erials and �ces �`enerev that bably sfionld not, be and what we consider as, Briefly, the following elements were assembled objectives. This should be considered a first, e� ecology involving both natural and human • the present, let it suffice simply to becom cre dependance on our natura]�,orld. Objectives � to facilitate sustainability Y. oward a self sustaining each augmenting the other. For of both our impact and I. Develop a mind�e#'that will �� areness of issues of sustainability. 2. Provide a ran � f options or which can be used to give direction and define `sustainabili , or any give�roject. 3. Help the ir and not be professional see the process as unfolding into completeness, the total scope of the applicability of sustainable issues to the whole project. '� 4. Help to identify the various entry points for various persons interested only in specific aspects of the work. 5. Encourage a team approach to projects. regardless of size or scope. Organizational Format 1. Broad outline of steps that can be taken, 2. Summary checklist that will lead into more specific recommendations and information, • 3. Summary guide organized by Construction Specification Institute (CSI) division leading to specific trade and professional organizations which can be accessed for current and relevant information, 00 -ll5 TA 2 �� LJ 4. An abbreviated list of possible specification sections for specifying products and services, �. Maintenance manual identifyin� measures to be taken once a facility is commissioned, and 6. Means of supplying feedback to the specifications so that nonperforming materials, equipment, or systems can be modified, replaced, ro eliminated. In addition, it is the intent that building, remodelin�, renovation, or restoration projects be approached as a team effort with professionals (consulting or otherwise) from all relevant fields havina input into the final product in a timely manner. The best results ��+ill be achieved when the process that leads to a completed project is fully informed. Z'��LS: GREEN POLICY A statement of the City of Saint Paul Minnesota policies on sustainability. � U 0 s. a U cc � a � a � _ '� C. � a A � � � c ., � .. o � �, _ •_ � � �o c� L� C The policy points are intended as goals, not mandates. They should be applied to the extent that they are economically sound. � GREEN DEFINITION ' A definition of sustainability as applied to the City of Saint Paul. Briefly_ when any kind of work is done, the implications to the whole environment should be considered. 10 SIMPLE THINGS A compilation of ten general areas to consider in the beginning of a project. Thinking about the project as a continuous process will encourage team members to see it holistically. If this is the beginning view, it will be easier to keep this focus through to the projects' end. CAECKLIST The Sustainable Design Checklist is a tool to assist project teams in defining and prioritizing sustainable design goals. The goals of sustainability are presented in checklist form. Specific and practical suggestions are made in the checklist, developed specifically for new construction through restoration projects. The development Each phase encourages the development of teamwork and is intended to help teams ! maintain their focus on sustainability for both the building and occupant health. It is important that the Owner and/or the Building Manager who will [x] [x� [x] [x] �X1 �Xl lX� IXl �X) �X� � ] � � [XI [Xl I 1 t 1 40-115 TA 3 operate the completed work be activelv involved throughout the process so � that he will have full knowledse of all systems at the time of commissioning. Each point requires consideration of specific actions or material requirements which can be or should be incorporated into the project. It also organizes the decision making process so that work requirements at any point and for any project can more easily be accessed. SOURCES This contains links to various sources of information from Professionals and Trades to Manufacturers. [x] Ixj [x] [] Standard Construcrion Specification Insritute (CSI) divisions are listed with brief descriptions of what they contain. Each division has a link to a more detailed document just for that division. Jumping back to this Division list makes it easy to move between divisions. The detailed documents contain links to the resources collected for that division. These include: • Professional and Trade sources: these links allow access to organizations that set standards and develop specifications for vazious types of construction and materials. • Development of assembly techniques. � • Testing of materials and assemblies for performance. • Technical information of specific materials. • Suppliers. • links to recommendations for sustainable practice in the application of materials or processes in construction. • Links to professional consultants and contractors. • links to manufacturers and suppliers of materials. Also contained in this document are links to individual specification sections that have been used by the Design Group in the past. These are in the process of being rewritten to reflect sustainability issues, incorporating `green' products and practices. MAINTENANCE GUIDELINES ; Assistance in developing and maintaining a Green Building [ ] [ } [x] [ ] environment. These guidelines cover all aspects of routine building and grounds maintenance. This includes cleaning, pest control, water use, and HVAC (heating, ventilating, and air conditioning) maintenance. The basic and first consideration is occupant health, with energy and water use � next. It is an easy-to-follow guide and can be tailored to the requirements of any facility. �p -ll5 TA 4 i FEEDBACK A�vay to give feedback information for modification of speci5cations. [ ] [ ] [x] [ ] Lastic. a means of feeding back information to the specification process is included. This `closing of the loop' is an important step. The Property Manager �ill be able to affect what gets specified for construction projects based on his eYperience and knowledge of what does or does not work in practice. In addition, a periodic (probably annual) review of the effectiveness of all the guidelines and associated helps and specifications should be made. This should be conducted by representatives from City departments, and others as applicable. \J � G�snared�susvainabie, Grcev'�DrafrGwdeDe�cwdcTwlsl V2s�0010 la i] OD-�tS � � • Z � H J O � w 0 � Z O a � W a 0 � Z 0 J � m � < � W <W �N � 3 O � � 2 � ow � U � i, � w am � xa N Z w O U Q Z � a w Z a F O Z C7 a Z � � w o z � � � � 0 W � � w � � z Z Z a � w Z Z O a ~ Z� 0 Z � Q Z � J J W � ° o v� U � � Z � O � r U � w � W � _ � F � a Z � o � � Z O � w U� U O � a ° �w � in Z U C� C7 N� N� C� ZN N ZU Z� N Ow w 00 O O W UO O U� U U o •� • I . � � W o � s Zo N \ a U p.. z r w 2 � O FN 2 � g ma �u�i aw x r z � '��'� �z �z a z� cn¢ ¢w � J O O � N J 0 O � N J O O � � O O F W � > N � m o w r 3 > U Z J � W f/7 O o r '- � a N � Z w r w m O o � �3 � � � c� a W U a z � w � r r Z U Z U � K W O J W � I � a Z Z cn z �a Wm � W o v �� 3 U Z J 0 0 � a z L� � w � U U Z J � O � a z � � � U � � � Z J p _ ` r ~ W W w 2 � W a � �� Z Z t/7 �n � w m N w w o w �; � � C� N Z J 2 Y r U W � ( a � z � � 0 0 � J � 0 W 0 � � U J Z V O LL V � W O 0 W W ,� V � m � Q N Z W _ � Q V � V � W � LL W J J m V J a a Q p Z� -! ls rs i • Reference the definition when contemplating any changes to a City owned, operated, or financed facility. SUSTAINABLE `GREEN' DEFINED � � Sustainability has been defined by the World Buildin� Congress as "Meetin� our needs today without compromising the ability of future �enerations to meet their owp�eeds". In applying the principles of sustainability, we should be stn ;ii�; to concems of economy, utility, durability, and delight. `Gre��+�,�desig. of goals to address these new priorities: � • Reduce human exposure to noxious maTerials. � • Conserve non-renewable energy and scarce materials. - • Minimize life-cycle ecological impact of energy and ' • Use indigenous materials ° ;�� • Minimize both environmental and economic i .. Ideally, we should move toward Eco-effe to/for the environment, not just less bad.' We should minimize our impact on the natural systems ° �'� • Keep it simple ( f av-tec�� The use or spe� attributes: • Tolerates loc environment of � u = G � U v�= v � u' � CL :.. _ ;,� � O �. a� u L � � � X X X X classical building ombines-� number design. Design that is good ing the elegance and economy of that demonstrate one or more ofthe following �s (aeriscapin� with plants that are fully hardy in the local chemical, and maintenance needs). • Is fully biode°`��"' "'° • Requires less e" _ roduce (has a lower `embodied ener�y' content). • Reduces the amount of a given resource used (such as insulation with a higher thermal resistance (R) value per unit of thickness or a process, such as an engineering practice, that allows less material to carry a �iven structural load). • Requires less of a given product to accomplish the same resuh (such as a concentrated, rather than a'ready-to-use' product which reduces packaging waste). • Lasts longer or is more durable than a traditional product or material. • Is derived from a`renewable' resource (such as �vood, straw, or electricity from light or wind). • Contains the highest practical level of recycled content (such as paper, plastic, asphalt, or concrete). �� introduttion to the Sustainable Design Guide by Hellmuth, Obata,r Kassabaum (htto://www.hoktomhustainabledecien ) Z Introduction to the Green Bwlding Developmeni Guidelines tor the Gry oY Santa Momca. ' Interview with William A. McDonough FAIA ( http://www.tastmmpany.com/online/15/greendean.html ) 4 Bio�raphy: William A. MtDonounh, FAIA ( http:Ucobweb.cc.oberlin.edu/newserv/esdbios/mcdonough.html ) 00 -1 t5 rs z � • Directly reuses waste on-site (such as '�re� �� ater reclamation for site watering or vehicle washin�). • Is not tosic to the environment in its manufacture. • Is not toxic in its final use (does not de�rade interior livin� environments or esterior environments). • Dizectly results in improved environmental conditions (such as indoor plants that produce oYyQen or a water fountain that maintains humidity levels). • Improves the appeal of a place (such as forms that enhance function which are pleasant to all the senses, includin� aesthetic and spirimal). WEBSITE ADDRESS: http:!/wwwstpaul aov/deptshms(real(sustain/index.html � � • Oo-tl5 TC I Reference this policy when contemplating any changes to a City owned, operated or financed facility. SUSTAINABILITY POLICY of the CITY of SAINT PAUL C _ ^ � � S C v V � � � �� = = � � "� C • _ .^. t U � U 1C�Y'C X X X X The City of Saint Paul, throu�h its City Council, has initiated a process to develop guidelines � �� responding to environmental sustainability issues for building construction na€Ye�ing, and restoration work to be done in buildings that the City owns, operates, or It is the intent that these guidelines should be applied, to the every City project and that they support and further deveiop the Citys' `�reen' definition as applied to developme �` �reen or brown field sits, construction of new faci es, o� � facilities: � Preserve and sup� � Use plants that tol a Use materials and � New projects an� � public and alte forlandscaping. are economically sound, to through observance of or previously developed or restoration of existing a healthful indoor enviromnent. or forms functions should be located to maximize access to � Use durable/s�� s and design for flexibility to create long lasting facilities. � Minimize the opportunity for crime throu�h design. .� Eliminate waste through planned reuse, recycling, or replacement of materials and ener�y consumed during normal facility construction and operations. � Masimize the use or emulation of natural systems. � Minimize the amount of eneray consumed. WEBSITE ADDRESS: http://www.stpaul.gov/depts/tms/real/sustain/index.html � C�shered\ unaiveb�e.'Green'iD�eFlGmCe\pohev?IR&0010 16 i t do-t�S TD i "10 SIMPLE THINGS" C � �� WI3AT IS IT? This document (excerpted from Hellmuth, Obata,+ Kassabaum (HOK's) Sustainable Desigrr Guide publication, (website http://www.hok.com/sustainabledesignn) is a short collection of basic design considerations. A WHY USE IT? In planning any construction project, consideration should be z any particulaz building type should receive and to those things This is a good place for suggestions on where to start in sustaii WHEN TO USE IT During the Design / Construction period for projects WHO SHOULD USE IT Planners and designers at development of a mindsei to and more. Its' main focus is the WEBSITE ADDRESS: � N V � 3 C l y m y a � 0 U � o 0 e oi3 c° — _ a = � ec ? � Wd'�d s,cnc X that � G�charM�susramable.'Green'llhafeGwdewP9ortunmesD�cJ3/001I4031 ao-�rs TD I • � � "10 SIMPLE THINGS" WHAT IS IT? This document (excerpted from Hellmuth, Obata,+ Kassabaum (HOK's) Sustainable Design Guide publication, (website http://www.hok.com/sustainabledesignn) is a short collection of basic design considerations. ,�_ 'o �, v. � = .�'_. "' � c. � U v p — 0 �a3 on:. � ?c ? � R i '= y C.Ctl= X WHY CJSE IT? In planning any construction project, consideration should be; any particular building type should receive and to those things This is a�ood place for suggestions on where to start in sustai to that WHEN TO USE JT During the Design / Construction period for projects WHO SHOULD USE IT Planners and designers at development of a mindset WEBSITE ADDRESS: and more. Its` main focus is the G �share�'¢ustainable 'Green'�DraftGmdebOWnumuesDesG/i/OOI t a0 31 oa-�i5' TD 2 � � OPPORTUNITIES: 10 SIMPLE THINGS (escerpted from Hellmuth. Oba[a +Kassabaum (HOK's) Sraminoble Desi,;n G:eide) The following ten simple steps can serve as a startin� point and wi11 substantially improve the overall environmental performance of a facility. While each of these steps is discussed separately, clearly the issue is one of seein� the work in a hofistic way. What is needed is an integrated desian process where each component is understood for its interaction with all the other components in the buildin� and the overall performance of a facility. (For more detailed design �uidance, see Project Actions sections for Plannintr and Site Work, Energy, Materials, Indoor Air Quality (lAQ), Water Conservation and Recycling and Waste Mana�ement. These are available in HOK's guide. To order�.eontact http://www.hok.com/sustainabledesien/. ]t is sug�ested that the guide.) 1. Establish an Energy Budget The average office buildin� built in 1998 in the United States BTU's (British thermal Unit) per square foot per year. Those in design with standard off-the-shelf solutions will consu Some buildings will consume only 10 - 20,000 BTU's cost difference between these buildin�s is minimal. e dif - impacts of the various building components and abilit f these measures to minimize overall energy co � tio For an energy budget is a critical first step. � A good place to start is to �" � easily achievable. The poin energy budget is to provide not buildings' enclosure, its orie�r� process from the very be�ing of co n. At this various aspects of the government work an�d result of the legacy then, they the a copy of this e approximately 100,000 extra care has been taken ) per square foot per year. to vide the same function. The n the knowledge of the energy team to successfully manipulate ;s to be successful, establishing � E 90. �0%, although much better performance is an rget before design is started. The puxpose of an �oal measure of performance of such things as the con�y, an energy model should be incorporated into the = design to allow the team to understand the implications of � n time, the use of energy models is rare in all but e rarely used as design toois. This lack of knowledge is in part a architectural and engineerinn effoRs. W ith an energy bude'� ' �t and an energy model in place, the process of optimization can be�in. The key is to understand t e building as a whole -- to understand and maximize the integration amon� buildin� and its' systems. The primary goal is to carefully and systematically reduce the overall building loads. In so doing, the first place to look is in the overall architectural organization, the orientation, massing, roof forms, etc. Secondly, look at the building envelope. Third, carefully look at and reduce all interior coolin� loads. When all loads have been lowered, then {ook at mechanical systems. By reducing overall building loads, you can reduce not only the operational costs but also the first capital costs as smaller equipment is specified. 2. Optimize the Building Envelope � ln the 1970's, the Canadian government, acting in response to the energy shorta�es of the time, sponsored a series of experimental houses incorporating solar heatina and other systems. It was quickly Ob -/! S TD 3 � learned, however, that the tiahtness of the buildina skin was a far more important factor in the overall ener�y use than anything else that was tried. R-30 walls and R-45 roofs �aith very tiaht enclosures and heat recovery ventilation systems could reduce eneroy use in a home by 90%. The load profile, shape and ratio of enclosed space to exterior wall is different in a commercial buildin� but the eaterior wall is still important. The ener_w, consumption of small buildines tends to be dominated by the exterior skin loads while lar�er buildinas tend to be dominated by internal loads of people, equipment, and liahtina. Optimize the buildin� envelope to reduce overall heatin� and cooline loads while masimizin� the use of natural li�ht for dayliahtin�. Use ener�y modelin� and �o beyond code minimums. Use dayliQhtin� models to ensure that lightin� is effective. A good practice is to work on the orientation and massin� of architectural elements first, the buildin� skin second and, finally, the olass itsel£ Consider the use of "super-windows" which can achieve an insulative value of R-12. Also consider use of new insulation products that improve perfonnance in an installed state due to low infiltration rates: Make maximum use of building orientation, shading, exterior landscaping, and other passive solar opportunities to reduce overall l�eating and cooling loads while admitting beneficial daylight. 3. Set High Lighting Efficiency Standards There have been substantial advances in the efficiency and the quality of lamps and ballasts. Electronic ballasts with T-8 or T-5 lamps, or compact fluorescent PL's should be used for standard building lighting. The coloration of fluorescent lamps has improved markedly, so that designers no lon�er need to use incaiidescent lighting to create a"wann" interior. Incandescent lamps produce only 10% li�ht -the other 90% is heat. In contrast, fluorescent lamps produce at least 4 times as much li�ht and last 10 or more . times as long. LED (light emitting diode) exit lamps should also be used as a building standard. Evaluate lightin� efficiency for each pro�ram area in terms of watts per square foot (W/SF). Use of daylight combined with occupancy and dayli�ht sensors, dimmable ballasts, and tl�e use of task li�hting with reduced ambient Iight levels can achieve substantial savings not only in the eneray required for lighting but also in fhe cooling that is required as a result of the lighting. General office lighting should be less than 11 W/SF connected, and with lightin� controls, it may be as low as 0.5 W15F actual. California Title 24 , a minimum standard for electric ligl�ting, is a�ood place to start. Title 24 establishes limits for W/SF, requires dual level switchin� and establishes zones for li�hting controls +n daylit areas. 4. Use ASHRAE b2-1989 as a Design Guide for Indoor Air Quaiity The issue of indoor air quality has become an increasin� concern. ASHRAE Standard 62-1989, "Ventilation for Acceptable Indoor Air Quality" addresses important issues such as minimum ventilation rates, and documentation of HVAC design decisions and buildin� systems. Some local codes have adopted this standard, but many have not. Ambient air quality should be evaluated at the fresh air intake, rather than determined from reQional data to ensure the quality of the air enterin� the buildin�, and all buildin� exhaust locations should be carefully located to avoid contamination (e.g. such as oftl�e fresh air intake) . Careful attention to the introduction of pollutants from buildin� materials is addressed below in Item 6. 5. Use Water Efficient Plumbing Fixtures � The Ener�y Policy Act of 1992 outlines current requirements for low flow fixtures. Use of aerators and self-closing or electronic faucets for Iavatories can provide additionat water savings. Consider tlie use of �D TD 4 • waterless fixmres such as waterless arinals and compostina toileYS where appropriate. Investigale the opportunities for eray water recyclins. 6. Incestigate Building blaterials The first �oal is to have a healthy buildins. The immediate health issues in a buildin� concem the avoidance and control of the introduction of volatile oraanic compound (VOC) emissions and toaic substances into the buildin�. This is a matter of careful selection of buildina materials and attention to the way they are installed, fnished and maintained. Good ventilation is also required during installation as well as durin� the life of the building to avoid the build up of contaminates. Tl�e second and wider issue is tltat of the materials life cycle, the raw material sources, energy required for its production and transport to the site, its installation and use, and finally its disposal or reuse. Each of these aspects should be questioned and evaluated prior to incorporation into the project. Select preferred products and require compliance with environmental improvements in the specification such as low VOC requirements, a minimum inclusion of recycled content, and avoidance of toxic materials and admixtures. 7. Manage Storm Water Design the storm water system to i��sure tl�at water flows from the site at a rate equal to or less than it did before die project. Make use of pervious materials and the existin� drainage patterns wherever possible. Where space permits, minimize the creation of concentrated flows by usin� grassy swales instead of curb • and gutter and by encouragine water to flow across vegetated areas to improve ground water recharge. Use storm water retenYion and detention and/or bioretention, where possible to eliminate the need for a storm water system altoaether. Consider collection of rain water on site for non-potable uses. 8. Use Suitable Plant Material Use plant material native to the regions� climate, soils, and water availabiliry. This will ensure not only survival but survival without extra maintenance efforts, fertilizers or water. Limit the areas of higl� maintenance laudscaping and masimize the area of natural settings. Overall, protect the natural features of the site. If feasible, resYOre those Yhat had been previously destroyed. 9. Plan for Recycling It is a matter of experience and perhaps of human nature that if recycling is made easy and convenient, it will probably happen. Provide facilities for recycling at the point of use on each floor (e.g. galleys and copy rooms) ai�d at the loadin� dock. Commonly recycled materials include white paper, newspapers, aluminum, plastic, alass, and cardboard. Less common but desirable materials to recycle include mixed paper, or�anic matter, miscellaneoas metals and wood. Wl�ere possible provide vertical or otl�er collection systems to make collection easy. Plan and allow space for recycling even if the local recycling industry is not yet ready to accept some materials (sucl� as plastics). 10. Recycle Construction and Demolition Waste Like buildina waste, construction and demolition waste can be cost effectively reduced with care and • plannin�. Esperience has shown that it is possible to reduce construction waste by 90% or more with correspondin� savings to tl�e project. Tl�e first sTep is to contact local wasTe authorities ro identify OD -/!S TD 5 � companies to recycle materials. The second is to calculate the cost of recyclin� and disposal. The third is to establish procedures to accommodate the existina recycling industry as �uell as to encoura�e expansion in the ranee and scope of materials to be recyc]ed. This can be as simple as separate dumpsters for woods, metals, drywall scraps, etc. There are several Qood construction �vaste speciFications to �uide the effort. Going Beyond the Minimums The procedures listed above are all easily accomplished witliin the framework of existin� technologies and bud�ets. Fully implemented, these will sianificantly improve the environmental performance of the facility and lower overall costs. These sliould be tal;en as minimums, however. Where possible these should be eaceeded. In enerw use for example, the initial �oal is to use less ener�y, to be more efficient. The lonaer term �oal however is to move away from fossil fuels. Great advances have been made in the last decade in both the efficiency and the cost of photovoltaics and wind power. lt is now possible to think not only of buildin�s which are efficient but that are energy neutral to the communiry around them and in some cases, to be net producers of ener�y. In addition, the Leadership in Energy and Environmental DesiQn (LEEDTM') rating system by The US Green Building Council (http://w�vw.usgbc.org ), a nationally recognized rating system for both new buildings still in design and existing facilities, can be used to further develop sustainability. � Conclusion The environmental problems that we face are signi£cant and challengin�. Buildan�s are currently a major part of the problem. There are, I�owever, many things that we can do within the bounds of existin� products, technoloaies and costs which will materially contribute to the lesseniu� of these problems. It is important to start the process. We didn't get into these problems overnight and we are not likely to get out of them quickly either. The cl�allenge is to get started. Each of us has the capacity to do this individually and as representatives of our respective organizations. As the Nike ad once said, "Just do it.' Retum to TOOLS > > Return to TOP � C'shareA 3mamublc 'Green \D�a6Gwdewpponwmo-l0i �2S/0010 ^_i 14 o a -�es �� .J DESIGN CHECKLIST WHAT IS IT? This document (excerpted from Hellmuth, Obata,+ Kassabaum (HOK`s) Sustainable Design Guide publication, (website http:f/www.hok.com/sustainabiedesia n) is a checklist of sustainable desi�n goals that can be obtained and provide an exceltent guide to sustainability. WHY USE IT? Usina this document will help keep the design process on-track work as possible. Adherence to its' concepts will ultimately le: concepts of sustainability become second nature and new poss� realized. WHEN TO USE IT Reference this during the Design / Construction more. WHO SHOULD USE IT This should be used by bo� keep design work on track and the Green Directory. WEBSITE � V C � O " i C � U � e �� c = _- �_ �n o �� = n z c`"i b � n.CxG X X X with as ' le added ' t w the begin to be major remodeling and eginning of the design process. It will help this in conjunction with the LEED Rating System G �sharedkus�ainable,'Grcen'\DrafeGuide\checALndescl/38!0010 23 23 �b—�1S �i DESIGN CHECKLIST WHAT IS IT? This document (excerpted from Hellmuth, Obata.+ Kassabaum (HOK's) Sustainable Desi�a Guide publication, (website http://www.hok.comJsustainabledesin n) is a checklist of susiainable desian �oals that can be obtained and provide an excellent guide to sustainability. WHY USE IT? Using this document will help keep the desi�n process on-track work as possible. Adherence to its' concepts will ultimately le concepts of sustainability become second nature and new posst� realized. � WHEN TO USE IT Reference this during the Design / Construction more. � WHO SHOULD USE IT This should be used by bot� keep design work on track td and the Green Directory. WEBSITE � � �n �_ _� �> ��o� c �'�,- c c �� = � � U O U z��c X X X with as 1{ltle added 'nt w � the fl begin to be major remodeling and ��e�inning ofthe design process. It will help this in conjunction with the LEED Ratin� System c�st,a�em,�ma�oanie - c�reo �DrefiG�nee�ch«Airsmescl/?8N01o?333 • �.J DD-I1,5 TE 2 SUSTAINABLE DESIGN CHECKLIST (zxcerpted from Hellmuth. Obata. +Kassabaum (HOK�s) Sustainablz Desien Guide) The Sustainable Desi�n Checklist is a tool to assist project teams in definina and prioritizine sustainable design goals. The Sustainable Desi�n Checklist should be used at the be�innin� of a project by all key participants on the team, includin� the owner, consultants and the design team to document agreed upon �oals. This document then becomes a project-specific checklist to be reviewed at pre-establisl�ed points .�, durin� the project to determine how well the original objectives are bein� met. �� The checklist includes key sustainable design ob}ectives for Predesian, Desisn and Documentation, Construction Admin Each phase is further divided into six areas of sustainable d< • Planning and Site Work • Energy • Building Materials • Indoor Air Quality (IAQ) • Water Conservation • Recycling and Waste Management We recommend that one or Manager," to be responsibl� � during Uie first three phase? Sustainable Design • Minimize tl�e the ., _. ,,,, }�t�"n be designated as "Sus2ainable Design of the sustainable design goals impacts tl��'# site development may have upon regional natura] and built systems. � • Practicepolluti_. ' • Increase average r urability from 40 to 100 years. • Use energy and namral resources more efficiently. • Provide ecologically sound and healthy building materials. • Develop partnerships between client, construction manager, consultants, and project team to achieve sustainable desi�n goals. • Foster public dia]ogue and education. The follo�ving team members are sug�ested at a minimum for various portions of a project and are shown in the checklist to sug�est areas where members should become involved. These are provided � • � oo-t t5 rE � only as a convenience to team members so that they can quickly refer to the checklist items that most concern them. These abbreviated references are as follows: O Owner A Architect CP City Planner (not necessarily a public employee) M Mechanicai E Elertrica{ PM Property Manager C Contractor EC Equipment Consultant LA Landscape Architect LC Lighting Consultant IDC Interior Design Consultant � o�-�i5 T'E 4 • I � � PRE-DESIGN A. General (O/A) (] l. Identify overall project sustainable desi�n �oals and define scope of services required to meet those goals. [] 2. Consider complyin� with the LEED (Leadership in Energy and Environmental Design) Green Building Ratin� System developed by The US Green Buildin� Council (http://www.usgbc,org ). {] 3. Encoura�e owner to include appropriate sustainable consultants on the project team. [] 4. Identify members of client and project teams responsible for achievin� sustainable design project goals. B. Planning and Site Work (O/A/CP) {] I. Consider tl�e rehabilitation of an existing site ot the redevelopment of an urban infi(1 area rather than tl�e alteration of undisturbed land. [ J 2. Consider the need for and avaiiability of public transportation facilities at the site. [] 3. Understand the micro-climate, geology, hydrology, and ecology of the site. [] 4. Gather existing site studies, including environmental, noise, air and water quality, and solar access studies. �) �� 5_ Study regional impacts of proposed development, such as transportation, water quality and flooding, weUands, ecosystems, and wildlife habitats. 6. Evaluate the need for new air or water permits. 7. Encoarage conservation of existiug natural features by implementing a master plan for the proposed site. C. Energy (O(A(M(E) [} l. Esta6Vish quantifiabVe goals for energy efficient design and the use of renewable energy and establish design metl�odology accordingly. [] 2. Determine methodolow for assessing cost effective options. Establish life cycle. [) 3. Recommend full systems building commissioning. [] 4. Recommend compliance with the Department of Energy's Building Measurement and Verification Protocol(BMVP). More than ratings, this would establish monitoring methods, including electronic, oftf�e buildi�g aud its' systems. [] 5. Consider establishing an overall energy bud�et for building construction and operations. [] 6. Establish energy design team; consider use of energy and daylighting specialists. Propose on-site energy manaoer. [] 7. Identify and schedule eneray studies, including computer analysis and building of physical models. [] 8. Gather information on climate and micro-climate. [] 9. Research potential for utility rebates for renewable enerw and energy efficiency. [] 10. Consider the Green Li�hts and Energy Star programs for retrofit projects. [] 1 L Consider adopting California Title 24 as a minimum desian standard 00 -115 TE 5 � � D. Materials (O/A/PMlC) [] 1. Establish a preference for buildins materials and products that are made from rene�vable, sustainably acquired materials, have recycled-content, are durable, iow-maintenance, non- toxic or low-toxic, low-polluting in manufacture, shipping, installation, and recyclable. [] 2. Establish a preference for electrical lightine and plumbin� fistures that are enerw- and water-efficient. � [) 3. Identify locally manufactured buildino materia3s and products. [] 4. Identify iudoor air qualiry concems that may impact material selection. E. ]ndoor Air Quality (IAQ) (O/A/PMJC) � � � � � � �] �� I. Involve designers, owners and operators, contractor and occupants in IAQ goal-settina. 2. Document IAQ-related site characteristics, occupant, and programinn information. 3. Recommend full-systems commissioning. 4. Recommend a non-smokins buildin�. 5. Evaluate the lon�-tenn cost and benefiT of IAQ strategies and plan for IAQ expenses. 6. Adopt ASHRAE 55-1992 and ASHRAE 62-1989 as minimum standards for thermal comfort and ventilation, respectively. ldentify areas where these can be exceeded. 7. Determine ventilation, humidification/dehumidification, and filtration requirements. 8. Consider permanent air quality monitoring. 9. Consider using a consultant with experience in materials testing and analysis where there is an Owner agreement to a thorough assessment of product options. F. Water Conservation and Quality (O/A/M/E) I. Determine local rate structure for water and sewer usage. 2. Perform a wastewater budget analysis. 3. Evaluate the potential for rainwater harvesting. 4. Evaluate the potential for wastewater (gray and black water) recycling. 5. Verify complia��ce with EPA's Lead in Drinking Water Protocol. G. Recycling and Waste Management (O/A/EC) [� 1. Propose reuse of existing buildin�s in lieu of demolition. [] 2. Establish and quantify waste reduction goals at project visioning session. [] ;. For demolition projects, propose salvage, reuse, and recycling of demolition materials. [] 4. Identify composting facility to process yard waste into landscape materials, or locate one on the site. • b0-ll$ TE 6 � • � II DESIGN AND DOCUMENTATION A. Genera] (O!A) [] 1. Desi�n for fleYibility. Allow for ease of future chanae and minimum waste. {] 2. Desi�n systems for ease of access and maintenance. [] 3. If using the LEED (Leadership in Energy and Environmenta! Design) Green Buildin� Ratin� System, review proeress towards meetin� the criteria periodically throughout the design process. y B. Planning and Site Work (A/M/E/CP/LA/LC) [ J 1. Develop pedestrian friendly sites. [] 2. Support alternative transportation strategies including public transit, bicycles, alternative fuels vehicles, and car pooling [] 3. Develop compact massing, and coordinate infrastructure for facilities on site to minimize site disruptiai. �� ) � � t � � � 4. Minimize urban heat island effect throu�h the use of light colored, reflective materials. 5. Manage storm water by working with natural drainage systems and minimizing impervious surface area on the site. Consider pre-treatment of runoff from parking areas. 6. Evaluate erosion control requirements and consider adopting even more strin�ent method;. Z Preserve positive effects of natural and built site features. 8. Maximize positive effects of soVar orientation and wind patterns. 9. Utilize trees and other landscape features to create microdimates. 10. Minimize disturbance of vegetated soils. Restore degraded areas where possible. 12. Evaluate the possihility of eliminating- permanent irrigation by planting native vegetation. 13. Consider the use of harvested water for irrigation. 14. Consider use of a�ray-water system for (andscape irrigation 15. Consider constructed wetlands for wastewater treatment. 16. Consider use of photovoltaics for site lighting. C. Ener�y(A/M/E/LC) [] 2. Maximize passive solar heating and cooling benefits. Explore potential for natural venti lation. [] L Identify and prioritize building energy requirements. Develop "pie charts" that show the relative impact of lightin�, cooling, heating, and ventilation. [) 3. Maximize use of natural light, addressing artificial lighting requirements and heat gain. j] 4. Maximize efficie»cy of required artificial lighting_ [] 5. Review and monitar energy analysis metl�odology. [] 6. Optimize design of the building envelope, including selection of insulation, glass, sun shading etc. [] 7. Use hi�h effciency heating and coolin� equipment, pumps, and motors. Avoid oversizing of coolin� and heatin� equipment, which can reduce efficiency. [] 8. Explore options to reclaim waste heat from equipment, return air, and water. ao -�!�' TE 7 � � � • [] 9. Maximize efficiency of electric power and disuibution, and service water heatins. Consider use of solar hot water heating. [] 10. Consider use of a direct digital control energy mana�ement and control system. [] I 7. Consider the embodied ener�y oFinajor building materials and huildin� systems. [] 12. Consider altematives to the use of HVAC equipment that contains HCFCS. [] 13. Evaluate success of eneroy desisn in terms of performance benchmarks. D_ Materials (O/A/M/E/LC/IDC) [] l. Evaluate major building materials and buildin� systems based on material's full env ironmental I i fe-cycle. {] 2. Tar�et product rypes for detailed evaluation that are used in large quantities, have hi�h emission rates, are hazardous or result in hazardous waste. �� ) �� 3. Review target products and assess alternatives. 4. Select locally available products and salvaged materials where possible. 5. Dimension materials carefully to minimize waste. 6. Avoid unnecessary use of finish materials. 7. Design for disassembly of materials and systems. E_ Indoor Air Quality (O/A/M/E/C/LC/IDC) ventilation and baseline air quality testing. [] 12. Protect occupied areas from contamination during renovation or phased construction. [] li. Provide adequate stora�e for housekeepin� equipment and products. [] 14. Provide entryway walk-off system at all major entryways. [] i. Document program requirements that affect IAQ. [] 2. Determine with Owner if radon prevention measures should be tal:en [] 3. Limit the use of fibrous materials, and the potential for microbial contamination_ [] 4. Select materials that are "low-emission", that is, low in particulate emissions, total VOC (volatile or�anic compound), and toxic components or nontoxic. [] 5. Carefully place buildina openings, location of intakes and exhaust, and interior pollutant- generating sources such as copy machines to avoid contamination. [] 6. Employ setbacks and landscaping buffers to protect openings from vehicle pollution. Avoid the use of sporulating plants. [] 7. Provide adequate ventilation a�id filtration and eiisure effective air circulation. [ j 8. Desisn for mi�imal use of internal duct liner. [] 9. Develop building envelope to provide adequate air barrier and vapor retarder to control air and moisture flow through the exterior wall. [] 10. Require installation of wet and/or odorous work before dry/sink materials in specification. [] 11. Develop an IAQ mana�ement plan for the construction process. Specify temporary [] 1. Develop a plan to protect the watershed both during and afrer construction. [] 2. Limit irrigation requirements by selecting native plants. [] 3. If irri�ation system is required use soaker hoses and automate witl� rain sensor overrides. F. Water Conservation and Quality (O/A/LA/M) 00-115 TE 8 r � L [] 4. Work with natural draina�e systems. Supplement with detention/retention ponds and/or filtration systems when necessan�. [] 5. Propose use of harvested raimvater and �reywater for secondary uses such as irri�ation. toilet-flushing, and cooling/processin� water. [] 6. Zone water-usin� program areas. Consider installation of dual plumbin� lines to separate aray �vater from blackwater. [] 7. Consider development of on-site wastewater treatment systems such as constructed wetlands and sand filtration. {] 8. Consider usina plumbing fistures that exceed requirements of the Ener� .� Policy Act (EPACT) for water consen�ation, including dual-flush toilets, waterless urinals and compostin� toilets. 9. Use efficient water heatin� and recirculation systems to conserve water. [] 10. Select chillers based on water conservation criteria; avoid one pass systems. [} 1]. Consider the use of ozone as an altemative system for the treatment of cooling tower water. G. Recycling and Waste Mana�ement (O/A/PM/M/C) �� {) �� 1� [1 �) �� 1. Develop materials collection system for building users. Program should indude paper, cardboard, aluminum cans, glass, plastic, as well as food service waste. 2. Co�isider recyclin� chutes itt multi-story buildings. 3. Design with material modules in mind to minimize construction waste. A. Select long-lasting, reusable, and/or recyclable materials and equipment. 5. Develop construction waste recyding section for specification. 6. Develop salvage and reuse plan for demolition of existing construction, include in specification. 7. Consider composting of organic waste to produce nutrient-rich soil amendment. 8. Evaluate requirements for hazardous waste haodling such as oil, paint, lightin�, and medical waste. 9. Specify reuse of on-site materials to the �reatest extent possible. Shred wood for use as mulch and crush rock for gravel. [] 10. Specify reusable concrete formwork or consider the use of permanent formwork. III CONSTRUCTION ADMINISTRATION A. General (O/A/PMlC) [] l. Incorporate IAQ and waste mana�ement procedures into agenda of construction meetings. [] 2. Document lessons learned for all sustainable desi�n practices. � B. Plannin� and Site Work (OlA/C) [) 1. Protection - site soil and vegetation. [) 2. Phase excavation and construction to limit soil erosion. db -llS �9 � [] 3. Stockpile and reuse soil and rock material. [] 4. Consider "rescuin�' and transplanting trees and other vesetation. [] 5. Ensure control of hazardous materials from construction site. {] 6. Consider millin� tiood from land-clearin� debris into buildins materials and/or fumishinss and shreddina ��ood waste for use as mulch. y C. Energy (A/PM/M/E) [} 1. Develop maintenance plan for HVAC equipment. [] 2. Confirm that specified equipment efficiencies are met. D. Materials (A/C) [] ]. Verify that environmentally preferable building materiats are provided as specified before subcontracts are fiiialized. [] 2. Verify that vendors have used recycled-content, reusable, or reduced packa�in� as mucl� as feasible. [ ] ;. Enforce special installation requirements. � E. Indoor Air Quality (AfC) [] 1. Provide mechanical system commissioning. [] 2. Review submittals, samples, and product literature to determine compliance with IAQ standards. Verify that proposed material substitutions meet lAQ standards. [] 3. Confirm that special construction related IAQ procedures, such as sequence of finishes installation, temporary ventitation, etc. are bein� met as required by tlle specifications. F. Water Conservation and Quality (O/A/LA/C) j] ]. Enforce the protection and preservation of water sources from contamination. G. Recycling and VJaste Management (A/C) [] 1. Include waste management as an agenda item in the pre-start meetings. [] 2. Review HOK master specification section on recycling construction waste (Section 01690) witl� contractor and subcontractors. [] 3. Participate in take-back prosrams to the maximum extent possible. [] 4. Encourage efficient transportation of materials to site and reduced or reusable shipping packa�ing. . [] 5. Ensure proper handlin�, storage, and disposal of hazardous and toxic materials. bb -! !S TE 10 • IV. Operations and Maintenance A. General (A/PM) [] 1. Assist buildina Owner in developing a maintenance proaram. [] 2. Educate buildin� Owner, maintenance professionals, equipment manaeers, and occupants about the conservation and sustainability ooals, and the responsibilities needed to achieve those �oals. [] 3. If usin� the LEED rating system, file for the a ratina ( http://www.usgbc.org ). A tally of credits achieved to�ether with "as bui1P' drawings will need to be submitted. B. Planning and Site Work (A/PM/LA) [] 1. Assist the Owner in developing a maintenance program that includes use of or�a��ic fertilizers, integrated pest management, and a water-conserving irrigation pro�ram. C. Energy (A/PM/M/E) [} 1. OFfer to provide a comprehensive Operations and Maintenance Manual for the fac+lity. [] 2. Offer to assist wiYh on-gofng monitoring. � [] 3. Assure required personnel have been properly trained on equipment. [] 4. Recommend that owner es'tablish educational and promotional programs. D. Materials (A/PM) [] 1. Offer to provide a comprehensive plan in the O. & M. manual that minimizes indoor air quality (IAQ) hazards from cleanina and maintenance products and minimizes waste from building refurbishment, includin� li�htiog waste disposal. E. Indoor Air Quality (AJPM) [] 1. Offer to assist the Owner in developing an Indoor Air Quality Facility Operations Manual. Include educational materials, documentation of IAQ decision making and schedulin� of periodic maintenance, flusl�outs, and monitorin�. [] 2. Recommend that designated IAQ mana�er remain active in a post-occupancy IAQ program. F. Water Conservation and Quality (A/LA/M) [] 1. Assist Owner in developing a maintenance proaram that includes maintenance of irrigation � systems and documentation of water conservina landscaping, devices, and systems. [] 2. Educate facility users about water conservation devices and systems. Inform owners and users of actual and potential water savings and theit rolz in achieving them. ob -11�5 TE 11 • G. Recyclina and Waste ManaQement (A/PM) [] 1. Assist the Owner in developins a maintenance pro�ram that indudes minimum use of toxic maintenance and cleaning products, and a plan for disposal of hazardous waste. [] 2. Quantify operational waste. Publicize and reward recyclina efforts. Retum to TOOLS ' Return to TOP � � � bD -!/�$" �i � GREEN DIRECTORY by CSI format ��1�1�N This is a compilation of a few of the many sources for specific information concerning the construction of new buildings, the disposal of redundant buildings, and everything in-between. It indicates: • Issues and recommendations to consider. • Professional and Trade information links. • Possibie Masterspec section numbers and titles. • `Green' products. WHY USE IT? This is a source for general information on specific b of construction, direct links to suppliers of materials, with what to do when demolition is required. An att been made, although there are many more that hav their own to more resources. Additional datab ,th � this list are available upon request to the Des� roi ; WHEN WOULD IT � Its' usefulness is not limited through Demolition. It sh d be atl parties involved in t ife ofa WHAT IS CSI? one � __ �= � C- � i C y V � bC q�Y O y C � � � C p�� E z 'i' ' � U � U 2c�c X X X � al assistance with details id t ng organizations,and help sive in links and sources has ny of these links have links of or another could not be put into cle stage, although it is most applicable to Design point during design and to augment the practices of The Construction Speci i}"cation Institute is a trade organization that organizes specification information into a standard format that is used almost universally by designers and contractors. It accounts for both common practice and new as well as traditional materials and their handling requirements when combining and categorizing the work of various trades. It is used by trades and contractors to break a project into areas traditionally within the purview of the different trades and into manageable portions for contractor bidding purposes. WEBSITE ADDRESS: http://www.stpaul.gov/deptsltms/real/sustain/index.html ' dc �� y� � � G 4 hazed\susrmnable,'GremlDraflGmde\GrernDirDesc128'0p10 :3 ]2 � do -ll� TF 1 CREEN DIRECTORY by CSI format WHAT IS IT? This is a compilation of a few of the many sources for specific information concerning the construction of nem� buildings, the disposal of redundant buildings, and everythina in-between. It indicates: • Issues and recommendations to consider. • Professional and Trade information links. • Possible Masterspec section numbers and titles. • 'Green` products. WHY USE IT? This is a source for general information on specific b of construction, direct links to suppliers of materials, with what to do when demolition is required. An att� been made, although there are many more that hav '� their own to more resources. Additional datab �� this list are available upon request to the Des' roi u.. .s� � � i WHEN WOULD IT lts' usefulness is not limited ° through Demolition. It sh d be all parties involved in tt� ife of a WHAT IS CSI? to one ___ �� - _ � `v. � C "� U � � c �aS 5c:. �_ �c � c ? <"i = u - G = O X X X , p."°" ial assistance with detaiis and t ng organizations, and help nsive in links and sources has ny of these links have links of n or another could not be put into cle stage, although it is most applicable to Design point durina design and to augment the practices of The Construction Speci�""ic'aUOn Institute is a trade organization that organizes specification information into a standard format that is used almost universally by designers and contractors. It accoimts for both common practice and new as well as traditional materials and their handling requirements when combining and categorizing the work of various trades. It is used by trades and contractors to break a project into areas traditionally within the purview of the different trades and into manageable portions for contractor bidding purposes. WEBSITE ADDRESS: http://www.stpaul.gov/depts/tms/real/sustain/index.html G khared'¢�mamable,' Gem �DraflCrv�de�GrernDnDexilfl8�C�30 T 12 oo-ei� �� • HOW TO USE THE GREEN DIRECTORY (Sample paee from R%ebsite) ��. psee �or:di ,. Im�. to .ou;cr; oi iN��er_uiar. 5 :. Rrco;;n�er.deJ�'aeuc:..ioredc.etn�iru�men:.i".n�puehiRhl( _. Ur�_::u;;:i!�a.ncraer�u��z�rot.>vio�ai�duzde<.t{�aipro�idcinii ric;Fi�doi.�_ia reco;rir�arae� c..�iL _ sraaJa;,i.. and com�:o� pz.r� ._ .m�; �n.�a�I.r, co-,vac�_ �. � � tt-�uF�;. _. A_i.i o: cirr:.iP� rxoaeiii:J .pe�iiic«:; a.riE�a:i rim'.� .:::�ul _,[ r� pu7 ..hca b� iht \mar.:an :r>ti:t;it ��( \rclnitc2. ( \I-1S I I-K�PI C) 1 Vl.:nu:a�lcier. th._l p:�� ida inlb�n��cllon o;i in �.ri[:I.. �k:ails ord .jnpro� td can[m.:io.< �il-11I RI�\I �1 1)1��1SI0� O\E t�rns,il C��nduio�:.. L��tI11iJJ. RECOMMENDATIONS C�CAiJ: AI, �PI C il A.A I IUA� { hc i�idi� x:ua1 ,�;:� �f i<.nior� .;ctirn.. h.tcd ncio�� ar: ifio�c lhat h��e ..�,candhiLnt�nJllQi..ec. Uonnl�+rda.:�pproP�iai�:i�r�ourPr. �_cus.d ocUin� -pccili_auor. ho�iia, m rait ,� uL� - `�um;nzu� :. \\ nd. ,r,_v�iM��- a PRi)Ui i I U11 1Id1Sl l- / GEtil,RaL RE(�L7R1;19L� ,� CondNUnn. Suhn:ill.ib. I emporan .r�lo,r.r_ � TRADES � MAS �'ERSPEC _ � Conuni� U1�'IStO:ti "fti�p �Ja Ir:c,uo:iii. I)cmuhuott.l �c�� a_� .:nd 1 T. ir,iec. P<md. .ia m �upp.ut o�n. �itC I h��qrk Pa� �r•a : r.J ti�:rt:icina. I �ind.�aNa�_ :�� RECOMMENDA MASTERSPEC � � MATERIALS cif \i It.1I 1PI (�II IC A I lt)A�'�",�;- I he indi: iuu�.l ,pc�Ji�,�uor, sa.;tior, I nt.:d bcim� ,n: thox ��ut ll.n: h;ui.o�n: cdiiin�` :ix xi�w�n,i ir,i I 1O �•.uc,. Uu•..��Ina�`.n apprr=1`riut� ioi �nur nroi�<t .`or _<chr.ic.d sanCtJ ru+.lnw �pce Fcatior h��d��. �o _,iiC rQU�P-�t1«ti._ i)emo;itr�-n OZ800->iic lmpio.omenL anc Amcnitics ��_'u:' -D�aiolit,on 02II3G-Cha L.nF Fe�;ce U'_t!S(�_ l�b..a�.\Iaiei..iL runmri U24UG-LdPdaapin� �n - 1 02y - Sackrilltn� and Compacting 0 D?y21-Bac�.t�l6n� �oi Prepar�nbn, dilC; >OCC��IIa� p�;u(2- P.�� iii� ane C i�;:xin� 02935- yocld�ng 0?: t 0- Bia:mi;�ou. P�� Inc ,:nd Surr �cmc 0295t - Tree. and ShraSz � �:O's)Li I D 11 1ti 15!.�_ rd.r:r:� d.r�ito�,e. Pushingthis button ffikes one to the page containing the recommended practices links which can be used as a suide to reduce environmental impacts for the type of work under investivation. RECOMMENDATIONS . _. " "" '� �� finks to professional and t "� " rganizations providing information on, methodologies, recommended details, standards, and common practices, and installers/contractors. TRADES Pushing this button takes one to the pane containing a list of currentty recognized specification section numbers and titles published by the American institute of Architects. MASTERSPEC Pushing this button takes one to the page containing a link to manufacturers that provide information on materials, details, and approved installers and contractors. MATERIALS �D-l�� TF 3 � GREEN DIRECTORY DIVISION ONE -GENERALREQUIREMEN7S DIVISION TWO - SITEWORK DIVISION THREE -CONCRETE DIVISION FOUR -MASONRY DNISION FIVE - METALS DIVISION SIX - WOOD AND PLASi'ICS DIVTSIOA` SEVEN - THERMAL AND MOISTURE PRQ'CECTION DIVISION EIGHT - DOORS AND WINDOWS DIVISIOIY NINE -FINISHES DNISION TEN - SPECIALTIES DIVISION ELEVEN -EQUIPMENT DIVTSION TWELVE - FIJRIVISAINGS DIVISION THIRTEEN -SPECIAL CONSTRUCTION DIVISiON FOURTEEN -CONVEYING SYSTEMS DIV1SiON FIFTEEN DNISION SIX"L�EN This page contains links to sources of information from: l.Recommended practices to reduce environmental impacts (R 2.Organizations representing, professions and trades, that prov recommended details, standards, and common practices, and 3.A list ofcurrently recognized specification section numbers, Architects (MASTERSPEC). 4.Manufacturers that provide information on materials, de DIVISION ONE �eneral Conditions, Supplementary � RECOMMENDA GENERAL SPECIFICATIONS The individual speciftcation s IAQ issues. Download as ic 01010 - Summary of Work 01200 - Project Meetin�s „ g PRODUCT DAT on, rs (TRADES). by the American institute of (MATERIALS). enclosures, facilities, and Controls. MASTERSPEC . MATERIAI,S ; those that have had some editing for sustainability and t for technical general/outline specificatioi� bodies to edit: 01;00 - Submittals 01500 - Temporary Facilities and Controls DIVISION TWO SITEWORK Site Investigation, Demolition, Excavation Support Systems, Earthwork, Paving and Surfacing, Sewage and Draina�e, Ponds and Reservoirs, Site Improvements, Landscaping, etc. RECOMMENDATIONS ' TRADES GENERAL SPECIFICATIONS MASTERSPEC MATERIALS r The individual specification sections listed below are those that have had some editing for sustainability and IAQ issues. Download as appropriate for your project for technical aeneral/outline specification bodies to edit: � 2050 - Selective Demolition 02200 - Earthwork O51 - Demolition 02270 - Retainin� Wall Systems 02080 - Asbestos Materials removal 02500 - Paving and Surfacin� z�e->>S TF 4 02510 - Bituminous Paving and Surfacing 2300 - Site Improvemenu and Amenities 02830 - Chain Link Fence 02900 - Landscaping 02920 - Backfilling and Compacting 02921 - Backfilling. Soil Preparation, and Soddin� 02932 - Soddin� 029�0 - 7'rees and Sfirubs DIVISION THREE CONCRETE Concrete formwork, reinforcement, accessories, and curing, Cast-In-Place Concrete, Precast Concrete, Grout, etc. RECOMMENDATIONS TRADES . GENERAL SPECIFICATIONS MASTERSPEC : MATERIALS The individual specification sections listed below are those that have had some editing for sustainability and IAQ issues. Download as appropriate for your project for technical �eneral/outline specification bodies to edit: 03001 - Casi-In-Place Concrete 03346 - Concrete Floor Fi�ishing 03020 - Surtace Preparation and Formwork 03360 - Low Slump Concrete 03200 - Concre[e Reinforcement 03370 - Concrete Curin�. 03251 - Expansion and Contraction Joints 03400 - Prestressed Concrete 03300 - Cast-In-Place Concrete DIVISION ROUR MASONRY �vlortar, Masonry Accessories, Unit Masonry, Stone, Masonry Restoration and Cleaning, Refractories, etc. RECOMMENDATIONS ; TRADES GENERAL SPECIFICATIONS MASTERSPEC � MATERIALS The individual specification sections listed below are those that have had some editing for sustainability and IAQ issues. Download as appropriate for your project for technical general/outline specification bodies to edit: 04100 - Unit Masonry 04445 - Marble 04200 - Unit Masonry 04500 - Tuckpointi�g 04210 - Brick Masonry 04501 - Tuckpointing 04220 - Concrete Bbck 04520 - Masonry Restoration DIVISION FIVE METALS Metal Materials, Finishes, Fastening, Joists, Decking, and Fabrications, Structural Metal Framing, Expansion Control, etc. RECOMMENDATIaNS ; TRAT�E3 . GENERAL SPECIFICATIONS MASTBRSPEC . MATERIALS : The individual specification sections listed below are those that have had some editin� for sustainability and IAQ issues. Download as appropriate for your project for technical �eneral/outline specification bodies to edit: � 5100 - Structural Steel 05300 - Metal Deck 5120 - Stmctural Steel 05500 - Miscellaneous Metal Fabrication 05200 - Steel Joists �e - !/S �s DIVI5ION SIX WOOD AND PLASTICS �asteners and Adhesives, Rough and finish Carpentry, Wood-Metal Systems, Architectural Wood�vork, Plastic Fabrications_ etc. RECOMIv1ENDA3TONS ` TRADES MASTERSPBC MATERIALS ; GENERAL SPECIFICATIONS The individual specification sections listed belo« are those that have had some editin� for sustainability and IAQ issues. Download as appropriate for your project for technical �eneral/outline specification bodies to edit: 06100 - Carpentry 06410 - Architectural Woodwork 06200 - Carpentry 0641 I- Cabinetry & Casework 06400 - Cabinetry DIVISION SEVEN THERMAL AND MOISTURE PROTECTION Waterproofing, Vapor and Air Retarders, Insulation, Fireproofing, Roofing, Flashing and Sheet metal, Skylights, Joint Sealers, etc. RECOMMENDATIONS ? TRADES MASTERSPEC : MATERIALS GENERAL SPECIFICATIONS Tl�e individual specification sections listed below aze those that have had some editing for sustainability and IAQ issues. Download as appropriate for your project for technical general/outline specification bodies to edit: � - Waterproofing 07600 - Flashin� and Sheetmetal 7200 - Insulation 07610 - Sheetmetal Roofin� 07300 - Clay Tile Roof 07620 - Flashing and Trim 07500 - Built-up Bituminous Roofing 07900 - Joint and Sealant 07510 - Modified roofin� system DIVISION EIGHT DOORS AND WINDOWS Metal Doors and Frames, Wood and Plastic Doors, Entrances and Storefronts, Metal Windows, Hardware, Glazing, etc. RECOMMENDATIONS TRADES MASTERSPEC MATERIALS ` GENERAL SPECIFICATIONS The individual specification sections listed below are those that have had some editing for sustainability and IAQ issues. Dowiiload as appropriate for your project for technical �eneral/outline specification bodies to edit: 08100 - Hollow Metal Doors & Frames 08420 - Entrance Doors & Hardware 08209 - Wood Doors 08500 - Windows 08210 - Wood Doors 08700 - Hardware 08=00 - Special Doors 08800 - Glazing & Installation 08360 - Overhead Doors 08810 - Glazin� . bb~ll�S �6 DIVISION NINE FINISHES � etal Support Systems, Lath and Plaster, Gypsum Board, Tile, Tenauo, Acoustical Treatment, Wood, Stone, and Resilient, Floorms. Carpet. Paintinfl, Wall covenng, etc. RECOMMENDAT'IONS TRADES MASTERSPEC : MATERIALS ; GENEKAL SPECIFICATIONS The individual specification sections listed belo�i are those that have had some editing for sustainability and IAQ issues. Download as appropriate for your project for technical �eneral/outline specification bodies to edit: 09122 - Furring & Lathin� 09510 - Suspended Ceilins systems 09200 - Lath & Plaster 09650 - Resilient floozing 09202 - Lathing & Plastering 09682 - Catpet 09250 - Gypsum Waliboard Systems 09700 - Epoxy Floorin� 09260 - Gypsum Board Systems 09900 - Paintin� & Staining 09300 - Ceramic & Quarry tile DIVISION TEN SPECIALTIES Chalkboards, and Tackboards, Compartments and Cubicles, Louvers and Vents, Access Flooring, Fireplaces and Stoves, Lockers, Fire Protection Specialties, Partitions, Toilet and Bath Accessories, scales, etc. RECOMMENDATIONS . TRt1DES : MASTERSPEC MATERIALS �ENERAL SPECIFICATIONS The individual specification sections listed below are those that have had some editing for sustainability and IAQ issues. Dow�iload as appropriate for your project for technical general/outline specification bodies to edit: 10155 - 7oilet Partitions & Accessories 10260 - Wal] & corner guards 10500 - Lockers 10810 - Toilet & Bath Accessories DIVISION ELEVEN EQUIPMENT Unit Kitcliens, Special Equipment for Securiry, Vault, Teller, Ecclesiastical, Theater, Commercial Laundry and Dry Cleanine, Vendina Detention, Food Service, Darkroom, etc. RECOMMENDATIONS ; TRADES MASTERSPEC MATERIALS > GENERAL SPECIFICATIONS The individual specification sections listed below are those that have had some editin� for sustainability and IAQ issues. Download as appropriate for your project for technical general/outline specification bodies to edit Under Construction. u a�-tt,� TF 7 DIVISION TWELVE FURNISHINGS �'abrics, Artwork, Manufactured casework, Window Treatment, Furniture and Accessories, Ru�s and Mats, Multiple Seatmg, etc. RECOMMENDATIONS ; TRADES MASTERSPEC _ MATERIALS GENERAL SPECIFICATIONS The individual specification sections listed below are those that have had some editin� for sustainability and IAQ issues. Download as appropriate for your project for technical �eneral/outline specification bodies to edit: 12670 - Rugs & Mats DIVISION SPECIAL CONSTRUCTION Air Supported Structures, Pre-en�ineered Structures, Pools, Ice rinks, Kennels and Animal Shelters, Utility Control Systems, Solar and Wind Ener�y systems, Building Automation Systems, Fire Suppression and Supervisory Systems, etc. RECOMMENDATIONS : TRADES MASTERSPEC MATERiALS ; GENERAL SPEGFICATIONS The individual specification sections listed below are those that have had some editin� for sustainability and IAQ issues. Download as appropriate for your project for technical general/outline specification bodies to edit: �nder Construction DIVISION FOURTEEN CONVEYING SYSTEMS Dumbwaiters, Elevators, Moving Stairs and Walks, Lifts, Materials and Handling Systems, Hoists and Cranes, Scaffolding, etc. RECOMMENDATIONS ` TRADES MAST'ERSPEC : MATERIALS : GENERAL SPECIFICATIONS The individual specification sections listed below are those that have had some editing for sustainability and IAQ issues. Download as appropriate for your project for technical general/outline specification bodies to edit: Under Construction. DIVISION FIFTEEN MECHANICAL Mechanical Insulation, Fire Protection, Plumbing, Heating, Ventilating, and Air conditioning (HVAC), Refrigeration, Air Handling, Controls, etc. RECOMMENDATIONS , TRADES MASTERSPEC : MATERIAI,S ' �GENERAL SPECIFICATIONS -I'he individual specification sections listed below are those that have had some editing for sustainability and IAQ issues. Download as appropriate for your project for technical general/outline specification bodies to edit: bD-ll� TF 8 15010 - General Provisions 5050 - Basic Materials & Methods 15300 - fire Protection 15440 - Plumbing fixtures 15861 - Air distribution ductwork I �890 - Ducrivork 15990 - Testin� & Balancing DIVISION SIXTEEN ELECTRICAL Power Generation, Service and Disnibution, Lightin�, Special Systems, communications, Controts, Testina, etc. RECOMMENDATIONS = TRADES MASTERSPEC : MATERIALS GENERAL SPECIFICATIONS The individual specification sections tisted below are those that have had some editing for sustainability and IAQ issues. Download as appropriate for your project for technical general/outline specification bodies to edit: 16010 - General Provisions 16510 - Li�ht fixtures ] 6050 - Basic Materials & Methods 16511 - Lightin� Fixtures 16400 - Service & Distribution 16720 - Closed Cirwit Television � Return to TOOLS: Return to TOP • GUharetl¢u��auabl.� Green'iDraftGmdx\dn�somheeiiC8i001o334? aa-�l� TG 1 � � C � ROUTINE MAINTENANCE GUIDE Part ot the Sustainable Building Guidelines done for the City of Austin Texas by Stephen P. Ashkin of the Rochester Midland Corporation WHAT IS IT? = n � O L � �; i o ° ' U G O � � � a _ = �� c � � = � z � � � a p 5 C This manual fleshes-out the priorities for and requirements of routine deaning and maintenance _ X x X of building surfaces, mechanical systems, and balancing of HVAC delivery systems. WHY AND WHEN TO USE IT? Using this manual will estabtish standard priorities and practic for m` ainin door environment. It will also help prevent reduction in indoor air AQ) degra f inechanical equipment and systems. This can occur through wear and tear ual changes in the use of spaces that have not taken the effects on heating, ventilating, and air HVAC) delivery systems into account. WHO ARE THE USERS? Facilities management and maintenance be referenced and used re�ularly. HOW TO USE IT It should be used as a g Various portions of the establishing a schedul ` obvious when sched� WEBSITE be tr�ed in the use of this manuaL [t should � ongoi operations and therefore referenced on a periodic basis. nual relate t , weekly, monthly, and annual maintenance practices. By necessary rk, it will be easy to stay on top of routine work and will become e not bein aintained. G �sM1ar¢dkuscmnable,'Grce�i �DaflGwde�3Uim\fa�iscl.^±8�0010 ;4 09 Db �S TG 1 � � � ROUTINE MAINTENANCE GUIDE Part ot the Sustainable Building Guidelines done ror the City of Austin Texas by Stephen P. Ashkin of the Rochester Midland Corporation WHAT IS IT? This manual fleshes-out the priorities for and requirements of routine cleaning and maintenance of building surfaces, mechanical systems, and balancing of HVAC delivery systems. WHY AND WHEN TO USE IT? Using this manual will establish standard priorities and practic environment. It will also help prevent reduction in indoor air c equipment and systems. This can occur through wear and tear that have not taken the effects on heating ventilating, and air c into account. ,� WHO ARE THE USERS? Facilities mana�ement and maintenance be referenced and used reaulariv. HOW TO USE IT It should be used as a g Various portions of the establishing a schedul� obvious when schedu� 1�i9 : yJI�IJ be � = =� v S � i c � V � � =LaS 7c� _ �� o t U � U =c_c X X X legrai��of inechanical changes in the use of spaces �VAC) delivery systems in the use of this manuaL It should �"ongoi operations and therefore referenced on a periodic basis. ival relate t , weekly, monthly, and annual maintenance practices. By necessary rk; it will be easy to stay on top of routine work and will become : not bein�°�aintained. .stpaul.gov/depts/tms/real/sustain/index.html G'�sharedausa�nabic'Grsn �DraFlGwdddlam�Na��u1;38:0010 ia 09 DO-!/S TG 2 • Guidelines for Green Building Housekeeping and Maintenance Par[ of the Sustainable Buildina Guidelines done for The City of Austin Texas by Stephen P. Ashkin ofthe Rochester Midland Corporation Remrn to TOOLS ; Success as a Buildin� Owner/Manager requires meeting the demands of increasing complexity. These demands include tl demands of occupants (personnel), liability and legal issues. c This Guide -- Guidelines for Gree�r Building Housekeepir�� the information necessary to complete a building survey " Bailding indoor environment. Not only can the � it can additionally be used for a marketable and This Guide is not designed to teach custodial o � imderstand the relevant issues, and to insure t� help identify "red flags", ask�e right qu ��'�s This Guide is divided into the overall game plan -- Sc arzned with the appropriate are as follows: � This � � step process for resulting ti��"i"rapidly changing hysical structure itself, plus the ; . .. ory requirements, and more. � as been designed to present ✓, ping and maintaining a G�een g methods help protect assets, but s designed to help the Owner/Mana�er practices" are being employed. It will ced warning of potential problems. e Owner/Manager from the big picture (establishing minating in a recommended annual building survey questions" that need to be asked. The seven sections will put in perspective the important issues facing the Building PREVENTION PLAN. This section presents a simple seven a buildin� based pollution prevention plan. 111. SUGGESTEDPRACTICES. Thissectionpresentsanoverviewontheprocessfordevelopingand maintaining a Green Building indoor environment. IV. PROCEDURES. This section is divided into an area-by-area approach to the issues, problems, and procedures for maintaining a building. The Procedures Section is a bottom-to-top "walk through" process -- starting outside the building, moving inside starting in the basement, and finishing on the roof. V. CHEMICAL CLEANING PRODUCT SELECTION. This section is an overvie�v to the issues associated with selection of "environnientally preferable cleaning products". oo-e�s TG 3 � VI. GREEN BUILDIl�TG HOUSEKEEPIA�G AND MAINTENANCE CHECKLIST. This convenient checklist is a valuable SURVEY TOOL to help present a solid evaluation ofthe buildin� and as an on-Qoing monitorin� device. VIL GREE�BUILDINGHOUSEKEEPINGAIVDMAINTENAI�CERESOURCELIST.Thisfinal section provides a detailed readinQ list on Grecn Buildin�, Indoor Air, and other related topics. � • t�o-t�s' TG 4 � Table of Contents 1. nvTTZOnucTiox II. DEVELOPING A POLLUTION PREVENTION PLAN A. SEVEN STEP PLANNING PROCESS B. SPECIFIC STRATEGIES AND EXAMPLES III. SUGGESTED PRACTICES A. MANAGEMENT PRINCIPLES B. GENERAL GUIDELINES C. ESTABLISHING A BASELINE N PROCEDURES A. BUILDING EXTERIOR AND NEIGHBORS B. BASEMENTS AND CRAWL SPACES C. GARAGES, LOADING DOCKS, AND SHOP AREAS D. ENTRANCES AND LOBBIES E. STAIRS AND ELEVATORS � F. OFFICES, WORK SPACES, CLASS ROOMS, LIBRARIES, AND LIVING AREAS G. FOOD PREPARATION AND EATING AREAS H. WASHROOMS, RESTROOMS, SHOWER, AND BATH AREAS I. MAIL, COPY, AND COMPUTER ROOMS J. CUSTODIAL CLOSETS AND STORAGE AREAS K. MECAANICAL, ATTICS, AND UPPER AREAS L. PEST CONTROL • CHEMICAL CLEANING PRODUCT SELECTION A. HUMAN SAFETY CONSIDERATIONS B. ENVIRONMENTAL CONSIDERATIONS C. PACKAGING CONSIDERATIONS • GREEN BUILDING HOUSEKEEPING AND MAINTENANCE CHECKLIST • GRGGN BUILDING HOUSEKEEPLNG AND MAINTENANCE RESOURCE LIST • ATTACHMENTS A. WATER CONSERVATION � B. SPECIFICATIONS FOR PEST CONTROL SERVICES C. TYPICAL SPECIFICATION HVAC COMMISSIONING COMMISSIONING CHECKLISTS HVAC COMMISSIONING - TYPICAL PLAN oo-�� TG 5 � I. INTRODUCTION The "Grezn Buildina" label implies many thin�s to the occupants, and to the custodians and housekeepers who are responsible for maintainina the indoor environment. These issues aze associated with a safer and healthier indoor environment, practices that are safer for the workers, and reduced impacu on the outdoor environment as compared to those associated with non-Green Buildin�s. Whether maintainin� a new, renovated, or existina buildin�; custodia] operations and maintenance will have an enormous impact on success as a Green Buildina. Pollutants such as soils, particles, gases, and biocontaminants enter the buildin� in many ways and typically are directly proportional to the amount of human activity in the buildin�. Once the buildins has come to equilibrium, materials of construction have off-�assed and the HVAC system has been balanced, the single greatest controllable impact on the Green Buildin� indoor environment will be housekeeping and maintenance. ProblemssuchasSickBuildingSyndrome,Buildin�RelatedIllness,andLeaionnaire sDiseasearejustsome of the headline �rabbin� problems, and in many cases directly result from poor housekeepin� and maintenance. Other problems, such as increased absenteeism, low morale, and decreased worker productivity are now bein� attributed at least in some degree to poor or unhealthy indoor environments that are correctable by appropriate housekeeping and maintenance. The purpose of this Guide is to provide the Buildin� Owner/Manager with the information that will assist him in establishing and maintainin� a Green Buildin� indoor environment. The focus will be on developin� • an overall pollution prevention plan, key management principles, specific strategies for housekeeping and custodial maintenance efforts, as well as a recommended approach to a selection criteria for cleanin� products. This Guide will focus on the issues relating to custodial operations, housekeeping, and maintenance. This Guide is not intended to address the issues associated with building renovation, remodeline, painting, or repair issues. Nor is it intended to be a guide for custodians, but rather desi�ned to assist the Building Owner/Manager with custodial issues. Guidelines for G recn Building Housekeeping and Maintenance will provide owners and managers of buildin�s that are maintained by eitl�er an in-house maintenance and custodial staff, or by an outside contraetor, with t6e insights that will allow them to maintain the highest quality Green Buiiding indoor environmei�t with the least ne�ative impacts on the occupants, workers, and the environment. s C70 -//5' TG 6 � IL DEVELOPING A POLLUTION PREVENTION PLAN From a Buildina Owner/Mana=er s perspective, developina an overall strategy is the first step in developin� a buildina-based pollution prevention plan. By besinnina with an overall or bia picture approach, important insiahts will be �ained that will help put decision-makina in perspective as options are developed and evaluated. Developing a plan and operatin� a Green Buildin� doesn`t have to be a painful proposition. The archetype of industrial hygiene in this countr}, and perhaps one of the best corporate examples is the 3M Company. In 1975, Joseph Lin�, head of 3M's environmental department, developed a pro=ram called Pollution Prevention Pays (3P), the first integrated, intracompany approach to designin� out pollution from manufacturing process. By reformulatin� produMS, chan,in� processes, redesi�ning equipment, and recoverin�wasteforreuseorrecycling,3Mhasbeenabletosave$537million. Durin�afifteen-yearperiod, 3M reduced its air pollution by 120,000 tons, its wastewater by I billion �allons, and its solid waste by 4] 0,000 tons. While an overall strategy usin� an integrated approach with precise plans and implementation procedures will �enerate the greatest returns, even small improvements can generate impressive results. One published report daims that wl�en the Sears Tower in Cl�ica�o installed dispensing equipment on all of its floors, the result saved 20,500 plastic pails per year from disposal. Although the results that many Building Owners/Managers wil I experience from establ ishin� enviromnental, ener�y efficiency, and waste prevention proarams may not generate as dramatic results as these, they are every bit as important and potentially � profitable. A. SEVEN STEP PLANNING PROCESS The following seven step plannin� process is designed to assist in the developtnent of a buildina based pollution prevention plan: STEP 1. Set building policy and goals. Goals and policies for the building's pollutiou .prevention acl�ievements should be laid out clearly. The building plan should include a definition ofthe building's primary mission which will assist mana�ers ai�d staff in understanding the scope and priority of pollution prevention activities. STEP 2. Management commitment to pollution prevention. Mana�ement commitment should be demonstrated through: namin� of a Pollution Prevention Coordinator and outlining of his or her responsibilities; establishment of a Pollution Prevention Task Force with adequate representation by staff from all key divisions of the facility; commitments of staff and resources; comm itments of fundin�; equipment purchasin�; trainin� and incentive proarams; and onaoing communications procedures. The buildina plan should discuss pro�ress in each of these area and plans for the future. STEP 3. Baseline study. This study should provide systematic baseline information on waste �eneration, environmental releases of pollutants, worker exposure to hazardous chemicals, and adverse environmental impacts. Section VI. GREEN BUILDING HOUSEKEEPING • AND MAINTENANCE CHECKLIST will provide a procedure and record for establishing a buildin� baseline. The facility plan should summarize the information. DD //,�� TG 7 � STEP 4. Identification of opportunities and options. Based on the results of the baseline smdy, brainstormin� sessions should be held amonQ staff and managers to systematically identify opportunities and options for institutin� pollution prevention measures. The plan should summarize the results of these efforts. STEP �. Ranking of options. Criteria should be developed for prioritizina the opportunities identified. Typical criteria include occupant requirements, costs (life-cycle costs should be developed �vherever possible), liability, re�ulatory compliance, implementation feasibility, and environmental impacts. The buildin� plan should explain the criteria used and present the results of the rankina. Generally, priority should be =iven to projects �vith a payback period of five (5) years or less. STEP 6. Implementation and evaluation. The implementation section of the plan should set schedules for completion of major milestones, identify roles and responsibilities, identify barriers encountered or expected, outline communication and trainin� needs, indicate how success will be measured and evaluated, and outline priorities for future pollution prevention activities. STEP 7. Set new goals. B. SPECIFIC STRATEGIES AND EXAMPLES � Sotne specific strategies, examples and opportunities for Building Pollution Prevention Plans. Eliminate Hazardous Processes ancl Products. Evaluate processes to determine what processes are truly necessary, which can be eliminated, and which can be replaced by safer technotogies. Cleanin� procedures should be reviewed and hazardous cleaning chemicals should be replaced with safer "environmentally preferable" products. Consider installina automated portion control equipment for housekeeping chemicals which can cut chemical usage by 30% to 65% over non portion controlled methods, thus an effective source reduction and cost convol program. Water Conservation and Preservation. Faucets and shower heads with low flow aerators, ultra- low flusl� (pressure assisted) toilets, and water efficient exterior landscaping sprinkler or drip method systems sl�ould be specified in all management operations to conserve water, increase waste treatment efficiency, and reduce wastewater loadings. (See Attachment A Water Conservation.) Utility Rebate Programs. Many utility companies offer attractive rebate programs for ener�y efficiency. The programs are designed to encourage eneray efficiency, thereby reducing the increasing load demand for electricity. Contact the ]ocal utiliry for a listin� of the energy efficiency related . rebates, design credits, and other initiatives. � Energy Efficient Lighting. The EPA Green Li�hts Pro�ratn encouraaes the assessment and up�radin, of lightin� where applicable with ener�y efficient li�htin� technoloQies. The EPA states that it is estimated that every kilowatt of electricity avoided prevents the emission of 1.5 pounds of carbon dioxide (the chief cause of tl�e "threat" of global waeminQ), 5.8 grams of sulfur diox'sde (the chief cause of acid rain), and 2.5 �raAns of nitro�en oxides. Typical li�htin� upgrades result in payback periods from three to four years and cut lighting electricity bills by 50% or more. • Energy Efticient Buildings. More broadly, EPA has developed an umbrella pro�ram called Energy Star Buildinas, which is aimed at encouraQin� or�anizations to save energy and reduce pollution at �b-/ l� TG 8 � thelowestpossiblecost.Opportunitiesforenerw-savin=sexiststhrou�houtmostbuildinss,throu�h a combination of technolo�y up�rades and improved buildina operations and maintenance. Maximum enerw and cost savinss are achievable aoals for each type of buildinv. • Solid Waste Reduction and Recycling. Check with the Saint Paul Neiahborhood Ener�y consortium (651-222-7278). Plastics, metals, paper, cudboard. to name a few products, can be recycled locally. Make sure recyclables are sorted properly, which will result in the best prices available. Not only wilt this minimize solid waste for disposal, but in addition it will decrease associated costs and tipping fees. Certain recyclable items can be quite profitable. Several local companies specialize in the disposal of fluorescent lamps and ballasts (with or ��ithout PCB's), and carpet, pallet, paper/cardboard, etc. recyclina, • Switch to Recycled Paper Products. The use of post - consumer recycled paper products eliminates the use of virgin material and contributes to building of markets for recyclables. To overcome any possible incremental cost increase, consider instimting a policy wl�ere all internal memorandums and other appropriate documents are printed on two sides, thus decreasing the actual volume purchased. • Energy Efficient Computers and Equipment. Ener�y efficiency in tl�e workplace can be enhanced by Ener`y Star computers, monitors, and printers. Office equipment is the fastest growing electricity load in tl�e commercial sector. Computer equipment accounts for five percent of commercial energy consumption, a fi�ure that is expected to increase in the near term. C_ � . 00 TG 9 • III. SUGGESTED PRACTICES The Buildina Owner/Manager does not personally need to be an expert in cleaning ormaintenance to operate a Green Buildin,. This section will provide the basic information necessary to insure that the "best practices" are bein� employed. A. MANAGEMENT PRINCIPLES For a buildin� to succeed as a Green Buildin� it is essential that the OwnerlMana�er have both a commitment to and workin� knowledtre of the requirements for success. The followina is a 10 point list of sug�ested Management Principles that are essential in the maintenance of a Green Buildin� from the aspect of protecting the buildino, the workers who maintain the building, the building occupants, and the environment �+�hicl� will be impacted by the buildings' emissions. 1. Committopeople,education,andcommunications. Whiletheenvironmentisafactor,in�eneral a building does not get dirty or get cleaned by itself. These activities are dependent on ep ople! Thus, a"Total Quality Ma��a�ement" (TQM) approach is the key to a successful program. The pro�ram sl�ould involve both the workers and building ocwpants. Get people involved, keep them involved by celebrating and communicating successes, aiid letthem know the value/benefits that are in it for them. Develop au ongoing training plan for staff and occupants. � 2. Clean to protect health first, and appearance second. It is what is not seen that is the real azea of concern. Even clean appearing buildings can be extremely unhealthy. Thus, focus on cleaning for health and in most cases the appearance will be addressed at the same time. 3. Clean and maintain the building as a whole, not just as separate components. Cleanin� and maintenance in one area of a building can have a, major impact on otl�er areas. For example, the fumes from the stripping and recoating of a floor in one area can contaminate adjacent areas or eve�� the entire building via the HVAC system. Appropriate actions must take place to insure the health and safety throutrhout the entire building. 4. Scheduled routine maintenance. Scheduled maintenance that is frequent and thorough is the most efficient and effective method for building maintenance. Concise plans and records are a must. 5. Plan for accidents. Specific procedures need to be developed to address accidents. Plans should address weatl�er related problems (e.g. tree fallin� on building), as well as water leaks, smoke, or air contamination by a noxious chemical reaction and common spills {e.g. coffee). 6. Minimize human exposure to harmful contaminants and cleaning residues. Workers should always use the appropriate personal protective equipment. Areas where work is takin� place should have adequate ventilation. Work schedules should be established to minimize esposure to building occupants. Products used should be the most beni�n to accomplish the task. 7. Minimize chemical, particle, and moisture residue when cleaning. The products that are used for building maintenance, due to their ability to quickly and efficiently remove oils, soils, living • or�anisms, etc., can also contribute to a building's problem if used incorrectly. �0-i/� TG 10 8. Ensure worker and building occupant safety at all times_ • 9. Minimize the quantity of pollutants entering the building, while maximizing the quantiry of pollutants extracted. It is sisnificantiv more effective in terms of both time and monev to keeo contaminants out of the buildins, than to try to remove them once they have entered. 10. Dispose of cleaning waste in environmentally safe ways. B. GENERAL GUIDELINES Maintaining a Green Building indoor environment requires a special focus on the sources of pollution, such as �ases, particles, and biocontaminants and their impacts on the occupants ofthe buildin� and the workers who maintain tl�e building. Unlike many traditional cieanin� programs that focus on a buildin= s appearance, the removal and control of all soils are the main objectives as we clean for health first, and appearance second. Housekeepin� and maintenance should focus on the maximum extraction of biocontaminants and particles. Gases can be controlled by adjusting the HVAC system and through the proper selection of cleanin� and other chemicals used and stored in the building. In all cleaning operations, maintenance personnel should try to schedule the cleaning to be consistent with building activities and in such a manner as to not interrupt the activities of the building. Different areas of the building will require area-specific cleanin�. For example, a day care center in an o�ce building will � require different maintenance procedures and at a different frequency than a rarely used conference room in the same buildin�. For major cleanin� operations, buildine occupants should be informed as to tl�e maintenance U�at is to take place and to any other specifics that may impact their healtl� and welfare. This is applicable to both scheduled in-house maintenance activities, as well as unscheduled maintenance and work done by outside contractors. It is important to schedule maintenance with the operation of the buildin� air handling systems to insure that work being done in one area does not affect other areas, and that adequate ventilation is available for l�ousekeeping and maintenance workers. When possible, schedule work and air handling systems such that the building can be fiilly ventilated prior to resuming occupancy. Consistent, scl�eduled, frequent HVAC mainTenance is a key to maintaining a healthy comfortable iudoor environment. Concise plans and records are a must. Space use and occupancy will change tl�rou�hout the lifeofabuildina. Also,assystemsage,theirperformancemaydeteriorate. Therefore,throuahouttheuseful life of the building, there will be a need to "recommission" HVAC systetns -periodically. (See Attachment C: HVAC Commissioning). The selection of products (See Section V. CHEMICAL CLEANING PRODUCT SELECTION) should be tl�e least toxit to perform the specific cleaninQ task. Chemicals should be treated with respect. Always follow proper dilution, use, safety, and disposal direcYions. Appropriate safery si�us, such as "wet floors" or "construction area" should be used for proper safeguards. Workers should always wear the appropriate safety protection as required by the manufacturers of the products used. • OD rG 1 i C. ESTABLISHING A BASELINE � The first step in determinina a buildina's cleaning and maintenance requirements is to develop a baseline. Not only will a baseline help to establish the strate�y for the buildina's maintenance proaram, it will also serve to identify weaknesses in the program and allow for continual improvement. A baseline review or survey should be conducted anuually with paKicular attention paid to neighboring changes, building renovations, or changes in buitding usage (i.e. requirements of new tenants). Inspect from the bottom to the top of the buildin�. Focns on identifyina situations, sources, or conditions that contribute to pollution, especially biopollutants and particles. Be�innin� at the lowest part of the buildina, check the interior for: 1. evidence of livin� or�anisms, 2. mold, and mildew, 3. dust levels throu�hout the interior, 4. condensation or paint distortion on or around windows and doorways, 5. discolored ceiling tiles as an indication of water leakage, 6. odors or musty smells, These may �ive clues to the sources and activities in the buildin� that may require different fresh air requirements, maintenance procedures, and frequency of cleaning. � � �0-115 TG 12 • IV. PROCEDURES The follo�vina section is oraanized by specific areas. Addressed aze some of the key problems that must be identified, and some specific recommendations for the appropriaTe Green Building housekeepin� and maintenance procedure. A. BUILDING EXTERIOR AND NEIGHBORS � BeQin by inspectin� the surroundine environment, which can be a major source of pollution, and then the buildina's interior. It may be helpful to sketch the building and identify all sources of pollution. These may include: dirt surfaces, roads, walkways, or shrubbery; fields where pesticides, fertilizers, or other chemicals may be used; types of soils, such as sand or clay; poorly drained surfaces, sucl� as flat roofs, roads, and parkin� lots; trash, includins the buildin�'s and nei�hboring trash collection sites; automobile u and local industries. Next, analyze the building's exterior to determine the routes by wl�idi the pollutants can enter the buildin�. The exterior inspection will provide information to help eliminate any existing maintenance problems, in addition to the information necessary to develop an effective on-going or routine maintenance pro�ram. Pay particular attention to standing water on roofs, which if allowed to seep into the building can create the perfect environment for the growYh of unwanted biocontaminants. B. BASEMENTS AND CRAWL SPACES The basement often is the location ofthe mechanical systems. These areas require special attention because an u»sanitary area can promote the spread of pol lutants throughout the entire building. Always examine the basements and crawl spaces for dust, debris, insects, standin� water, and moisture dama�e or seepa�e. Tl�ese problems may simply require better ventilation, cleanins and disinfecting, or the services of an outside contractor if the problems are structural in nature. Test sumps and drains to ensure that they are workine properly simply by running water ii� them for at least five minutes. Examine flues, vents, back drafr dampers, fans, and filters for eeneral condition and any obstructions, making repairs as required. Filters for humidifiers and air delivery systems must be inspected, cleaned, and replaced re�ularly. The area should liave no water ]eaks or standing water, whicl� could spread biocontamination by way of the HVAC system. Standins water should be removed with a weUdry vacuum and disposed of properly. Floors should be clean and dust free. Hi�h humidity and excessive heat should be controlled to further prevent the growth of biocontaminants. C. GARAGES, LOADING DOCKS, AND SHOP AREAS Garages, loadins docks, and shop areas are rypically below or at �round level. These areas can impact the indoor environment in many ways, throuah tracked-in soils, vehicle exhausts, and equipment fumes. Furthermore, the �arbaQe dumpsters are often located in these areas and can be a major source of � biocontaminants as welL These areas become especially critical if they are located near fresh air vents and heating or cooline towers. If they are, one or the other must be relocated. Also, insure that fresl� air ��-ll�S TG 13 • intakes are not adjacent to truck loading spots as truck motors are ofren left runnina - contaminatin� fresh air supply �vith vehicle eshaust. To keep pollutants out of the livin� and �•orking spaces of the building, keep the areas free of excessive wastes. especially dusts. oils_ and �eases that can be tracked inside. E�terior surfaces can be cleaned with hi�h pressure washers. Trash needs to be collected and removed frequently. Adequate ventilation (direct eahaust) is needed to control volatile oraanic compounds (VOC) emissions, especially vapors from stored fuels, lubricants, and solvents. If local filter traps and absorbents are used, they require regular maintenance. D. ENTRANCES AND LOBBIES It is si�nificantly more effective to keep soils and other contaminants outside of the buildin� than to remove them once they enter. Establish a plan for trapping dirt at the entryways, providin� items like walk-offmats, �rates, and other devices to remove soil from foot traffic as it enters the buildin�. Also, use effective air filtration devices. Both entryway programs and air filtration systems will require routine maintenance. Establish a procedure to clean them regularly and a plan for hand ling unusual circumstances, such as weather related problems and special events when foot traffic is unusually heavy. Carpeted entryways, carpeted walk-off mats, and carpeting in general require particular attention, as carpets catch and hold soils that can be furtlier tracked throughout the buildin�. It is estimated that 85% of the soil deposited in carpets is tracked-in. Thus, a focused effort should be paid to the first six (6) to nine (9) feet, where the majority of tracked-in soils are deposited, and carpeted areas under any vent fed by unfiltered � outside air. The frequency of cleanin� will be based on the type of building activities, traffic levels, soil load, and the desired appearance IeveL Hi�h traffic and prominent areas typically will require daily vacuuming, and in many cases will require vacuuming several times per day. Concentrate on the traffic lanes for efficiency, whicl� ofren represent only 25% of the total floor area. Carpets sliould be vacuumed to remove dust usin� hi�h efftciency vacuum bags and high efficiency particle arrestance(HEPA)filterstocaptureparticles,ratherthenspreadin�themthroughoutthebuilding. Carpeted entryways, as well as other hiah traffic areas will require frequent vacuuming and tl�e use of an interim cleaning operation usin� a bonnet-rype cleaning system. Bonnet systems allow these areas to be well mai�ttaiued, with the need to close the area minimized to less then one honc Interim bonnet cleaning can be done as frequently as necessary. Care should be used to avoid over-wettin� the carpets, as too much water can damage carpets and create an ideal environment for the �rowth of biocontaminants. Since particles and biocoi�taminants can �et deep into the backing of the cazpet, deep cteanina usina a carpet eatractor will periodically be required. However, due to lon� dry times and the potential for carpet damage, this procedure-should be done no more than twice a yeac Check the maimfacmrer's warranty for the carpets prior to cleanin�. Hard floors should be dust mopped frequently. A dust mop dressed with a water-based mop dressing is tlie sin�le most effective procedure to help maintain a I�ioh appearance on hard floors. Damp mop, buff, or burnish as required. Establishino a base of six (6) to tw elve (12) coats offloor finish will allow for lon� term appearance and a minimal frequency of strippin� and recoatina. Spills on both hard floors and carpets should � be handled immediately to minimize the trackin� to other areas and to prevent the formation of hard to remove or permanent stains. oo-tls TG 14 Finally, pollution enters a building throush windows as well as through doors. Draperies, curtains, and � blinds oaer windows that open to the outside require maintenance. In effect, they serve as filters for outside pollutants. Frequency of cleanina will depend on how often the windows are open, the materials of constniction of the window coverinss, and the kinds of pollutants (soils) that pass throueh the windows. E. STAIRS AND ELEVATORS Stairs and elevators act as chimneys or breezeways and aze paths for poliutants to move from lower to upper floors. These areas must be kept free from pollutants, such as dust, bacteria, particles, and �as emissions from cleaning products, as well as lubricants and other products that may be used in the operation and maintenance of elevators. Landin�s for stairs should be kept clean and should never be used as stora�e areas. Due to potentially I�eavy foot traffic, these areas will ofren require frequent inspection and cleanin�. These floors, wl�ether carpeted or hard surface, should be maintained in the same way as stated in Section C: ENTRANCES AND LOBBIES. F. OFFICES, WORK SPACES, CLASS ROOMS, LIBRARIES, AND LIVING AREAS The greatest amount of pollution is generated indoors where most activities take place. Indoor air pollution can actually be many times highex tl�a� the pollution outside the building. Cleaning and maintenance schedules must be adjusted to meet required health and appearance levels based on the types of activities and number of people, as well as the overall impact of other factors that influence soil loads and types of soils. � As discussed in the section on Entrances, it is preferable to trap particles: dirt, dust, and other soils with walk-off and other matting. This will help minimize the extraction problem in Uie o�ces, work spaces, and living areas. One specific strategy for maximizing the extraction in these areas is to use a dampened or treated dust clotl� as opposed to a featl�er duster to eliminate dust from slielves, desks, tables, blinds, and other hard surfaces. Walls will also periodically require dusting/cleaning. Make sure that vacuum cleaners for use on carpets, curtains, and fabrics are in proper working order. Use hi�h efficiency ba�s and HEPA filters to catch and hold particles. A dampened dust cloth and HEPA filters will hold the dust rather than simply move it around. Telephones should frequently be cleaned with a disinfectant cleaner (see Section V. CHEMICAL CLEANING PRODUCT SELECTION) on both the ear and mouth piece, using care not to dama�e the equipment. Door knobs, ligl�t switches, and other surfaces that frequently come in contact with hands should also be cleaned with a disinfectant cleaner. Windows and li�ht fixtures should be cleaned to improve li�litii�g. The frequency of window cleanins will depend on the activity levels ln the rooms being cleaned. G. FOOD PREPARATION AND EATING AREAS Well maintained food preparation and eating areas, because ofthe potential ofspreadina biocontamination throu�hout the entire buildin�, as well as exposure to the people that use these areas, require critical cleanina. Food preparation areas and eatin� tables should be cleaned afrer each food preparation or eatin� period. Cleanin� should include the undersides as �vell as the tops ofthe tables. � The floors in tl�ese areas should be washed daily. Carpets and fabrics should be vacuumed daily ai�d deep cleaned monthly or more often as needed. Walls, ceilin�s, and vents should be routinely inspected and cleaned as required. Be sure to note any food scraps, proteins, and standing wastewater that can become �o-txS TG �� oversro�yn by funsi and bacteria Check for these under sinks, washers, refriserators, trash cans and used • wash ra�s. y For restaurants or a mid to hiah volume food preparation areas, perishable refuse should be picked up dail�. Insure that trash containers aze covered and that pest control is effective. A. WASHROOMS, RESTROOMS, AND SHOWER AND BATH AREAS Washrooms, restrooms, and shower and bath areas pose special cleanina problems. These areas provide an ideal environment for bacteria and funai to develop and spread throuahoutthe buildina. Buildin� occupants will often evaluate the quality of an entire building based on the condition ofthese areas. The frequency of routine cleaning will be based on the number of people using these areas. In high traffic public washrooms, cleaning may be required many times throu�hout the day. Pay particular attention to airy standin� water that can not only create biocontamination as stated above, but can create slippery conditions onfloors. Floorssl�ouldberegularlymoppedwithadisinfectantsolution,payinsparticularattentionaround urinals and toilets. Floor drains should be checked for proper function. Fixmres should be sanitized inside and out, alon� with countertops, mirrors, and any metal surfaces. Showers and batl� tubs should be cleaned and sanitized regularly, includin� the shower heads, faucets, and handles. Bath and shower walls should be included in a routine cleanin� and sanitizing pro�ram to mana�e the build-up of mold and mildew which become increasin�ly difficult to remove over time. These areas require plenty of ventilatiai. Air vents should be cleaned regularly. • Trash should be retnoved daily and the receptacles sanitized. These areas should be inspected daily to insure that paper towels and toilet paper dispensers are full. Hand and shower soap dispensers should be checked and filled if necessary. Any indication ofcontaminated soap or leakin� soap dispensers should be corrected immediately. I. MAIL, COPY, AND COMPUTER ROOMS Remove dust and otlier particles with a damp (bot not wet) cloth using care around delicate equipment and electronics. This includes walls, tables, equipment, etc. Floors can be damp mopped with a ueutral pH quatemary ammonium disinfectant solution that will clean, sanitize, and minimize potential static build-up. Due to the high amounts of paper products it may be necessary to periodically vacuum out the ventilation system to prevent tl�e spread of paRicles throu�hout the buildin�. Attention will need to be paid to trash removal due to the potential for high voinmes oftvaste. These activities should be coordinated with buiidin� recyclin� efforts. These areas frequently leave stains from the inks, glues, gums, oils, and toners used in operating and maintainin� the equipment. Light switches and door knobs should be cleaned to ensure that inks, greases, etc.arenotspreadthroughoutthebuilding. Carefullyselecttheappropriatecleanerstobeused,andestablish a procedure for reportin� and cleanin� any spills as soon as possible. � J. CUSTODIAL CLOSETS AND STORAGE AREAS Cleanina supplies and equipment move rapidly in and out ofthese areas and can in themselves become a source of contamination within the buildin�. Due to tl�e higl� concentration of products in this area, it is �D-1 �5 TG 16 important to properly manaQe the selection of materials (see Section IV. CHEMICAL CLEANING � PRODUCT SELECTIOIV) and store only clean cleanin� equipment and supplies. This is especially true if storina products that are flammable, corrosive, orreactive. These products can be easily identified by simply revie�cins the labels on the products. Ifhazardous products must be used, separate products by hazard class. Chemicals should onlv be mixed in areas that have direct outside ventins. Remove vash and waste products, and wash and disinfect the floors, �valls, and sinks reQularly. Check drains for proper operations. Keep these areas �rell ventilated and dn•. Make sure that al] waste products - liquid, solid, and sas - are disposed of properly. K. MECHANICAL, ATTIC, AND UPPER AREAS � Attics should be checked frequently for leaks, standing water, dust, and debris. Check for pests, birds, rodents, etc. that may find these dark, quiet areas a perfect home. Maintainin� the cleanliness of these areas is important, especially if they house the buildin,'s mechanical and air handlin� systems. Contamination from these areas is ofren spread throu�hout the entire building. Examine flues, vents, back draft dampers, fans, and filters for �eneral condition and any obstructions, makin� repairs as required. Filters for l�umidifiers and air delivery systems must be inspected, cleaned, and replaced re�ularly. The area should have no water leaks or standing water, which could spread biocontamination by way of the HVAC system. Standins water should be removed with a weUdry vacuum and disposed of properly. Floors should be clean and dust free. High humidity and excessive heat should be controlled to furtl�er prevent the growth of biocontaminants. L. PEST CONTROL An effective lntegrated Pest Management (IPM) program is a coordlnated approach to pest contro] intended to prevent unacceptable levels of pests, while causi»g the least possible hazard to the buildins occupants, workers, and tl�e environment and usin� the most cost-effective means. y For a successful IPM program it is essential to mai��tain building saniYation by eliminating all sources of food such as scraps from eatin� areas and managin� wastes by keeping refuse in tight containers away from the building. Addphysicalbarrierswherenecessarytopreve�tpestentryandmovemeut. Screensforchimneys, air curtains, and other barriers may be required. Inspect and monitor pest population sites and modify their livine habitats by removin� clutter and relocatin� outside light sources wl�ich attract certain pests. When traps are necessary, use li�ht traps, glue boards, and snap traps. When chemical pesticides are necessary, use them judiciously. Schedule pesticide application for unoccupied periods and notify occupants i❑ advance to their application as particularly susceptible individuals could develop serious illness even thou�h they are only minimally exposed. The HVAC system should be adjusted to prevent contamination of other areas and affected areas should be flushed witli ventilation air before occupants return. Pesticides sliould be species-specific and attempt to minimize toxiciryto humans and non-target species. They should be applied only in targeted locations, with minimum application to exposed surfaces. (See Attachment B"Specifications for Pest Control Services" as a sample specification for services.) • o�-l�,� TG 17 • V. CHEMICAL CLEANING PRODUCT SELECTION An overall selection strategy for chemical cleanins products should be based around the 5 R's: Reevaluate, Reduce, Reuse, Recvcle, and Renewable. The followina hierazchy prioritizes waste manaQement practices as follows: � • The first "R" is re-evaluate: re-evaluate the entire process that uses the chemical to determine if the process itself is necessary or can be simplv eliminated or replaced �aith a better or more beni�n process. • The second "R" is reduction: reduce the quantity and toxicity of materials and packa�in�. • The third "R" is reuse: purchase products which are durable, repairable, reusable, or returnable. This is especially important when selectin� equipment that will be used as part of housekeeping operations. • Thefourth"R"isrecycling:purchaseforrecydabilitywithyouror�anization`srecyclingcollection system. • The fifth "R" is renewable: select products that are derived from renewable feedstocks, such as deter�ents and solvents from com starch, coconut oils, and orange peels. In addition to the a selection strategy based on the "5 R's", the followin� are some specific criteria for purchasing environmentally preferable cleanin� chemicals. Begin by separating attributes relatin� to the actual chemical inaredients from those relating to packaging. In�redients can be further separated into those that pertain to human safery considerations, impacting both product users and building occupants and those that pertain to environmental impacts. • A tnaterial safety data sheet (MSDS) for each chemical product is required by the U.S. Department of Labor's Occupational Safety and Health Administration (OSHA) MSD Sheets should be kept on file and available for review by workers. Safety trainine is required annuallv and for all new cl�emical products i❑ the workplace. Always follow the manufacturer's recommendations for use, stora�e, disposal, precautions, and first aid. The following tliree sub-sections identify tl�e key issues for cleanina chemical product selection. Much of the information can be found on the MSD Sheet or on the product label. Other information can be obtained by simply askin� the manufacturer or supplier of the product. Product safety ittformation can also be obtained by calling the Poison Center (I-800-764-7661 or 1-800-POISON- I) and clearly stating that the call is a"non-emergency call". If time allows them, tl�ey can be enormously helpful regardiug the specific hazards of products. A. HUMAN SAFETY CONSIDERATIONS Tl�e chemical cleanin� products used will impact both the users ofthe products and the building occupants. Exposure to chemicals can take place throu�h many routes including d�e usaQe, storage, and ultimate disposat of the product. Setecting products tliat are the most benign will tninimize exposure to harmful impacts and reduce the risk for potential problems. The following is a list of 9 attributes to consider when makin� product selections based on human health and safety considerations: � 1. pH. Look for controlled or moderate pH. Extremely high pH products (caustics) or extremely low pH products (acids) are more hazardous then those products of moderate pH. Products that are closer to a pH of 7(neutral) are safer than tliose with extreme low or high pH. Ca-!/. TG 18 2. Hazardous Inaredients. Hazardous in�redients are clearly identified on the OSHA Material Safety � Data Sheet (MSDS). It may be difficult to compare two products both listinQ hazardous insredients, as to rn-hich may be w orse. But in many cases, products are available that contain no OSHA defined hazardous insredients. 3. Non carcinogenic. Avoid products containing a kno«n or suspected carcino�en. 4. Skin and e�e irritation. Skin and eye irritation is important especially to the users of the products. Select products that are non-irritatin� or mildly irritatina. If irritation information is not available, follow the suidelines for controlled pH. 5. Oral toxicity. Select products that protect a�ainst accidental poisonin�. Products with an LD�O (The Lethal Dose 50 (LD�O) test involves the administration of a substance to a�roup of animals at increasing doses in order to determine the dose that kills 50 percent of the test subjects within a set time frame) above 5�rams per kilo�ram, typically place tl�em outside the ran�e of poisoning by virtue of an accidental dosage. 6. Non-reactive. Choose products that are non-reactive. This will minimize the l�azard to an employee or unauthorized person mixin� two products to�ether that could produce a toxic gas, fire or other violent reaction. For example, mixing a product containing chlorine with an acid or ammonia will eive off poisonous gases. 7. Fragrance and dyes. While fragrances and dyes have little cleanin� value, they are important for safety reasons. These ingredients help product users differentiate between products by color and � fragrance, thereby avoiding product misuse. Thus, one should select products with the minimum amount of fragrance and dye to do thejob. 8. Res�iratory protection. Avoid products tl�at require special respiratory protection. However, always use the persomiel protective equipment (PPE) and methods as specified on the MSDS. 9. Handling and application precautions. It is essential to follow MSDS and manufacturers directions for handlin� and application precautions such as the requirement for gloves, masks, and other personnel protective equipment (PPE). B. ENVIRONMENTAL CONSIDERATIONS The emissions to the air, la��d, and water from chemical clea�iu� products will have a direct impact on the environment. The followin� is a list of 9 attributes to consider when making product selections. Biodegradable. Biode�radability is the measure of a product's ability to be absorbed back into the environment. Most cleaning products at some dilution'and over an extended period oftime can be termed biode=radable. Thus, express a preference for products whose constituent ingredients have been tested for ready biode�radabiliry. 2. Aquatic toxicity. Aquatic toxiciry can be tested to determine if any discarded product, even afrer waste treatment, mi�ht be hannful to aquatic life. • 3. Ozone Depleting Compounds. Ozone Depletin� Cotnpounds (ODC) are considered a major cause of global climate warnina. Ozone Depleting Compounds can still be found in many shop and maintenance �arages, especially if paintin� is takin� place. These pro�rams should be closely DD-!/S TG 19 scrutinized, and ODC containins producu such as chlorofluorocarbons (CFCs) and other chlorinated � solvents should be eliminated. 4. Volatile Organic Compounds. Volatile Oraanic Compounds (VOCs) cause smoa which is a common form of air pollution. Buildin� occupants exposed to VOCs may experience headaches, nausea, dizziness, and other physical reactions. Consider switching to solvent free or �vater-based products. For esample, a deter�ent-based alass cleaner can replace an alcohol-based product. Use water-based wood and oym floorcoatin�s instead ofsolvent-based products, and replace chlorinated cleaninQ solvents with citrus oil-based, aqueous, and semi-aqueous products that work in many similar applications. 5. No heavy metals. Heavy metals such as lead, cadmium, and zinc can have severe health impacts on workers and buildin� occupants, as well as the potential for a ne�ative downstream impact on the environment. For buildin� maintenance, select non-heavy metal-containing floor finishes. Metal- free finishes keep heavy metals out of sewa�e veatment facilities and waterways. The benefit for housekeepers is that the stripping solutions necessary to remove metal free polymers tend to have more mild pH and don't require the use of some glycol ethers which have health concems. 6. Non-hazardouswaste.ByreviewingtheMSDS,productsthatrequiredisposalashazardouswastes can be identified. Avoid products that require disposal as- a hazardous waste. Durability. Consider the durability of tl�e equipment and other materials that are necessary for accomplishing the housekeepin� and maintenance tasks. � 8. Energy efficiency. When selecting equipment that uses electricity, sucli as floor machines and vacuums, consider the ener�y efficiency of the products. 9. Cold water usage. Select products that work in cold water. C. PACKAGING CONSIDERATIONS PackaQin� can make an enormous impact on solid waste disposal and the associated l�aulin� and tippin� fees. Less packa�ing usually means a lower product cost for the buyer. Furthermore, the use of products packaged in materials that can be reused or constructed of materials made witl� recycled content can have a positive impact on tl�e environment. 1. Concentrated products. Concentrated products, when compared to ready-to-use products, si�nificantly reduce packaging materials. This can reduce product purchase and handling costs. 2. Portioncontrolequipment. Utilizechemicalportioncontrolequipmenttoreducechemicalmisuse and waste (source reduction) and to improve user safety by minimizina their exposure to concentrated chemicals. 3. Reuse of packaging. Check if the product supplier will take back the product packa�in� for reuse. 4. Recycling. When considerin� a packaQe for recyclability, check with the local recycler. Collection • of products does not =uaraatee recycling. Some collected items may be headed for the landfill. c'�b—l!S TG 20 � VI. GREE\ BUILDING HOUSEKEEPING AND MAINTENANCE Place a check mark in each area that has been evaluated and mark areas that CHECIiED \EEDS �r7F�'rto�: need attention. Use Needs .. COMMENTS" for notes. Pay attention to your senses - particularly to what you both see and smell. For the most favorable indoor environment, observe levels of Qases, particles, and biopollutants - as your housekeepina and maintenance activities must focus on cleanin� first for health, and then appearance. CHECI:ED NEED$ Al7ENT10A1 A. BUILDING � L'� EXTERIOR, AND NEIGHBORS Changes in bui4dins usage Construction. renova[ion. or o[her s[ructural changzs Construction. renovation, or other chan_es affectine neighbors Standing water on parking bts or �rounds Standine water on neighboring roofs, parking bts. or erounds Chan�e in vehicular traffic patterns Other COMMENTS BASEMENTS AND CRAWL SPACES Moisture or standin_ water Evidence of biological contamination (e.g. molds and mildew) Ineff'ecticz draina�e or inoperable drain sumps Hi�h le�els of'dust or debris Ecidence of insects. rodents. or other pests Dirt} or ineffective filtzrs_ Pumps, aents, back draft dampers, or f'ans Sources of VOCs (e.�. stored chemicals) Noticeable odors Cracks in floorino or foundation Other �� d-<IS TG 21 � CHEC[:ED NEEDS A7TE�`T10\ C. CONLVIENTS GARAGES, LOADING DOCKS, AND SHOP AREAS Escessive dust_ trash. and debris. �larerials (e.e. paints. chemicals. and fuzls) are oreanized and VOG controlied throuah adequate ventilation (e.�. direct z�haust). Floun are clean to prz��e�t trackins and floor mattins systems arz utilized and in wod n�ort:ine condition. Vehicutar eahaust is NOT impactina fresh air intahes. Dumpster areas are dean and located away from fresh air mtal:es. Evidence of insects. rodents. or other pests. Other D. ENTRANCES AND LOBBIES s Envance mats and floor grills are clean and in good workine order. Furthermore they cover enou�h to be effective (first 6 to 9 feet). Waste receptacles are eleaned and emptied. Carpets are clean ae�d in good conditioo. 4tazd floors a�e dean, dust fre� and in good condrtion. Glass doors. decorative surfaces. mirrors. and bright wor6 are clea� and in eood condition. W indo�� coverings (e.g. draperies aud curtains) are clea�. Other E. STAIRS AND ELEVATORS Carpeting and floorine are clean and in good condition. Briah[ work and i�and rails are clean and i� eoud condition. Steps and landings art clean and free of tras'h a�d debris'. Other u oo-«� TG Zz • CHECIiED NEEDS ATI'EI�?]O� F. OFFICES. WORK SPACES, CLASS ROOMS, AND LIVING AREAS • �'i. CO�IMENTS Floorine and carpe[s azz clean and in eood wndition. Vacuums fitted �� ith FiEPA filtzrs. Dust led•els minimaL Dustine performed �� ith damp doth. N'et spots on cazpets. hard surfaces. fabrics. and especiall�� around coffez and food areas are cleaned. dried. and treated appropri2tely. Ceili�e tiles eahibit evidence of w ater or moismre damaga. Telephonzs, door knobs. uid light s�s itches are clean and disinfected. W indows and light fixtures aze clzaned and operating properly. Trash receptacles aze accessible and emptied. Plants aud surfaces under plants are clean. Evidence of mold. mildew. or other biocontamination. Evidenee of iasects. rodents. or other pests. Seif-contained heating and cooliug units are clean_ frze of biocontaminaVOn. u�d operating correctly. Other JYP;(.1AL AtCLAJ (¢.g. JN1V1i11V1: AK�AJ, tSr:AU 1 Y JriVYJ� A1VL LA7SVKA1 VK1N,J) Chemicals are stored praperly a�d are vented direct outdoors. Smoking azeas are vented directly outdoors. Trash reteptades are access'ible and emptied. Evidence of mold. milde«�. or other bio Contlmination. Dust (evel is minimal. Pusti�g performed with damp cioth. Floorme and carpets' ure clean and in good co�dition. Other r � � C�D TG 23 • CHECI+ED NEEDS AITE\T10\� H. FOOD PREPARATTON AND EATING AREAS �. CO�.ViMENTS Floors arz clean. frez of food scraps. debris. or an}• siens of biocontamination. and cleaned at least once dailv. Fiuor drains are operating properl.-. Air ezn[s are clzan and operating properh�. All surfaces that come in contact ��ith food prepazation are ciean. free of food scraps a�d debris. and cleaned afrer everv� meal or use. Tables (tops and undersides) and chairs are cleaned and sanitizzd after even� meal or use. W ashing food preparation azeas. appliances. and cookine and eatins utensils after everv meal or use. Cooking and eatm� utensils are cleaned afrer everv use. Trash receptaeles ace tishtiy covered and emptied daily. Evidznce of insects. rodents. or biocontamination. Other WASHROOMS, RESTROOMS, SHOWER, AND BATH AREAS Floors_ couoter tops. basins. and toilets are disinfected dail}�. Fbor drains are operating properly. Noticeablz odors or visible biocontami�ation (mol mildea) Sho�tier heads. «ater faucets. and toilets' are operatina correcth-. Soap d�spensers are operatin� correctly. V ents are clean and operating properly with enough veotilation to keep arzas drv. Waste containers arz emptied daily. Othzr. J. MAIL, COPY, AND COMPUTER ROOMS � Equipment is free of dust and debris. Floors ue cleao. Air ven[s should be clean and opera[ine corzec[Ip. W aste co�tainers are clza�ed and emptied dail��_ Lieht suiiches and door knobs are clean and of inks and ereases'. Other. �D ll,S TG 24 • CHECI:ED NEEDS ATTE� K. CUSTODIAL CLOSETS AND STORAGE AREAS L. � COMME�TS Arza is cleari and products aze neatl}� oraanized. Stored equipmznt is ciean. Equipment is cltaned afrer even use. Observe cleanine and stored chemicals' for DOT Hazard placards. If huardous products aze stored. further revie�c is necessan�. Floors should be clean and free of debris. Drains and wash basins are operatins properh�. E�haust fansh�ents are e orking properh�. Other ATTICS, UPPER AREAS, AND ROOFS Ev�dence uf �vater leaks or standine water on roof. pwt levels aud debris are minimal. Eaidence of birds. rodents. insects. or biocontamination. Screens and barriers are in ptace to prevent pest entry. Outdoor air mtakes are clean and away &om sources of contami�ation (oehicle erhaust. smoke staeks. eteJ Air handlers and related equipment are routinely inspected and deaned Filters aze being periodicall� cleaned and replaced. Other � do-«s TG 25 • VII. GREE1 BUILDING HOUSEKEEPING AND MAINTENANCE RESOURCE LIST Anderson, Kim, and Ronald Scott. Fundamerttals of industrial Tozicolo�. Ann Arbor Ann Arbor Science, 1981. Ashkin,StephenP., "ThebnpuctsofHousekeepin�onlndoorAirQualiry",IndoorEnvironment'96,. Chevy Chase, MD, IAQ Publications, Inc., 1996. Ashkin, Stephen P., "How to Autornute Your Chernical Usage ", Cleanina Manaaement, Vol. 31, No. 3, March 1994, 56-58. � Ashkin, Stephen P., "Purchasing Environmentally Preferable Cleaning Products", Services, December, 1994, 28-31. Ashkin, Stephen P., "Turn Your Faci]iry Green", Mainteuance Executive, June 199A: 12-18. Baker, S.R., ai�d C.F. W ilkinson, eds., "The Effects ofPesticides on Hurnan Health", Modern Environmental Toxicology, VoL 18, Ch. 4, p. 236, Princeton, Princeton Scientific Publishing Company, 1990. � Berry, Michael A., Protecting the Built Envi�•onment Cleaning for Heahh, Chapei Hill, NC, Tricomm 21 st Press, 1993. Bishop, L.J., More Ansn�ers Thun Yozr Huve Qtrestions Aboui Carpet Cleaning, Vols. I& 2. Dolthan, AL, Clean Care Seminars, 1991. Bishop, L.J. The Cleaning, Restm�ation, Iuspection, artd Safety (CRIS) Glossary. Dolthan, AL: Clean Care Seminars, 1992. Brown, Marianne P., and John R. Froines., Technological Char��e in the Workplace: Health Impucts for Workers, Los An�eles, CA, UCLA Institute of Industrial Relations, 1993. Building Owners and ManaQers Association International, O�ce Building Cleaning Operutions in Nor1h America - A Study of Cus�odial Mafaagenaent Practices and Costs, Washin�ton, D.C., Buildin� Owners and Managers Association International, 1990. Burae, Harriet A., °The Fungi ", Biological Contaminants Irz I»door Errvironrnents, American Society ofTestin� and Materials (ASTM), Philadelphia, 1990. Cohen. Sheldon, et al., Behavior, Health, and Environmental Stress, New York, Plenum, 1986. Cone, 7ames, and Michael Hod�son, 'Problenr Buildings: Building-Associated I1lness and the SickBui]ding Syndrome", Occupational Medicine: State ofthe Art Reviews, Vol. 4, No. 4, Hanley and Belfus, Oct.-Nov., � 1989. Hance, B.J., Caron Chess, and Peter M. Sandman, Industry Risk Contmunication Manzru7 Boca Raton, FL, Lewis Pub., CRC Press, Boca Raton, FL, 1990. ba-t/S TG 26 • Jolk, Miloslav, Micr•oerrvironnrent� The ITaeory and Pructice of indoor Cliraate Sprin�field, II., Charles C. Thomas, 1989. Klaassen, Curtis, Mary Amdur, and John Doull, eds., Casarett ar�d Doull's To.ricolo�y: Zhe a Busic Science of porsof7s: 3rd ed., New York, Macmillan, 1986_ National Academy of Sciences, Iridoor Polhrtants, Washingcon, D.C: National Academy Press, 1981. Pfeiffer, Guy, Casimir Nikel, and Richard Mackamess, The Household Environment und Chronic illness: Guiclelines for Constructing m�d �1�laintair�ing a Less Polluted Residence. Sprin�field, Cl�arles C. Thomas, 1980. Ramazzini, Bernardo, Diseases of Workers, New York Academy of Medicine, New York, A Hafner, 1964. Research Trianale Instimte, IndoorEnvironmental Characterization ofa Non-Problem Building: Assessmerrt of Clea:�ing Effectiveness, CR-815509-02- I, Research Trian�le Park, NC, 1994. Sustainuble BuildingTechnical Manual.• Gree�r BuildingDesign, Constrzrction, and Operutions, Washington, DC., Public Technology, Inc., 1996. Turiel, Issac, Irtdoa• Air Qa�aliry ar7d Human Health: Palo Alta. Stanford University Press, 1985. � U.S. Department of Health and Human Services, National Toxicolo�y Program. Sixth Annual Report o�r Carcinogens, 1991. U.S. Eirvironmental Protection Agency. BuildingAir Quality - A Guide for Bui[ding Owners and Faciliry Managers, EPA/4 0011-9 1 /03 3,1997. U. S. Environmental Protection A�ency, lndoor Air Quuliry. Tools For Schools Action Kit, EPA/402-K-95- 001, Washington, D.C., 1995. U.S. Environmental Protection A�ency. G/ossury of Terms Related /o Health. Eaposure, and Risk Assessment, EPA/450l3-881016, 1989. U. S. Environmental Protection A�ency and U. S. Consumer Protection Safety Commission, The If7side Story- AGuide �o IndaorAir Qualrty, EPA/400/1-88/004,1988. � 6a-�� TG 2� • VIII. ATTACHMENTS A. WATER CONSERVATION B. SPECIFICATIONS FOR PEST CONTROL SERVICES C. TYPICAL SPECIFICATION HVAC COMMISSIONING (This Attachment is not part of this Guidelinz but is included for information purposes only.) (EXCERPTED FROM THE ASHRAE GUTDELINE 1-1989) APPENDICES TO ATTACHMENT C: Cl SAMPLE BUILDING TO BE COMMISSIONED C2 COMMISSIONING CHECKLISTS C3 HVAC COMMISSIONING - TYPICAL PLAN � r 1 U ob-e�,� TG 28 • ATTACHMENT A WATER CONSERVATION • . oo-ii� TG 29 � TIPS TO REDUCE OUTDOOR WATER USE In Saint Paul we use up to rivice as much water in the summer as we do during the winter. Most of this is used outside to water srass and other plants. Our plants need more water durin� the summer to suroive hisher temperatures and the blazin� sun. Much of the water we use outside durin� the summer is wasted due to inefficient irrieation practices. By waterins efficiently you can lielp conserve our ��ater resources and reduce your summer water bill. The follo�ying ideas and tips may help you save water, money, and time whether you have an automatic sprinkler system or water manually. WHEN TO WATER Water only when needed - every five days or less frequently for established landscapes. Wait lonaer times between watering periods. As roots �row deeper, less frequent watering will be required. When waterin� slopes, water for a short time only and shut off immediately when runoff begins. Repeat as needed until • enough water is applied. If only one spot is dry, water it separately. Remember, water flows through a 5/8- incla �arden hose, under normal pressure, at up to 10 gallons per minute. This means that an unneeded 30 minutes of waterin� wastes up to 300 gallons of water! • Automatic sprinkler systems should be operated only when the demand on the city's water supply is lowest. Set the system to operate betwee�� 1:00 and 6:00 a.m. If you water manually, water between 7:00 p.m. and 10:00 a.m. when evaporation is lowest. • Water only wl�en plants need it. Learn how plants signal for water. Most lawns will lie flat after being stepped on; many plants will lose their shine and start to droop. • Waterduringtl�esummermonthsonlywhenneeded. Avoidwaterin�inthewinter. Thiswilllower your water use and help on your wastewater average. • Be sure the soil is almost dry before watering. Dia down below the surface, rather than just guessing. Moistnre sensin� devices are easier and more accurate. Tl�ey tell underground conditions at a�lance and come in convenient lengths for shallow and deep-rooted plants. HOW TO WATER • Irrigate efficiently. It is best to water deeply and infrequently. This can be accomplished by scheduling your irrieation times and monitoring waterin� periods. Frequency of wateritig should be based on the plant's water requirements and climatic conditions. Whev irri�atin�, apply water � until the soil becomes saturated, but do not allow water to run of£ If runoff be�ins to occur before soil is thorou�hly saturated, stop watering and allow the water to soak in before applying additional water. Proper waterina intervals can be a very efficient conservation method. oe-�i�; rG �o ! • Schedule irri�ation accordin� to your plant types and climatic conditions. • Use spriril:]er heads that produce drops of water rather than a fine mist. • Water slowly for better absorption - not on windy or rainy days. • Place bubblers close enoueh to shrubs and plants to water them effectively. • Be sure your sprinklers are �vaterina only the areas intended; not onto walks, into streets, or down the �utter. • Make the most of rainfall. Di� small ditches to plants under roof eaves' to direct rainwater to reacti them. A deep moiscure reserve can sometimes carry them throu�h several weeks before more water is needed. HOW MUCH WATER IS ENOUGH ? • An inch of water should be sufficient for most of your established plants and lawn. To check the water output of your sprinklers, place a few cans u��der the sprinklers at varyin� distances. Afrer 15 minutes, measure tl�e deptl� of water in each can. Add the amounts of water in all cans and divide by the number of cans to �et an avera�e amount of water. Multiply this fi�ure by four and you will have the water output of your sprinl:ler for one hour of watering. � • Water less frequently. Many people overwatertheir lawns. Tl�e City ofSaint Paul recommends once every five days. • To prevent overwaterin� remember the impoRance of timing. Adjust time clock on your system as the temperature chan�es to give your plants only the amount of water they need to stay healtl�y, or use a Ixose timer. • Shady areas and areas protected from dryii�g winds need about half as much water as areas i� full sun. Likewise, establisl�ed aroundcover and most shrubs need ouly l�alfthe amount ofwatertl�at new plants or �rasses use. y EQUIPMENT MAINTENANCE IS IMPORTANT • Set sprinkler lieads at tl�e proper hei�ht to prevent them from becomin� blocked or covered by grass and other plants. • Periodically check your irrigation system to eusure proper perfonnance. Check for the following: • Clo�ged nozzles • Blocka�e arou��d pop-up heads or rotor heads (grass runners and lo�v shrub branches can interfere with the activiry of heads). • Sunken, broken, or leal:y heads; cracked or improperly aligned nozzles which result in poor spray coveraQe and �vater loss. • • Heads that are mistin� - this indicates pressure is too high. This mist is evaporatin� in mid-air and is costinQ you money. aa-��,�' TG 31 • • Uparade your irrioation equipment. Consider addin� the followine de��ices to increase the efficiently of your system: • Rain shut-off devices: these devices will shut off your system on rainy days when inigation is not necessary. • A pressure re�ulator if the water pressure seems too hiah. • Heads with check valves alons curbsides, driveways, and sidewalks. This keeps water from drainin� into the street when the sprinkler station shuts off. • A controller that has multiple start times, ttvo or more independent Proarams, and �vatering intervals that accommodates waterin� once very five days. • Consider addin� drip irrigation where appropriate. Drip irrisation woiics we11 on individual shrubs and trees. You can convert spray I�eads to drip emitters with a special kit, but they must run lon�er than spray heads because they put out less water per minute. • Replace missing or broken sprinkler and bubbler heads. • Install irrigation systems that apply water evenly and tl�at have soil moismre overrides and timers. • Check all l�ose coimections, valves, and pipes for leaks. Even a small leak can waste hundreds of gallons in a sin�le day. � LANDSCAPE MAINTENANCE TIPS • Use mulch to conserve soi] moisture. A three to four inch layer of or�anic mulcl� spread over your planting beds will prevent excessive moisture loss, cool the soil, and reduce weeds. Raise the hei�ht of your- -lawn mower. If the lawn is mowed on a reaular schedule, only about ]/3 of the grass length needs to be removed. On this schedule, the clippings can remai� on the lawn reducingsoiltemperatures,helpinatoretainmoisture,andprovidin�anaturalmulch. Thiswillslow plant growtli and provide increased resistance to the stressful summer climatic conditions. Let your lawn breathe by removin� the thatch. Thatch is dead under�rowth of grass that blocks water from reaching grass roots. In May, after your �rass has tumed �reen, use a power rake (thatcher) and remove the thatch from your lawa By mid-summer a lawn can be so thick with thatch that it can prevent up to 70 percent ofthe water you apply from reaching the roots. Removina this barrier improves water efficiency and helps prevent disease. Power rakes are available for rent at most nurseries and rental service stores. • Apply fertilizer in the sprin� and Fall rather than summer. • Remove weeds before they �et large. They not only look bad but they also use the water available to desirable plants. • Use a mulchin� mower. • bc-!!� rG �2 � SAFETYISIMPORTA�T • Remember, in addition to w•astine ��ater, wet sideualks and flooded streets are hazazdous and can cause accidents. � � 0 b -/!�/ rc �� ATTACHMENT B SPECIFICATIONS FOR PEST CONTROL SERVICES � Ob-!!�S TG 34 • CITY OF SAINT PAUL SAMPLE SPECIFICATION FOR PEST CONTROL SERVICES This sample specification is for ,�� Intearated Pest Mana�ement (IPM) pro�ram. An (IPM) pro�ram is a balanced, tactical approach to pest controL It involves takina action to anticipate pest outbreal:s and prevent potential dama�e. IPM programs often combine several control tactics, includin� biolosical control, mechanical controls, monitorin� ofpest populations and dama�e, and careful use ofchemical and biolo�ical pesticides. The troal of an IPM pro�ram is to achieve economical and effective pest control with the least risk to the environment. PART1 1.01 SCOPE: (This establishes the minunum requirements for Pest Control services) A. The City of Saint Paul seeks a twelve (12) month service a�reement for pest control at the locations listed below, with the option to extend two (2) twelve month periods subject to tl�e approval of the Supplier and the City or iPs designee. It is a�oal ofthe Ciry of Saint Paul to use an Inte�rated Pest � Manaaement (IPM) pro�ram as the strategy for control of pests in and around City facilities. The followin� description details the City's understanding ofthe scope and type ofIPM pro�ram services to be rendered. B. Locations will be �rouped and may be awarded separately. The City reserves the right to award separately or as one contract If one contract is awarded, it will be based on the avera�e of total amount of supplements. 1.02 CLASSIFICATION A. Tl�ese services will be performed at City of Saint Paul buildiii�s (see supplements). ].03 SCOPE OF WORK A. The Vendor shall provide a cotnprehensive Intearated Pest Mana�ement (IPM) pro�ram for the buildine and otl�er areas specified in tl�e contract. An IPM program is a process for achievin� lona term environmentally sound pest suppression through the use of a variety of tecluiolo�ical and mana�erial practices. Control strate�ies in an IPM program should extend beyond the application of pesticides to include recommendations for structural and procedural modifications tl�at reduce the food, water, harborase, and access used by pests. I. Furnish material, labor, and equipment required to provide the pest control inspections and treatment seroices speclfied herein. 2. Inspection and treatment services according to location(s). ;. Call back services for pest infestations which appear between regularly scheduled inspections. � 4. Inspection treatment reports and records according to locations. 5. Disposal of empty containers, unused chemicals, and supplies. 6. Detailed, site specific, recommendations for structural and procedural modifications necessary to achieve pest prevention. oo-ei,� rG 35 . 1.04 SERVICE LOCATION(S) A. Bidder shall quote separate prices for each (buitding); See Supplements A, B, & C. NOTE: Areas are approximate and cannot be suaranteed. Vendor is to treat the buildings described irrespective of actual area. Site visits are essential to determine field conditions. 1.05 PESTS TO BE TREATED A. The Vendor shall provide the services required to adequately suppress vermin, insects, and other pests in the identified buildin�s and vermin, insects, and other pests shall indude but not be limited to: Roaches Fleasand Ticks Crickets Silverfish Extoparasites Rodents Others Tennites Earwigs Ants Flying Insects Water Bugs Crawling Insects Spiders B. Vendor must provide "food service approved" flyin� insect traps and associated materials. 1.05 WORK NOT INCLUDED A. Pest treatment more than six (6) feet beyond exterior walls. • B. Treatment of interior and exterior plants or landscaping. 1.06 VENDOR/EMPLOYEE QUALIFICATIONS AND SPECIAL REQUIREMENTS A. Vendor and vendor`s employees applying pesticides shall be licensed. B. Vendor is responsible for implementation of the IPM program required by this specification. Vendor is responsible for providing pest control applicators and technicians who have been trained and cer[ified as competent to handle and apply any pesticide products that may be needed to implementthe IPM program. C. Vendor shall operate, on a full time basis, a pest control business, have a permanent business address, telephone, adequate equipment and materials, and sufficient employees trained and licensed in pesticide application to perform the services specified herein. The City reserves the right to inspect equipment to be used in the performance of this contract. D. Vendor shall provide copies ofmaterial safety data sheets (MSDS) to department contract mauagers for all materials used. E. Vendor is to have a minimum of three (3) years continuous business operation in the field of pest control preferably with some IPM experience. Provide three (3) references. F. Subcontractin� the work to another business will not be allowed without prior permission the � participating departments and at �o addit3onal cost to the City of Saint Paul. G. Each employee of the Vendor shall be furnished by tl�e vendor, with complete uniform and proper identification includin� both the name ofthe Vendor and the employee. Such identification shall be wom on the uniform at all times while servicing City facilities. oo-/1S TG 36 , H. Vendor shal] attach a copy of company's warranry with bid. I. Response time for complaints not covered by the routine maintenance agreement will be within 36 hours from time of notification. J. Vendor is responsible for providin� service to monitor and adequately suppress pests in all areas and buildin�s specified herein includin� but are not limited to: all rooms, closets, lounaes. toilets, kitchens, halhvays, stairwells, basements, attics, laboratories, eta � K. Vendor is also resgonsible for removin� any litter left as a result of pest elimination. Rat and mouse infestations in the ground adjacent to the buildin� are included. 1.07 REGULATORY REQUIREMENTS A. The services to be provided are to comply in every respect with the applicable regulations of tl�e following re�ulatory agencies: 1. U.S. Department ofLabor, OSHA Safety, and Health Standards. 2. U.S. Environmental Protection Agency Standards. 3. State of Minnesota Re�ulations, as appropriate. 4. State of Minnesota Department of A�riculture Regulations, as appropriate. B. No pesticide products shall be used in any manner inconsistent with it's labeling. All pesticides that • may be needed in the IPM pro�ram shall be properly labeled for the control of the tar�et pests against which they are bein� used and label instructions shall be strictly adl�ered to. 1.08 REPORTS AND RECORDS A. After each inspection, call back, or treatment, the Vendor is to furnish the department a written report describing any unusual conditions and advising the department of any housekeeping, structural, or procedural modifications that may be needed to adequately suppress pests. If a control measure ls applied, d�e reportwill contain a briefdescription and justification ofthe control measure used. B. Logs: Departmenta] contact person will furnish a lo� for the Vendor to sign when arrivin� and departing the premises. C. Records: Provide a Pesticide Use Record to the department each month containin� the following information: 1. Trade and common chemical name of product dispensed. 2. Environmental Protection Agency registration number. 3. Volume of cliemical used in each area treated. 4. Specific areas treated. 5. Tar�eted pest. 6. Application date. 7. Name of applicator. � 1.09 WORK SCHEDULE A. If a chemical application becomes necessary, the Vendor shall co�tact the departmental contact person one week prior to the application for available days for treatment. f�b-!!,S TG 37 • B_ Inspections are to be made at the Vendor's option. but the department is to be �iven 48 hours advance notice. I.10 STORAGE AND DISPOSAL A. No equipment, supplies, or chemicals are to be stored on the premises. B. All unused pest monitoring devices, chemicals, containers, or other Vendor items are to be removed from the premises at the end of each service call. 1.11 CHEMICALS A. Chemical insecticides are to be used as a last resort. If chemical pesticides are necessary, selected cliemicals shall be of a type that are environmentally sound, minimize risks to human health, and are effective in managin� the tarseted pest The City reserves d�e ri�ht to �ive final approval on all chemical insecticides used. . � 1.12 SAFETI' A. V endor sl�all be responsible for tl�e safe use and application of all coi�trol measures used in the IPM program. Protective clofhina, equipment, ai�d devices shall, as a minimum, conform to Occupational Safety and Health Administration (OSHA) standards for the products being used. 13 TREATMENT AND INSPECTION SCHEDULE AND CALL BACKS A. Inspection frequency: Minimum of once each month. B. Call Back Service: Should a participatin� department detect what may be an abnormal amount of pests, the Vendor will, at »o additional cost to the City, conduct an ortsite inspection and deploy an appropriate control strate,y within 24 hours of notification. 14 APPLICATION A. Apply pest control products in accordance with the manufacturer's recommendations. B. Provide pest treatment in accordance with normally accepted industry standards for an [PM program. C. Apply pest control products in accordance witli applicable resulatory standards listed in Para�raph 71. � ].15 PAYMENT A. Invoices in services provided will be forwarded to the Contract Manager at the end of the service month. indicating the following: 1. Company name and address for remittar�ce. 2. Date of invoice. 3. Date(s) of service. 4. Supplemenst A, B, & C. 5. Service period. 6. Facilirv name and location where service was rendered. 8o-erS rG �s • 7. city of Saint Paul's contract number. 8. Vendor Im�oice number. 9. Total cost for service period. B. Invoices will be sent to: Cirv of Saint Paul DEPARTMENT NAME Attn: NAME OF CONTACT PERSON ADDRESS C. Payment will be made within thirty (30) days of receipt of invoice unless there is a dispute over the char�es or terms listed thereof. 1.16 PRE-BID COI�FERENCE A. The Ciry recommends that Vendors attend a Pre-Bid Conference, (on Date at Location l, to answer questioas and clarify any terms of this solicitation. � C J 00 -�i� rG s9 • SUPPLEMENTAL TERMS AND CONDITIONS Paraaraph XX, Insurance. is deleted in its entirety and replaced by the followins PARAGRAPH XX. INSURANCE (Applicable to services and construction Contracts, unless otherwise specified) 1.01 GENERAL REQUIREMENTS B. Insurance is required on all City Contracts for services and construction unless specifically waived. C. the Seller shall at a minimum carry insurance in the rypes and amounts indicated below for the duration of the Contract. Buyer shall be listed as an additional insured on all policies (except Workers Compensation). D. The Seller shall forward Certificates of Insurance to the Buyer as verification of covera�e and endorsements required below. E. Seller shall not commence work until the required insurance is obtained and has been reviewed by Buyer. Approval of insurance by Buyer shall not relieve or decrease the liability of Seller hereunder and shall not be construed to be a limitation of liability on the part of Seller. i F. Seller's insurance coverage shall be written by companies licensed to do business in the State of Minnesota at Che time the policies are issued and sl�all be written by companies with A.M. Best Company, Inc, rativgs ofB+7 or better. G. All endorsements naming the Buyer as additional i�sured, waivers, and notices of cancellatiov endorsements as well as the Ceftificate ofInsurai�ce shall contain the Contract number and indicate: City of Saint Paul Contract and Analysis Division 280 City Hall 15 west Kellogg Boulevard SaintPaul. Minnesota 55102. H. The "other" insurance clause shall not apply to the Buyer where tl�e Buyer is an additional insured shown on any policy. It is iiltended that policies required in the Contract, covering both Buyer and Seller, shall be considered primary coverase as applicable. If insurance policies are not written for amounts specified below, Seller shall carry Umbrella or Excess Liability Insurance for any differences in amounts specified. IfExcess Liability Insurance is provided, it shall follow the form of the primary covera�e. S. Buyer shall be entitled, upon request and without expense, to receive certified copies of policies and endorsements thereto and may tnake any reasonable requests for deletion orrevision or modification � of particular policy terms, conditions, limitations, or exclusions except where policy provisions are established by law or regulations binding upon either of the parties hereto or the underwriter on any such policies. K. Buyer reserves the right to review the insurance requirements set forth during the effective period of this Contract and to make reasonable adjustinents to insurance covera�e, limits, and exclusions oo-�,s TG 40 i when deemed necessary and prudent by Buyer based upon changes in statutory law, court decisions, the claims history ofthe industry, or financial condition ofthe insurance company as �vell as Seller. L. Seller shall not cause any insurance to be canceled nor permit any insurance to lapse durin� the term of the Contract or as required in the Contract. M. Seller shall be responsible for premiums, deductibles, and self-insured retentions, if any, stated in policies. All deductibles or self-insured retentions shall be disclosed on the Certificate ofInsurance. N. Seller shall pro�'ide Buyer thirty (30) calendar days written notice of erosion ofthe ag=re,ate limits below occurrence limits for all applicable covera�es indicated in the Contract. y O. If Buyer owned property is bein� transported or stored off-site by Seller, then the appropriate property policy will be endorsed for transit and storage in an amount sufficient to protect Buyer s property. 1.02 SPECIFIC REQUIREMENTS A. Workers Compensation and Emplover`s Liabilitv Insurance: coverage sl�all be consistent with statutory benefits outlined in the Minnesota Worker's Compensation Act (Art. 8308-1.01 et seq Tex. Rev. Civ. Stat.). Seller shall assare compliance witl� this statute by submittin� a standard certificate of coverage to Buyer for every vendor providing services under the Contract as acceptable proof of � covera�e. Worker's Compensation Insurance covera�e written by the Minuesota Workers CompensationFundisacceptabletoBuyer. Seller'spolicyshallapplytod�eStateofMinnesotaand include: 1. A Waiver of Subrogation Endorsement in favor of Buyer. Thirty (30) calendar days Notice of Cancellation in favor of Buyer. Minimum policy limifs for Employer's Liabiliry Insurance coverage shall be $XXX,XXX.00 bodily injury per accident, $XXX,XXX.00 bodily injury by disease policy litnit and $XXX,XXX.00 bodily injury by disease each employee. B. Commercial General Liabilirv Insurance. The policy shall include: 1. BlanketcontractualliabilitycoverageforliabilityassumedunderthisContractandallContracts related to this project. 1. An Additional Insured Endorsement in favor of Buyer. 2. ( XX ) calei�dar days Notice of Cancellation in favor of Buyer. 3. A Waiver of Transfer of Recovery A�ainst Others in favor of Buyer. 4. A minimum combined bodily in}ury and proper[y damage limit of $XXX,XXX.00 per occurrence. C. Business Automobile Liabilitv I��surance. Seller shall provide covera,e for all owned, non-owned, and hired vehicles. The policy sl�all include: I. An Additional Insured Endorsement in favor of Buyer. 2. A Waiver of Subrogation Endorsement in favor of Buyer. 3. Thirty (30) calendar days Notice of Cancellation in favor of Buyer. • 4. A minimum combined sinale limit of $XXX,XXX.00 per occurrence for bodily injury and property dama�e. Alternate acceptable limits are $XXX,XXX.00 bodily injury per person, �� 00,000 bodily injury per occurrence and at least $XXX,XXX.00 property dama�e liability each acc ident. 60-!!S TG 41 • D. The followina Terms and Conditions hereby i�icorporated shall apply to this procurement action: TERM OF AGREEMENT a. This agreement shall be in effec[ for a twelve (I2) month period with two (2) twelve (I2) month extension options commencin� upon execution of a contract, subject to the approval of the Supplier and the Cirv to iY s desi�nee. b. Upon expiration of the initial term or period of extension, Vendor aarees to hold over under the terms and conditions of this A�reement for such a period of time as is reasonably necessary to resolicit the project, not to exceed ninety (90) days. � � oo-te� TG 42 • ATTACHMENT C TYPICAL SPECIFICATION HVAC COMMISSIONING APPENDICES TO ATTACHMENT C Cl SAMPLE BUILDING TO BE COMMISSIONED C2 COMMISSIONING CHECKLISTS C3 HVAC COMMISSIONING - TYPICAL PLAN EXCERPTED FROM THE ASHRAE GUIDELINE 1-1989 (Attachment'C' is included as a sample plan only.) � • oo-�i,S TG �� • TYPICAL SPECIFICATION FOR HVAC COMMISSIONING Foreword: HVAC commissionin� activities durina the project construction phase should be defined in the contract manual. Followina Construction Specification Instirute (CSI) format, the speci£cation can be inserted in the front end, General Requirements, or Division I5. Other specification sections havin� activities affecting the commissionin� of HVAC systems should make reference to this section and direct that those activities be coordinated to permit HVAC commissioning activities as outlined herein. Eacl� project will require adaptation to meet requirements of design intent, project, location, construction methods, and construction team organization (General Contract, Construction Mana�ement, Fast Track, etc.). Definitions: Commissionin� Contractor: This shall be (at the option of the Owner) either a separate Prime Contractor or a subcontractor to the General Contractor who is responsible for commissioning of the building, includina • building envelope, HVAC equipment, elevators, electronic ener�y management systems and other controls, testmg, adj�sting, and balancina of air and hydronic systems, etc. SECTION 15995 HVAC COMMISSIONING PART 1 DESCRIPTION 1.OI PURPOSE A. Verifyoperatioi�a�dfunctionalperformanceofHVACsystemsforcompliancewith"Desi�iIntent", as described in the mechanical specification. (NOTE: for new buildings, include areview ofthe Pre-Desi�n and Desisn & Documentation sections of the Desian Checklist in the Guide.) B. Document HVAC tests and inspections. C. Verify application of operation and maintenance manuals, as-built (record) documents, spare parts listing, special tools listina, and other items as may be specified herein for support ofHVAC systems and equipment. � D. Coordinate and direct trainin� ofpersonnel for operation and maintenance ofHVAC equipment and systems. DD-//S TG 44 i 1.02 GENERAL A. Fumish labor and material to accomplish complete HVAC commissionin� as specified herein. Complete interim commissionina of HVAC systems durina initial season operation and followup commissionin� of required HVAC systems durina additional season operation. {NOTE: Describe any special requirements due to seasonal variations.) 1.03 JOB CONDITIONS (NOTE: describe unique conditions; schedule for start-up, test, adjust and balance, commissionin�, anticipated seasons for HVAC commissionina, etc.) 1.04 QUALITY ASSURANCE A. Reference: ASHRAE Guideline I-1989, Guideline for Commissioning of HVAC Systerns. B. Qualifications: (NOTE: define described qualifications of commissioning authority, or�anization, previous experience, etc.) • 1.05 DOCUMENTATION A. The commissionine Contractor s17all obtain the following: 1. Projectplansandspecification(contractdocuments),authorizedrevisions,HVACshopdrawings, and submittals (approved, Test and Balance report, equipment start-up and certification reports, etc.). 2. Records of required code auUiority inspections, documentation sign-offs, etc. 1.06 SUBMITTALS A. HVAC Commissioning Authority will submit to name for approval prior to startina the commissioning process. B. Commissioning Plan: (see typical plan herein) describe extent and delivery schedule. C. Training Plan: describe the extent of plan, expected duration of trainin�, personnel involved, schedule, ete. D. Tool List, (NOTE: Require identification of tool(s), equipment to be used on, reason required, source, price, and delivery.) • 1.07 RESPONSIBILITIES OF OTHERS (Applicable specification sections may outline trade responsibilities during the HVAC commissionin� process.) A. Ge�eral Contractor: I. (NOTE: in other contract arrangements, individual trades may be listed.) �a ��s TG 45 • 2. General Contractor sl�all verify completeness of the buildine envelope, perimeter, and interior items which affect proper operation and control of HVAC equipment and systems. 3. The General Contractor c;ill assure participation and cooperation of specialty contractors (electrical, TAB, buildin� manaQement, etc.) under his jurisdiction as required for the commissionintr process. � B. Contractors SpecialTy: 1. the (Specialrv Contractorsl will be responsible for providins labor, material, equipment, etc., required within the scope of this specialty to facilitate the commissionin� process. The (_ Contractor) will perform form tests and verifiication procedures required by the commissioning process when requested by the Commissioning Contractor and directed by the General Contractor. 2. (NOTE: it is essential tl�at these requirements be included in each of the applicable specification sections in order that a bindin� requirement is on each contractor.) C. Owner/Operator: 1. Owner/Operator will schedule personnel to participate in HVAC commissioninL process. (NOTE: this may include bui Iding secwiry personnel, building engineer, and HVAC operation and maintenance personnel. Persoruiel operatin� and maintainin� equipment and systems will attend traininL sessions, factory schools, and educational institutions wliere indicated.) 2. Owner/Operator will advise the Commissionins Contractor re�arding cl�anges in building occupancy and/oruse. � PART 2 INSTRUMENTATION Z.O1 lnstrutnentation equipment used in the final commissionin� process shall be provided by the same agency performin� the final commissionin� tests and shall be the same equipment. Instruments will be operated by the Commissioning Contractor. PART 3 EXECUTION 3.07 GENERAL A. For new constructio�� or substantial remodelin� requiring redesign of inechanical systems, tlie Commissionin� Contractor shall consult with the General Contractor during tl�e construction phase to assure comp]iance with Commissionin� requirements. 3.02 PROCEDURE A. Attend pre-construction meetin� and establish requirements for HVAC commissionin� autl�oriTy process tluoushout construction phase. B. Prepare and submit to name time after contract award, HVAC Commissionin� which shall outline: � I. ResponsibilityofeachtradeaffectedbyHVACCommissioning,asrequiredbyappropriatesection of this specification. 2. Requirement for documentation as listed elsewhere herein. 3. Requirements for documentation of HVAC tests and inspections required by code zuthorities. r�o �1,� TG 46 � 4. Requirements for the HVAC Commissionin� proaram durine specified operational seasons, par[ and full loads as further delineated in 3.03. 5. Format for training proaram for operation and maintenance personnel. C. Periodically attend construction and coordination meetines. 3.03 HVAC COMMISSIONII�TG A. HVAC Commissionin� shall beQin afrer HVAC equipment and systems, alon� witl� related equipment, systems, structures, and areas, are complete. B. Verify testing, adjusting, and balancing (TAB) readings sucl� as: 1. Supply and return air. 2. Fan perfonnance. 3. Hydronic perfonnances. 4. Branch duct readings. 5. Refrigeration side performance. 6. Chiller performance. 7. Coolina tower perfonnance. C. Verify calibration of thermostats and related controls such as: 1. Variable Air Volume (VAV) boxes. � 2. Damper settin�s. 3. Valve positions. D. Verify readin�s of remote data and control systems such as: 1. Temperature. 2. Air Flow. 3. Damper positions. 4. Water pressure. 5. Water temperatures. E. Verify operation of system modes such as economy cycle, stuoke removal, and in specific: 1. Damper and fan operation. 2. Smoke detector response. 3. Zone response. F. Verify that total HVAC system is performing to provide conditions as outlined in "Design Intei�t." (Specify seasonal, part, and full load conditions.) Temperature Zone Control Energy management Air chan�es Air movement Smoke control Control response Humiditv Pressurization Air quality • (NOTE: this Appendi� is not part of the Guide but is i�cluded for information purposes only.) po-ei,,� TG 47 � APPENDIX C1 SAMPLE BUILDING TO BE COMMISSIONED Foreword: The followin� sample buildina description and commissioninL checklist are provided to illustrate the minimum information which should be included in the contract documents for subse- quent use durin� biddin� and construction. The commissionin� checklist would be inserted in Section 3.03 HVAC commissionin� of the typical specification. • Location: Midwest; Summer Outside Desi,n Conditions 97°F D.B./78°F W.li. Winter Outdoor Design Conditions 23°F D.B. Summer Indoor Design Conditions 78°F, 60% RH Winter 68°F Building Description: Area: 60,000 �ross square feet (GSF), 3 story 20,000 GSF per floor. Strucmre: Poured in place concrete. average 120 Ib. per GSF of building, includina roof. Eirvelope: Walls: 80% opaque metal skin, R-value = 19; avg. 10 Ib/ft' surface area; 20%tinted/reflective �lass; double pane 35% transmittarice; sum- mer U-value = 0.55 winter U value = 0.54; avo. 10 Ib/fr' surface area. Roof: Single membrane, ballasted, tapered insulation, R-value = 30 Overall Thennal Meets ASHRAE Standard. Lighting: 2 W/fr' Misc. Power: I W/fr'. Occupancy: 150 fr' per person, moderate physical activity, seasonal clothin�. Internal Loads: 245 Btu/person sensible, 205 Btu/person latent, all others included ii1 misc. power. Outside Air Ventilation: 15 cfin/person. Intended occupancy: 7 AM to 6 PM daily, Monday tl�rouQh Friday, occasionally scheduled afrer hoursusaae. Intended use: Corporate office buildin�. � Other features: 3-story open atrium at buildin� entrance requirin� smoke pur�e system. bo!!�' TG 48 i Mechanical S}'stem: Peak load coolin� 1.8 a 10 Btu/hr (1 �0 tons) Peak load heatina 2.1 x 10 Btu/hr. Supply Air 42,000 cfm. Avera�e cfm/sq. ft. 0.7 at design coolin� load, variable down to shut-off of VAV boxes at no-load condition. Exhaust, toilets and O.A.supply relief, and building pressurization control Minimum outside air Outside air Dry-bulb Economizer set at 55° Ambient Noise criteria Lessthan 6,000 cfm assures infiltration controlled by relief damper in RTU 6,000 cfm 42,OOOcfm Noise radiated to space from equipment less than 60 dB. � Mechunical Systein Description: Building is cooled via single built-up cooling-only roof-top mounted air handlerwithchilledwatercoils,42,000cfm---acombinationofsupplyvariablevolumecoolina onlyboxes and electric resistance fan-powered VAV boxes on perimeter. Unit is desiened to maintain discharge temperature at 55'F year-round. There are 20 VAV boxes per floor servina an averane of 1000 fr' Central plant consists of 150-ton water cooled centrifugal cUiller, constant speed centrifugal pumps, and 4mw- throu�h packaged steel cooling towec Control system is electronic direct di�itaL Control functions are described on attached input/output summary table. System is two-wire global network with Iocal pro�rammable controllers in central plant, each floor, and airhandleron roof. A CRT/input keyboard/printer is located in the maintenance office for monitorin� and alarm functions and reprogramming of local contro[fers. RefertoEquipmentScl�eduleandspecificationforcapacityandperformancerequirements. Salientfeatures of major equipment are as follows: Chiller: sinsle I50-ton rated centrifugal with inlet vaue capacity control, 45°F to 55°F chilled COO�llla TOW2I: Pumpina System: • Air Handler: water conditions, 85°F to 95°F condenser water. Power consumption of chiller is 0.6 kW/ton. No redundancy or excess capaciry has been provided. Sin�le fan and drive motor packa�ed steel draw� throu�h tower, with basin heater, two speed fan motor, bypass valve ro control condenser water temperature at 85°F. Make- up water is provided with totalizing flow meter to record usage. No redundancy or excess capaciry has been provided. One each, single-end suction, centrifu�al base-mounted pumps for ct�illed water and condenser water systein. Chilled water supply to buildintr is monitored with flow meterand supply/retumtemperature differential, DDS system calculates, summarizes, and trend loas ton-hours used. No redundancy or excess capacity has been provided. Sin�le roof-top mounted coolin� only unit wiil� chilled water coils, draw-through single centrifugal fan. Unit designed with separate minimum outside air dampers and separate economizer cycle {free coolin�) outside air dampers. Economizer building air relief dampers are provided. Chilled water coil is split into-1/3 air stream, 2/3 air stream coils with separate ;-�vay bypass control valves. The 1/3 coil valve actuates bb-/i,; TG 49 � first for full flow throush coolin� coil for lo�v-load humidity control. The 2/3 coil valve then operates to maintain n dischar�e air temperamre of 55°F. A variable speed electronic drive operates supply fan to maintain 1.5 in. (wc.) static pressure at 2/3 point in ductwork. No redundancy or excess capacitv has been provided. VAV Boxes Cooling only variable air volume boses are located on first hvo floors interior space. HeatinJcoolina VAV boxes are located on perimeter and third floor spaces. VAV boxes provided with electric actuators, air flow sensors, damper position indication, and electric resistance heaters with proof of air flow switch. Heatin� provided with centrifuQal direct drive fans and resistance heat. Masimum scheduled VAV supply air 66,600 cfm, instantaneous capacity is 4Q000 cfm, diversity is 60070. Ductwork: Ductwork leakage is assumed to be 2,000 cfm. Atrium Smoke Purge: The buildin� code review officials have mandated six air changes (in an l�our) s�noke purge in the three-story atrium entrance to the building. This will be accomplished via a sin�le exhaust fan at tl�e roof and relief/intake air louvers at the first floor. � � oa -�tS TG 50 • APPENDIX C2 COMMISSIONING CHECKLISTS The following checklists are for the sample building described and would be edited/inserted into Section 3.OS ofthe sample specification. Commissioning Checllist - Pumps and Chilled WaYer/Condenser Water 1. Prior to Functional Performance Test. a. Pumps in place, �routed, vibration isolation devices functional, pump alignment, and rotation verified. b. Power available with motor protection, safries, control system contractors, and interlocks functional. c. Piping system pressure tested, cleaned, chemical watertreatment completed, and report submitted. Coolin� tower basin fiUed and chemically treated. d. Pressure and temperature gau�es insYalled aitd functional e. Water balance complete with desisn maximum flow, pressures obtained, and report submitted. 2. Persoimel present duri�ig functional performance test: a. General Contractor, Mechanical Contractor, Controls Contractor, attd Electrical Contractor. � b. Commissioning authority. c. Owner's representative. 3. Fwictional performaiice test: Contractor shall demonstrate operation of pumps per specification including the following: a. Activate pump start using control system command. b. Verify pressure drop across strainer, verify strainer is clean. Verify pump inlet/outlet pressure reading, compare to Test and Balance Report, pwnp desi�n conditions, and pump maiiufacturer's perfonnance data. Operate pump at shutoff, 50% and 100% flow. Plot test readings on puinp curve. Verify specified flow is obtained. c. Verify motor amperage each phase and voltaQe phase to phase and phase to sround. d. Check and report unusual vibration, noise, etc. 4. Results: a. C.A. (Commissionins Autl�ority) shall report results obtained in 3 above. b. If specified equipment perfonnance is not verified, C.A. shall report remedial action required and re-schedule Functional Performance Test. 5. Reports: a. Submit reports of functional performance test (item 3 above) to engineer. Commissioning Checklist - Centrifugal Chiller � 1. Prior to functional performance test: a. Chiller has been set in place and piped-irydrostatically leak tested. b. Factory start-up and check out complete with reporT submitted. oo-i�� TG 51 • a Chiller safety and protection devices tested, report svbmitted. d. rhe followino checklists completed and submitted: L Chilled water/condenser «ater pumps. 2. Cooline tower. 3. Controls and instrumentacion checklist. 4. Test and Balance Report submitted. 5. Chemical treatment report. 2. Personnel present during demonstration: a. General Contractor, Mechanical, Electrical, a�d Controls Contractor. b. Commissionin� Authority. c. Owner's Representative. Functional Performance Test: Co�tractor shal] demonstrate operation of chilled water system as per specifications includin� the followina-. Start buitding air handler to provide toad for chiller. Activate controls system chiller start sequence as follows: a. Time of day start-up pro�ram initiates chiller start. b. Start condenser water pump, establish flow, activate chiller proof of flow switch. a Start chilled water pump, establish flow, activate chiller proof of flow switch. d. Control systezn ener�izes chiller start sequence. e. Chiller senses chilled water temperamre above set point, chiller control system activates start. f. Verify functioning of "sofr start" sequence, record motor amperage as a time function. : g. Verify coolin� tower controls function, refer to checklist. li. Cl�iller load to be calculated by controls system, provide trend log of load imposed. i. Shut-off air handler to remove load on chilled water system. j. Verify chillar shut down sequence after load is removed. k. Re-start air handler witlun 2 minutes of chiller shut do�vn. Verify condenser and chilled water pump, cooling tower controls sequence. 4. Results: a. C.A. (Coimnissioning Authority) shall report results obtained in 3 above. b. If specified equipmeot performance is not verified, C.A. sl�all report remedial action required and re-schedute Functional Performance Test. �. Reports: a. Submit reports of functionat performance test (item 3 above) to en�ineer. Commissioning Checklist - Cooling Tower/Chemical Treatment 2. Prior to Functional Performance Test: a. Coolin� tower is in place, piped, motor and fan drive adjusted, make-up valve and water supply piped. b. Power is available with motor protection safeties and discomiect at tower operational. Controls systems, contractors and interlocks functional. Motor and fan rotation checked, Tower basin is filled, cleaned, znd water treatment system functional with report from treatmeni contractor � submitted. c. Water balance is comptete with design flow verified and water distribution headers balanced. d. Fan lubricated and blade pitch adjusted. �b-!1� r� sz , 2. Personnel present durins demonstration: a. General Contractor, Mechanical Electrical, and Control's Contractor. b. Commissioning authority. c. Owner�s representative. 3. Functional Performance Tesr. Contractor shall functional performance test operation of the coolin� water as per specification and the followin�: a. Activate coolinQ tower fan start using control system command. This should first start condenser water pump, establish flow, delay fan start for 30 sec. to equalize flow in distribution basin and sump. Start fan afrer timed delay. b. Afrer chiller start-vp, control system should modulate bypass valve and nvo-speed fan rreotor to maintain 85°F return water temperature to chi Iler. Observe and record functioning of bypass valve under varyin� loads. c. Verify interlock with chiller; cooling tower fan should operate concurrently when chiller is energized. d. Verify make-up water ffoat vatve is fwictioning. Activate chemical treatment feed valve, verify make-up of chemical treatment system, pump, and controls. e. Sample coolina tower water weekly and test for suspended solids. Record solids meter readin� foreachsampletoverifyaccuracy. Continuesamplingtoassuresolidsconcentrationmaintenance of 2000 ppm for three samples. f. Record reading on tower make-up water suppfy meter, compare to chiller load summation ofton- hours. Makeup water use should be 4 �al. per ton hour or 25% of the total flow. Report variance. � Recard amount of chemical used, forward to water treatment contractor for review and approval based upon amount of make-up water used. 4, Results: a. C-A- (Connnissionina Authority) shall report results obtained in 3 above b. Ifspecified equipmenT perfonnance is not verified, C.A. shall report remedial action required and re-schedule functional performance test. �1 LJ D o-Il� TG 53 � APPENDIX C3 HVAC COMMISSIONING - TYPICAL PLAN Foreword: In order that HVAC commissionina can be accomplished within the scope of normal construction processes, it is essential that the HVAC commissionin� authority preseat a comprehensive plan for approval ofprojectmanagement, and all trades and related fvnctio��s underszand their interface with the plan. This typical plan is intended to cover the construction, and post-construction, or occupancy phases of a project. The material befow on this page is a sample of the cover sheet for a typical HVAC commissionin� plan as contained on the following pa�es. COMMISSIONING PLAN FOR HEATING, VENTILATING, AND AIR CONDITIONING � Project: Contract No.: Approved: Date: Prepared by: � Date: oo-lr,� TG 54 . PtiRPOSE: To brina the building (project) HVAC sy-stem from a state of static completion to a state of dynamic operation to meet the desisn intent, in accordance with the contract specifications. RESPONSIBILITY: The HVAC commission authority, warkina throveh project management, will mana�e the commissioeiing of the HVAC equiprrcent and systems in cooperation with other related trades. SCOPE: This plan covers the commissioning of HVAC systems used and/or installed in the building (project). The plan inclndes coordination of commissionin� of related systems in tlie buildin� (project); such as electrical, fire protection, plumbing, architectural, building securiry, manaQemeut, etc. HVAC COMMISSIONING PROGRAM: 1. Preparatia�, submission, and approval ofUie HVAC commissioning plan. • 2. Participation i�� preconstrucTion, p(annina, and pertinent constn�ction meefi��gs. 3. Coordination meetin�s with other trades to assure comparabiliry of equipmen2, systems, and construction. 4. Develop a scheduie to assure identification of milestones for the implementation of the HVAC commissioning process. 5. Review of the HVAC equipment and s}-stems submittal data for effect on HVAC commissioning. 6. Review of cl�anges and alterations to plans aiad specifications for effect on HVAC commissioning. 7. Review records of HVAC flushina a»d cleaning. 8. Reviewofprojectstatuswithprojectmanagementtodeterminesuitabilityofasubstantiallycomplete building (project) for HVAC start-up. 9. Review of HVAC air and water test and balance reports to determine effect on HVAC commissionma. 10. Review HVAC construction documentation, drawings, submittals, reports, inspections, manuals, warranties, and procedures for compliance with the requirements of the commissioning process. 11. Direct trainii�e of HVAC operation, maintenance, and management personnel. 12. Performance ofvarious phases ofverification testing and calibration ofthe building (projeet) HVAC equipment and systems to comply with desi�n intent. I3. Preparation of reports to certify the dynamic operationat condition of the building (project) HVAC equipment and systems wider part-ioad, futl-load, and seasonat operation. DRAWINGS AND SPECIFICATIONS: � HVACshopdrawingsaitdas-builtdra�rin�sandspecificationswillbeassembledaftercompletionofHVAC preliminary commissioning and prepared for delivery to project manatrement (as specified). Changes as a result of subsequent HVAC commissiaiins procedures will be incorporated and delivered (as required) at the conclusion of final HVAC commissionin�. oa-��.� TG 55 • OPERATION AND MAINTENANCE MANUALS: HVAC operation and maintenance manuals will be delivered to the commissioning authorit;- assembled (as specified). The manuals will be edited to limit the data to mode]s of equipment utilized on the buildine (project). The manuals will be delivered to project manaQement (as specified) prior to start of training. Refer to Cltapter 59, Mechanical Maintenance, in the 1987 HVAC Svstems cQ Applications Handbook for the ASHRAE format. TRAINING: HVAC trainin� will take the form of classroom sessions to ii�troduce the HV AC operation, maintenance, and manaaement personnel to the manuals, drawings, and other documents and aids available to operate and maintain the HVAC equipment and systems. Factory specialist in the area of major equipment and systems will present sessions on tl�eir specific equipment or system, or both. Extensive hands-on training will be conducted during t1�e HVAC preliminary commissionin� so tl�at actual operation and maintenance ofthe HVAC equipment and systems can be the responsibility ofthese personnel at the completion of HVAC preliminary commissioning. � (Note) VISUAL AIDS: It is desirable to utilize visual aids, such as slides, video, or movies. These aids sl�ould be made a part oftlie aser's permanei�t files to be used for reference, refresher, and retrainin�. TYPICAL HVAC TRAINING AGENDA: 1. Openin, Remarks. 2. Introductions. � � 3. Description ofHVAC Systems. A. Air Side. l. Coolin� 2. Heatin� 3. Ventilation 4. Life Saferv B. Wet Side 5. Cooling 6. Heatin� 4. Description of Equipment and Systems (Individual Suppliers will discuss their equipment) A. Wet Side 1. Chiller (or Refrigeration Equipment) a. Accessory Equipment 2. 3. 4. b. Electrical c. Control d. Refrigerant Piping Condenser Water a. Pumps a. Cooling Tower b. Pipin� a Conttols d. Water Treatment e. Electrical £ Control Chilled Water a. Pumps b. Exchangers c. Pipin� d. Controls e. Water Treatment f. Electrical g. Control Boilers (Hot Water or Steam Generators) a, Water Make-up b. Water Treatment oo-lr5� TG 56 • u c. Pipina d. Controls e. Safetv Accessories £ Electrical 5. Insulation B. Air Side 1. Air HandlinQ Units (Fans) a. Fans a. Coils b. Humidifiers c. Controls d. Electrical e, Isolation f. Insulation 2. Terminal Boxes a. Fans b. Coils c. Controls 3. Duct System a. Type(s) b. Pressure(s) 4. Filter System C. Controls L Type System 2. Purpose 7. Operation Procedure A. Occupancy Considerations B. Seasonal Considerations (Changeover) C. Manual/Automatic D. Emergency 8. Slmt Down A. Check List B. Normal C. Emergency 9. Maintenance (list major equipment systems) A. Routine A. Periodic B. Service C. Lubricatioi� D. Overhaul E. Factory 10. Warra�rties A. What they cover B. How to use them � 5. Walk-through of Building (Project) 6. Start-up Procedures A. Seasonal Considerations B. Check List C. Emergency Procedures WARRANTY: 11. Spare Parts 12. Tools A. Normal tools, supplies, and equipment B. Special tools 13. Hands-on operation of HVAC equipment and systems in conjunction with HVAC preliminary commissioning. At coinpletion of HVAC preliminary commissionin�, HVAC warranties will be completed and suppliers advised tl�at tl�eir equipment l�as beei� put into operation. These warranties will be delivered to project manaQement (as specified). SPARE PARTS and TOOLS: Prior to HVAC preliminary commissionine, a tist of recommended spare parts ai�d suppiies for dependable operation of the HVAC equipment and systems will be submitted to project mana�ement (as speciFed). �'s� oa--�� . RETRAINING: After final commissionina. HVAC operation and maintenance perso�el will be instructed on chanaes and reconfieuration which may have occurred durin� the commissionina process. Return to FEEDBACK Return to TOOLS Return to TOP � � G `sharMkiucainable,'Grte� \DratcGmde�?1a�n� man4Ali?&'OOIU ;6?0 � � � FEEDBACK EVALUATION PROCESS (�D-!!.i �i � 0 r�r h u � i �aw �' i L' d C V O ° c xd3 x:. = � ._ �= o � _ z � � � 2 G � C X ^ Problems that develop in a facilities operation that are the result of poor design or conshuction should be addressed within the first year of operarion so that they can be dealt with under the `Wan�anty' portion of a contract. This feedback process is intended primarily for facility ma field, in cooperation with the facilities' users, who deal on made by building designers (designers from within the Cit departments). Piease direct comments about the applicabi� simple usefulness of materials and equipment specified foi decisions made by facility designers, to the Design Group can be reacted to and/or incorporated into this Guide and� Make comments on the electronic Feedback fo place and are accessible to anyone viewin� the form for a particular comment; if your co you have more than one comment, it may i form is divided into Construction Sroec�fi �or that beIong in each These guidelines will be This will be done by the analysis. � CONTACTS: operators in the th the decisions pthe or its' uty, inty, or or conc about design ate so that these comments reside in the same Re portion of the to �fhan one trade or division ar if id it/them around the form. The divisions and sample categories �an a regular basis, probably about once per year. staff; based on quaIitative and quantitative WEBSITE ADDRESS: http://www.stpaul.gov/deptsltms/real/sustainJindex.html � G �nared�sus�artublc'creenlDreficmde�FadbackDescln_s/ootoa5l) TH 2 i FEEDBACK BY DIVISION OD-J/,� (Blank comment form) DIVISION ONE -GENERALREQUIREM£NSS DIVISION NINE -FINISHES DIVISION TWO - SITEWORK DIVISION TEN - SPECIALTIES DIVISION THREE-CONCRETE DiV1S10N ELEVEN -EQUIPMENT DIVISION FOUR - MASONRY DIVISION TWELVE - FURNISHINGS DiVIS10N FIVE -METALS DIVISION THIRTEEN -SPECIAL DIVISION SIX - WOOD AND CONSTRUCTION PLASTICS DIVISION SEVEN - THERMAL AND MOISTURE PROTECTION DIVISLON EIGHT - DOORS AND WINDOWS This page is presented to provide a way to give feedback info the design or remodelina of City facilities. Please make your The proper specification section number will be edited as app These changes will be effective in new projects but cannot afl changes are requested in a pro}ect which is already under�vav. process for that project, and the feasibility of such change� request basis. � �IVISION ONE General Conditions, FEEDBACK COMMENTS: DIVISION TWO SITEWORK DIVISION FOURTEEN-CONVEYING DIVISIOIY - ELECTRICAL for��dificati�i"`�� ,`� �cations used in ,a�",,�nderthe appr° te division heading. odate the requested changes. ects already in progress. If �i+rough the Change Order a per-project/per-change enclosures, faciiities, and Controis. Site Investigation, Demolition, Excavation Support Systems, Earthwork, Paving and Surfacing, Sewage and Drainage, Ponds and Reservoirs, Site Improvements, Landscaping, etc. FEEDBACK COMMENTS: C J TH 3 DIVISION TAREE CONCRETE � �oncrete formwork, reinforcement, accessories, and curing, Cast-In-Place Concrete, Precast Concrete, Grout, etc. FEEDBACK COMMENTS: ANISION FOUR MASONRY Mortar, Masonry Accessories, Unit Masonry, Stone, Masonry Restoration and Cleanin„ Kefractories, etc. FEEDBACK COMMENTS: �IVISION FIVE METALS Metal Materials, Finishes, Fastening, Joists, Deckina, and Fabrications, Stmcmral Metal Framing, Expansion Control, etc. FEEDBACK COMMENTS: DIVISION SIX WOOD AND PLASTICS Fasteners and Adhesives, Rou�h and finish Carpentry, Wood-Metal Systems, Architectural Woodwork Plastic Fabrications, etc. FEEDBACK COMMENTS: • DNISION SEVEl�' THERMAL AND MOISTURE PROTECTION �aterproofin�. Vapor and Air Retarders, Insulation, Fireproofina, Roofine. Fiashin� and Sheet metal, Skvlishts. Joint Sealers. etc. FEEDBACK COMMENTS: DIVISION EIGHT DOORS AND WINDOWS TH 4 � D-ll,� Metal Doors and Frames, Wood and Plastic Doors, Entrances and Storefronts, Metal Windows, Hard�vare, Glazing, etc. FEEDBACK COMMENTS: �IVISION NINE FINISHES Metal Support Systems, Lath and Plaster, Gypsum Board, Tile, Terrazzo, Acoustical Treatment, Wood, Stone, and Resilie��t, FloorinL, Carpet, Paintin„ Wall covering, eTC. FEEDBACK COMMENTS: DIVISION TEN SPECIALTIES Chalkboards, and Tackboards, Compartments and Cubicles, Louvers and Vents, Access Flooring, Fireplaces and Stoves, Lockers, Fire Protection Specialties, Partitions, Toilet and Bath Accessories, scales, etc. FEEDBACK COMMENTS: � AIVISION ELEVEN EQUIPMENT TH 5 oo-1 l,� �nit Kitcl�ens, Special Equipment for Security, Vault, Teller, Ecclesiastical, Theater, Commercial Laundry and Dry Cleanin�, Vendin� Detention, Food Service, Darkroom, etc. FEEDBACK COMMENTS: DIVISION TWELVE FURNISHINGS Fabrics, Artwork, Manufacmred casework, Window Treatrnent, Furniture and Accessories, Russ and Mats, Multiple Seatiug, etc. FEEDBACK COMMENTS: �NISION THIRTEEN SPECIAL CONSTRUCTION Air Supported Structures, Pre-engineered Structures, Pools, Ice rinks, Kennels and Animal Shelters, UtiliTy Control Systems, Solar and Wind Energy systems, Building Automation Systems, Fire Suppression and Supervisory Systems, etc. FEEDBACK COMMENTS: DNISION FOURTEEN CONVEYING SYSTEMS Dumbwaiters, Elevators, Movin� Stairs and Walks, Lifrs, Materials and Handlina Systems, Hoists and Cranes, Scaffolding, etc. FEEDBACK COMMENTS: . � DIVISION FIFTEEN MECHANICAL �;VIechanical Insulation. Fire Protection. Plumbin=, Heatin�, Refrigeration, Air Handlin�, Controls, etc. FEEDBACK COMMENTS: DIVISION STXTEEN ELECTRICAL Ventilating, and Air conditionin� (HVAC), aa `t,� Power Generation, Service and Distributio�, Lightin�, Special Systems, comm�nications, Controls, Testing, etc. FEEDBACK COMMENTS: l � Return to MAINTENAAICB GUIDBLINES � Return to TOOLS Return to TOP . �J G�shared'��ustamable.'Grttn'lDmf�Goide�FeeabacAi%�5�0010ffi i] b D - �d,� � C� � �J ao-�ts � APPENDICES A. Council resolution B. Design for Public Safety C. AcknowIedgments - Participants D. Participants E. Bibliography � � G �shared�sunamable 'Green'�DratiGmde�dPMnAi�'r3i0tH1' :1 s; � t� zr.3, e.�. - � , d `i t `\ � �RiGINAL l Presented by RESOLUTION CIT( OF SAINT PAUL, MINNESOTA «ri ��n H Council File # � � J�� Green Sheet # �OZ/27 - oa-tts � �' Referred To � J/ / f • Committee Date V BROAD GUIDELINES FOR THE COI�ISTRUCTION, MAINTENANCE AND OPERATION OF CITY OWIIED, OPERATED AND FINANCED BUILDINGS AND REQUESTING THE ORGA23TZATION OF A TASK FORCE TO �DEVELOP SPECIFIC GUIDELiNES 1 WHEREAS, the United States constitutes 5°l0 of the world's population, yet consumes 25% of its resources and 2 50% of the world's energy; and WHEREAS, approximately 36% of total energy produced in the U.S. is consumed by the built environment; and 6 WHEREAS, buildings account for 40°l0 of the raw materials used world-wide and construction and demolition 7 waste accounts for 26% of all the nation's landfill; and 8 VJHEREAS, "green" buildin�s use less than half the energy of a standard building; and � WHEREAS, people in the Untied States spend 90% of their time indoors and the Environntental Protection 10 Agency has declared indoar air quality today's most impending health hazard; and 11 ��HEREAS, on June 3, 1498 the City Council passed resolution 98-479 stating that the "City Council supports 12 the development of environmental standazds for the construction, maintenance and operation of buildings that 13 either the City owns, operates or provides financial support " 14 15 16 17 18 19 20 21 22 23 24 25 � 28 29 L�Jl��KL f�S �� .a - ��c_ �i�.n�.�j •n'lrv� CICQ� �+:�.�Jhc�'�e � / OCl'.f , � > , City financed, owned, and/or operated buildings s�ekk be pianned and e�:ecuted usina the followin� guidelines to the eatent they are economically sound for any oivei� project: Buildings �'•�aa '�. • designed and constructed in ways that preserve the natural outdoor environment. • designed to utilize resources and mediods that minimize pollution and waste and do not cause permanent damage to the environment. • planned to reduce the need for individual automobiles and encourage public and altemative modes of transportation. • constructed and operated using materials, methods, mechanical and electrical systems that ensure a healthful indoor environment. • planned to minimize waste Uuough the use of a variety of strategies such as: a) reuse of materials or the highest practical recycled content; b) �raw materials derived from sustainable or renewable sources; c) materials and pro ;ucts ensuring long life/durability and recyclabilaty; and d) materials requiring the minimum of energy and nonrenewabte resources to produce and use. 2 3 � ��" �� . . . 98-5z g Mechanical and electricai systems shall be designed and constructed to achieve the maximum energy efficiency achievable with currenttechno]ogy. Innovative design and energy sources and uses shall be encouraged to reduce the consumption of energy from nonrenewable source. A deliberate effort shall be made to convert to renewable energy sources to the extent such options aze feasible; and 6 RESOLVED, that the City Council chazges the City's Building Design Group to organize and direct a task force 7 to develop a comprehensive set of environmental standazds for city owned, operated and financed buiidings. 8 The task force members should include appropriate City staff and relevant individuals from the non-profit and 9 for-profit sectors. The standazds shall be developed within twelve months of the approval of this resolution; and 10 RESOLVED, that the City's environmental building standards will address the foilowing categories: 11 12 13 14 IS 16 • Energy conservation (in the construction, operation and maintenance of buildings); • Water conservation and poilution; • Materials - reduce the use of nonrenewable resources; • Occupant health, comfort and productivity; • Landing- increase vegetation, decrease paved surfaces ° C �J�cv�r.�:cn eC�v:rov�mcn�a.` de'S�� • ORlG1NAL Requested by Department of: � Adopted by Council: Date � . ,,.b �Lj �� Adopti Certified by Councit Secretary BY. \ \ _ f � 'T - T� pproved by Mayo�ate � � By: Form Approved by City Attomey � Approved by Mayor for Submission to Council '� � • � APPENDIX B DESIGN for PUBLIC SAFETY WHAT IS IT? This booklet was developed by the City of Saint Paul Planning and Economic Department (PED). It is an easy to understand a aphic guide intended as a means of identifying and encouraging good practice in the layout of buildings and their relationships to their surroundings. A sample of its' contents is included here. c _ ,,, ° o v �L �� U ° O � _ � c = _ � � o _ •v z 2 =� U � U 5. p 5 C X X X � WHY USE IT? By following a few simple common sense rules, a safer built environment can be created and maintained. Obviously, an increased perception of safety will make urban, and suburban, development more attractive and usable for everyone. While human behavior cannot be changed by buildings, good design can limit tie opportunity for antisocial activity and thereby reduce the number of instances of criminal activiTy. As with the main sections of this Guide, its' inclusion here is in response to the concerns expressed by City of Saint Paul Council members in their Resolution #98-529. WHEN TO USE IT It should be used when beginning planning for any new facility or major changes to existing facilities and for evaluation of existing facilities to determine the potential for increased safety for exterior building and site elements, such as parking, walkways, lighting and landscaping. WHO SHOULD USE IT This system is intended to be used both by professionals in design and facilities mana�ement areas, as well as Ownerloperators and custodial personnel. For new buildings and major remodeling, the Architect must be included in its' application. Managers of existing buildings can use it to develop strategies for upgrading buildin�s safety and security. WHERE TO GET IT This guide is available from the City of Saint Paul Pianning and Economic Department. To obtain a copy, send a check to Margot Fehrenbacher, 651-266-6660, PED / Downtown Team, 1300 City Hall Annex, 25 W Fourth Street, Saint Paul, Minnesota 55102. 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Q �H � d �� V � � � a�'i d ;�� H .5 � � � ^ _ � � > � � o VJ • � � 3 � t 0 3 d .� � E 0 r � ti a � m 'tY � � t � � m � ` w p� � a L v F H a g C q �- �� L GO 3 •y � � d d � � .�J N � .b � b o o _, � � � � � O � � �� o � 7 �J,� i� y Q b � v'.� a G � � v 0 � �3 � m � a � . g: y � ,� ° '. °i o N R v � � y � � S�p3yv � � � v � � � v� �•n� .� � � n' tC V v � 0 � � •� � y y � � A � R � d � � 7 � � � � M O O O y +.� O.'O u G�'i � '� � a � ^a, �' m -� i� C � �d� 3� u y • a�i £ v �> .5�� o�wb i�. m L � e � ._ fi � ��v a� o ��a'� � �> O.�O N 'S �', L ('� � N L L b A` �'S 0�0 � v � � ,.5 a � y O � � � O � ,� a� C 'O m . •y � � $ v � 3 �� Y � pa�� .� p � � ' d� � � � � � �� O � a Q N � � w � � � � � � � y C � � ;.� �.7 o v �� a ,$ A N h � •� N Q+� y �C ;q v . ��o ba o a �'+��: Q �' °' � o k � O � y N O y 7 � � . � � ' � " O �w p m R, a Rt F - a, '� a �O.n � m ny _� � o � b y ^ � .G � o � � d '� N �° '� � s O 6'0� �v � � � a �O.0 '� O � � N' � � N Y d '� O .�� N � � •N � v 'd " yj •� ;� �i o � �� m � ro rs � � N x 6 0 � u � .� > d m x ' m� � N 4 M � � .$ H N I�' � :� �. N A ' � � N� N C� � � N C 9 ^7 �� in .5 > m t�b!!� AC I � Acknowledgments We would like to thank the following individuals and organizations for their help and input in the preparation ofthis Guide: • Sue Barhett of the City of Austin, Texas. • Dean Kubani of the City of Santa Monica, California. • Sandy Mendler of Hellmuth, Obata + Kassabaum, Washington, DC 20007, website http:llwww.hokc • Stephen P. Ashkin of the Rochester Midland http:llecoexpo.comlcolRochesterMadlandCo� • The US Green Building Council, website: � • Kalin Associates, publishers of a.�. • The American � • Oberlin Online Co http:llcobweb.cc.o • Margot • David Godi http://www of the C� of Saint Paul, Minnesota. APPENDIX D St., NW spec-net.com/kalin.html. .aiaonline.com! In��estigation and Research Center, website: • Dennis Grittner and staff: Information Services - Web Services far setting-up the Internet web page and conforming this material to HTML format. • And a host of businesses, nonprofit organizations, professional organazations, trade arganizations. and other governmental organizations all over the world that have provided access through websites, may of whom are referenced through the Green Directary section of this guide. G`sharetl'�sustainable `Grcen'�DrafiGulde�Biblm�aphyiR8i0010a8:a �D-!!J AD 1 � Participants TASK FORCE • Jim Graupmann • Lee Williamson • Del Swanson • Ray Schmidt • Darold M�Mahan • Duane Kroll • Rick Person • Scott Getty � • Duane Stolpe TASK FORCE • Mark Basten • Chuck • David � Water Utility Library Services (SPPL) Fire and Safety Services Police Department Planning and Economic Contract and Analysis Management Service. Public Works Dep e� Northern States �+rer Parks and Rec ' tion � APPENDIX E of Technology and D� ` up, Estate Division, Departrnent of Technology and � anag � � rvices (TMS) Desian �S, Rea] Estate Division, Department of Technolo�y and F Manag�`ient Services (TMS) Co � Investagation and Reseazch Center (CTY CNCL) G �shared�aus�amable.'Greed�DratiGmdePamopamsl^_3�0010 �i 8b /!S AE 1 � Bibliography APPENDIX F Most of the referenced materia] was found on the Internet and adapted for our use. Most of this information, as presented in this manual, is located on the City of Saint Paul Website at: http://www.stpaul.gov/depts/tmsheal/sustain/index.html. We thank the following individuals and organizations for allowing us to reproduce their work for this effort: �, The City of Austin Texas (http://www.ci.austin.�.us. us to reproduce their Guidelines for Green Building. is a section of their Sustainable Buitding Guidetines, Stephen P. Ashkin of the Rochester Midland Corpor: � Hellmuth, Obata, + Kassabaum (HO fir website (http://www.hok.c Szestainable Design Guide. �• City of Santa Monica for sharing of Santa Monica with�http://� • The City of Saint exeerpts from the • The US Green Energy and Eni http://www.us� • Kalin Associates, . which by Sustainable Design their publication, The Guidelines for the Ciry omic Development Department for allowing A Guide_for Making �x Safer Public Reaim :or developing and publishing the LEED''" (Leadership in Certiftcation Rating System, website: of GreenSpec, http://wwwspec-net.com/kalin.html. • MASTERSPEC Consolidated Table of Contents: provided by The American Institute of Architects, Website: http://www.aiaonline.com/ • Oberlin Online College for publishing: Biography: William A. McDonough, FAIA on their website: http://cobweb.cc.oberlin.edu/newserv/esc/bios/mcdonough.html . • David Godfrey of the Council Investigation and Research Center for their initial investi�ations into the area of Sustainability as a possibility for City policy, website � http://www.stpaul.gov/council/circ/ . • PUBLISHED BY City af Saint Paul City hall & Court House 15 West Kellogg Boulevard Saint Paul, Minnesota 55102 • City Administrati Mayor Norm Cole n City Coun ' Ward 1 J B Ward 2 ris pher Ward 3 � i el r --" ' � Ja av im eiter Bostrom athy Lantry ADDIT`IONAL COPIES Contact City staff at 140 City Hall, Real Estate Division 15 West Kellogg Boulevard Saint Paul, Minnesota 55102-1613 Web address: • http://www.stpaul.gov/depts/tmsheall G �shared'�usm��bla'Gr«n'�DraftGmde�PubirshetlBy"/� li/9o11 ?5 19