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84-281 WHI7E - CITY CLERK PINK - FINANCE GITY OF SAINT PAUL Council CANqRV - DEPARTMENT `n BLUE - MAYOR File NO. � ^ �� Counci,� Resolution Presented By -��"� Referred To Committee: Date Out of Committee By Date . . . are available for appropriation revenues in excess af those estimated in the 1984 budget; and WHEREA.S, the Mayor reca�mends the follawing changes to the 1984 budget: Current Amended Budget Cnanges Budget FINANCING PLAN ----------- -°��-- -""�� 001 General Fund 1/1/84 Fund Balance: Unreserved, Designated 0 +145,000 145,000 All Other Financing 98,400,064 0 98,400,064 98,400,064 +145,000 98,545,064 SPETIDING PLAN 001 General Ftuid Executive Acfiinistration Department Personnel OFfice Division 00180 Fersonnel Issues Task Force Implenentation 00180-219 Fees-Other Professional Servs. 0 +120,000 120,000 (Canparable Worth Study) 00180-299 Other Miscellaneous Services 0 +25,000 25,000 (Fers. Issues Task Force Consultant) All Other General Fund Spending 98,400,064 0 98,400,064 98,400,064 +145,000 98,545,064 � �p,�E +145,000 RFSCGVID, that the City Council adopts these changes to the 1984 budget. Apprav as to fun ' g: A�roval Recaranended: �� —1-- _i 1�`� COUNC[LMEN Requested by Department of: Yeas Nays � Fletcher Drew IR FevOC Masanz Nicosia schetbei � __ Against BY �"Q Tedesco / Wilson !� �R - � 198� Form ved b ity ttorney Adopted by Council: Date Certified P s ed unc' , re BY By R —5 Approved �r for S m' i to ouncil A►pproved vor: Dat — By - BY PUBLISHED P�AR 10 1984 ' . �, �� _-�g� INSTITUTE OF PUBLIC ADMINISTRATION TRUSTEES LYLE C. FITCH, CMAIRMAN WTNER GULICK . ALFRED C. NEAL, vICE cMAIaMAN WILLIAM JAY LIPPMAN ALAN K. CAMPBELL JOMN W. MACY, JR. S5 W�EST 44TM STREET MARK W. CANNON JOMN M. SUMMERSKILL NEW YORK.N.Y. 10038 LOUIS J. GAMBAGCINI ANNMARIE WALSH, PRHBIDENT (212) 790-6480 February 1 , 1984 George Latimer Mayor of the City of Saint Paul City Nall - Room 347 Saint Paul , MN 55102 Dear Mayor Latimer: This letter, when accepted by the City of Saint Paul , constitutes an agreement to extend the contract dated January 31 , 1983 between the City of Saint Paul and the Institute of Public Administration for personnel studies. IPA will perform those specific tasks, within the overall scope of work as shown in the attached Exhibit A, upon request from your office. For each request for services, IPA will provide an estimate of time required. Costs will be incurred only on the basis of specific requests for the services listed. The City of Saint Paul agrees to reimburse IPA for actual costs at the rates specified in the attached Exhibit B, plus actual out of pocket expenses, up to a maximum amount for all costs and services not to exceed Twenty-five thousand dollars (� 25,000). If this letter is acceptable, please indicate below and return one copy to us. The second copy is for your files. We look forward to continuing to assist your administration in the months ahead. Sincerely yours, G@�� Annmarie Walsh ACCEPTED: THE CITY OF SAINT PAUL (Mayor) r " ` (C i ty Attorney) (Finance & Management Services Director) .� ' • ' �i� �`�-'2�� EXHIBIT A SCOPE OF WORK EXTENSION OF CONTRACT BETWEEN THE CITY OF SAINT PAUL AND THE INSTITUTE OF PUBLIC ADMINISTRATION DATED FEBRUARY 1 , 1984 12 Months A. Prepare a mission statement and proposed organization chart for the Department of Human Resources. B. Prepare a paper reviewing the inclusion of general merit principles and prohibited personnel practices in civil service laws. C. Outline proposed new training needs in the City of Saint Paul . D. Prepare draft charter change E. Prepare a draft outline of a new set of civil service rules F. Be available to advise the Labor-Management Committee on the classification study as requested. G. Be available to advise the Personnel Issues Task Force as requested. H. Be available to make presentations on charter change as requested. � ` � G� F S'�-z8/ EXHIBIT B BUDGET EXTENSION OF CONTRACT BETWEEN THE CITY OF SAINT PAUL AND THE INSTITUTE OF PUBLIC ADMINISTRATION DATED FEBRUARY 1 , 1984 12 Months Consultant Staff Principal Daily rate of $ 624.04* Senior Staff Daily rate of $ 376.62* Associates Daily rate of $ 220.00 Travel and field costs New York - Saint Paul round trip coach fare $ 526.00 Per diem Daily rate of $ 80.00 Plus actual out-of-pocket costs *Fully loaded with IPA overhead charges of 125q of salary . �r= Py-�8� R��CtT7 0j � 1 GITY OF SAINT PAUL �r �� .� �'.�_%;��'�� m OFFICE OF THE MAYOR f�,� � ��' � S+ 'o °�� `i�.. � ilii i i�a � ' .�/ • � •o „a � 't-y, 347 CITY HALL �^ u �!� �� SAINT PAUL MINNESOTA 55102 � � �� ' � ►�, ��„C� G r-- GEORGE LATIMER (612) 298-4323 � 0�j G��O�S� ;Q MAYOR �. �C(,, �� .�t, ,,, ��pQ� i�,� �i`� �G :!\ February 16 , 198 4 '�,,�'-�. `� � \ ! `_, �� ti i� re: Implementation of Personnel Issues Task Force recom- mendations and comparable worth study Council President Victor Tedesco and Members of the City Council 7th Floor City Hall St. Paul , MN 55102 Dear Council Members: Enclosed for your action is a budget amendment appropriating $145,000 from 1984 unreserved, designated fund balances. The purpose for the budget amendment is to extend the Institute of Public Administration (IPA) contract into 1984 and to implement the classification and compensation (comparable worth) study. Institute of Public Administration The Per sonnel Issues Task Force is nea� the end of its work. Facing us is the task of implementing the concepts contained in the Institute of Public Administration draft which the task force reviewed January 23 and 24 . The IPA contract is technically at an end now that the preliminary decision-making process is in the hands of the task force . I believe it would be unwise for us to enter the implementation phase without the assistance and support of IPA. I have attached a copy of a letter from Annmarie Walsh, President of IPA, in which she outlines the tasks which the 1984 funding ($25,000) will cover . As you can see, it may not be necessary to call upon IPA for all of the assistance outlined, but I believe that we should set aside sufficient resources to do all of these tasks if they become necessary. Comparable Worth Study One-hundred twenty thousand dollars of the budget amendment is an appropriation to undertake a major modernization of our classification and compensation system. That amount of money will hire the classification and compensation consultant, Halcre st Craver and Associates, recommended by the joint Labor/Management Comparable Worth Committee . The classification �as � � �F �'�� Council Members page 2 February 16 , 1984 and compensation study, which will analyze and restructure all of the graded classifications of the City and School District, is scheduled to be completed by the end of the ye ar . In addition to providing for hiring of Halcrest Craver and Associates, the $120 ,000 also covers additional clerical support required for the period of the contract, supplies, postage and duplicating, and a l0o contingency amount. The contract is scheduled to begin March 1, 1984 . Please contact Gregory Haupt, at 4323 , if you have any questions or concerns relative to this budget amendment for either of these purposes. Either Gregory or I would be happy to brief you further . Sincerely, O E LATIMER Ma o GL:k cc: Gregory Haupt Gregory Blees Thomas Gleason David Lilly Annmarie Walsh Attachments