84-232 WHITE - CITV CLERK
PINK - FINANCE GITY OF SAINT PAUL Council
CANARV - DEPARTMENT 2
BIUE - MAVOR File �O. � ��^
1
Council Resolution
Presented By �� �
Referred To Committee: Date
Out of Committee By Date
WHEREAS, The Mayor, pursuant to Section 10.07.1 of the City Charter, does certify that there
are available for appropriation revenues in excess of those estimated in the 1984 budget; and
WHEREAS, the Mayor recommends the following changes to the 1984 budget:
Current �cnended
Budget Changes Budget
FINANCING PLAN
124 City-wide Long Distance Telephone Costs
11252-4301 Normal Activity Services - 0 - +10,000 10,000
- 0 - 10,000 10,000
SPEPID ING PLAN
124 City-wide Long Distance Telephone Costs
11252-223-000 Long Distance - 0 - +10,000 10,000
- 0 - 10,000 10,000
NET CHANGE +10,000
RESOLVID, that the City Council adopts these changes to the 1984 budget. ��
Approval Recommended: �.
��
Budget Director �1�
COUNCILMEN Requested by Department of:
Yeas Fletcher Nays �
Drew In Favor
Masanz
NiCOSia
Scheibel � _ Against BY
Tedesco
Wilson
Adopted by Council: Date
FEB Z 1i �9p� Form Approv d b ty tt n
Certified ssed by oun _'1 Se ary BY
� - .
gy, ,
CCp c� h
A►pproved b or. Date rCD L 3 ���� Ap rov d by Mayor for Sub i si n to Council
�q� By B
U PUBLISNED MAR - 31984
d�a3�.
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• Fina�ice � Management DEPARTt�1ENT
William E. Peter_ �ONTACT
4115 PHONE � �� ,
1/24/84 DATE re e
(Routing and Explanation Sheet)
Assign Nurr�er for Routing Orcler (Clip All Locations for Pqayoral Signature):
RECEIVED �:,;,�,,. FEe � �
Department Di rector
3 Ci ty Attorney F�B - 1 19$4 C�T Y A r�'�,���
t/MayO CE OF TH� DtRECTOR RECEIVED ._ FY
MENT nF FINAN�^�
� Finance and Management es � AGEtviENT SERVIi;ES JAN 2 41984
5 Ci ty C1 erk OFFICE OF THE DIRECTOR
C=��=� RECENED DEPARTMENT OF FMANCE
AND MANAGEMENT SERVICE3
� �984
MAYOR'S OFFICE
i,Jhat Will be Achieved by Taking Action on the Attached Materials? (Purpose/Rationale):
To set up a 1984 Budget to centralize payments for Long Distance cal�ls using the
L.D.B.. System.
Financial , Budgetary and Personnel �mpacts Anticipated:
To provide an activity to handle the costs and billings for Long Distance calls
using the L.D.B. System.
Funding Source and Fund Activity Nur�er Charged or Credited:
Billings to activities using the L.D.B, System. 11252
Attachments (List and Nu�er all Attachments� :
1. Council Resolution
2. Payment and Reimbursement procedure for l.ong distance tel_ephone service.
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
X Yes No Council Resolution Required? Resolution Required? Yes No
Yes X No Insurance Required? Insurance Sufficient? Yes _ No
Yes X No Insurance Attached?
Revision of October, 1982
(See Reverse Side for Instructions)
. �t- ��a 3�
r '
PAYl�LiT AFD BEIMBOBSffi�NTS PBOCBDII88
FOg LONG DISTAFCB TSLBPHOPB SEBVICS
RELEASE DATE: January, 1984
DEPARTMENT ACCOUNTABLE: Finance & Management Services, Division of Purchasing
POLICY The Finance and Management Department,
Division of Purchasing is accountable
for management and control of all
expenditures for contracted long distance
telephone services of participating
agencies.
PROCEDURE
Purchasing Division Develops a specific budget for this
service.
Receives monthly invoice for all agencies
using service. Attached to the Invoice
are weekly summary sheets and detail
sheets.
Check invoice against detail sheets
and summary sheets for accuracy.
Submit to the Finance Department monthly
a Pay Voucher for amount of Invoice.
Prepare I. D.'s, monthly, for various
agencies for amount due by them. Attach
detail sheets to I. D.
Finance/Accounting Processes payment of Pay Voucher using
Activity Code 11252-223.
Various Agencies Review I. D. signs approval and returns
to Finance.
Finance/Accounting Processes the transfer of funds to
11252-4301.
mw/43