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84-204 WHITE - CITV CIERK PINK - FINANCE GITY OF SAINT PALTL Council /� CANARV - DEPARTMENT �( BLUE - MAVOR File NO. �� -` � Council esolution Presented By �Referred To �� n��� �L . , Committee: Date J��� � Out of Committee By Date Aa administrative Resolution changing the grade aad the class specification for the title of Computer Operations Supervisor in the Civil Service Rules. RESOLVED, that the Civil Service Rules be amended in Section 3.B by striking from Grade 26 the title of Computer Operations Supervisor and inserting this title in Grade 28; and be it FURTHER RESOLVED, that the Civil Service Rules be further amended by striking from Section 32 the class specification for the title of Computer Operations Supervisor and by inserting, in proper alphabetical order, the attached specification for Computer Operations Supervisor. Approved: Chairman, Ci il Service Commi sion COUIVC[LMEN Requested by Department of: Yeas Nays � Fletcher Drew .a.Mer In Favor Masanz ,�lioauii� � Scheibel __ Age1I1St BY Tedesco Wilson �E$ 16 1984 Form A ve City Atto ey Adopted by Council: Date � � Certified P s Council cre BY By _ App e by ;Navor: D t �EB 1 198�j Approved by Mayor for Submission to Council By gy ��� � ��/l2�'��� �RUBt►S�ED FE B 2 5 1984 � p�'' Pe rsor�el Office �EPAR7t1ENT �r.���y �$���.� , � . . . � y3ernaxd F'. Wright ��TACT ' ' , 298-4221 PHONE . ��e� ee . - Jaauarv 3. 19s4 OATE _ �����-�-�� . (Routing and Ex�l anatf on Sheet) • Assign Number for Routing Order (Clip Ail Locations for Mayorai Signature): � � i . Department Director � City Attorney -�._`-- <�°��.:,� r . t Mayor ��n.i' � -, rog3 finance and Managemen . ,ervi ces Di - ar ����6�`��.;�,��=�=1Ct � City C1erk . . - . Budget Director . � : � What Will �e Achieved by Taking Action on the Attached Materials? (Purpose/Ratiana7e�: The Resolutioa ehanges the grade of Camputer Operations Supernisor in Seetion 3.B (Clerica]: Group) from its pres�nt Grade 26 �o Grade 28. It also replaces the current claes apecifica- tion. ia 3ectioa 32 with an up-dated claass specificatioa. ' The bi-�weekly salary raages foi Grade 26 are showa below: Grade 26 10 yr: .15 yr. 20 yr. 25 yr. � � 673.72 704.05 7�5.13 768.37 '803.05 838.44 860.85 884.70 894.20 903.70 $17,570 aaaually ' • -$23,568 � Financtal , Budgetary and Persor+nel I�acts Anticipated: _ Grade 28 . � 10 pr. 15 yr. 20 yr. 25 yr. 693.23 723.57 755.37 791,48 826.17 864.46 � $88.30 915.76 925.26 . 9�34.75 $18,079 annually : $24,378.00 = Fundin 5ource and Fund Actfvity Number Charged�or Cr�dited: - � Attachmen�s (L�st and Nwnber all Attachments�: . . � - 1. Resolutioa � � - . � • 2. Copy €or City Clerk � - - DEPAR7NlfNT REWIfW CITY ATTORNEY REVIEW ' Yes No Council Resolution Required? Resolution Required? (/ Yes� Na �. Yes No Insurance Required? . Insurance SufficientY Yes No�`j- Yes No Insurance Attached? , . Revision of October, 1982 _ � IS� Rt►vprsP� Sic� for '[nstructions) � . �'i` ��-a�� Title of class: COMPUTER OPERATIONS SUPERVISOR DESCRIPTION OF WORK � General Statement of Duties: Performs supervisory and technical tasks operating and directing the operation of a computer system and a key-to-disk system. Provides technical information regarding � system building, option selection, resource allocation and system expansion; and performs related duties as required. Supervision Received: Works under the technical aad administrative supervision of the Data Processing Manager. Supervision Exercised: Exercises close technical and/or administrative supervision over computer operat3ons and data entry personnel. TYPICAL DLiIES PERFORMED The listed e.�anples may not include all duties performed by all positions in this c2ass. Confers with departments regarding time and reporting requirements; prepares and distributes reports to departments. Prepares tapes and disks for input; maintains and updates tape and disk library. Operates auxiliary data processing equipment used in overall data processing operations. Processes programs from remote �ob entry terminals. Reviews and logs incoming materials, determines priorities and schedules workload within the framework of established departmental guidelines. Performs complex clerical work. Assigns work to computer operations and data entry personnel, monitors progress of work and reviews work for accuracy and completeness. Trains and instructs new employees in computer operations and data entry procedures. Reviews difficult and unusual assignments with personnel. Operates data entry keyboard, CRT keyboard and verifier. Decollates, bursts and distributes reports to appropriate departments. Keeps an inventory of all operations supplies; orders supplies. Reports computer malfunctions to management; notifies vendor maintenance personnel; keeps records of all hardware malfunctions. Maintains backup f iles as prescribed by data processing management ta assure the "integrity" of data files. Monitors console messages and reacts as required. Monitors communications equipment. Provides operators with sufficient information to cope in emergency situations, and to be aware of special situations and the appropriate action to be taken. Document data entry and computer operations procedures. Document archival information for operations. (continued on reverse side) COMPUTER OPERATIONS SUPERVISOR COMPUTER OPERATIONS SUPERVISOR (continued) � Build operating, configuration and software systems. Build environments for printers and batch systems. � Allocate the resources of the systems among users; disk space, shared segments, etc. Arr�nge and schedule preventive maintenance for hardware, peripfieralsp � disk cleaning, etc. IC�iit�°►�TI.EDGE, SKILLS AND ABII.ITIES Conprehensive knowledge of the use of an electronic com�uter and cammunications equipment. Comprehensive knowledge of Data Entry procedures. Com�rehensive knowledge of computer operating systems and job controZ language. Ability to develop operating procedures and methods of control; con- siderable ability to effectively supervise employees. Abilitp to work with administrative and su�ervisory personnel from other departments. Considerable ability to prepare and analyze computer usage to provide maxirs�un service. Ability to format key-to-disk system using COBOL language. MINIMUM QUALIFICATIONS 7�ao years' experience as a data entry operator and successful completion of a recognized training program in computer operation or one year's experience as a computer operator with an on-line system which has a data-base management system. G�F �'f�-�a `l Title of class: COMPUTER OPERATIONS SUPERVISOR DESCRIPTION OF WORK General Statement of Duties: Performs supervisory and technical tasks operating and directing the operation of a computer system and a key-to-disk system. Provides technical information regarding system building, option selection, resource allocation and systen expansion; and performs related duties as required. Supervision Received; Works under the technical and administrative supervision of the Data Processing Manager. Supervision Exercised: Exercises close techaical and/or administrative � supervision over computer operations and data entry personnel. TYPICAL DUTIES PERFORMED The listed ��a:��ples may not include all duties performed by all positions in t�is class. Confers with departraents regarding time and reporting requirements; prepares and distributes reports to departments. Prepares tapes and disks for input; maintains and updates tape and disk library. Operates auxiliary data processing equipment used in overall data processing operations. Processes programs from remote �ob entry terminals. Reviews and logs incoming materials, determines priorities and schedules workload within the framework of established departmental guidelines. Performs complex clerical work. Assigns work to computer operations and data entry personnel, monitors progress of work and reviews work for accuracy and completeness. Trains and instructs new employees in computer operations and data entry procedures. Reviews difficult and unusual assignments with personnel. Operates data entry keyboard, CRT keyboard and verifier. Decollates, bursts and distributes reports to appropriate departments. Keeps an inventory of a11 operations supplies; orders supplies. Reports computer malfunctions to management; notifies vendor maintenance personnel; keeps records of all hardware malfunctions. Maintains backup files as prescribed by data processing management to assure the "integrity" of data files. Monitors console messages and reacts as required. Monitors communications equipment. Provides operators with sufficient information to cope in emergency situations, and to be aware of special situations and the appropriate action to be taken. Document data entry and computer operations procedures. Document archival information_ for operations. (continued on reverse side) COMPUTER OPERATIONS SUPERVISOR COMPUTER OPERATIONS SUPERVISOR (continued) Build operating, configuration and software systems. Build environments for printers and batch systems. Allocate the resources of the systems among users; disk space, shared segments, etc. - Rrrange and schedule �reventive mai.ntenance for hardware, peripherals, disK cleaning, etc. � KNUWLIDGE, SKILLS A.ND ABILITIES Conprehensive knowledge of the use of an electronic eomputer ancl cou�unications equipment. Co�prehensive knowledge of Data Entry procedures. Co�prehensiti�e knowledge of computer operating systems and job control la.nguage. AbiZiLy to develop ogerating procedures and znethods of control; con- siderable ability ta effectively supervise empl�yees. Ability to work with administrative and supervisory personnel from other departments. Considerable ability to prepare and analyze computer usage to provide maximum service. Ability to format key-to-disk system using COBOI language. MINIl►NM QUALIFICATIONS �tao years' experience as a data entry operator and successful completion of a recognized training program in computer operation or one year's experience as a computer operator with an on-Iine system which has a data-base management system. G'r �y-�a�1 Title of class: COMPUTER OPERATIONS SUPERVISOR DESCRIPTION OF WORK > General Statement of Duties: Performs supervisory and technical tasks operati�tg and directing the operation of a computer system and a key-to-disk system. Provides technical information regarding � systen building,. option__selection, resource allocation and sgstem expansion; and performs related duties as required. Supervision Receivedt Works under the technical and administrative supervision of the Data Processing Manager. Supervision Exercised: Exercises close technical and/or administrative supervision over computer operations and data entry personnel. TYPICAL DLTTIES PERFORMED The listed examples may not include all duties performed by all positions in this cZass. Coafers with departments regarding time and reporting requirements; prepares and distributes reports to departments. Prepares tapes and disks for input; maintains and updates tape and disk library. Operates a�xiliary data. processing equipment used in overall data processing operations. Processes programs from remote 3ob entry terminals. Reviews and logs incoming materials, determines priorities and schedules workload �aithin the framework of esCablished departmental guidelines. Performs complex clerical work. Assigns work to computer operations and data entry personnel, monitors progress of work and reviews work for accuracy and completeness. Trains and instructs new employees in computer operations and data entry procedures. Reviews difficult and unusual assignments with personnel. Operates data entry keyboard, CRT keyboard and verifie,r. Decollates, bursts and distributes reports to appropriate departments. Keeps an inventory of all operations supplies; orders supplies. Reports computer malfunetions to management; notifies vendor maintenance personnel; keeps records of all hardware malfunctions. Maintains backup files as prescribed by data processing management to assure Che "integrity" of data files. Monitors console messages and reacts as required. rionitors communications equipment. Provides operators with sufficient information to cope fn emergency situations, and to be aware of special situations and the appropriate action to be taken. Document data entry and computer operations procedures. Document archival information for operations. (continued on reverse side) COMPUTER OPERATIONS SUPERVISOR � COMPUTER OPERATIONS SUPERVISOR (continued) � Build operating, configuration and software systems. Build environments for printers and batch systems. � Allocate the resources of the systems among users; disk space, shared segments, etc. Arrange and schedule preventive maintenance for hardware, �eriphexals, disk cleaning, etc. K�IO'WLEDGE, SKILL3 AND A.BILITIES Comprehansive knowledge of the use of an electronic eomputer and co�unications equipment. Comprehensive knowledge of Data Entry procedures. Comprehensive knowledge of computer operating systems and �ob control language. Abilitp to develop operating procedures and methods of control; con- siderable ability to effe�tively supervise employees. Ability to work with administrative and supervisory personnel from other departments. Considerable ability to prepare and analyze computer usage to provide �axinun service. Ability to format key-to-disk system using COBOL language. MINII�NM QUALIFICATIONS Two years' experience as a data entry operator and successful completion of a recognized training program in computer operation. or one �ear`s experience as a computer operator with an on-line system which has a data-base management system. . � � WHITE - C�TY GLERK PINK - FINANCE G I TY ()F SA I NT PAIT I, CO1ncil CANARY - DEPARTMENT �/� „�^� BLUE- - MAVOR File NO. 7� � (/ ' CITX CLERK Council FZesol�tion . Presented By Referred To Committee: Date Out of Committee By Date An administrative Resolution changing the grade and Che class specification for the title of Computer Operations Supervisor in the Civil � Service Rules. RESOLVED, that the Civil Service Rules be amended in Section 3.B by striking fxom Grade 26 the title of Computer Operat:Lon� Supervisor and inserting this title. in Grade 28; and be it FURTHER RESOLVED, that the Civil Service Rules be furthex amended by striking from Section 32 the class specification �or the title of Computer Operatians Supervisor and by inserting, ia proper alphabetical order, the attached specification for Computer Operations Supervisor. Approved: Chairman, Civil Service Commission COUtVCIL;I�IEN �2�quested by Department of: Yeas Nays . Drew F`.SsMes►r PF.RSnNNFT. fl'F'FIj'F Masanz In Favor Nicosla scne�6e� Against BY Tedesco ' Wilson Adopted �}• Council: Date Form Approved by City Attorney Certitied Passed by Council•Secretary BY Ry� A.ppro�•e� by Navor: Date APproved by Mayor for Submission to Council f ; , � F ��-a �� Title�of class: COMPUTER OPERATIONS SUPERVISOR DESCRIPTION OF WORK e General Statement of Duties: Performs supervisory and technical tasks operating and directing the operation of a computer system and a key-to-disk system. Provides technical information regarding � system building, option selection, resource allocation and system expansion; and performs related duties as required. Supervision Received: Works under the technical and administrative supervision of the Data Processing Manager. Supervision Exercised: Exercises close technical attd/or administrative supervision over computer operations and data entry personnel. TYPICAL DLTTIES PERFORMED The listed exanples may not include all duties performed by all positions in this class. Confers with departments regarding time and reporting requirements; prepares and distributes reports to departments. Prepares tapes and disks for input; maintains and updates tape and disk library. Operates auxiliary data processing equipment used in overall data processing operations. Processes programs from remote job entry Cerminals. Reviews and logs incoming materials, determines priorities and schedules workload within the framework of established departmental guidelines. Performs complex clerical work. Assigns work to computer operations and data entry personnel, monitors progress of work and reviews work for accuracy and completeness. Trains and instructs new employees in computer operations and data entry procedures. Reviews difficult and unusual assignments with personnel. Operates data entry keyboard, CRT keyboard and verifier. Decollates, bursts and distributes reports to appropriate departments. Reeps an inventory of all operations supplies; orders supplies. Reports computer malfunctions to management; notifies vendor maintenance persannel; keeps records of all hardware malfunctions. Maintains backup files as prescribed by data processing management to assure the "integrity" of data files. Monitors console messages and re�cts as required. Monitors communications equipment. Provides operators �oith sufficient information to cope in emergency situations, and to be aware of special situations and the appropriate action to be taken. Document data entry and computer operations procedures. Document archival information for operations. (continued on reverse side) COMPUTER OPERATIONS SUPERVISOR � � COMPUTER OPERATIONS SUPERVISOR (continued) 1 Build operating, configuration and software systems. Build environments for printers and batch systems. • Allocate the resources of the systems among users; disk space, shared segments, etc. � �rrange and schedule preventive ma3.ntenance for hardware, peripheralss disk cleaning, etc. IC��'�TI.EDGE, SKILLS AND ABILITIES Comprehensive knowledge of the use of an el�ctronic campa�.er and communications equipnent. Comprehensive knowledge of Data Entrq procedures. Casprehensi�=e knowledge of computer operating systems and 3oU control language. Ability to develop operating procedures and methods of contral; con- siderable ability to effectively supervise employees. Ability to work with admini.strative and supervisory personnel from other departments. Considerable ability to prepare and analyze computer usage to pravide maxinum service. Ability to format key-to-disk system using COBOL language. Ml�ii.rNM QUALIFICATIONS Two years` experience as a data entry operator and successful completion of a recognized training program in computer operation or one year"s experience as a computer operator with an oa-line system which has a data-base management system. . cF �ao� Title of class: " � • COMPUTER OPE�tATIONS SUPERVISOR DESCRIPTION OF WORI� ' - _ General Statement of Duties: Performs `supervisory and technical work operating and direet3ng the operation of a tape and disk computer system; and performs related duties as required. Supervision Recei.ved: Works under the technical and administrative super- vis�on of the Data Processing Managero Supervision Exercisedi Exercises close technical and%or administrative � supervision over lower level data entry` personnel. TYPICAL DUTIES PERFOEtMED The listed examples may not include all duties performed by all positions in this classo Confers with departments regarding time and reporting requirements; prepares and distributes reports to departm8nts. Prepares tapes and d£sks for input; maintains and updates tape and disk library, Operates auxiliary data processing equipment used in overall data processing operations. Processes programs from remote �ob entry terminals. • Reviews and logs incoming materials, determines priorities and schedules workload wi��in the frame�ork of established departmental deadlines. Performs incidental. clerical worka Assigns work to data entry operators, monitors progress of work and reviews work for accuracy and completeness. Trains and fnstruets new employees in keypunch and CRT terminal operation and proceduresm � Reviews difficult or unusual assignments with keypunch operators; operates keypunch CRT keyboard, verif�ero Decollates, bursts and distr�butes reports to appropriate departments. Keeps an inventor}y of paper stock and other supplies; orders supplies. Reports computer malfunction to management; notifies vendor maintenance personnel; keeps records of all hard�rare malfunctions. Maintains baekup files as pres�r�bed bp data processing management to assure the "3.ntegrety" of data f�les o Monitors console messages and reacts as requfred. KNOWLEDGES, SKII,LS AND ABILITIES Working kno�rledge of computer operations control language. Consf.derable knowledge of t�e operation and function of electronic data process3ng equ3pmento Cons�derable skill in the operat�on and set-up of electronic data processi.ng equ�pmento • (eontinued on reverse side) Effective January 30, 1982 COMPUTER OPERATIONS SUPERVISOR , CpMPiT�ER OP�RATIONS SUPER'VISOR �coa�i�ued) � Abilfty to format key-diBk sqste�n usin� Gobol laag��. Warking �bil3ty to plaa. organize a�d seh�dv��;e,�:vdrk, Ability ta supervi�e $nd �rain operat�cras eCitff. MI�iIMUM QUALZFICATIONS 'Two years' experfence as a data entry op�rator and euccesefu�. cb�le�ion of a recognized training pxogram in computer operaGion or one year's experience as a computer operator, w�th an on�line eysC�s whfch has a data-base maaagement system. • • _ c�= ���d y . � � t�genda Finance bfana�ement F� Personnel � February 9, 1984 10. Resolution amending the 1984 budget and transferring SS,000 from Contingent Reserve to PED - Citizen Participation. (PED) Lc�,� 11. Resolution approving the allocation of the Adopted 1984 Residential Street Paving ($2,079,500) and Lighting ($236,500) Program, aka RSPP, appropriation to specific projects and establishing priorities for the proposed 1985 appro- priation. (Public Works) �� 12. Resolution approving cooperative arrangement between the Joint City Hall and Courthouse Committee and Ramsey County so as to permit expenditure of funds for light duty jobs program. �� 13. Resolution amending the 1984 budget and transferring $22,200 to the Financing and to the Spending Plans of PED Operations Fund. (PED) G'i���0 14. Resolution amending the 1984 budget and transferring $22,200 from Contingent Reserve to PED - Planning � Economic Development Contribution. G<-�.�D Additional Items � � 15. Resolution changing the grade and class specification for the title of �_ Computer_ Qperations Supervisor in the Civil Service Rules. (Personnel) �j� 16. Resolution establishing the title and class specification for License Enf orcement Auditor in the Civil Service Rules. (Personnel) Lc7�C'� 17. Resolution authorizing City Council approval of guidelines and decision making process for implementing Work Simpler Competition. ��� �U�y- � (,Jee� C;