The URL can be used to link to this page

84-168 WHITE - C�TV CLERK PINK - FINANCE GITY OF SAINT PAITL Council // CANARV - DEPARTMENT File NO. ��u BLUE - MAVOR 1 � � C ncil Resolution Presented By Referred To Committee: Date Out of Committee By Date WHEREAS, �e Mayor, pursuant to Section 10.07.1 of the City Charter, does certify that there are available for appropriation revenues in excess of those estimated in the 1984 budget; and WHEREAS, the Mayor recarmends the follawing changes to the 1984 budget: Cxirrent Amendecl Budget Changes Budget FINANCIlQG PLAN _---------- -- ----------- 050 Special Projects - General, Goverrnnent -6905 Contributions and Donations - 0 +9,300 9,300 Outside Parties (Saint Paul Foundation) -6602 Interest on Investsnents 0 +230 230 All Other Financing 134,500 0 134,500 134,500 +9,530 144,030 SPF�IDIl�]G Pi,AN 050 Special Projects - General Government 30109 Itay Wilkins Aud. Njemorial Grant 30109-219 Other Professional Fees 0 +1,500 1,500 30109-221 Fostage 0 +100 100 30109-241 Printing - Outside 0 +550 550 30109-251 Transportation 0 +500 500 30109-299 Other Miscellaneous Services 0 +230 230 30109-818 Other Furniture 0 +6,650 6,650 All Other Activities 134,500 0 134,500 134,500 +9,530 144,030 � (�p,�E +9,530 RFSO[,VID, that the City Council adopts these changes to the 1984 budget. Ap�xoval Reco�anended: �. �� Budget Di tor COU[VCILMEN Requested by Department of: Yeas Nays � Fletcher Executive Administration Drew I(1 FBVO[ Masanz Nicosia sche�bei __ A gai n s t BY - Tedesco Wilson • FEg � �} 198�} Form Approved by City Attorney Adopted by Council: Date Certified P• •s d b Council Se tar BY By 61pp by Mavor: D " E � 5 8� Approved by Mayor for Submission to Council BY - — BY PUBLISHED FEB 2 5 1984 . G� �i�d' Exec. Administration 'DEPARTt,1ENT Joanne Encrlund rONTACT 292-7264 PHONE �� 2/3/s4 DATE (Routing and Explanation Sheet) Assign Number for Routing Order (Clip All Locations for Mayoral Signature): Department Director 1 City Attorney 2 Director of Management/Mayor Finance .and Management Services Director s City Clerk Budget Di rector What Will be Achieved by iaking Action on the Attached Materials? (Purpose/Rationale):_ The Civic Center Auditorium will be dedicated to the memory of Roy Wilkins. The Saint Pau1 Foundation awarded the City a grant to fund the purchase of a plaque, sculpture and the dedication ceremonies. Financial , �udgetary and Personnel Impacts Anticipated: Funding is from the Saint Paul Foundation grant and interest earned. No personnel positions are affected. Funding Source and Fund Activity Number Gharged or Credited: Charged to: Contributions and Donations - Outside Parties $9,300 Credited to• Ir� r st on � v@stm nt� $�30 30�0� Roy Wi�ki udit rium emorial Grant Attachments lList and Number a�l �ttac�iments�: Council Resolution Letter of Explanation DEPARTMEI�T REVIEW CITY ATTORNEY REVIEW X Yes No Council Resolution Required? Resolution Required? Yes No Yes x No Insurance Required? Insurance Sufficient? Yes _ No Yes X No Insurance Attached? Revision of October, 1982 (See Reverse Side for Instructions) " HOW TO USE THE GREEN SHEET • . The GREEN SHEET has several purposes: � 1. To assist in routing documents and in securing required siqnatures 2 ., : To brie� the reviewers of doCUments on th� impacts � . . of approval 3. To help ensure that r.ecessary supporting materials are prepared and, if required, attached. ROUTING . . �st GREEV SHEET ac�i�ns must �e rev_e�ae�? 5y a De�ar,:�ent �irec�or, �:�e City �t�or�ey, ��e Dir�cLOr oi i�ianagem.ent, the Director of Finance and Management Services. Other possible reviewers/signatures are listed. BRIEFING • Nl�st of the GREEN SHEET headings are designed to assist in developing a precis of the decision which the attachments represent. The headings are offered to remind users of some of the more critical elements of this brief. . The Financial, Budqetary and Personnel ImAacts heading provides a space to explain the cost/benefit aspects of the decision. Costs and benefits relate both to City budget (General Fund and/or Special Funds) and to broader financial impacts (cost to users, homeowners or other groups affected by the action) . The personnel impact is a description of change or shift of Full-Time Equivalent (FTE) positions. � SiJPPORT2NG MATERIALS In the Attachments section, list all attachments. If the GREEN SHEET is well done, no letter of transmittal need be included (unless signing such a letter is one of the requested actions) . Note: Actions which require Cit� Council resolutions include: a. Contractual relationship with another governm�ent unit. b. Collective bargaining. c. Purchase or sale of land, or lease of land. d. Issuance of bonds by City. e. Eminent domain. f. Assumption of liability by City, or granting by City of indemnification. g. Agreements with State or Federal Government under which they are providing funding. Note also: If an agreement requires evidence of insurance/co- insurance, ' a Certificate of Insurance should be one ' � of the attachments at time of routing. ,,,,.�' - � G��= �y�� . � '. � :�-° �fTY OF SAINT PAUL INTERDEPARTMENTAL MEMORANDUM December 12 , 1983 TO: ORA LEE PATTERSON FR: DICK BROEKER� Y R�: ROY WILKINS AUDITORIUM Ora Lee , please review the attached materiale I am ass�gn� a.ng you �.o be responsible for making sure tha� all goe5 we11. with the Roy Wilkins dedicationa BasicallyF two things have to happen: 1. Joe Err�go has to xeconvene his committee to plan the dedi�ation ceremonies and to pick the �.rtist to do the bronze bust. The letter to Joe is self-explanatary. You should give Joe a call in a week or two t� see how �ie ' s coming. I negiected to tell Joe �.ca involve the Civic Center Authority in the planning process for the dedication. I told Marlene Anderson at the Civic Cent�z ta call Joe directly so she could get involved (and cut down an any negative feelings on the part of th� Civic Cent�r Authority) . She said she wauld do it . T�� any rate , if you could make sure that all of �hc connecti.ons are made and that Joe gets tracking on this process. I am unclear in my own mznd as to wh�n the dedication would occur but i� is supposed ta b� sometime around the completion ai the renovat�.nn o£ , txie Auditorium (whenever that is, . . I �hink t�'irginia Talbert may have an answer to it) , 2 � I talked �ith tl�e St. Paul Founda�ion on Friday and thPy w�.11 be sending aver tkae check for $9, 30Q on March 1� 1984e When L�eAnn gets 4hE check, she sh��uld d�posit it in a special accaunt . Th� Ste Paul Foundation would like the account to be set up so that any interest on the $9 , 300 would be funneled into the Roy Wilkins ceremony. In other words, we need a special account which captures the interes� for purposes of the Faundatian grant . Peter Hames knows how to set these thing� LY�. T think that pretty much covers it. The onl.y other issue is the debate goin.g on between Bill �,n'ilson and the Civic �enter P.uthority as to whether or not a Roy Wilkins mur.al <.,�- . . . � . . ��_ �'y- /�� Ora Lee Patterson page 2 December 12 , I983 / be nainted on one of the hal.lway wallse 7 �hink we have � agreed to wait and see until what the interior af the facility looks Iike before making that decision. The Civie Center Authority is very nervous about the mural� feeling it would detract from the hallway if not done we1Z. Get back to me with any questions yau may have. Otherwise, I will assume things are moving smaath.ly. Thanks� DB.kh cc: LeeAnn Turchin Peter Hames Mayar Latimer Attachments � �F �y- i�8 Dedicatian Cost Estimates __Air�lane ta.cket far Mrs. WilF�ins � SU� --Brochure for dedicatinn ceremoni.es ��Q --Invitatian td�sigi7, mail , print) 4,�j _-F�1 aqua b`�O --Pron:e scul pt�.�r� b,�c:y4 __R�r_e�ti on -? 1 ,5�0 7ot��1 r 9,3t70 2 ��. T�iF, SAI1fT F'AliI, rOUND�I.TION �'� �� - " 1120 hOR7NWE5TERN NAiIpNAI,BANK�UI�CI►JG ' . � (6t21223.Sn53 � SAINT�AUL.MIttNESOTA SSIOI T E R M S O F G R A N T F 1 e a s e R e a d C a r e f u 1 I v ! I . Acce�tance of Grant The grant to your organization from the Foundation is for the ex- plicit purpose(s) described in the Grant Resolution and is subject to your acceptance of the terms deseribed therein. � . � To acknowledge this agreement, to accept the gran� and receive the funds, return a signed copy of this "Terms of Grant" to the Foundation. Keep the other copy for your files. Please refer to the grant number and title in all communications concerning the grant. Gra� Date Authorized: � City of Sa�.nt �aul . Navember 29, 1983 . � Grant Number: 236-83 Amount Granted: � S9, 300 Grant Resolution: � � RESOLS7ED that a c�rant of up to $9,300 to the City of Saint Paul, to help �inance projected expenses for dedicating the renovated Civic Center Auditorium in memory of Roy Wilkins, is approved. Grant Period: Foundation Officer for this Grant: Begins - December 1, 1983 Mariam Noland Terminates - December 1, 1984 II . Review of Grant Activitv The grantee will £urnish the Foundation witti written reports ac- cordiiig to the following schedule: Final report - December 31, 1984 � 18 :C Page 1 of 4 _ - , � • . III. ��ecial p�ovisions - All grants are made in accor�ance with current and ap- . plicable laws and pursuant to the Internal Revenue Service . Code, as amended, and the regulations issued thereunder . Please read the following carefully: - 1. PLbl �c Annopncements: Annauncements of the grant award are to be made by the grantee unless other- wise indicated by �he Foundation. Grantees are expected to review the text of any announcements ._ and plans for publicity with the Foundation Officer f or this grant within two (2) weeks of the signing of the "Terms of Grant. " All subsequent public an- nouncements , news features , publicatians o� information concerning the grant program will indi- cate the Foundation's participation in the program funding. Please send a copy of any published ac- counts mentioning the project or the Foundation to the Foundation Officer. � ? 2. F�x,Fendit3ire of Grant Fun s: This grant is for pur- poses stated in the grant resolution. The funds > provided hereunder �ay be spent only in accordance ` with the provisions of your iunding request and ' budget as agproved. The program is subject to - modification only with the Foundation's prior writ- � fi ten approval . Funds will be disbursed to the � grantee upon receipt of the properly completed � "Terms of Grant" and the satisfactory compliance i with specizl conditions: � ! (a) Any special conditions which apply to this grant, as listed, should be complied with as rapidly as feasible. These con- �itions ray make the release of funds _ contingent on special requirements and future payments contingent upon demonstrated performance. In such cases, you must submit adequate evicience of cora- �liance with the conditions before the � Foundation may release funds . If you have questions about the special condi- � tions, contact the �'oundation Officer resFonsible for the grant. � (b) Dlo funds proviced by the Foundation may be used for any golitical campaign, or to support attempts to influence leo,islation of any governmental body other than through making available the results of nonpartisan analysis, study and research. x.18/C paq�20f 4 ; € 5 .'�. - �� S (c� Expenses charged against this grant may not be incurzed prior to the date at which the grant �eriod begins or sub- sequent to its termination date, and may be incurred only as necessary to carry out the purposes and activities o£ the . approved program. (d) The grantee organization is responsible for the expenditure of funds and for maintaining adequate supporting recorcls •- consistent with generally accepted ac- counting practi�eso (e) Equipment or property purchased with grant f unds shall be the property of th� grantee organization so long as it is not �iverted from the purposes for which the grant was made. If the purpose of the organization or the use of grant funds is changed, or if the grantee organization should go out of existence, the equipment , or property reverts to the Foundation. 3, geversio�Q�s' �n F�ndG: The grantee will return to the Foundation any unexpended funds at the close of the grant period. Funds also will be promptly returned: (a) If the Foundation determir.es that the grantee has not performed in accordance with the "Terms of Grant" or met the specific grant conditions of the approved program and its supporting budget. (b) If the grantee loses its exemption tram ' Federal ir.come taxation as provided for under ' �ection 501 (c) (3.) , of the Internal Revenue COCl@ a - 4. soAVriaht� an�Patent�;. Reports, materials, books, and articles resulting from this grant n�ay be copyrighted by the organization receiving the grant + or by �.he author , in accordance with the policies of the grantee organization, toward the goal of ob- tainir.g the widest dissemination of such reports, materials , books and articles. The Foundation reserves the royalty-free license to use such pub- lications. For projects ir.volving the possibility of patents , the 5rantee shoul.d request further in- formation fron the Faundation. x.18/c page3of4 , , ro�� _ 5. Gran $,��orts: �nterim ReoQrts shaulc� be two to three pages in length and provide a summary of activity .to date . or , as appropriate, since the last such report. These reports should include a financial summary, showing in detail how Foundation funds have been expended dura.ng the period. From ti.me to time, Foundation staff will contact the grantee to ar- range site visits to review current grant : activities. .. Final Reao � shoula include a review of perfor- mance and activities over the course of the entire grant period and must be accompanied by a certif ied f inancial statement. Two copies of each di the re- quired reports should be sent to the Executive Director of The Saint Paul Foundation. Please be sure to ir.clude the Grant lvumber and date upon which the grant was approved. 6. �imit of�Q��m�bt..:. Unless otherwise stipulated in writin,g, this grant is made with the understand- . . ing that the Foundation has no obligation to provine other or additional support to the granteee In accegting the grant, the grantee accepts the terms stated �; in this agreement. Further, THE GRANTEE ADVISES THE SAir�T PAUL FOUNDATION TSAT IT HAS MADE A DETERr1INATION REGARDII�G - THE APPLICABILITY OF THE MIPINESOTA CHARITABLE SOLICITATION ACT (MS 309) TO THE GRANTEE ORGANIZATION; AND IF MS 309 DOES APPLY, THAT THE GRANTEE �ORGANIZATION INTENDS TO TRY TO COMPLY WITH THE TERMS OF THIS ACT. For the Grantee: ` � -a..__ Signa e of Authorized Signature of Project Director Representative (If aifferent) George Latimer, Mayor December 7, 1983 � Pxint Name, Title, Date Print Name, Title, Date Eorm Approved 3/24/S2 x.18/c Page4of4