84-102 WHITE - CITV GLERK
PINK - FINANCE (jITy OF SAINT PAUL Council
CANARV - DEPARTMENT R/� /d 2
BLUE - MAVOR File NO. ✓ �•,
' tr
. cil Resolution
Presented By
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�Re erred To � Committee: Date ��
Out of Committee By Date
RESOLVED, that the proper City officials are hereby authorized
and directed to execute agreements with the County of Ramsey and
State of Minnesota providing for an automated energy/property
management systems program, subject to the terms and conditions of
said agreement, copies of which are to be kept on file and of
record in the Department of Finance and Management Services .
RESOLVID, that a Fund will be established for constxuctipn and operation
for this program out of existing appropriated funds. The fizst phase construction
budget of $591,600 will be allocated $253,994 Ramsey County and $337,606 City of
Saint Paul, which has been included in the 1982 and 1983 Capital Improvement
Budget, for the City Hall/Courthouse, Adult Detention Center, City Hall Annex,
Ma.in Library, and the Central Control and Monitoring System.
COUNCILMEN Requested by Department of:
Yeas Nays �
Fletcher
"� a��J [n Favor
Masanz
Nicosia
scne�bei _ Against BY
Tedesco
YYiirwP
Adopted by Council: Date �AN � � ��� Form roved Ci cey
Certified Ya_ d nci Se ar BY '
g�,
t� d by A+lavor: FEB 2 — � � App v y Mayor for S mi ion to�Eou 1
B B
PUBt{SHED F L E3 i 1 1984
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CITY OF SAINT PAUL
ONTERDEPARTMENTAL MEMORANDUM
T0: Mayor
City Council M�mbers
County Board Members
County E�cecutive Director
City and County Administrators
Building Operators and Managers
FROM: Gary Dodge ��
Energy Consultant
RE; CITY AND COUNTY PROPERTY MANAGEMENT: BOILDING AUTOMATION
SYSTEM PROPOSAL
DATE: November 30, 1983
The enclosed project status report aescribes a crnmnon approach to city
and county property management by utilizing a city-owned computer to
monitor and control energy, fire safety, and security systems in
dawntawn buildings.
• Approve the project in general. Approve the Capital
Budget for adding three buildings to the system: Main
Library, City Hall Annex, and the City Aall/Courthouse.
Existing Energy CIB funds will be used for city
buildings, and county buildings will use district heating
bond funds for energy and capital improvement funds for
fire and security improvements.
• Approve the Agreements between the city, county, and
state (see Appendix 1) .
� The paybacks on energy monitoring and control in the City
Hall Annex and the City Hall/Courthouse were
conservatively estimated at between 4 and 5 years.
• Building managers and operators have been involved in
exploration of these systems and are awaiting an
affirmative decision to proceed. They are also enthused
about fire and security detection and alarm capability.
� The overall design is to connect the city's Main Library
computer to the state' s Plant Management computer at a
capital cost of $93 ,000 and an annual, overall operating
cost of $54,300 . Each building would be added by the
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city or county, with the City Hall Annex at a capital
cost of $92,000 and the City Hall/Courthouse at $210,000.
Annual operating costs are $6 ,650 for the Annex and
$18 , 740 for the City Hall/Courthouse , with savings
annually of $21 ,700 for the Annex and $33 ,900 for the
City Hall/Courthouse. Paybacks are 3 .7 years (see pp.
10-12) for the Annex and 5 . 1 years for the City
Hall/Courthouse.
• Costs will be shared and allocated based on the number of
points in each building connected to the system.
• The city and county need to address central staff
coordination and property management as the automation
system is installed and expanded.
GD/smj
Enclosure
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Finance and Mgmt Servi�pARTt,1ENT
Gary Dodge _____,_,rONTACT
29a-4s�2 PHONE ���� ��
1-3-$4 DATE
(Routing and Explanation Sheet)
Assign Number for Routing Order (Clip All Locations for Mayoral Siqnature):
1 Department Director
--�'Ci ty Attorney
�_ Di rector of Management/Mayor RECEIVEp
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�.r _ Finance and Management Services Director
JAN 0 3 1984
�_ Ci ty C1 erk OFFICE QF 'fHE DIRECTOR
Budget Di rector DEPARTMENT OF FMANC�
�D MANAGEA,�ENT SERy1CF„S
i�hat Will be Achieved by Taking Action on the Attached Materials? (Purpose/Rationale):
City and County will take Joint Powers action to develop a common system for facilities
management; e.g. energy, fire safety, and security systems, in downtown public buildings.
And, to enter into a three year agreement with the State to monitor alarms, to produce
trend reports, and to provide technical assistance. The City's Main Library computer
will be used to service all expected buildings to be added within the next two years.
Phase I will be the Main Library, the CH Annex, the CH/CH and the Adult Detention Center.
The system will have, an energy payback on costs of three to five years.
Financial , Budgetary and Personnel Impacts Anticipated:
The attached agreements have no immediate eost impacts. A separate Request for Proposals
will be issued in late January after the City and the County approve these agreements.
The City will only pay for it's costs in City buildings and for it's share of operating
costs based on a pro-rata approtionment of 'points' installed in each building.
Funding Source :and Fund Activity Number Charged or Credited:
Available 1982 and 1983 Energy CIB funds in account 6607 will be used for capital improvements.
Operating budgets will finance the pro-rata share in each building after the system is installe�
Attachments (List and N�a�er all Attachmentsl :
See Dodge report dated 11-30-83 for system proposal.
Attached: City-County Joint Powers Agreement, three year agreement with the State of Minnesota.
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
X Yes No Council Resolution Required? Resolution Required? � Yes No
Yes x No Insurance Required? Insurance Sufficient? Yes No
Yes No Insurance Attached?
Revisio,n of October, 1982
(See Reverse Side for �Instructions)
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�. CITY OF SAINT PAUL
OFFIC� OF THF. CITY COIINCIL
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_-��` , D o t e ; January 20, 1984
COMM (TT � E RE PORT
TO = Sqint Pau I Cifiy Councit �
FROM = Committee Oh Energy, Utilities, and Environment
CHaIR William L. Wilson
Resolution approving an agreemen� with the Count.y of Ramsey and with the
State of Minnesota providing for an automated energy/property management
systems program. APPROVED ��. ; „ 1 ,, � �� ;, ,�` >,
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CITY HALL SEVENTH FLOOR SAINT PAUL. MINNESOTA 55102
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