84-70 WHITE - CITY CI.EFtK
PINK - FINANCE GI�y OF SAINT PAITL Council /^{ ��_��
CAN.�RV - DEPARTMENT File �O• v•
9LUE - MAYOR
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Council Resolution
CITY CLERK
Presented By
Referred To Committee: Date
Out of Committee By Date
An administrative Resolution revising the c7.asa
specification for tl�� title of Clerk IV in the
Civil Service Rulesa
RESOLVED, that the Civi1 Service Rules be amended by striking from Section
32 the cl.ass specification for the title o� Clerk IV, ancl by subs�ituting 3.n lieu
thereof, the attached class specification for the title �f Clerk IV.
Approved:
Chairma.n, C:Lvil Servic� Commission
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COUNCIL:�iEN Requested by Department ofr
Yeas Nays
Ftetcher PERSONNEL OFFICE
Galles In Favor
Masanz
tVicosia
scneibet Against � gY
Tedesco
VYilson
Form Rpproved by City Attorney
,'�do.pted by Council: Date
Cerlified Passed by Council Secretary BY
By�
Approved by \tavor. Date Approved by Mayoc for Submission to Council
� . � � �F d��-�v
Title or class: -
CLF.tZK IV
DESCRIPTI0:1 Or WORK
General Statement of Duties: Performs highly skilled clerical wor'_�c of a ,
very conple.x nature invalvino pl3nnino, org�niz3no ana �r�duc3�o WO�iC
whicb requ.ires independent �udoment and specislized knowledge; �nd
gerfarns related duties as requiredo _ � -
Supervi.sion Received: Works un@er the general guidanc� and direction af a
unit, division or deper�nent head, . . ._ _
Su�ervisi:,a Exercise@: , �y exer�is� with�zt a un3.t, divisYOn or departt�e�t_ _
- t�c�ical.nr ad�tini��at-j,ve supazwi�ia:i o��r Ioas�r 1ev�1 war�ers�
.. . . . .. _ . -- _ - -. :
TYFI�..�'�'�'�..P���..ffi ,.- . �. -- : � . . . _ -:-_ _ _
Tha lis� eaa�ples_�aq� �Qt iaclude all.duties performed bp all pos3tians in
this c3.ass. -
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Rece3ves an� prccess�es corr�gonden�e, reports� dQCC�er��s,.stat��cs, _ :
memoraada an� r"iles related to a specialized or c�aplex iurcctta�o
Receiv�s- inc3lviduals anr� ansKers telephone, suggl�.es iszfo�tion an�
answers questions referring only controvers�al queat3ans or quest3oas=
of policy to higaer autnazity� -
`�:� Makes decisioas and allocatians regarding m�ttars withi:� th� area of
= specfalizatfon, usually withont consultatiost w�th higher authar�.ty�
Writes Ietter3, ma'�es contacts; requQs�s iniormat.3.on� ciar3f3catifln �r
'' docuneatat3on; org3nizas� c�piles. and maintaius records and filese
Maintains budgets; gathsrs data; p�rzora�s ccmglex calculations; analyzss
. data and prepares. routine reports� �
Interprets policy and provides technical informa�ion within thQ area of
spscialization; consults w3tc► management as ta the pr�per dispositioa
of diff3cult cases�
Assigns, orgaaizes, supervises, review3 and eval.uates ths work of
subordinate clerical workerso
Operates highly specialized office equipm�nt in ordsr tfl accompli�n a pha_e
of an operation; coardina�as the uss of highly spscialized oizice equ�g-
ment; Lrains or guid�s� others in the use of� such aquipzziertt, det�rmi.^.3.ag
prioritiss; do�s research and makas r�cammendat�ans rsgaxding t�� iascal-
l�tion of ne�a types of equipment; racommeads aad �mplemen�s changes
in use, trainino or proceduree
Researches� reviews records, 3nalqzes, d2ternines proger course o� �c�;�n
and makes reports regardino chanoes in procedures or policizs w��hia the
arQa of specialization.
Assiats in establishing and reviewing methods ead sys�ems £or h3ndl;n� a�3
distributing informat�on and records,
(continued on reverse side)
:
Ef�e�tive Fes:uary 2, 198Q
CLERK IV
cLExx xv . ' �
. (continued)
ICJO'�ZEDGES, SKILLS ��'D ABII,ITIES
Considerable kno�7.edge of the gg�ici��, �roce'.ures �.rz s�x_vices �£ the
organi�ation. , - .
Considerable knowledge of mo3exn office procedures, pr�r_t3.ces and policies
incl.udir�g a specializ::d phase of clericaT� saark. - -- - -
ConsiderabZ� skill in the operat3.on of highly sg�c�al3.zed office equipment
pertir�ent to the ar�a of spec3aliza�ion. - . . _ . _ .
Consid�rable abiZity to.sak.e c�plex. ar�.�h:a�t��-�xd �:���:.,tica�.. cc,mp�ata�ians�
" � with spe�d aad accuzary. � �- - . �__ • _ . __ � _ _
Considpral�2e �il.z�y ta deaJ. ;;i�h the p�ual��y rd-i.t� c�-�c.�ar�cers �nd= �rith uni.t,.
divisiau or aepartmeut heads in a tactful �td effec4:ivE manner, - �� - �-
Considerab�� abi3�tp to tol�os� ccrmplex oral ar.,d. writ�en iIIStruct�ons. �
Considerable ahilit� to deter�irie p�oriici�s Q. pI tn, a,�g�ui��, coordi�rzC:e . --- -
and carry out wor� progr�s. -_ - .--
MINIMUM QIIALIFICATIO.tS . _ . _ . . . : _ - : -- . __ .---
Six years' clerical experience, at I�st t�c g��rs o� Y�Ys�.ch mu�t hav� • -
' been as a Cierk IIZ or equivalent. - � - �
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Title of class:
CLERK IV
DESCRIPTION OF WORK
General Statement of Duties: Performs highly skilled clerical work of a �,
very complex nature involving planning, organizing and producing wor�
which requires independent �udgment and specialized knowledge; and ,
performs related duties as required. (Where applicable, the incumbent
shall be required to type with speed and accuracy at a level equivalent
to a Clerk-Typist III.
Supervision Received: Works under the general guidance and direction of a
unit, division or depaztment head.
Supervision Exercised: I�.ay exerc3.se within a unit, division or departneat
technical or administrative supervision over lower level workerso
TYPICAL DUTIES PERFORMED
The listed examples may not include a1�. duties performed by all positians in
this class.
Receives and processes correspondence, reports, documents, statistics,
memoranda and f iles related to a specialized or complex function.
Reeeives individuals and answers telephone, supplies information and
answers questions referring only controversial questions or questions
of policy to higher authority. '
Makes decisions and allocations regarding matters within the area of
specialization, usually without consultation with higher authority.
Types complex or technical materials which require independent judgement
and ability to arrance, expand, segregate or tal�ulate.
Wri�es letters, makes contacts; requests information, clarification or
documentation; organizes, compiles and maintains records and files.
Maintains budgets; gathers data; performs complex calculations; analyzes
data and prepares routine reports.
Interprets policy ancl provides technical informatian w�.thin the area of
specialization; consults with management as to the proper disposition
of difficult cases.
Assigns, organizes, supervises, revi.ews and evaluates the work at
subordinate clerical workers.
Operates highly specialized office equipment in order to accomplish a phase
of an operation; coordinates the use of highly specialized office equip-
ment; trains or guides others in the use of such equipment, determining
priorities; does research and makes recommendations regarding the instal-
lation of new types of equipment; recommends and implements changes
in use, training or procedure.
Researches, reviews records, analyzes, determines proper course of action
and makes reports regarding changes in procedures or policies within the
area of specialization.
Assists in establishing and reviewing methods and systems for handling and
distributing information and records.
(continued on reverse side)
CLERK IV
CLERK IV
(continued)
KNOWLEDGES, SKILLS AND ABILITIES
Considerable knowledge of the policies, procedures and services of thE
organization.
Considerable knowledge of modern office procedures, practices and policies
including a specialized phase of clerical work.
Considerable skill in the operation of highly specialized office equipment
pertinent to the area of specialization.
Considerable skill in typing with speed and accuracy.
Cansiderable ability to make complex arithmetic and statistical computations
with speed and accuracy.
Considerable ability to deal �aith the public, with co-workers and with unit,
division or department heads in a tactful and effective manner:
Considerable ability to foZlow compleac oral and written instructions.
Considerable ability to determine priorities, plan, organize, coordinate
and carry out worlc programs.
MIN�lUM QUALIFICATIONS
Six years` clerical experience, at least two years of which must have
been as s Clerk III or equivalent.
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;,e.-.:, -s�::-:�� CITY OF ►�S'. AIN�.�' P.E�.UL
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t��; �i� ��/t � .
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.:f �i�:�c�5!?" _.� �_• � . �
� �,�p� _�'-%.--•1 1� � � •
;..```' - � -�;' D c1 t e . January 12, 1984
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. �ti L''�"" "
CQMM (T�" � E RE POR �'
TO � 5a�n� Pa� t Cify Cou�cit •. -
F R O 11� = C�Cri�I���� Q h FINANCE, MANAGEMENT $ PERSONNEL
C H A i R James Scheibel -
1. Approval of minutes of ineeting held January 5, 1984. G'SL. S-O
� , 2. Resolution revising the class specification for the title of - �
Clerk IV in the Civil Service Rules. (Personnel) AQP�1'�,� . •
- � 3. Resolution approying. additions to the 1984 Budget and appro- �
priating $1,218,900 to the Financing Plan and the Spending Plan �4 OVE�C. '1b
for Parks and �ecr.eation Special Services. (Comm. Services) �'�8-$� Cio:3oa„�.�„l
_ �
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_ 4. Resolution approving formation of a special commission to study
� the compensation of Council members and their Legislative Aides '
and the Mayor. �� PRSS E,p Tv U V w���„ W�p� kpp jZp JpK„ O� ���M+'�T N�A�f1�•
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!� T . .
CI"I'Y HALL SEVENTH FLOOR �
SAINT PAUG, MINNFSOTA SSlO..
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�t � �Pe x sonnel Office DEPAt�„Tt•1EN7 . �! F �y-yd
� r �B�rnard P. Wright �..�,� . � -
-„t�7RCT
2g8-4221 PHONE .
Octob�r 18 1983 1 V e� ��
_ , aarE
. {Routing and Explanation Sheet} �
:'
Assign Nu�ber for Routing Order (Clip A1l Locations for Mayaral Signature):
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.�� Department Di rector
�i Ci ty Attorney . � 'T
' /M or � ;
and Mana nt s Di�ctor . � . - - -
Fi nance . g�ne _
-. _.. .,
City Cterk . . . _ _ . :� ��� - � ;:;83 - � - �
Budget Director � ;. _ : _
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What Wi11 be Acbieved by Tak�ng Action on the Attached Mater�als? (PurQose/Rationaie):
�This resolution replaces the class sFecificatian for Clerk IV wi�h�a aew class speci.f#.cafioa.;"�
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The "Geaeral Statement of Duties", "Typical Duties Performed„ sad „Raowled�es, St�tlls� �d�.:� �
A�ilities" sections are being chaaged to reflect�the n�ed� fo� tppia,g skill� ia_ same �lerk.
Ip positioas. - . .
financial , Bud�and Personnel Irr�acts Antici ap ted: . .
. . � . . . - _:-,�
None. � _
Fundir�g Source and Fund Act�tvity Number Charged�or Credited: - -
Attachments (List and Number ali Attachments�: . :
1. xesolutioa . . . .� . : . .
2. Copy for Cit� Cler& -
DEPARTMEPlT REVIEW CITY ATTORNEY REVIEfi�t . .
Yes No Council Resvlu�ion Required? Resolution Required? Yes No �
Yes No Insurance Required? Insurance Sufficient? _____ Yes Na
Yes No Insurance At�ached?
,
� RQVision of October, 1982
. � tS� RPVpr�p� Stde f�r �I�structions�