84-924 �NH17E - CI7V CLERK
PINK - FINANCE GITY OF SAINT PAUL Council /}
CANARV - DEPARTMENT �(
BLUE - MAVOR File �0• 'J - ��
�
Counci so t 'on
Presented By � �
✓ Referred To 6 l /���"° � mmittee: Date 6 �'G �''
Out of Committee By Date
RESOLUTION
RESOLVED, that the proper City officials are hereby authorized and
directed to execute an Agreement with the State of Minnesota,
WHEREBY, the City will provide pre-pregnancy family planning services
at the Model Cities Health Center, subject to the terms and conditions of said
Agreement, a copy of which is to be kept on file and of record in the Department
of Finance and Management Services.
COUNCILMEN Requested by Department of:
Yeas Nays
Fletcher
Drew In Favor Communit Services
Masanz
Nicosia
Scheibel __ Against BY
Tedesco
Wilson
JUL 17 1984 Form prove y Cit ey
Adopted by Council: Date �.
�
Certified Pa s d ouncil S ta BY
sy �
6lpproved by �Vlavor. Date �����"' �� � 9 �� Appr by Mayor for u "on to Council
gy _� ���-- B
�uBUS�ED J U L 2 $ �9�84
Communi ty Servi ces DEpARTt•tENT • `
��-� y
Gary J. Pechmann CONTACT .
292-7711 PHONE rPP .
May 7, 1984 DA7E / Vv� ��
(Routing and Explanation Sheet)
Assiqn Number for Routing Order (Clip All Locations for Mayoral Signature�;,ECE�VE�
� Department Di rector MAY
� Ci ty Attorney \a I�`�j��C 1 1 1984
3 ai rector of Manayement/�ayor � MA ��VED CITY ATTORNE�(
4 Finance and Management Services Director Y 1 �'984
5 City Clerk ' : �AV�R'SOfF
� Budget Di rector ��£
iJhat Wi11 be Achieved by Taking Action on the Attached Materials? (Purpose/Rationale):
Resolution to allow City signatures on an Agreement between the City of St. Paul
and the Minnesota Department of Health. Under this Agreement the City o.f St. �
Paul �will perform activities described in the Family Planning Components . '
Counseling, Method, Referral and Follow-up section in accordance with the Family �
_ ._ _ _ Pl�nni.ng special projects at the Model Cities Health Center, 270 North Kent
Street, St. Paul , Minnesota. ,
Financial , 6udgetary and Personnel Impacts Anticipated: ° . .
The total amount of the award is $13,350 per year. Contract period is from
January 1, 1984 through Dec�nber 31, 1985. No personnel impacts are
anticipatated. -
Funding Source and Fund Activity Nurr�er Charged or Credited:
33246 _
Attachments (List and Number all Attachments} :
, Copy of Contract
Resolation
f
. .
DEPARTMENT REVIEW CITY ATTORNEY REVIEW : ' �
'r d? ion Re uired? `� Yes No
Yes No Counc�l Resolutton Requi e Resolut q
Yes No Insurance Required? Insurance Sufficient? Yes No
Yes No Insurance Attached?
Revision of October, 1982
(See Reverse Side for 'Instructions)
� � ���/7 �
V
COMMUNITY SERVICES_ DEPART��IENT
Gary J. Pechma.nn �rpKTACT
292-7711 PHONE �� �� .
Au�ust 3. 1984 DATE ��V
(Routing and Explanation Sheet)
Assign ,Num�r for Routing Order �Clip AlI Lacations for Mayoral Siqnature):
Department Di rector
c;ty attorney ��,.,�^-�'��
Director of Mar�agement/Mayor �1��
[� Finance ar�d Management Servi ces Di rector R�C��VED .
City Clerk �-A�� 8 i984
____r Budget Di rector �AY�R'S OFFICE
�hat Mlill be Achieved by Takin� Action on thQ Attached Materials? (Pur^pose/Rationale):
. �. � ,
City signat�res on an Agreement between the City of St. Paul and the Minnesota Department
of Health. Under this Agreement the City of St. Paul will perform activities described
in the Family Planning Components Counseling, Method, Referral and Follow-up section in
accordance with the Family Planning special projects at the Model Cities Health Center,
270 North Kent Stre�t, St. Paul, Minnesota.
�HIBITS MUST BE INITIALED BY 2 OFFICERS OF TI� CITY
Fiaancial , Budgetary and Personnel In�acts Anticipate :
The total amount of the award i�$13,350 per year. Gontract period is from January 1, 1984
through December 31, 1985. No personnel impacts are anticipated.
Funding Source and Fund Activity Nun�ber Charged or Credit�d:
33246
Attachments (List and Nwnber all Attachments).
1.. Contract original and 4 copies
2. Exhibit A
3. Resolution
�EPARTM�WT REVIfW CITY Ai'TORNEY REiIIEI�
Yes No Council Resolution Required? Resolution Required? Yes No
Yes No Insurance Required? Insurance Sufficient? Yes No ��
Yes No Insurance AttacMed?
Revision of October, 1982
(SPa RpvPrap Si ciP fnr 'Instructi ons�
, ;�. :,, . . . : ; :- :::: :. s t�rE vF n��;vr��svra . . e �.t �,
: -
_. __. . _w
- : CONTRaCTUAL ( � '`:�
• f - - . . - � _ . : . :. . .
...
`� . � non-state employee) SERViCES ��y 9a�
Trn.No. Account I.D. Organization Fi_V. F�pu�iy�pn No. Vendor Number Type Termc Cost Code 5 . CD,1 C.CD.2 C.CD.3
`F (UClV
Aao $ 12600 �
Cost Code 4 L*G� ry�pynt Suffix Object
v o .w
$END #
TYPE OF TRANSACTION: r
� A40 � A4t r'.;��:�')� / !��'75-�� Entered by �
Oate Number
❑ A44 � A45 ❑ A46 Entered by
Date Number '
NOTICE TO COI`dTRACTOR: You are required by Minnesota Statutes, 1981 Supplement, Section 270.66 to provide your soci�l security
number or Minnesota tax identification number if you do business with the State of A�innesoia. This information may be used in the
enforcement of federal and state tax laws. Supplying these numbers could result in action to require you to file state tax returns and
pay delinquent state tax liabilities. This contract will not be approved unless these numbers are provided. These numbe�s will be available
to federal and state tax authorities and state personnel involved in the payment of state obligations. °'
THIS CONTRACT, which shall be interpreted pursuant to the laws of the State of Minnesota, between the State of Minnesota, acting
through its Minnesota Department of Health
(hereinafter STATE) and riodel Cities Health Center
address 270 North Kent Street, St. Paul, i�V 55102
Soc.Sec.or MN Tax I.D. No. Federal Employer I.D. No. (if applicable) ,
(hereinafter CONTRACTORI,witnesseth that:
WHEREAS,the STATE,pursuant to Minnesota Statutes 145.925
is empowered to vrovide �rants of state� funds to eliQible a�encies for the provision of
pre-p�ggnancy fami y nlanning� services ,and
WHEREAS,
�.
,and
WHEREAS,CONTRACTOR represents that it is duly qualified and willing to perform the services set forth herein,
NQW,THEREFORE,it is agreed:
I. CONTRACTOR'S DUTIES (Attach additional page if nec�ssary). CONTRACTOR, who is not a state employee, shall:
Perform activities as described in the "Family Planning Components—Counseling, Dlethod,
Referral, Follow up" section and in accordance with the Family Planning Special Project
column of the "Budget Request/Expenditure Report" forms of the approved 1984-85 Model �
Cities Health Center Family Planning Special Project grant application (attached hereto
and made a part hereof as Exhibit A) . -
II. CONSIDERATION AND TERMS OF PAYMENT.
A. Consideration for all services performed and goods or materials supplied by CONTRACTOR pursuant to this contract shall be
paid by the STATE as follows:
1. Compensation ThirtPPn fihousand r_hrPP hnnrlre�i fiftv r1n11arG �,�1'���SQ .�� �e,- �P.'iY�
2. Reimbursement fo travel and subsistence expe es actually and necessaril incurred by CONTRACT performance of
this contract in n amount not to exceed doflars
(� ); provided that CONTRACTOR shall e reimbursed for travel an subsistence expenses
in the same manner and in no greater am unt than provided in the c rrent "Commissioner's Pla ' promulgated by the
Commissi er of Employee Relations. CO TRACTOR sha�l not be rei bursed for travel and subsi ence expenses incurred
outside e State of Minnesota unless it as received prior written a proval for.such out of stat travel from the STATE.
The total obligation of the STATE for all compensation and reimbursements to CONTRACTO� shall not exceed
.
Thirteen thousand three hundred fifty - - - - - - - dollars (S I3,350.00 per year �
B. Terms of Payment
1. Payments shall be made by the STATE promptly after CONTRACTOR'S presentation of invoices for services performed
and acceptance of such services by the STATE'S authorized agent pursuant to Clause VI. Invoices shall be submitted in a
form prescribed by the STATE and accordir�g to the fioiiowing schedule:
Reimbursement for actual expenditures will be processed upon receipt of a
quarterly expenditure regort� A one—time advance, equivalent to one fourth
o� ttie ann.ial brant award ��.ill be processed if requested by tne Contractor.
2: (When applicable►;Payments are to be made from federal funds obtained by the ST/�TE ihrough Title of the .
- Act of
_ �Public law and amendmertts thereto►, tf at any tirne such
funcis become unavailable, this contract shall be terminated immediately upon written notice of such fact by the STATE
to CONTRACTOR. In the event of such termination, CONTRACTOR shall he entitfed to payment, determined on a pro
ra*-. basis, tor servicr.s sa:isfar.t�rily performed.
�r: npr,3. 02 i2.
�,!) . . tC1;,
_ .{ -w� — � .'"�.- � .. <.. '+ea i��, ...... .F4 ':�a�t �'+l aiqa'-+S : 'i°n .i "B' ' 'Y'+�i°�,p?� `�°�n..i,��
" ��.�.'��. ,� � _ +r
-,�� a'"r.�V'��':"�f4S-"f3F PA�fA��P3� �it s���C+irr�_�f��)�i��{�?���`f`�=�F�s'►�'��-�ti��'t�b �� j -
u*act�or� o, ! ^ ^,� •,TE, as detarmined in tt�e sole discretior o# its author�2ed ay�rit,�and in �ecu�tl vvith 'eri ap�licabt� ieatrar,�state"
and lacal laws, ordir.ar�ces, ���!es and regulations. CONTRi,CTOR shail not receive payment for wor-. found by the STATF te be
unsatisfac[ory,or pertormed in viola�:e� �f federai,state or local iaw,orciinance;rula or regufation.
i��. �=`:fvl ��i C(�(�;TRACT. This contract shail Ue effective on January 1.. . , 79_$�, or opor, s����
�ate as it is executed as tu er•c�mbrance oy the Commissioner of Finance, whichever occurs late�, and shall rerrtain in effect until
' �lecember 31 , 19 8� , or'until all obliga:ions set forth�in this contraci have been satisfactorilyfulfilled,
, .. . _ ,..� _
wnicha.:- ,�curs first.
V. C/>PdCELLAi;`��'_ This contract�may be canceiled by the STATE or C�NTRACTO�R at any time, with or without cause, upon
thirty ('30) days' w.�••:^n n�tice to the other party. In the event of such a cancella±ion �ONTRACTOR shall be entitled to
payment, de:ermined on a p;� �ata basis, for work or services satisfactorily performed.
VI. STATE'S AUTHORIZED AGE.�� ��hP STnTE'S ai.�th:;rized agent for the purposes of administration of this contract is
Ronald G� Camvbell, r1.D. , M.��.-C,- ._____ _
Such agent shall have final authority for acceptanc.e of CQ(vTRACTOR'S ser�rices and if such services are accepted as satisfactory,
shall so certify on each invoice submitted pursuant ;o Clause li, paragraph B.
VII. ASSIGNh�ENT. CONTRACTOR shall ;�either assign nor transfer any ri�hts or ob(igations �nder*.his contract witho��t the prior
written cansent of the STATE.
VIII. AMEIVD141ENTS. Any amendmen;s to th�s cor�tract shali t�e in writing, znd sha11 ue executed b� the same parties who executed
the erigina! contract, or their succassors in ofifice.
IX. LIABIU�Y. CONTRACTOR agrees to irdemnify and save and hold the STA?r, its agents ar�d err,ployees harmless from any and
a�l claims or causes of action arising from tl-�e performance of this contract �y CO�]TRACTOR or COiVTRACTOR'S agents or
employees. This clause shall not be construed to bar any legal remedies CQNTRACTOR may have for the STATE'S failure to
fulfill its obligations pursuant to this contract.
X. STAT[ AUDITS. The books; records, docume�ts, and accounting procedures and practices or the CONTRACTOR relevant to
this contract shall be subjecf to examination by the contracting department and the le5islative auditor.
XI. OWNERSHiP OF DOCUMENTS. Any reports, studies; photographs, negatives, or other documents preparzd by COfVTRACTOR
in the performance of its obli�ations under this convact shali be the exclusiv2 property of the STP.TE and a!!such materials shali
be remitted to the STATE by COIVTRACTOR upon completion, terminatio� or cancellation of tnis contract.CONTRACTOR shall
not use, willingly allow or cause to have such materials usQd for any purpose other than performance of CONTRACTOR'S obli-
gatiuns under this contract without the prior written consent of the STATE.
XIl. AFFIRMATIVE ACTION. (When applicable) CONTRACTaR certifies thai it has received a certificate of compliance from,�the
Commissioner of Numan Rights pursuant to Minnesota Statutes, 1981 Supplement, Section 363.073.
Xlfl. WORKERS' C011lPENSATION. In accordance with ihe provisions of Minnesota Statutes, 1981 Supplement, Section 176.182, the
STATE affirms that CONTRACTOR has provided accep*_able evidence of compliance with the workers' compensation insurance
coverage requirement of Minnesota Statutes, 1981 Supplement, Section 176.181, Subdivision 2.
XIV. A�JTITRUST. CONTRACTOR hereby assigns to the State of Minriesota any and all claims for overcharges as tc goods and/or
services provided in cornection with this contract resulting from antitrust violations which arise under the antitrust laws of the
United States and the antitrust laws of the Siate of Minnesota.
XV. OTHER PROVISIONS. (Attach additional pane if necessaryj:
.In fihe_.event of -aispute .in in�e�pretatioh of _Co�txactor'.s..l�uties, :xefexence, sha11 be .
_ _ _ �
;s -uiac�e �to the,�pro�e�t',s approvec� 'grar�t ap}�licatiQ� for� CY-84 and��$� tiz resblve any : .�Y ,-
_ . ,
. _. disp�t� - . -
_ _ _ . . .. _ . ..
_
, �. _ . ` - - �
, � �
- - - ,. .. _ -
(Continued on Exhibit B attached hereto and ma.de a part hereof�)
IN WITNESS �JVHEREOF, the parties have caused this contract to be duiy exec�ted intending ta be bound thereby.
APPROVED: NOTE: Remove carbons be�ore obtaining signatures. �
As to form and execution by the
1Q CONTRAC70R: � Q3 ATTORNEY GENERAL:
(If a corporation,two corporate officers must execute.) �
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N rti 61' —� p BY (a� uthorized signature)
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Director, Finance & Mgt. Services m
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' E�HIBIT B
The Project shall be mana�ed in accordance with Minnesota Statutes Section
145.925. a
The Project shall be managed in accordance with the Family Planning Rule
(7 r1cAR § i.457) .
The Project shall adhere to the Assurances and Agreements which follow:
1. The agency will comply with State and Federal requireanents for equal
opportunity employment.
2. The agency will comply with State and Federal require�ents reYating to
� confidentiality of patient information.
3. The Minnesota Departnent of Health will be provided with one signed copy �.,
of all contracts executed as part of the project.
4. The agency assures that services shall not be. denied based on ability
to pay.
S. The agency agrees that it will report accomplishments of the project to
the Commissioner of Health. Such reports will be subnittEd no later than
April 1 for tfie twelve month period ending December 3i. The reports will �
identify outputs and i.mpacts (if knot,m) by Family Planning Services
- _ ;:, _ _..__ Component. The total population served per componenL- is to be identified
�" and broken down by age:
< 19 20-24 25-29 30-34 35 or older
.b. The agency will comply with all standards relating to fiscal account-
a�ility that apply tc the Minnesota Department of Health, specifically:
a. Budget revisions with justification will be subaitted to the
Commissianer of Health for prior approval whenever
(1) changes are made in the objectives to be met in the Family
Planning Special Project, or
, (2� the cumulative a.mount of funds transferred exceeds or is expected.
to exceed 10% of the approved total budget or $2,500.00, which-
• ever is greater. .
b. An expenditure report will be completed and filed crith the Commissioner
of Health no later than 45 days following the end of each calendar
year quarter.
� c. Project funds are used as payment for services only after third-party
payments, such as Title XIX, SSA, and Tit].e XX, SSA, or private
insurance are utilized.
t -
_:: �_ _ �
., . r � � : . - � � � ��y�a�
Ehhibit B continued -
d. Project financial management systems will provide for
(1) accurate, current, and complete disclosure of the' �f inancial
status of the project.
(2) records which identify adequately the source and application of
� funds for Family Planning Special Project activities. These
records are to contain infoi-mation pertaining to project awards
and authorizations, obligations, unobligated balances, liabili-
ties (encumbrances), outlays, and income.
` (3) effective control over the accountability for all funds,
� property and other assets. Project applicants adequately
safeguard such assets and assure that they are used solely for
authorized purposes. �
(4) comparison of actual obligations with budget amounts for each
activity.
(5) accounting records which are supported by source documentation.
(6) audits which will be made by or at t�ie direction of the Minnesota
Department of Health. ���
At least one copy of a11 family planning materials developed with these fur�ds
� • shall be submitted to the biinnesota Depar.tn�ent of Health.
The curriculum vitae of any person hired to impler�ent this proposal shall be
submitted to the Minnesota Deparrment of Health.
Prior approval by the Minnesota Department of Health is required before any •
of these funds are spent for outrof-state travel.
Funding for the nineteenth through twenty-fourth months of the contract
period is dependent upon legislative agproval of funding for state fiscal
years 1986-87 at a level at least equivalent to that approved for state
fiscal years 1984--85.
`
����':��, . CITY OF S�rxv2� P.E+�uL � �y'9�`f
— •r-`:`ij`�' ���:,� .
f�Y:�, " �.�� v1 •
f;�� , s.���-j � Orl�IGF OI+"1'HI. CITY COUI�'CIL
#;=���s;":"-v' '�
�;�,.�.���.. � ;
�'� �a:=f.s�r����:. D O fi e y ,
�� =s `" �n : Jul S 1984
{.�.,. ;f,� . .
� �:4•.y;F '�ar, , � .
' �CS?��. . .:'
�.._J C4MM (T�' EE REPORT
� � �C'O = Sa�n� Paut Cifiy Cour�cil �
F F� O M = C O�I'll�Ir�`�� O Il FINANC�, MANAGEMENT �, PERSONNEL
- . � � C N A 1 R COUNCI LMAN SCHEI BEL � � � .
' "�'� " 1. Ap`p"roVal of minu�tes from meeting held June 28, 1984: �f�
; � .
2. I:��sciution amending zhe 1984 CIB budget and transferring $49,00 from
, S:ielling Avenue Signal - Selby to Hetiritt �to Ruth St. � Burns Av: (P. Norks) �
. �
__... .._.___. . . .
� � • 3. Reso7.ution appxoving an agreement with the State of l�iinnesota �rhereby the
City will provide pre-pregnancy. family planning services at the Model '
Cities Health Center. (Community Services) .�-�
4. Resolution approving an agreement �vith the State of b'innesota whereby the
' � � City wil2 provide pre-pregnancy family p.lanning services. (Community Service
. � � . /,2,�
' . � �S. Resolution approving an agreement with the State of l�;innesota whereby the
= Cityis Division of Public Health will administer a refugee healtfi program
� � � � within Ramsey County. (Community Services) i�.� �
+ . . .
� . . . � 6. Ordinance amending Section 32.01, Subsection (1) of the Administrative Code
as regariis the salaiies of the Mayor'and members of the City Council. _
. � .(y,,�O��
i
�
�
i -
C1TY HALL • SEVENTH FLOOR
SA1NT PAUL. riI1�NESOTA 55'
. •�—^�•u