85-1705 WHITE - CITV CI.ERK
PINK � - FINANCE COU11C11 A
CANARV - OEPARTMENT GITY OF SAINT PAUL File NO. u� /�O�
BLUE - MAVOR
ouncil Resolution
Presente By ��!�
,
Referred To �1 l�l 1�"1��-C Committee: Date ����a��J�
Out of Committee By Date
RESOLVED, that the proper City officials are hereby authorized
and directed to execute an agreement with the County of Ramsey
and Face to Face Health and Counseling Service, Inc. , whereby the
the City and County provide funding to Face to Face Health and
Counseling Service, Inc. , subject to the terms and conditions of
said agreement, a copy of which is to be kept on file and of
record in the Department of Finance and Management Services.
COUNC[LMEN Requested by Department of:
Yeas p�� Nays
Masanz � Community Services
Nicosia
In Favor
Scheibel ��
Sonnen _ Against BY '
Tedesco
W i Ison
DEC 2 6 1985 Form Ap oved y C' t rn
Adopted by Council: Date �
Certified P : b Council S tar� BY
gy,
ppr y �N vor: Date 2 7 I�vJ Approved b Mayor for S miss to Council
�,_ -
.�
�U_BLiSNED J A N 4 1986
Communitv Services DEPARTMENT ��-.., (�— �5'/��NO 3�16
Colleen •Gear;� Carter CONTACT �
292-7724 PHONE
November 18, �98� DATE 1 ��r� e e
ASSIGN NUN�ER FOR ROUTING ORDER (Clip All Locations for Siqnature) :
,,� Department Di rector � Di rector of Mana9ement/►�,�r`Ef VED
Finance and Management Services Director City Clerk
Budget Director ��� C� Counc�i
,. --�v-r,,vU
City Attorney
WHAT WILL�BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/ CITY ATTORNEY
Rationale) :
Resolution authorizing a contract between the Ci,tv of Saint �'aul through
its Division of Pub1,�.c Health and Ramsey County whereby the City and County
provide funding fio Face To Face Health and Counseling Service, Inc.
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
The City cor�tribution to Face To Faee Health and Counsel.ing Service, Inc.
is $63,912.
No personnel impacts are anticipated.
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $6 3, 9 12, quired if under
$10,00Q)
Funding Source:
Activity Number: 03232 ��°�,
���
ATTACHMENTS (List and Number All Attachments) : ��G/�, '��
G ��.
1. Photocopy of contract ��YORSO j�3' �
2. Insurance Certificate �F��F
3. Resolution
DEP TMENT REVIEW CITY ATTORNEY REVIEW
s No Council Resolution Required? Resolution Required? � y�s No
es No Insurance Required? Insurance Sufficient? �Yes No
Yes No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
R ised 12/84
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. . . . � _ � � . �,c�5-����
AGREEMENT
�
AN AGREEMENT, made and entered into this � day of av�,,..�_,
298 5 among the City of Saint Paul, a municipal corporation of the
State of Minnesota, hereinafter referred to as the "City" , acting
through its Division of Public Health; the County of Ramsey, a political
� � ';
�,
subdivision of the State of Minnesota, hereinafter ref erred to as the
"County" , acting �through its Department of Health; and Face to Face
Health and Counseling Service located at 730 Mendota Street, Saint Paul,
Minnesota, hereinafter called "Grantee";
WITNESSETH: f
In consideration of the Grantee` functioning as a neighborhovd
health center in caring for the medical-health needs of the citizens of
Ramsey County, the parties hereto mutually agree as follows:
-__ _.:. _.____
l. The City and County will each give to the Grantee the siun of �
money described in attachment A, and according to the Manner and
conditions described in attachment A.
2. The sum of money granted by the City and County is €or the
Grantee's use during 1986. No additional or future funding or
assurances thereof will be provided or honored unless set forth in. an
amendment to this Agreement or a separate agreement approved as the free
act of the City and County. The City and County may, upon 30 days'
written notice, reduce the amount of funding.
3. The City and the Caunty will each act as independent
transmittal agents for their contributions to the Grantee.
. . . . . ��-s - ��a'
4. The Grantee shall on April 20, 1986, July 20, 1986, October 20,
1986 and January 20, 1987 submit to the City and County an itemized
statement of all. Grantee revenue and expenditures; and a report of
services shown as attachment B. Further, the Grantee shall preserve all
documentation used by it in complying with the statements and reports
required of this paragraph and such documentation shall be available to
the Ci�y and County for their review and audit as desired.
5. The Grantee shall, with approval of the City, enforce a fee
schedule for patient charges. Said fee scheduZe shall be made available
to the City on January 15, 1986.
6. The City shall act as the liaison to the Grantee for such
day-to-day administration as may be needed and shall be responsible for:
(a ) Reviewing and evaluating the program and fiscal activities
of the Grantee and disseminating reports thereof;
_ _. --_
tb} Providing technical assistance to the Grantee in
developing and implementing the fee schedule ref erenced in
Paragraph 5;
(c) Coordinating activities common to the Division of Public
Health of the City and/or the Public Health Department of
the County and the Grantee;
(d) Rendering to the Grantee such other assistance as within
the City's resources.
7. The Grantee shall ensure that:
(a ) Services provided to eligible individuals are furnished
without regard to race, color, creed, sex, age, maritial �
status or family size;
(b) Services are provided with respect for individuals'
privacy and dignity; and;
_ _ _ .__.__.___ ___..�.__ . n.,...,m.,._.�,.�...,...e.,..,_.._..,�._....._....,.,_,._.._.....e,....�.
. . . ' � , � ��-/7�'�
(c) Services are provided without coercion and shall not be
denied on the basis of refusal to participate in research
projects or other activities of the Grantee, or in an
emergency situation on the basis of ability to pay.
8. The Grantee shall submit to the City and to the County on or
before February 1, 1986 an operational plan of its services to be
;
provided during ttte term of thi's Agreement. Such operation plan shall :
show expected ser:vice volume by clinic visits and number of users by
program areas.
9. The Grantee shall attach to this Agreement prior to its
execution by the City and the County af1986 operational budget to
include Revenue and Expenses.
�`
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10. The Grantee shall obtain a financial and program audit by a
certified public accountant. This audit shall cover the Grantee's most
recent fiscal year ending during the term of this agreement. The---
Grantee sha21 submit a copy of the audit report to the City and County
by April 1 , 1987.
11. By April l, 1986 the Grantee shall submit a narrative which
highlights present status and/or future actions to be undertaken
concerning quality assurance. The report shall cover such items as
those identified in the Metro Community Health Consortium's Minimum
Standards for Operation of a Communitv Clinic.
12. The Grantee shall make available relevant background and
qualification summaries, job descriptions and salary Ievels of both
regularly employed and volunteer staff to the City and the County.
13. The Grantee shall submit to the City and the County the minutes
from its monthly board meetings.
_ ' • �
• ' • � � ��� �/a5
14 . The Grantee agrees that deviations of ten percent (10$) or
more, upwards or downwards, from its 1986 agency budget, and/or
additions or deletions from its 1986 operational plan as approved b�y the
City and County will be transmitted to the City and County in a timely
fashion and in a manner to be determined by the City's clinic
coordinator. Such information shall be before the fact and shall
include pertinent data relative to the planned addition, deletion, ar
any other modification of programs and the subsequent projected
budgetary impact for the contract year and the fol.lowing year.
15. The Grantee declares David Kien$.le to be the person responsible
for compliance with the terms of the Agreement, and its physician,
Carolyn Levitt, MD, as the person responsible for its medical services.
16. The City declares its Director of the Department of Community
Services or such designee as noted in writing by her as the person
responsibTe for compliance with this Agreement.
__ _._ ___
17. The County declares its Executive Director or such designee as
noted in writing by him as the person responsible for comgliance with
this Agreement.
18. The parties to this Agreement intend that the relation between
them created by this Agreement is that of Grantor-Grantee. The City and
County is interested only in the results to be achieved. The manner and
mean: of conducting the work are under the control of the Grantee,
except ta the extent they are limited by stature, rule or regulation and
the express terms of the Agreement.
19. No Civil Service status or other xights of employment will be
acquired by virtue of the Grantee's services.
. - • - . r��'S-/74.5
20. From any fees due the Grantee there will be no deductions far
any federal income tax or FICA payments, nor for any state income tax,
nor for any other known purposes which are associated with an
employer-employee relationship unless required by law. Payment of
federal income tax, FICA payments and state income tax are the
responsibility of the Grantee in relationship to its employees.
21. The Grantee will defend, hold harmless and pay on behalf of the
County of Ramsey ;and the City of St. Paul, its officials and �nployees
any demands, claims or suits arising out of the Grantee 's premises or
performance of this contract.
22. Grantee shall obtain and attae�i�certificate of insurance to
signed contract for:
.\
Comprehensive General Liability insurance policy with contracting
departments, Caunty of Ramsey, and City of Saint Paul, its
officials and employees as additional assureds. - Policy will -have
minimum limits of $600,000 per occurrence, $1,000,000 aggregate.
Coverage pertains to operation and premises of contractor.
Automobile Liability insurance, including non-owned and hired autos.
Minimum limits of $600,000 combined single limits.
Workers' Compensation
Professional Liability insurance in the minimum amount of $600,000
per claim and $1,Q00,000 aggregate. The County of Ramsey and City
of Saint Paul, contracting department and officials and employees
are additional assureds as to the services of the contractar.
23. This Agreement may be terminated by either party with or
without cause upon 30 days' written notice.
__ .._.. _..�..
.ee,.. _,.._ ____.�.._.�....,..._�__-----_.�._ _.._...�..
�_.___,.....,.�.....��.,�.._.�.�.�w....,....����.s
�....
' r ' ' • ��'S_�a.5�
24. The term of this Agreement shall be from Januarg 1, 1986
through December 31, 1986.
IN WITNESS WHEREOF, the parties have set their hands as follows:
CITY OF SAINT PAUL COUNTY OF RAMSEY
Activit�y code: 03232 Recommend Approval:
Mayor Department Director
Funds are available
Account Number
Director, Department of Finance Amount:
and Management Services
�- • Budgeting and Accounting
, Direc o , epartment�of
;�:?�� Community Services Insurance Approved:
App�6v�d as�o form: - -• --- .
� � � Risk Manager
�
� �
Assistant City Attorney Approved as to form:
Assistant County Attorney
GRANTEE
��"` � (w^ �� /3 8.� Board Ghairman
By: �X - �;�,.�.�l,.-t._
Chief Clerk-County Board
�y:
. , ,
. . ��"�"/7ds�
ATTACHMENT A
Face to Face Health and Counseling Service
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`
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1986 City Contribntion $ 63,912
1986 C�unty Contributions $ 62,024
�,,
The City and the County shall each pay to the Grantee their
contributions in equal monthly installments on or before the first day
of each month. `,
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��r � . Q . . ��o,,���,,�oo�,
� 11/12/85
PROOUCER
THIS CERTIFlCATE IS ISSUED AS A MATTEA OF INFORMATION ONtY ANp CONFERS
NO RiGNTS UPON THE CERTIFlCATE HOLDER.THIS CERTIFICATE OOES NOT/UWEND,
iH'JI�,1� k7ILLIAP'�S ACz�L1C�i i II`�C. �7C�END OR ALTER TME GOVERAtiE AFFORDED BY THE POUGE5 9ELOW.
25L� tdarth Central Avznue
F•�a�>zata, 1�I 553°l � COMPANIES AFFORDING COVERAGE
COMPANY A
�erreR S`l'. PfiL'L COiY1PAT3iES �—�7d5
COMPANY
INSUFiED LEITER B
F��f'� �j� i L-iC� -T�+.�iL�l�i'1 « COiT�SELit�� SF� C�R Y ^ . . .
j_ v
7�O :"lZ?1COtca $F"... COMPANY D �
_: st. PGuz, r��� ��za� �R
COMPANY E
:� LETTER
►•
THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ASOVE FQR THE POLICI`PERIOD INDICATED.
NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH TMIS CERTIFICATE MAY
SE ISSUED OR MAY PERTAIN,THE tNSUR/tNCE AFFORDED BY TME POUCIES DESCRIBED HEREIN IS SUBJECT TO ALL TME TERMS,EXClUS10NS,ANp CONDF
TIONS OF SUCH POI.ICIES.
'�`' TR TYPE OF INSURANCE POUCY NUMBER ��EF��� POUCV ExDiRAi�ON LIABILITY UMITS IN TNOUSANDS
`,_' DATE(WMIDp/Y1� ppTE(MM/pp/yy) A H AGGAEGATE
''- GENERAL LIABIIITY OCCURaEwCE
BODIIY
- � COMPRENENSIVE FORM 5v���i��4V 1����i� ��l�v/ IWURY $ $
� PREMiSES/OPERAT10NS
UNDERGROUND P�R�'
EXPlOS10N b COCLAPSE HAZARD DAMAGE $ $
PRODUCTS/COMPLETED OPERATIONS
CONTRAC7UAL COMBINEQ `�,�r(}Q� ��I�./'i
INDEPENOENT CONTRACTORS
BROAD fORM PROPERiY DAMAGE
"'' PERSONAL INJURY - _ -�PERSONAC IMJURIR $
,�. IIUTOMOBILE LIA8ILITY �� , � �Y = '
ANY AUTO �y $
AlL OWNED AUTOS(PRIV. PASS.} ��Y
ALL OtiYNED AUTOS�PRHV PASSNt tPER AOdOEt�►1 $
HiREO AUTOS .
, „ NON-0WNED AUTOS PROPEiiTY
' cnw►cE�iAe��m �G3.T[•�23£G 1 80 1/1/3 i DAMAGE �
� -
818PD
COMBINED $
n
EXCESS UABILITY
UMBRELUI FORM �CpMeinED $ .p
OTHER THAN UMBRELI.k F�1M
WOf1KERS'COMPENSATION STAruTOqr
AND : $ � (_EAGt ACC�ENn'
.- EI�IPLOYERS•unea.�r 4N0 6303339 5/2/85 =/2/8G "�� $� ������"�n
$. t (OISEASE-EACH EMPlOYEE)
OTHER
$5JU,000 each �rson
- _ t . .._ 5n%,Tf:23�0 1/1/II6 1/1/87 $1,000,0� total li:nit
OESC I � O O EHICLES/SPECIAL ITEMS
_ CI�.'1 Or S'1'. PaUL �.� COLTt�I'irY Or^ P.F�1SL'Y �i:�E P�Ai�D AS ADDIT��i�AL IiySu.�2ED A.; R;SPEC�'S
.�'.:,`; C�� Ot�fSSTO::G 0=' Z'�?r t�it�rB t;'�;;LT.?,,7
. « . � � •
SMOULD ANY OF TME ABOVE DESCRIBED POUdES�CANCELLED BEfORE THE D(-
�I�� �L v�'. PAi7L pIRAT10N DATE THEREOF, THE ISSUING COMPANY WILL EMDEAVOR TO
..�'_' C._'C�c�t MA�I DAYS WRITTEN t�TICE TO TME CEfiTIFICATE HOLDER NA#AEO TO THE
LEFT,BUT FAILURf TO MAII SUCM NOTICE SHALL NMPOSE NO OBLIGATION OR LIABIItiY
'>� .�... PdT.:I'_/ E•i �'�%1�%]. OF ANY KIND UPON TNE C011APANY,ITS AGENTS OR REPRESENTATCVES.
/WTMORiZED flEPRESENTATIVE
��ttn. G�j'v Pec]:r:�nr� .i . _.. _._ , / / -- �
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``�; .-. .-• .- .
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� ' ���'S/745
' �.• '�t CITY OF SgINfi PAUL
��
. :=,;ii`:�:;iii OFFZCE OF THF CITY COIIDTCIL
... I
�ommitte� Report �
�':i�ance. �Iana�en�ent� & Persannel Cammittee.
,
I. Approval of minutes from meeting held December 12, 1985. �P�'R�V�
2. Resolution establishin; policy that aII City-owned vehicles, except those required to
be taken home, are used fox business purooses only. (Finance Dept.) (Laid over from
12/12/85) Rv�iv¢.S�- -�o� W'�'�v.a,.o,,�,�� -+a�F�vg„p �ro w c�rtt�2t�
3. Resolution �establishin; policy that all City-owned vehicles cannot be used for �p�ersonel
purposes. (�,inance Dept.) (Laid over from 1��2J85) �•=�£�iv�S7' � w ���`'JFoR, wi�7i�,,�
4. Resolution authorizing the financing and construction of the public parking ramD on
Block L in connection with the KTCa development. (PED) �D OV�R / wK• �T"'y�zG1�9s
5. Ordinance amending Section 38.06 of the Administrative Code pertaining to the
conversion of sick leave credits to vacation leave. (Personnel) �°PRDU�
6. Resolution amending the 1985 budget by adding �5,070 to the Financin� and Spending Plan
for the Dept. of Public Works. (Public iVorics) A-PPRoV�O.
7. Resolution amending the I985 budget by adding 532,OQO to the Financing and Spending Plan
for Special Projects-General Govt.-Promoting St. Paul. (Exec. Administration) �P'�����-
8. Resolution amending the I985 budget by addi.ng $49,400 to the Financing and Spending P�an
for Traf�ic Signal � Lighting Maintenance. (Public Works) f�PPRDU�
9. Resolution amending the I985 budget by transferring $49 400 from Contingent Reserve to�-
Traffic Operations and Maintenance. (Public Works) ��'RO��D
10. Resolution amending the I985 budget by transferring �47,564 from Contingent Reserve to
��e:IIOt Property Assessments (Street Maintenance Assessments-$46,846) and other
Assessments ($718.00) . (General Govt.) PrPPRDUS.D.
11. Resolution authorizing approval to issuance of $6,000,000 Port Authority Revenue Bonds
relatin� to Energy Park Land Acquisition F� Deveiopment Costs. (Port Authority)a�R��fO,
12. Resolution approving a Subordination Agreement of land use restriction in favor of �Zzs��
City in Ordway� Theatre site to the loan and security documents of a Port Authority
Ordway Theatre refunding bond issue. (City Attorne;r) IM°PRovF�U.
13. Resolution authorizing an agreement with blidway Chevrolet fvr lease of unmarked
vehicles. (Police Dept.) �PPRbu�� -
I4. Resolution authorizing an agreement with NIN. Dept. of Transportation for tra€fic contro'
sional at t4. 7th Street and Tnmk Hwy. 149. (Public �Jorks-Traffic) �PPR�J�D
15. Resolution authorizing an agreement with the County of Ramsey and the St. Paul Urban
Indian Health Clinic whereby the City and Co�ty provide funding to the Clinic in the
amoimt of $27,562. (Co�nunity Services) �PRD��O
CITY HALL SEVENTH FLOOR SAINT PAUL,MINNESOTA 55202
��s
� ; � C���s-i�a.�
io. Resolution authorizing an agre�ment with the Cowity of Ramsey and North End
Health Center whereby the City and Co�ty provic3e funding to the Clinic in the
a�ount of $63,912. (Community Services) f�f'PRov�
�? Resolution authorizing an agreement with the County of Ramsey and Family Tree
whereby the City and County provide funding to the Clinic in the amoimt of
$63,9I2. (Community 5ervices) �PRQ�`c�
i8. ResoSution authorizing an agreement with the Caunty of Ramsey and Face to �Face
I�salth� and Counsa3�� Service whereby?.the City and County provide funding to t�ee
CI��t�c ��: �e amount of $63,912. (Co*nrnunity Services) f�',PP�DJ�
19. Resolution authorizing an agreement with the County of Ramsey and tVest Side Community
Health Center whereby the City an d County �r P�U�ding to the Clinic in the
amount of $63,912. (Co�unity Services) 1"�'
20. Resolution authorizing an agreement with the County of Ramsey and Helping Hand Health
Center, Inc. whereby the City and County provide�£unding to the Clinic in the
amount of $63,912. (Community Services) �P���
2I. Resolution authorizing an agreement with the County of Ramsey and Model Cities Health
Center whereby the City and County provide funding to the Clinic in the amount of
�62,459. (Community Services) f�QP�v�
�TOT OI� PREPARED AGENDA:
l. Resolution approving amendments to District Heating Agreements and
consenting to additional bonds. �-Pr�� OVEk I W�C,
2. Resolution ap rvoi g City contribution of $13, 140 to the Thomas-Dale
Community Center to assist them in meeting year-end financial
commitments. �PPRal�O.