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85-1704 WHITE - CiTV CLERK PINK - FINANCE G I TY OF SA I NT PA U L Council CANARV - DEPARTMENT Flle NO. �� /�D�� BLUE - MAYOR Council Resolution Presente By i° r � Referred To .�� N�"�IL� Committee: Date �ar�� ��� Out of Committee By Date RESOLVED, that the proper City officials are hereby authorized and directed to execute an agreement with the County of Ramsey and Family Tree, Inc. , whereby the City and County provide funding to Family Tree, Inc. , subject to the terms and conditions of said agreement, a copy of which is to be kept on file and of record in the Department of Finance and Management Services. COUNC[LMEN Requested by Department of: - Yeas Drew Nays � Community Services Masanz In Favor #ii...ia — Scheibel � I',� Sonnen Against ,I�LBY Tedesco W'� W i Ison Adopted by Council: Date �GCi Z � 1485 Form pproved ity torney � Certified Pa s d b Council reta BY � B� A►ppr y Mavor: Dat vEC 2 7 F7W Approve by May for S ' sion to Council � B �o r:��, � ' 7��� � :' �_ . Communitv Services _ qERAR'�MENT 1 (i�"�S'/�D j/ NO 31 Co�l,een GeaX� Caztex ° CONTACT ' 292-7724 PHONE ' November 18� 1985 DATE 1 e�� e Q ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) : Department Director �Director of Management/Mayor Finance and Management Services Director �L� City Clerk Budget .Di rector �� C�-4-u Co�.nc t l � City Attorney WHAT WILL BE ACHIEVED BY TA�CING ACTION ON THE ATTACHED MATERIALS? (Purpose/ Rationale) : Re.solution authoriza.ng a contract between the City of Saint Pau1 through its Division of Pu�7.ic Heal,th and Ramsey County whereby the City and County provide funding to Family Tree, Tnc, � ►?ECEIVED RECE����-� COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPAT��v 2 � ���� I NOV � � '� A [�kAY9i�;S ��PICE ,.,; .�-.. The City contr�,but�,on to Fam�.7.y Tree, Znc. i.s �6 , 912. C�� A�i V�u,Lf No personnel impacts are antica.pated. FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa- ture not re- Total Amount of Transaction: $6 3, 91.2. quired if under $10,000) Funding Source: _ Activity Number: 03232 ATTACHMENTS (List and Number All Attachments) : 1. Photocot�y of contract 2. Insurance Certificate 3. Resolution DEP TMENT REVIEW CITY ATTORNEY REVIEW es No Council Resolution Required? Resolution Required? ��es No ___,��es No Insurance Required? Insurance Sufficient? Yes No /Yes No Insurance Attached: � (SEE REVERSE SIDE FOR INSTRUCTIONS) Revised 12/84 _.�._...�.M..�.s...�..:.:;.v...;. _ _.__�...� ,...��R�...K,...�� �,�..�;+,a:,�.:.,... ���,���. _ ` • ,. . � � � , �j�--�s- � ��� . � AGREEMENT AN AGREEMENT, made and entered into this � day of L���, 198 � among the City of Saint Paul, a municipal corporation of the State of Minnesota, hereinafter referred to as the "City", acting through its Division of Public Health; the County of Ramsey, a political subdivision of the State of Minnesota, hereinafter referred to as the "County", actinq through its Department of Aealth; and Family Tree Inc. located at 1599 Selby, Saint Pau1, Minnesota, hereinafter called "Grantee"; / WITNESSETH: In consideration of the Grantee functioning as a neighborhood health center in caring for the medical-health needs of the citizens of Ramsey County, the parties hereto mutually agree as follows : ` 1. The City and County will each give to the Grantee the sum of money described in attachment A, and according to the Manner and �onditions described in attachment A. 2. The sum of money granted by the City and County is for the Gza�tee's use during 1986. No additional or future funding or assurances thereof will be provided or honored unless set forth in an amen8ment to this Agreement or a separate agreement approved as the free act of the City and County. The City and County may, upon 30 days ' written notice, reduce the amount of funding. 3. The City and the County will each act as independent ., transmittal agents for their contributions to the Grantee. 1 i ' , �� • � �5 ��°�` 4. The Grantee shall on April 20, 1986, July 20, 1986, Octo�ez 20, 1986 and January 20, 1987 submit to the City and County an itemized statement of all Grantee revenue and expenditures; and a report of services shown as attachment B. Further the Grantee shall preserve aIl documentation used by it in complying with the statements and reports required of this paragraph and such documentation shall be available to the City and County for their review and audit as desired. 5. The Grantee shall, with approval of the City, enforce a fee schedule for patient charges. Said fee schedule shall be made available to the City on January 15, 1986. 6. The City shall act as the liaison to the Grantee for such d�y-to-day administration as may be needed and shall be responsible for: (a) Reviewing and evaluating the program and fiscal activities of the Grantee and disseminating reports thereof; tb) Coordinating activities common to the Division of Public Health of the City and/or the Public Health Department of the County and the Grantee; (c) Renderinq to the Grantee such other assistanee as withi� the City's resources. 7. The Grantee shall ensure that: (a) Services provided to eligible individuals are furnished without regard to race, colox, creed, sex, age,• marital status or family size; �b) Services are pxovided with respect for individuals privacy and dignity; and; _ 2 _ } � . • ' ,.. . . ' ��(�`�-�7�� tc) Services are provided without coercion and shall aot be denied on the basis of refusal to participate in research projects or other activities of the Grantee, or in an emergency situation on the basis of ability to pay. 8. The Grantee shall submit to the City and to the County on or before February 1, 1986 an operational plan of its services to be provided during the term of th'is Agreement. Such operation plan shall shaw expected service volume by clinic visits and number of users by p�ogram areas. 9. The Grantee shall attach to this Agreement prior to its execution by the City and the County ai�986 operational budget ta include Revenue and Expenses. �, 10. The Grantee shall obtain a financial and program audit by a certified public accountant. This audit shall cover the Grantee's most recent f�scal year ending during the term of this agreement. The-- Grantee shall submit a copy of the audit report to the City and County by April 1, 1987. 11. By April 1, 1986 the Grantee shall submit a narrative which highlights present status and/or future actions to be undertaken concerning quality assurance. The report shall cover such items as those identified in the Metro Community Health Consortiums Minimum Standards for Operation, of a Communitv Clinic. 12. The Grantee shall make available relevant background and qual�fication summaries, job descriptions and salary levels of both regularly employed and volunteer staff to the City and the County. ].3. The Grantee shall submit to the City and the County the minutes from its monthly board meetings. � • 3 _ __ . _ .._.�.�,�.,.,��,a.� �_..._.._,..,..�....,,,r..._ � . . � - � � - �7a� ��� 14. The Grantee agzees that deviations of ten percent t108) oz more, upwards or downwards, from its 1986 agency budget, and/or additions or deletions from its 1986 operational plan as approved by the City and County will be transmitted to the City and County in a timely fashion and in a manner to be determined by the City's clinic coordinator. Such information shall be before the fact and shall include pertinent data relative to the planned addition, deletion, or any other modification of programs and the subsequent projected budgetary impact for the contract year and the following year. 15. The Grantee declares Peg La;sore to be the person responsible for compliance with the terms of the Agreement, and its physician, Rari Miller, MD, as the person responsible for its medical services. 16. The City declares its Director of the Department of Community Services or such designee as noted in writing by her as the person responsible for compliance with this Agreement. � � A� -� 17. The County declares its Executive Director or such designee as noted in writing by him as the person responsible for compliance with this Agreement. 18. The parties to this Agreement intend that the relation between them created by this Agreement is that of Grantor-Grantee. The City and County is interested only in the results to be achieved. . The manner and means of conducting the work are under the control of tbe Grantee, except to the extent they are limited by statute, rule or regulation and the express terms of the Agreement. 19. No Civil Service status or other rights of employment :will be acquired by virtue of the Grantee's services. 4 - , _ � ' �G �S=/7�� 20. From any fees due the Grantee there will be no deductions for any federal incame tax or FICA payments, nor for any state income tax, nor for any other known purposes which are associated with aa employer-employee relationship unless required by law. Payment of federal income tax, FICA payments and state income tax are the responsibility of the Grantee in its relationship to its employees. 21. The Grantee will defend, hold harmless and pay on behalf of the County of Ramsey and the City of St. Paul, its officials and employees . any demands, claims or suits arising out of the Grantee's premises or perfarmance of this contract. 22. Grantee shall obtain and att�ch certificate of insurance to , signed contract for: Comprehensive General Liability insurance policy with contracting departments, County of Ramsey, and City of Saint Paul, its officials and employees as additional assureds.- Policy will have minimum limits of $600, 000 per occurrenee, $1, 000,000 aggregate. Covexage gertains to operation and premises of contrac�or. Automobile Liability insurance, including non-owned and hired autos. Minimum limits of $600,000 combined single Iimits . Workers ' Compensation � Professional Liability insurance in the minimum amount of $600,000 per claim and $1, OD0, 000 aggregate. The County of Ramsey and City of Saint Paul, contracting department and officials and employees are additional assureds as to the services of the contractor. 23. This Agreement may be terminated by either party with or without cause upon 30 days ' written notice. 5 � . ' � - , � � � ���s,�o� 24. The term of this Agreement shall be from January 1, 1386 through December 3Z, 1986. IN WITNESS WHEREOF, the parties have set their hands as follows: CITY OF SAINT PAUL COUNTY OF RAMSEY Activity code: 03232 Recommend Approval: Mayor Department Director Funds are available Account Number Director, Department of 'Finance Amount: and Management Services � .�, _ Budgeting and Accounting ,;Directo , Departmen of ���,�J Community Services Insurance Approved: Appr ed as to form: 1 � � Risk Manager � � Assistant City Attorn y Approved as to form: i GRANTEE Assistant County Attorney -- � �2G�� Board Chairman By: �C � Chie� Clerk-County Board By: �,�c . 6 . . . M - � . • � �' �,�-/70 `� ATTACHMENT A • Family Tree Inc. � 1 1986 City Contribution $ 63, 912 1986 County Contributions $ 62, 024 The City and the County shall each pa��o the Grantee their contributions in equal monthly installments on or before the first day of each month. , \ _ _. _�..,....._.�._..�.,...-r-.�.._.A_ �,R..,.� ,.......�...�.�...�,...�....�.�..._..�.,.�„- _ . ----�r . _ �:��f f +-.)'fY M . _ , ��� � � �. � � � � . �� •� •; ' .� • � � .. �• � �1 �� 1' • •'1 � •� �• �1 ' '+vAME AND AOORE55 Oi AGENCV ' COMPANfES AFFORDING COYERAGES �-_�7�Z� THaMAS WILLIAMS AGENCY, INC. 250 Nor�h Central Avenue COMPANY A Wayzata, MN 5539I `ErTER ST. PAUL COMPAN�S COMPANV � LETTER NaME AND ADDRE SS 0► INSURED /� COMPANV / ' � � LF7TER V FAMILY ?REE, INC. � _- 1599 Selby Avenue `nER� D " St. Paul, MN S5104 COMPANV C �. - LETTER L. This is to certify'that policies ol insurance iisted below have been issued to the insured named ebove end are in torce at this time. Notwithstandirtg any requirement,term or Condition ol any cont�act or other dotument witfi respect to which this certificate may be issued or may pertain,the insurance aHorded by the policies destribed herein is subjett to aN the terms,exclusions and conditions ot such policies. � rn•eonNr P���� Limits o L�ability�n Thousan s( ) lFtTfA 1VPEOf�NSUpAN('F POUCVNUMBER [xPIRA1�ON DATF EACH ACGRCGAIE OCCURRENCE �'; GENERAL LIABtUTY �? .'� BOnitv INJURr S f A �Xl C�MVpEN[NSrvE fOi>M 563JM2341 1/1/86 ❑PREtitiSFS-OPFRnttUNS PROPERTrDAMnGE f f _ �Ex�'tU��ON �Np COIIA�'$F . HA7AR[) ❑u�mr�caouNn HAjARD :� ��n0��i�,S�OMP�F,EU " nP(R411pN5 NATARfI � BpDIIYINJURYAHD /� -' �CbNTRACTI!AL INCUAAN(:E PROCCR)YDAMAGE S 1�OVV S 1�OOQ � .�`s �ARUAp ipRM PROnER�v . COMBINEO [�pn�nCf �tNDFPCNpENT CONTRIICTOR� � � �F(RSON4l INIURv ' �ERSONA� IN)URY S '� AUTOMOBILE UA8IUTY eooar iN�uar 'i (EACHPERSON} _ .� �COMOR(HENSWE FOQM � . BODILY iN1URY s s� ❑OwNED (EACH ACCIDENT) � ❑ Hia[D PROPEFTYDAMAGE _ `'� A � NON OWNEU 563JM2341 1�$(� BOD4r iN�URr nND �,� PROPERTY DAMnGE s 1�OOO � COMBinED EXCESS LIABILITY � 80DILV 1NJURV AND � ❑ L'MRREILA iORM - PROPERTV DAMAGE = s � QiHEATHANUMBRELLA . _ . COMBINED i(5RM r- WORKERS'COMPENSATION STATUTORY ;, snd . _ A EMPLOYERS'LIABILiTY 763JE7113 2/1/86 : 100��00 OTHER -. �[+c�•ctro(.r. $600,000 each peraon A Professional Liab lity 563JM2341 1/1/86 41,000,000 total limit .... .._ _ .. ._. _.. : . . _. . _ . . . . - - - .. ._ � OESCRi�T10N OF OPERATIONS'LOCAi1pN5NEMICLES ` CITY' �F ST. PAUL AND COUNTY OF RAMSEY ARE NAMED AS ADDITIONAL INSUREDS AS RESPECTS _ ACTS OR OMISSIONS OF� NAMED INSURED '� � ��� Cancellation: Should any of the above described policies be cancelled before the expiratipn date thereof. the issuing com- pany will endeavor to mail 1Q_ days written notice to the betvw named certificate holder, but failure to ;:= mail such notice shall impose no obligation or liability of any kind upon the company. � . NAMEANDADORE550iCERTtFICATEHOLDER' /�/ DATE ISSUED CITY OF ST. PAUL - PUBLIC HEALTH DEPT. � :� 555 C�dar Ave. , � _ SL• �111� I�l 55101 �-� �� � � THORIZLD itfPRESENTATtVE 'j"'^A�Y5(!J9) �"� . . .,> , ,� . . •_'. . , �� � � � �,�=�.��7� ��.. �,� CITY OF SAINT PAUL "`'f`'� ; OFFICE OF TFI� CITY COUi�TCZL n_ t�:;t.L! .. I �om�utte� Re�ort ' F':i�.ance, l�ana�emen�� & Persannel ��mmittee. 1. Approval of minutes from meeting held December 12, I985. �Pr'R�V�j 2. Resolution establishin� policy that aII City-owned vehicles, e:ccent those required to be taken home, are used for business purnoses only. (Finance Dept.) (Laid over from 12/12/85) R�'i�tu 2St- �+� w i�,.c�vou:�,�cisL -�P PF�o U�i� � W(7'�ti�t��k3 3. Resolution �estab�Iishing polic.y that alI City-owned vehicles cannot b� � f�vr �P�erps�o� purposes. (Fa.nance Dept.) (Laid over from 12/12/85}.���v�ST � Folt, wirtt��r 4. Resolution authorizing the financing and construction of the public parking ra� on Block L in connection with the KTC:� develooment. (PED} �+� OVf.R ! wK• 'tv��/�y/ps 5. Ordinance amendin� Section 38.06 of the Administrative Code pertaining to the conversion of sick leave credits to vacation Ieave. (Personnel) �°PRou� 6. Resolution amending the I985 budget by adding �5,070 ta the Financing and Spendi.ng Plan for the Dept. of Public Works. (Public iVorics) F1'P�/20V�U. 7. Resolution amending the 1985 budget by addi.ng $32,000 to the Financing and Spencling PI� for Special Projects-General Govt.-Promotin; St. Paul. (Exec. Administration) �PR�u�D_ 8. Resolution amending the I985 budget by adding $49,40Q to the Financing and Spendino Plan for Traffic Signal $ Lighting Maintenance. (Public Works) 1�°PRDU�j 9. Resolution amending the 1985 budget by transferring �49 400 from Contingent Reserve to�- Traffic Operations and Ma.intenance. (Public Worics) Pf�°�RatJ�.D 10. Resolution amending the I985 bud�et by transferring $47,5b4 from Contingent Reserve to E�e*�t Property Assessments (Street Maintenance Assessments-$46,846) and other Assessments ($718.00) . (General Govt.) �PPROUf.D. 11. Resolution authorizing approval to issuance of �6,000,000 Port Authority Revenue Bonds relatin� to Ener�y Park Land Acquisition � Development Costs. (Port Authority)a�R��� 12. Resolution approving a Subordination Agreement of land use restriction in favor of �Las�� City in Ordway Theatre site to the loan and security documents of a Port Authority Ordway Theatre refunding bond issue. (City Attarney} Pt�PRovED- 13. Resolution authorizing an agreement with biidway Chevrolet for lease of tmmaxked vehicles. (Police Dept.) �PPRdu�� • I4. Resolution authorizing an agreement with MN. Dept. of Transportation for traffic contro: sio al at LV. 7th Street and Tnmk Hwy. 149. (Puhlic F+iorks-Traffic) �PQR���D 15. Resolution authorizing an agreement with the County af Ramsey and the St. Paul Urban Indian Health Clinic whereby the City and Co�ty provide funding to the Clinic in the amount of $27,562. (Co�nunity Services) {�PPFtD�CO CZTY HALL SEVENTH FLOOR SAINT PAUL„MINNESOTA 5510? �06 _ , . �=��-, 7�� I6. Resolution authori.zing an agreement with the Cotmty of Ramsey and North End Health Center whereby the City and Coimty provide funding to the Clinic in the amount of $63,912. (Community Services) �PRQV� I7. ResolutiaA �uthorizing an agreement with the Cow�tty of R�yk a� �am;ily ?ree where�b�.r='the C�tty and C�unxy provid�,;:��� to the Clinic in t�te a�aoimt �f �6��:� �`���,�y�-s��s) -�P'��a�j 18. Resolution authorizing an agreement with the Cotmty of Ramsey and Face to Face Health and Counseling 5ervice whereby the City and County provide funding to the Clinic in the amount of $63,912. (Co*�nunity Serviees) �PI�J`� 19. Resolution authorizing an agreement with the County of Ramsey and iVest Side Community Health Center whereby the City and County rovidevfunding to the Clinic in the amount of $63,912. (Co�anunity Services) �P� � 20. Resolution authorizing an agreement with the County of Ramsey and Helping Hand Hea�th Center, Inc. whereby the City and County provide funding to the Clinic in the amount of $63,912. (Commiunity Services) �P�v� 21. Resolution authorizing an agreement with the County of Ramsey and Model Cities Health Center whereby the City and County provide funding to the Clinic in the amQUnt of �E�2,459. (Community Services) f�PP1�v� NOT ON PREPARED AGENDA: l. Resolution approvir.g amendments to District Heating Agreements and consenting to additional bonds. U�� OdF�P / l�tJ/C, 2. Resolution ap rvoi g City contribution of $13, 140 to the Thomas-Dale Community Center to assist them in meeting year-end financial commitments. f�PRGtI cD.