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85-1561 WHITE - CITV CLERK PINK - FIfrANGE C I TY OF SA I NT PAU L Council Pl/ / J CANARV - DEPARTMENT File NO. �/v w/�v • BLUE - MAVOR , ouncil Resolution Presente y �i� �- � � � � R�ferred To � — Committee: Date T�"�� Out of Committee By Date RESOLVED, that the proper City officials are hereby authorized and directed to execute a use agreement with Dunbar Motors, Incorporated, 301 University Avenue , St. Paul , Minnesota 55103; said agreement to provide for the City' s Police Department use of a motor vehicle subject to the terms and conditions of said agreement, a copy of which is to be kept on file and of record in the Department of Finance and Management Services. COUNCILMEN Requested by rtment of: Yeas �, Nays /� . M��' � In Favor Juu�ar, sche�t�,,; � -- Against By l•( �\�-�,� Sonner� Tedescq ,`�`` - 1985 W�� f``=�.' .� ; Form proved b City At Adopted by Council: Date � Certified P ss b Council Se ta BY � By, � 1 6lpproved by iNavor: �L��- ?��--� Approved by Mayor for mis ' n to Council By L v� �� l�p��;�� ;'a J�� 01985 Po 1 i ce DE PARTMENT ��/t5�� p Lt. Thomas Red i nc� � CONTACT N• 159 �92-35�� PHONE September 26, 1�$5 DATE �� ,, e ASSIGN NUN�ER FOR ROUTING ORDER (Clip All Locations for Signature) : � Department Director � Director of Management/Mayor 4 Finance and Management Services Director „�3 City Clerk Budget Director � City Attorney WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/ Rationale) : Lease of a vehicle in connection with the Halloween flunqeon of Norrors to promote a safe Halloween and good public relations betHieen the St. Paul Police flepartment and the Community. Q COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: ��J� (� $1 .00 COyt �� G� �C'-` 5��\ O� C�`Q'� FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa- ture not re- Total Amount of Transaction: $1 .00 quired if under Funding Source: Potice Responsive Services �10,00Q) Activity Number: Code 34115 ATTACHMENTS (List and Number All Attachments) : Four (4) Copies of Agr em n — �,��J �,��•/ �� _ ��,� � v�� -- DEPARTMENT REVIEW CITY ATTORNEY REVIEW � � �c Yes �No Council Resolution Required? Resolution Required? �' Yes No Yes �No Insurance Required? Insurance Sufficient? Yes No y� Yes X No Insurance Attached: (SEE REVERSE SIDE FOR INSTRUCTIONS) Revised 12/84 � � AGREENIENT � ��~�`�� ' THIS AGREEMENT, Made and entered into this day of . 1985, by and between Mr. James Dunbar, President, Dunbar Motors, incorporated, 301 University Avenue, St. Paul , MN 55103, hereinafter referred to as "Supplier" and the City of St. Paul , hereinafter referred to as "City". WH�REAS, Supplier is the owner of a 1967 Cadillac Nerse, V.I.P1. Z7298665; and Wt�EREAS, Supplier has customized the vehicle in a manner de:�:�ned to pro- , � mote the St. Paul Police Dungeon of Horrors; and WhEREAS, Supplier wishes to assist the St. Paul Rolice Depar•:;ment in its continuing efforts to promote good police community relations; and / WH�REAS, Supplier wishes to formalize a relationship whereby the Police Department may utilize the vehicle; , N�1W TNEREFORE,� it is mutually agreed by and between the Supplier and the �7�,j a, � � j ,. . . . l . That, in consideration of the use of Supplier's vehicle, the City agrees to pay the Supplier the sum of One �c11ar ($1�. 2. That the City shall provide to Supplier a police "rE�d lignt" to be permanently affixed to the roof of the �•ehicle c��.tr�ii�g the term of the lease, said "red light" to be r�meved f►�om the vehicle and returned to the City upon the expiration of thi�; Agreement. Any repair necessitated by the removal of the "r2d �ight" to be the sole�responsibility of Supplier. 3. That the Supplier shall refrain from any personal use of this vehicle during the period in which this Agr�emPnt i.� in effect except that the City agrees to allow the Supplier -t�� enter and display the vehicle in local area car shows. , . , . . . Page 2 ��.��%�� ( 4. That upon 24 hours notice, the Supplier shall make the vehicie available to the City Police Qepartrnent's Dungeon of Horrors coordinator and allow use of the vehicle for events that are designed and deemed appropriate to promoting good will between the Police Department and the community. 5. That the City agrees to save and hold Supplier harmless from any and all claims arising out of the City's use of vehicles = hereundew and shall , additionally, r�c�air at its own expense any � ` dam'age sustained by the veF�icles during the course of City's use, normal wear and tear excepted. 6. That the City shall be responsible for supplying each vehicle rented hereunder with such amounts of gasoline and oil as is needed to make the vehicle operational , but no other maintenancE obligations shall be the responsibility of the City. 7. That this Agreement shall be for a period of one (1 ) year and shaii automaticaliy be exLendea ror an aaaitional period of one (1) year, providing no written notice is submitted by either party of an intent to terminate this Agreement at least thirty (30) days prior to the expiration of the first year. IN WITNESS HEREOF, The parties have set their hands the date first a6ove written. Approved as to Form: SUPPLIER ; ! By _ s-` � _ _ . ames un ar ssistan ity torney r,ITY OF SAINT PAUL B � ayor � By '��'�1. ie o o ice ey . Director, epar men o inance and Management Services . . . ��.�is�� Purpose of Vehicle. To promote goodwill between the St. Paul. �olice Depart- ment and the community Rules Governing Use and Care of Vehicle will be used only with prior knowledge and con- Vehicle. sent of the Chief of Police of St. Paul . A. Vehicle will be assigned to Dungeon of Horrors coordinator and in his absence, a sworn police officer designated by him. B. Vehicle not to be used by any organization within the Police Department nat related to the St. Paul - Police Dungeon of Horrors. ' C. An inter office memo stating the �ate, .: time, place, purpose�of. special event, ' length of event, and expected mileage to be � used wi11 be fo�^warded to the Chief one (1} week prior to scheduled event. D. Vehicle is permitted.to have a city, red police emergency 1 i ght af-f i xed to roof. 1 . This 'iight will be used only for parades, special events, and static display. � E. Vehicle is permitted to have a privately provided police siren affixed to tF�e vehicie. Said siren ��i 11 not bP �,�ser� �n any ��hl i c street:; hi ghway, __ or alley unies� c:7e vehicle is �ir•e:t�y ::rv��v��___. in a special event authorized by .the Chief. F. A vehicle mileage log will be maintained by the Dungeon of Horrors coordinator and be kept with the vehicle. This log will list event, date, time out, starting mileage, time in, and endirg mileage. This log will be subject to periodic revie� by the Chief or persons designated by him upan request. G. Vehicle will be stored privately until such ti�ne adequate enclosed, city storage can be obtai�►ed. H. Vehicle will be maintained by the lessor except as provided in lease agreement (attached) . I. Vehicles interior and exterior will be maintainEd by � the Dungeon of Horrors coardinator. Vehicles exterior will not be washed or waxed except under directed supervision of Dungeon of Harrors coordinator. J. The City of St. Paul Police Department will provide gas and ail for the vehicle, as specified in lease agreement. Such purchases will be noted in vehicles log book in addition to the gas slip. Vehicle will be assigned a squad vehicle number for recording such purchases. (Continued) � � �.5-i�5�/ ;�„ � .,. (�ITY OF S�1I�TT 1��.UL ;,'�;:t:tr, £ OFFIC�+ OF TH� CZTY COU�TCIL :;,i i i;;;[i;i Cam.mitte� Repart �i�anc� l��ana�ment�� P�rsonnel -�ammittee. November 14, 1985 1. Approval of mi.nutes from me�Ling held November 7, I985. A'�PRO��c,� 2. An ordinance establishin; the title of Administxative Asst. in the Fire Dept. u:�u�� the heading Professional Administrative Group in Grade 16 in the unclassified service. (Personnel) �� 3. Resolution amending Section III, Subsection E•of the Salary Plan � Rates of Comnen- sation regarding Animal Control Officers and Animal�•Gontrol Supervisors tmiform allowance. (Persannel) IhPPRO�� 4. Resolution approving amendments to the Civil Service Rules pertaining to Announce- ments of Positions Available, Application Requirements, Examination Procedures, Eligible Lists and Filling Vacancies. (Personnel) R�FEiti� 8auc '� Cot)�'��- WR�v Hf,upA�T1a �R 11-�' 5. Resolution amending Section II B of the Salary Plan and Rates of Compensation g� Resolution by adjusting the pay for House Custodian I. (Personnel) A"�°P�� 6. Resolution amending Section I D 3 of the Salary Plan and Rates of Compensation Resolution by establishing the pay for the title of Risk Analyst. (Personnel)Pr�� 7. Resolution amending the 1985 budget by adding $64,282.00 to the Financing Plan and Spending Plan for regional parks. (Community Services) A'�'PROV� 8. Resolution amending the 1985 budget by adding $42,915 to the Financing and Spending Plan for Utilities Rate Investigation Administration. (City Co�cil) �°PRO�F-D 9. Resolution amending the 1985 b�dget by transferring $50,000 from Contingent Reserve to General Govt. Accounts-Judgment F� Compromise. (City Attorney) ��°ROvF.rE3 I0. Resolution authorizing an agreement with Wilkins Leasing, Inc. for unmarked vehicles. (Police Dept.) A'PP20�LD ��.<- ..�,_ ±��M�III�I►�a>�� . ' . � ... . I. ml� b�� , . , , � . 12. Resolution authorizing issuance of Port Alxhority revenue bonds in thc amount of $7,220,000 to finance construction of a multi-tenant office/industrial/service building in Energy Park for Partnership Technologies II. (lVinfield Development Inc. ) (Port Authority) A PP�� 13. Resolution amending CF 267621 to allow for the establishment of designated pay period at appropriate times to allow for the payment of health benefits to occur within a 35-day period set by State Statute. (Risk Management) �+p a�F•R� '��a�'�S 14. Presentation of Ramsey County Taxation on the Assessed Valuation Reduction. . l.�►� ovf�c Tn ��-�b-gs CITY HALL SEVENTFi FLOOR SAINT PAUL,MINNESOTA 5510Z �rs