85-1560 Pol ice DEPARTMENT ���/��� NO 159
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L�. Thoma s L. Fted i ng ' ' CONTACT ' �
292-350� PHONE
Oc to6er 2� , l g85 OATE
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ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) :
� Department Director � Director of Management/Mayor
4 Finance and Management Services Director City Clerk
Budget Director
� City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
The St. Paul Police Department lease of unmarked vehicles from Wilkins Leasing Inc.
RECEIVED
OCT Z 5 1�45
COS7/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: CITY ATTORNEY
$8.00 per day to a maximum of $248.00 per month per vehicle.
t�ECEIVED
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGEfi�ORZG��TED; (Mayor's signa-
MAYOR'S O�FI�E ture not re-
Total Amount of Transaction: quired if under
$10,000)
Funding Source: lq$5 Generai Fund Budget
Activity Number: 04307-283-082
ATTACHMENTS (List and Number Al1 Attachments) :
1 . Four (4) Copies of Agreement
2. Cou nc i 1 fieso 1 u t i on �
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
X Xes No Council Resolution Required? Resolution Required? Yes No
Yes No Insurance Required? Insurance Sufficient? Yes No ��2
Yes X No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84 �
HOW TO USE THE GREEN SHEET
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The GREEN SHEET has several PURPOSES:
1, to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and e�iminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Ti.me Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the'
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiat�ng Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budqet Director 2. City Attorney
3. City Attorney 3. DireCtor of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
• SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.
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AGREEME � T U
THIS AGREEMENT, P�tade and entered into this day af
, 19 by and bet!•:een � ,
hereinafter called "Supplier", and the CITY QF SAINT PAUL, hereinafter calTed
"City���
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41ITNESStTH: � •
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IT IS r1UTUALLY AGREED BY AP�D BETWEEN THE S'JPPLIER AND THE CITY AS
FOLLOWS: �
1. That at all times Supplier wi��keep the terms and conditians of this
Agreement confidential and sha11 not disclose usaaes hereunder to inquiries of
third parties vrithout prior consultation with the City's liaison hereinafter
named. .
2. That automobiles furnished to the City b,y the Sunolier hereurder sh3ll
be for the excl us i ve use of the Ci ty's Pol i ce Depa rtment's S.I .U. and Plarcoti cs
Units, and no other divisions or units of the City's Police Deot. shall make use
of such vehicies.
3. That Supplier will have available durinq re�ular 5usiness haurs for
the City's use, automobiles which shall be of 1982, 1983 anC 1984 calendar-year
r�anufacture or another year of make and r�adel as may be aareed to by the parties.
4. That in consideration of the use of Supplier's vehicle(s) the City
agrees to pay Supplier the sum of eiaht dollars (;8.00) per day, per vehi'cle, to
maximu� of t�•�o hundred forty-eight dollars ($248.00) per r�onth, per vehicle.
5. That the City agrees to save and hold Supplier harrless from any and
all clair�s arising out of the City's use of vehicles hereunder and shall ,
additionally, repair at its own expense any damaoe sustained by thE vehicles
durinq the course of City's use, normal wear and tear excepted. •
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` 6. Thay the City shali �be responsible for supnlyina each vehicle ren�ed
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� he�-eunder t��it� �uch amounts of �aasoline and oil as is needed to make the vehicie
operational , but no other maintenance obliqations shall be the responsibility
of the City.
7. That the City �•rill not use any vehicle for a neriod ef more than
sixty (60) days ��ithout Supplier's consent, but the City reserves the rioht to
request and receive from Supplier a replacement vehicle of a type and make as
above-described at any time; time beina of the essence in fulfillina requests -
for replacemernt vehicles.
�3. That the City acknoti-�ledges the riaht of the Sunplier to denand the
return of the vehicle rented hereunder upon twenty-four(24) hours' notice to
_ the City and upon such notice, the City will return said automobile.
9. That the use of the vehicles rented hereunder are for the use of the
City's Police Department and for the purpose of the administration of this
a�reement, Lieutenant Thomas Redina, 100 East Tenth Street, Saint Paul , �linnesota,
Phone No. 292-3501 , shall be its liaison. �"� "" -�"-
10. That this Agreement shall be for a oeriod of one(1) year and sha�Z
automatically be extended for an_ additional oeriod of one(1) year providing no
written notice is submitted by either party of an intent to terminate this
Agreement at least thirty (30) days prior to the expiration of the first year.
Ih LJIT��ESS HEREOF, The parties have set their hands the date first
above �•�ritten.
SUPPLIER
WTLKINS LEASING INC.
5100 Excels�or .Blvd
St� Louis Park, l�nn 55416
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By '��:� � �'� '
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_2_ ,��Jack E. Clark Mgr, .
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CITY OF SAIPIT PAUL
Approved as to Form: \a�-eJ�-�
h1avor �
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� BY 1�1�,�2�t-LLU7ift�/�?�
Assistant City Attorney ' �,�\ Chief of Police
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Director, Cepartr;�ent of Finance
and hlanaeement Services
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