85-1556 WH17E - CiTV CLERK
PINK - FINANCE 7F COIIflCll //
GANARV - DEPARTMENT G I TY OF SA I NT l,AU L �{.� h
BLUE - MAVOR File NO. �� �/�-/�/ �
Council Resolution
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Presente By
Referred To �1 1�l/`3 �C�� Committee: Date ��� �'�J
Out of Committee By Date
WHEREAS, The Mayor pursuant to Section 10.07.1 of the Charter of the City
of Saint Paul , does certify that there are available for appropriation
total revenues in excess of those estimated in the 1985 budget; and
WHEREAS, Council File 277510, adopted October 1 , 1981 , did establish
certain Special Fund Policies; and
WHEREAS, The Mayor recommends that the following additions be made to the
1985 Budget:
FINANCING PLAN Current Budget Changes Amended Budget
086 Resource Expansion Grant
Comm. Ser. Parks & Rec.
33193-3099-000 -0- $64 282 $64,282 -
�� 64'� �� ��
SPENDING PLAN
33193-111-000 Full-time,certified -0- $32,123 $32,123
33193-219-000 Fees-Other Prof. -0- 3,000 3,000
Services
33193-299-000 Other Misc Services -0- 4,000 4,000
33193-383-000 Small Tools -0- 4,000 4,000
33193-822-000 Trucks -0- 12,000 12,000
33193-439-000 Fringe Benefits -0- 9,159 9,159
-0- 64,282 64,282
�
COUNCILMEN
Yeas Nays Requested by Department of:
pr ew �
Masd'�` In Favor CONI�IUNITY SERVICES
Niccs�a �
scne�c�e! � __ Against B °
S�nnen
Tedesco
Wilsun NoV � a 1985 Form Approv d y City Att ney
Adopted by Council: Date
Certified V�;se b ouncil S tar BY
By
Approved by ;Vlavor: Date L�'�-- S Approved ayor o S mi ion to Council
Rl0 C �.�.�i•,_._
By '_�'�=� — _
PU��.'�'�+�D ,:J`� 3 01985
COMMU�lITY SERVICES DEPARTMENT ��,5%�.S�o N� 2423
Judy Barr � • � CONTACT
292-7�Cb PHONE
1OJ25/85 DATE �Qj�� e e
ASSIG NUMBER FOR ROUTING ORDER Cli All Locations for Si nature :
Department Director 4 Director of Management/Mayor
Finance and Management Services Director 6 City Clerk
�udget Director 5 Councilman Schiebel
City Attorney
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/ �
Rationale) :
Aoproval .of Special Fund budget for 198�.
Funds,.are available fron► a grant from the Metropolitan Parks ar�d Open Space Commission
for operation and maintenance of regional parks facilities. �ECEIV�� RECEIVED
j. �CT � �� ���a OCT 2 � i985
�IAYOR'S OFFICE
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: �TX �TTORN�1(
The state funds will supplement available city funds for the regional parks, zoo,
conserva��.ry, parkways, etc. for operations and maintenance: this includes personnel ,
equipment and supplies.
FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: $64,282 quired if under
Metro Parks and Open Snace $10,000)
Funding Source: �
Activity Number: 33193
ATTACHMENTS (List and Number All Attachments) :
(1) Memo to Blees
(2) Me� to Stack
DEPARTMENT REVIEW � CITY ATTORNEY REVIEW
X Yes No Council Resolution Required? Resolution Required? Yes No
Yes X No Insurance Required? Insurance Sufficient? Yes No
Yes NA No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
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CITY Of SAINT PAUL
INTERDEPARTMENTAL MEMORANDUM
October 9, 1985
T0: Greg Blees
FROM: Robert Pi a
SUBJECT: Regional Operation and Maintenance Funds
Based on action by the State Legislature last session, the Metro
Council approved distribution of $2 million for regional park and
open space system operation and maintenance. On September 19, 1985,
The Division of Parks and Recreation received a $356,271.49 check
as the City's share of the available funds.
According to the guidelines, the money is to be used between now and
July 31, 1986 for regional parks, trails and special use sites within
the City. We are required to provide an audit trail that shows its
use so adequate information is available for a report back to the
legislature when the bill is reconsidered in 1987.
To create an audit trail , as well as to control the expenditure of
these funds, we recommend that the Metro operation and maintenance
funds be placed in a special fund and that all positions (including
fringe benefits) and expenses be charged directly to that fund. If
the Legislature decides to reduce or not to renew the subsidy, we can
then reduce services from the special fund.
We have reviewed the needs of regional park facilities located in
Saint Paul and have identified priorities for use of these funds. As
noted under the justifications in the attached memo, many of the
projects and positions being funded will address areas where we have
had complaints or identified a need for improved service.
Some of the projects are slated to begin as soon as the budget
amendments are complete (November and December), with the balance
beginning in early January, 1986. An additional appropriation will
be forthcoming in August, 1986, so we have projected costs through
July, 1986. We will be reviewing the impact of the individual
projects to determine a new budget for August 1, 1986 through June
30, 1987.
The availability of these funds over the next two years (the sunset
for the legislation is June 30, 1987) should help us "catch up" with
the growth in the system and hopefully help buy us time to identify
other potential funding sources.
We are excited by the prospect of improving our service to the public
in regional facilities and look forward to approval of expenditures
we are requesting for these resources. A memo outlining priorities
and costs is attached for your information and approval .
APPROVED: �
Direct r of Community Services
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METROPOLITAN PARKS AND OPEN SPACE FUNDS
Project/Activity 1985 ( Nov-Dec ) 1986( Ja-Jul ) TOTAL
------------------------------------------------------------------------------
Phalen bridge sandblasting 4, 000 -0- 4, 000
( See painter for other costs )
Cross Country/Downhill Ski Operations -0- 30 , 000 30 , 000
at Phalen/Como/Hidden Falls
Groundsworker ( Hidden Falls/Crosby, 4, 273+ 14 , 957+ 19 , 233
MSRB winter maintenance)
Zoo service worker 500 1 , 750 2 , 250
Zoo clerk typist 2 , 300+ 8, 050+ 10, 350
Conservatory clerk typist 2 , 300+ 8, 050+ 10 , 350
Custodial Engineer (Zoo/Cons Heating ) 1 , 600+ 5 , 594+ 7 , 194
Painter ( Phalen bridge/regional buildings ) 5, 000+ 17 , 500+ 22 , 500
Electrician -0- 20 , 267+ 20 , 267
Carpenter 5, 303+ 18, 561+ 23 , 864
Bituminous work (contracted ) -0- 10, 000+ 10 ,000
Park Aide for MSRB -0- 5, 220 5 , 220
Groundsworkers ( Como/Phalen/Mounds ) 8, 547+ 29 , 914+ 38, 461
Groundsworker for Lilydale/Downtown -0- 14, 957 14 , 957
Park Maintenance clerk typist ( data 2 , 300+ 8, 050+ 10 , 350
entry at Shops )
Miscellaneous Equipment 25 , 300
Two pickups for trades 12 ,000
Tools 4, 000
Radios 3, 600
Truck equipment 2 , 500
Toro blowers ( 2 ) 2 , 200
Signage ( regional facilities ) 1, 000
Park Rangers/Guides for Como & Phalen -0- 9, 110 17 , 612
Recreation Center Director III ( rangers ) -0- 8, 502+
Clerk Typist I ( CHA) -0- 8, 050+ 8, 050
Division workshop 3 , 000 -0- 3, 000
SUBTOTAL
55 , 123 227 , 832 282 , 955
+Fringe Benefits 9, 159 65 , 687 74 , 846
------- --------- --------
TOTAL $64 , 382 $293 , 519 $357 , 801
------- -------- --------
------- -------- --------
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CITY OF SAINT PAUL
INTERDEPARTMENTAL MEMORANDUM
October 3 , 1985
T0 : Kathy Stack
FROM : Robert P ra
SUBJECT : Priorities for Metro Parks Funding
We have reviewed the list of supplemental priorities used for the 1986
budget and have given priority to the needs of regional facilities and
programs . The use of regional operation and maintenance funds to
supplement existing budgets will permit us to make a significant impact
in the regional parks and open space system. We are pleased to be able to
recommend funding of projects that will improve service to the public at
these facilities . Therefore, I would recommend the following projects .
PROJECT/ACTIVITY JUSTIFICATION COST
Phalen bridge The bridge is presently rusted and $4, 000
sandblasting in very poor condition and requires
sandblasting and painting before
winter . ( See painters below)
Cross country and Cross country ski trails are 30, 000
downhill skiing presently groomed at Phalen , Como
operation & and Hidden Falls and a downhill
maintenance operation is run at Como . These
activities , while popular , do not
generate enough income to offset
costs and are heavily subsidized
from Special Services funds .
1 . 0 FTE Groundsworker Hidden Falls/Crosby Farm trail 19 , 233
maintenance , Mississippi River
boulevard winter maintenance.
Includes year round litter removal
as well as brush and tree removal from
scenic overlooks , clearing and widening
of ski trails and regular plowing , brooming
and sanding of MSRB ( not previously done ) .
COMO Z00
. 25 FTE Como Zoo has no custodial staff and 2 , 250
Service Worker for has the opportunity to hire a
Zoo Custodial handicapped Service Worker ; salary
for the worker will be matched by
Ramsey County.
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1 FTE The Zoo is visited by more than 10 , 350
Clerk-Typist 750, 000 people each year and receives
dozens of calls each day . Clerical
coverage to answer telephones , type and
handle inquiries from the public is needed .
COMO CONSERVATORY
1 . 0 FTE This popular regional facility 10 , 350
Clerk Typist receives more than 50 inquiries
per day from the public ; telephones
are presently answered by gardeners .
. 4 FTE Custodial Improvements to the Zoo and 7 , 194
Engineer Conservatory complex have required
more hours of heating . A qualified
staff person must be available at
all times for heating and water filtration
systems . This will reduce over-time now
used to cover hours since year round ,
round-the-clock coverage was begun .
BUILDING MAINTENANCE
1 . 0 FTE Painter Routine painting of buildings 22 , 500
and structures is needed . This
position will be used to paint
the Phalen bridge this fall and
to implement a systematic painting
schedule for regional buildings ,
as well as to address vandalism.
Two painters will begin again in
April ( one brush and one spray)
and work on the exterior and interior
of regional buildings . Currently we
have two painters who work primarily
on repair, grafitti and signs for 130
buildings and 225 sites .
1 . 0 FTE Electrician A fulltime electrician is required 20, 267
to address the increasingly more
complex and sophisticated electrical
systems at Como Zoo and Conservatory,
regional buildings , fountains ,
outdoor lighting , etc . Two electricians
are presently employed on a full -time basis
and work on 130 buildings as well as
on lighting and electrical systems at
recreation sites , parks , tot lots and
special facilities .
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1 . 0 FTE Carpenter Many of the buildings within the 23 ,864
regional system have wood components
that require repair and replacement
on a routine basis ; response to
vandalism and other emergencies also
requires carpenter services . Two
carpenters now handle the carpentry needs
of 130 buildings , and numerous signs and
picnic benches . Vandalism and emergencies
now consume 75% of available hours .
Bituminous Work There are many bituminous surfaces in 10, 000
( contracted ) the regional system, including tennis
courts , basketball courts and parking
lots and require routine resurfacing .
Would include tennis and volleyball
courts in Cherokee , tennis court in Mounds ,
some of the surfaces in Phalen . Seal coating
parking lots in regional facilities . The work
will postpone replacement that could cost
10 times as much as routine maintenance .
PARK MAINTENANCE
. 5 FTE Park Aide Mississippi River Boulevard has new 5, 220
paved pathways and more plantings .
Increased use , combined with
improvements require maintenance
beyond basic mowing . Intensified
maintenance will be required to keep
this facility in good condition .
1 FTE Lilydale/Harriet Island/Downtown Park 14, 957
Groundsworker Maintenance - The riverfront area is
subject to extensive littering and
vandalism. A year round staff person would
help this problem. Intensified use of
Rice Park requires more maintenance than
is presently budgeted ; brooming and sanding
required to keep this heavy traffic area safe
for users . Brush and weed control in Lilydale .
2 FTE Como, Phalen , Mounds , Cherokee Parks- 38 , 461
Groundsworker General cleanup and brush removal at
Mounds and Cherokee Park bluffs last done
8 years ago . Improved path maintenance
at Phalen and Como year round . Litter
cleanup and refuse pickup at all facilities
( including Zoo and Conservatory) is
necessitated by heavier use and new buildings .
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1 . 0 Clerk Clerical staff located at Como Shop 10, 350
Typist needed to set up and enter data on a
daily basis for building maintenance
records . Will answer phones , provide
information and do routine typing and
filing required by increased emphasis
on system maintenance .
EQUIPMENT FOR MAINTENANCE 25 , 300
Two pickup trucks for trades staff 12 , 000
Tools for trades staff 4,000
Radios (for trucks/hand pack ) 3, 600
Truck equipment ( tool boxes , etc . ) 2 , 500
Toro blowers ( 2 ) 2 , 200
Signage ( regional facilities ) 1 , 000
PARK SECURITY
1 . 5 FTE Park Supplements expanded summer ranger coverage 17 , 612
Ranger/Guide at Como and Phalen regional parks ; includes
. 2 FTE supervision of the program.
Recreation
Director III
SUPPORT SERVICES
1 . 0 FTE Clerk Provide clerical support for administrative 8,050
Typist I offices to answer telephones and perform
typing related to regional facilities .
Division Sponsor a Fall 1985 workshop for Division of 3, 000
Workshop Parks and Recreation staff to orient them to
Division activities and facilities . This is a
Strategic Plan priority and is the first in a
series of workshops to involve employees in
improving operations and services within the
parks and recreation system.
TOTAL COST $357 , 801
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�„ �'•... CITY OF SAINT PAUL
J ,�'��"'�� � OFFICE OF THF CITY COUWCIL
:;it��:;.:r;
Camrnitte� �epart
�i�anc�ana�e� ment�. � Persannel Committee. _
November 14, I985
1. Approval of minutes from meeting held November 7, I985. A�P'Q�v�
2. An ordinance establishing the title of Administrative Asst. in the Fire Dept. u:�a::-�
the heading Professional Administrative Group in Grade 16 in the unclassified
service. (Personnel) �P��
3. Resolu�ion amending Section III, Suosection E�of the Salary Plan � Rates of Comnen-
sation regarding Animal Control Officers and Animal�•Control Supervisors tmiform
allowance. (Personnel) Ihf'PR��f.D
4. Resolution approving amendments to the Civil Service Ru1es pertaini.ng to ,Announce-
ments of Positions Available, Application Requirements, Examination Procedures,
Eligible Lists and Filling Vacancies. (Personnel) R�f-E�tF� 6�uc � Go�i��L �R��H�,,�pqT1e
5. Resolution amending Section II B of the Salary PIan and Rates of Compensation R ���
Resolution by adjusting the pay for House Custodian I. (Personnel} �'P��
6. Resolution amending Section I D 3 of the Salary Plan and Rates of Compensation
Resolution by establishing the pay for the title of Risk Analyst. (Personnel)����
7���i�lut�vrrti� �litl1�:- .��'�b�•, � �"�'�',�; ;. ��°�
� ' � ,..... . . �y
�iltyig P Ia�'�r '� I �� ,{ e� ; .; �-
8. Resolution amending the 1985 budget by adding $42,915 to the Financing an d Spending
Plan for Utilities Rate Investi;ation Administration. (City Cotmcil� �°PR�v�
9. Resolution amending the 1985 budget by transferring $50,000 from Contingent
Reserve to General Govt. Accounts-Judgment � Compromise. (City Attorney) �PROv4.s�
10. Resolution authorizing an agreement with Wilkins Leasing, Inc. for unmarked
vehicles. (Police Dept.) A"�P2��tA
11. Resolution authorizing an agreement with Dunbar Motors, Inc . for use of a motor
vehicle in connection with Halloween Dungeon of Horrors. (Police Dept.) ��°��
12. Resolution authorizing issuance of Port �A�hority revenue bonds in the amount of
$7,220,000 to finance construction of a multi-tenant office/industrial/service
building in Energy Park £or Partnership Technologies II. (jVinfield Development
Inc.) (Port Authority) A PP��
13. Resolution amending CF 267621 to allow for the establishment of designated pay _
period at appropriate times to allow for the paytnent of health benefits to occur
within a 35-day period set by State Statute. (Risk Management) �p ��P-i2� "�a�f 8S
14. Presentation of Ramsey County Taxation on the Assessed Valuation Reduction.
. t.An4 avt,,c 't�+� 1�-ab-gs
Cn'y gpl,I, SEVENTFi FLOOR SAiNT PAUL,MINNESOTA 55102
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