85-1502 WHITE - CITV CLERK
PINK - FINANCE GITY OF SAINT PAUL Council /
CANARV - DEPARTMENT , 7`
BLUE - MAVOR File NO. v r /��
Council Resolution
Presented By
�Referred To f— I (�,I�t- t�C�C Committee: Date � O f ��-'��
Out of Committee By Date
Wi�REAS, The Mayor, pursuant to Section 10.07.4 of the City Charter, does rccommend the
following� transfers for the 1985� General Fund Budget:
'PRAI�'ER FRONI:
G@YIE�c']l� GOVErIlIO�YIt ACCOUritS
- Contingent R,eserve General -2 6 ,6 7 5
09060-537 Operating�Transfer Out �&�t�t
Current AtnPnded
Budget C�anges Budget
TRANS�"ER T0:
Police Department
04340 �Buildings Maintenance-Police +2 6 ,6 7 5 2 6 ,6 7 5
04340 377 Hot Water - 0 ���� $H�6
04340- Al1 Other Spending 630,281 0 630,Z81
630,281 ���8 ��
_ +26 ,675 65,6 ,956
� � 0
RESOLVID, That the City Council approves these changes to the 1985 budget.
Financing is Available: Approval Recommended:
�- �
� �
ir r of Finance ��„�+�� Budget Di ec r
- , -
CQU[VCILMEN
Requested by Department of:
Yeas Nays
Drew � PO�.1C@
Ma5a�,1 In Favor
NICOS13
scne�b�� _��_ Against BY --
So�nen
Tedesco
Wilson No� _ 7 Tg�S Form Approve City Attorn y
Adopted by Council: Date
Certified Pa_s d oun� Se tar BY
By \
l� �--- �f�v - � ��� Approved by Mayor for Submission to Council
Approv 1 avor. Date � �
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Planninct_ & Econ. Dev. DEPARTMENT ���`/�� No 2948
William Pearson • � • CONTACT
298-7494 PHONE
October 7, 1985 DATE �e�� ��
ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Siqnature) :
� Department Director 5 Director of Management/Mayor
• 3 Finance and Management Services Director 6 City Clerk
�udget Director
� City Attorney
WHAT WILL BE ACHIEVED BY TAiCING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) : �the
The inital demand estimate for the Public Safety Annex connection to district
heating system was too low. The City and the District Heating Development
Company have agreed to amend the Hot Water Delivery Agreement to reflect the
accurate charge . The Police Department requires a transfer to cover the
additional cost.
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED:
Monies will be transferred from the Contingent Reserve General to cover the
additional cost for 1985.
FINANCING SOURCE AND BUDGET ACTIVITY NUN�ER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: ���;��� 26 ,675 quired if under
$10,00Q)
Funding Source: 09060 Contingent Reserve General
Activity Number:Credit: 04340 Buildings Maintenance - Police
ATTACHMENTS (List and Number Al1 Attachments) :
1. Council Resolution transferring monies
2 . Letter of explanation from John Taft
3. Letter of explanation from William Pearson
4. Cost estimate from William Pearson
5. Contingent Reserve General status
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
x Yes No Council Resolution Required? Resolution Required? Yes No
Yes �No Insurance Required? Insurance Sufficient? Yes No
Yes x No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
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.
CITY OF SAINT PAUL
INTERDEPARTMENTAL MEMORP.NDUM
DATE: October 10, 1985
TO: Surjeet Verma �
FROM: William G. Pearsori ��
SUBJECT: District Heating Conversion/Public Safety Building
As you may be awareo since a major renovation of the Public Safety Building was
approved through the CIB process, we agreed with police representatives that
the Dis�rict Heating work_should. be incorporated within fihe "main" renov�tion .
project as this seemed the most efficient and cost-effective way to proceed.
The bids have been received by �.he police and the breakdown for conversion purposes
was noted at $366;000 by the law bidder., We request that this amount be �ransfered
from owr (PED) account to the Police Department account_ (�64008) through adminis- -
trative budget revision. Can you handle this? (We have investigated the bids
and feel the break-out is fai.r) . - _ -.
� . �Budget-wise, we appear to be in a good position with respect to conversi�a. ]'ou
indicate a current balance available of $667,6G5.23 (as of_ Septemiaer 30th.�
, Fo�lawing is my opinion .of budget status: �
Septeznber Balance $667,665.23
. Public Safety Transfer ($366,000.00)
Reserve for Arts & Scie�ce Problems(S 20,000,00)
Reserve for Public Health � � (5110,000.00? .
Public Safety Design (outstanding) ($ 10,000.00)
_ bnincuir3�ered Balance: 5161,665.23 .: _
The balance, k►owevero should not be released at this time.
WGP:dnc
cc:G. $lees:AR:Sgt. Polski:DMM:L, Eaton:Chron.File
�
'`. � .Ianet uliani L� REQUEST FOR SIO ��-�5��
• � s.�w� /�� . CiTY OF ST. PAUL
�,,.:�-5501 • L ouncMnsu+a ofs�ce 0 REOUEST FOR PF+OPOSAL
23�Cih Ma11•Gou+ttwrs� N0. A
Reqn. No. 28055 s�►w�.M+nn�wa 08so2 ' S547—J
hq� 1 ot 2 ' .
SEAL'cD RESPGNSES for fumishinq mat��al. IaDOr,or matKial tnQ tapor ComOinW as sp�Cifi�C DNow witl b�
nc�ivW Oy tn� Purcnuin�OHIc�.233 Ciry Mall•Courtnoua�,.St Paui, until 2�00 P.M„w�Cn�aCay, 9A1/8
at wn�ct►tim� t!:e oft�n will 0�public�y oo�nM.SN OthN liC�Of tN�3 tOrtn tor Ot��r Terma.ConCitiona�in- _
atructtons to s1a sp�cifiCSCioM. `r, i �'; • ,
IMPOR7ANT .�,, .�.
TMIS RESPONSe 15 YCUR OFFEA TO PER�ORM OR SUPPIY TFEE SUflJECT S�IATTEA UNOEA" � �
BELCW.►F TMIS �FFEA IS dUOGE�TO 8E TME LOWE57 RES?ONStB�E 810 CR THE MOST R � ,
POSAL ME=�T1Ns SPECIFICAT10N5.APPUCABL�PE�FORMANCE BONO,ANO CEr�TiFiCA U ,a ,,� 1�
AS STATE� IN '►iE SPECiF1CAT1�N5 OR TERMS ANO CONOIT10N5 MUST 8E iN OUR MA Er=O �.��/���j G'
Y M M T t�i S A 5 N S O U R O R O E R. T h N S'y.�.t�
CADER WtLL Ez ISSUED TO ENABLE OU TO CO ENCE E ►=O E �'� ,,� � �
ANO 5?EC1F1C�+'iONS WILL CON571TUT�TME CON7i4ACT BETWE�N US. 3 '�!� ,� �:�
INS CES N� c 19BS ��'
p[SGII/'TiON
un�T G:� � /`�
--?/Iy . >>i�
,
�1.� �
. �
. t�urnish all ls.bor, ainteria�].s and equ3Fment nece�sarY � . _
iticidental to Provide a11 aocsstrucrtion as per p]acss acrd
qxcifimtioc� im m�j�ction rrith the �I.II� R�CI7BLT
at the Public Safety Buitdi.c�g, 101 E. lOth St., St. Paul,
Mi. .
Plans and specificattoc� are availab].e at Rbltz► lCi:x3.
Duvall. At�3ereon � Aseociates. InC. 2500 Amedcan I�ational
Benk Buildirr.�r St. Paul� !N 55101 for 560.00 REPQt�ABI�.
For m4re i�ormation c�ontact Bill ]�sttaog, at 2�-4�00. �
� P� of your ::�.at AiA xoamk �s *�c . .x�::��c' .:•.�}. Sr•.•-_'_
�
� �:t�ir:c.s i�; _��a.i ►r� ct.� Cit�� �t `.'ai.�;. .°::ul. . �
It sball be the resp�nsibility of the a�Qnrait la+ bi3�er to � � �
c�cop�lete and s.�hmit foan �AB-�1 togetber vith a campleted �
form S-AB-2 f:am each suboontractor vithin ten days after
notif ication of interst to award by the City. ��e �
e��1 e+'oA i rifn^matien f�l s to IDen e �+ed M $�t-?�Gide
requirece�ttsi the-bid-shall be declared nocrtesponsive.
B�.H� �
Ptunish a11 ltbor. mnterial. equiPrent ard Bervioes �
. neoessary to caaplete• re�oc3eltng the Rib�lic SAfety � _ _
Bui,ldinq, 101 •�. �sth Stteet, Saiitt Pnul► !N as stwwtt arrd � ��
described on c:awings and specifications. �
� E
L� SVM BJ�,"E SID......................... ... ...... .... .. .S� � �
• p�.��r*in� AL ±1�. � ' ; ;
State the amas�t to be ad3ed to the bnse bid for estending � � ' i
the Building Astcmation Contral to tbe 100 E. Tenth Street � � �
building as cescribed tuyder Article 3.08 of Section 15900, � � '•
, Autamatic T�sature Carstrol. _ ! '
I � E ' _
ALZEE�IA'� BL AD. I ZO BE P,L1L�E� TO R� BASE BID .................,S � :
: I
-- ■�a rnnfinuPd�� �I � � 1
I � "�+a'�• '
{ casH ascouMT N.�o o�rs � _
� Can::wxni...1 x:r__:eo:a u:nm�mr.{:a�.�.oilr. ��:• � 5�3�t"_r:
. � a.m r�r.-a.nsai.n+c.::r.;r.:oe s tot x:s�s:u. � _�L '
� . =Y ' .
E.!.�untr.: ��s.;'�e•���:'es� ... � ��:��s�c�+�c. ...%�55•
i 1c E :.�cr...at a':.�u:nr.r.m:e:►�as�iaee:a::.r.:ar.:a + _
� �r. �e r, ':Gr.f .•r.• =_-i:w.r.� �aar.r.a ir�ecy 'a.. �
� ! ia�:::'!rea�.�ry:.r:•�.ae���:-�r.�i:l. � � ��C�,_ . .
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� BID N�. P554?-J-�ONTINC'�
RENi�DELII�IU AT PLBL�C SA.='ETY BUILDII�
P�ICE DEPARZ�NT
BID OPIIB: �/11,/85 �
BLTYER: JAI�T GIULIANI -
Bj,T�.ctNATE BID I� 2
� State the amamt to be a3ded to the Base Bid for a card _.
teader security system� canplete, is furnished and installed
at doors numbered 814, �].8, 125, 134, 214, 243, 352, 3SlA,
359 and 376A.
ALZ�IAZE BID N0. 2 T� BE AL1DID Z10 �E BASE BID..........$ .
, 4��►.�.M C�T
' �ntractoz shall ic3e*iti� all oosts associated
with renoval of the existing radiant heat systen
ar�d canversion to District Hot Water Heat (DS�TH) .
which are included in the Base Bid. System ranwal
includes, but t�ot neoessarily Iimitecl to such items as, -
cast iron radiation, p:ping, boilers, oil tank re�aaval
at 101 E. Ztenth Street and the filling of tanks at 100
E. �enth Street. Itens to be inlcuded in the new beating .
system are: Fin tube radiation. piping, heat e�cchangers,
pumps, controls and etc. . �
� Sc�sYS�r�t vo� � �cr��n rrl �r�s� �in. .. . . . , .. . . , .. � . . .s,���.�_�O��
. The City of Saint Paui is co�aited to a two year f�.��:.:: cycle with
approximately 1.4 million cbllars available to be paid for work canpleted by
March 1966.
It is clearly taidezstood by the bic3der.that the City makes representation that
full funding for the carrying o4't of this Project is not available and -
acoordingly the right of the City to suspenc] this o�ntract upon seven (7) days
notice is reserved to the City.
NUNBE�t OF A?�E�.'�I:XJM Ft�I4�.^ .
QOI�ANY
SIG�1ZVItE OF BILIDER
8/19�/85/GIt�ZANI/pm
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, `T.�,��.�� �- �'`S ���
CITY OF SAINT PAUL F�
IN7ERDEPARTMENTAL MEMORANDUM � ;��
.�-- �
F� � ' V
� � � j "
Niay 13, 19 8 5 � � ' �`
C l � i/
G ) _.� � L� __� .
TO: MAYOP. LATIMER A t
� y `� �%� � j u
FR: JOHN TAF��� ' �1�� ' , �
��,
RE: DISTRICT HEATING DEMAND CHARGE DISPUT : PUBLIC � �
SAFETY ANNEX �
I have reviewed the attached memoranda from Bill Pearson at
PED and Chief McCutcheon setting out their positions on the
question of whether the Police Department should agree to
an amendment to the City' s 1981 Hot Water Delivery Agreement
for the Public Safety Annex. The amendment would raise the
"demand charge" for the annex from 326 kilowatts to 7E�
kilowatts. As you know, the "demand charge" represents
each DHDC customer' s pro-rata share of the capital costs
of constructing the system. The cost of the change is
slightly more than $9 , 500 per year.
Actually, there are two issues here: (1) should the City
consent to the amendment, and (2) if so, who should pay
for it. �'
Brie�:.�-, the facts are that:
1. The City signed a hot water agreement for the Public
Safety Annex calling for an "initial demand" of 326
kilowatts, and
2 . After PED retained architects to convert the annex to
hot water and design work was underway, it was dis-
covered that the "Initial Demand" estimate in the contract
was too low and that actual demand for the Annex, once
converted, will be closer to 780 kilowatts.
r�cCutcheon correctly argues that the original demand estimate
was prepared by District Heating Development Company; that,
under the Hot Water Delivery Agreement, changes in the demand
charge can only be made after the Annex has been on the system
for 16 months. DHDC has no right to compel the City ta
consen�t to an early adjustment of its demand charge.
Pearson does not� dispute McCutcheon on this point, but argues,
also �orrectly, that under the Hot Water Delivery Agreement,
�
Y . , •
Mayor Latimer page 2 May 13, 1985 �
DHDC is obligated to deliver hot �aater to the Annex only
up to its "Initial Demand" of 326 kilowatts. This means _
that the Annex could be underheated on certain days.
Pearson points out, correctly, that in consenting to the
change the City will be picking up its fair share of DHDC' s ,
fixed costs.
Because I see no means for the City to ensure that the
Annex is properly and completely heated, I recommend that
the City consent to the �nendment.
This leaves the question of who pays the $9 ,500 difference.
The mid-year adjustment, while minor, is not something over
which the Police Department had any control. I have no
sense for how troublesome this will be for the Department' s
budget. Perhaps you could ask Greg Blees to work with the
Chief on a way to handle this .
Attachment
�
_ r _ , _. ., /t1,� (/�`/S�a-
� '�,,� ��� �
CITY OF SAINT PAUL
INTERDEPARTMENTAL MEMORANDUM
DATE: April 17, 1985 e=:;�;v,�.;r�'i`�--�-'
r .
TO: Mayor George timer j,,�N�' �; IJ��
' /n� /
FROb1: William G. Pearson („/y' � {,;HYL';��� �':��U�
�. - �
SUBJECT: District Heating/Public Safety Annex
On April 12th I met with Lt. Rettig and Sgt. Polski, in the presence of Paul
McClosky, to discuss proposed Amendment #2 to the DHDC service agreement for '
the Public Safety Annex. As there was a disagreement between the Police
representation and I over contract interpretation and Paul indicated he could
vie�a the matter either way, you requested that the positions of the two
departments be reduced to writing for .your, consideration.
First, the facts (not in dispute) :
l. The DHDC user agreement, as signed in 1982 , called for an
"Initial Demand" of 326 kw.
2. PED was (and is) responsible for city building conversion
TKDA was retained by PED to design the Annex conversion.
In the process of desic�n, they noticed that the "Initial
Darn�u�u" amount in the contract was too low. Their cal-
cula.ted amount was 881 kw (assuming certain conditions.)
Obviously, a mistake had been made in the contract cal-
culations, which was accomplished by DHDC.
3. The DHDC bill is comprised of two parts - "Energy" (related
to the cost'of production) and "Demand" (related to retirement
of the cost of the cost of the� generating/distribution system.)
Somewhat simply, the "demand" portion of the bill is a means
of spreading department service based on aggregate need of
the custcmer.
4. Under the UHDC user agreement, th� "ini ial demand',�noted i�s �
to remain in effect for the tirst 16 months of the building's
..--�--.-���-�-�--�-----�-�--�--...o.._,,,._.....,.� - -_ _ .�-.�..�-�.�-.-�
dir . _ �..�t�na o�,� ion�rior to anv recalculation.
5. DHDC reviewed and approved this building's conversion plans,
with the understandinq that the matter of "initial demand"
error would be corrected. •
6. In c��mmencing preparation of I�mendment #2, we discussed this
matter witi� DHDC and it was agreed that the "initial demand"
could be recalculated based on the first season's operating
experience, or 780 kw*.
t
.. � . .
Mayor C�eorge Latimer -2- April 17, 1985 •
7. Acceptance of the revised "initial demand" will add some
$9,5�0* in yearly demand costs for the Pnnex. "
The Disagreement:
The Police representatives are of the opinion, based on their
interpretation of the cantract, that it is possible to require
DHDC to furnish all required heat energy (customer demand) but
pay on1.y for that "initial demand" (326 kw) noted in the contract
fo� the initial operating period. They will explain their position
more fully.
My opinion is that we must increase the "initial demand" or face
the situation where the DHDC could, within their rights, limit
the amount of heat supplied to the structure and this would not
be acceptable to the building. My opinion is based on the following:
1. Article 12.7 states in part: "----DHDC shall deliver ---
sufficient Hot Water to meet all Customer's Thermal
Energy requirements --- as established in Article VI
hereof, provided that DHDC shall not be obligated to
deliver Thermol Energy at a rate in excess of Customer's
Demand. " (emphasis added)
2. Article VI (more specifically 6.4) indicates in part "----
for each DHDC fiscal year beginning less than l6 months
after customer`s First Service Date, Customer's Demand
for such years shall be deemed to be the san« ^� Customer's
Initial Demand". (emphasis added) _
Sumr,►ary: If the city holds with the initial demand (326 kw) in the
current contract, DHDC is within its rights to restrict
service to the building accordingly - and this would not
be acreptable for operation of the building.
Conclusion: We miist execute Amendment #2 which increases initial demand
�0 780 kw.*
WGP:dmc
cc:Clzief McCutcheon:Lt. Rettic�:Sgt Polski:Paul McClosky:James Sellus:
James O`Leary:DMM:Chron:File
* See also enclosed "general discussion" paper.
t
. . . . �����-���
COUNCIL ADOPTF�D 1985 BLIDGE!'
C�RAL OONrINGENr RESERVE (09060-537)
as of October 10, 1985
Council Changes/Transfers
Adopted
1985 Council
Budqet File Date Amount Available
Beginning Balance 200,000
Light Rail Transit Study 85-377 03/14 (12,000)
Iambert Landing Murals 85-394 03/19 (10,000)
Midway Developan�nt Assoc. (21,850) withdrw 0
NSP Gas Rate Case 85-785 06/11 (45,000)
Fersonnel Office Reimbursement 85-872 06/27 (21,757)
Child Care Task Force 85-1240 09/12 (500)
Urban Corps Internship Program 85-1267 09/19 (4,204)
Basketweave Stop Siqns pending--09/30 (10,000)
(�/C�I Building Maintenance 85-1307 09/26 (32,262)
Shelter Petition Siqnature Validation pending--09/30 (4,219)
Neighborhoods Conference Coordinator pending--09/30 (3,000)
District Heating - Police pending-10/07 (18,816)
Citizen Co�nittee Restricted Parking pending-10/07 (3,600)
Outside Counsel - Human Rights Director pending-10/02 (10,000)
Ending Balance 200,000 (175,358) 24,642
pending - Pencling action by the Finance Committee or identified but not yet submitted by
the department.
recomm. - R+ecomnended by the Finance Comnittee for approval.
ONBS tedesco
510 RESERV85
10/07/85
. . . ����,,�a-
C:OUNCIL ADOPTID 1985 BiIDGE,T
GE1�.RAL OODTrING� RESERVE (09060-537)
as of October 31, 1985
Council Changes/Transfers
Adopted
1985 Council
Budget File Date Amount Available
Beqinning Balance 200,000
Light Rail Transit Study 85-377 03/14 (12,000)
Lambert Ianding Murals 85-394 03/19 (10,000)
Midway Development Assoc. (21,850) withdrw 0
NSP Gas Rate Case 85-785 06/11 (45,000)
Personnel Office Reimbursement 85-872 06/27 (21,757)
Child Care Task Force 85-1240 09/12 (500)
Urban Corps Internship Program 85-1267 09/19 (4,204)
Basketweave Stop Signs pending--09/30 (10,000)
C�/CH Building Maintenance 85-1307 09/26 (32,262)
Shelter Petition Signature Validation reconan.--10/24 (4,219)
Neighborhoods Conference Coordinator recoa�un.--09/30 (3,000)
District Heating - Police pending--10/07 (26,675)
Citizen Comanittee Restricted Parking pending--10/07 (3,600)
Outside Counsel - Human Rights Director 85-1382 10/10 (10,000)
Ending Balance 200,000 (183,217) 16,783
pending - Pending action by the Finance Comnittee or identified but not yet submitted by
the department.
reco�¢n. - Recouunended by the Finance Conmittee for approval.
ON�S/tedesco
510/RESERV85
10/31/85
� : � �s--i-s��
: ,�. �= CITY OF SAINT PAUL
��.;;i�� � O�T+`FICE OF TFIF CITY COIIi�TCIL
�OITII111���� ���?Or�
�':i�.an��, l��ana�ement, � Personnel Committe�.
October 31, 1985
;
1. Approval of minutes from meeting held October 25, 1985. �°PRoJ�
,
2. Resolution amending the 1985 budget by decreasing $40,000 from Financing Plan
and adding $8,600 to the Spending Plan or Alarm License Activities �, Penalties.
�F.ftftrA �o ��4�P+'� Co.�a►a.
�L..���SU� 0�3
3. Ordinance and accompanying resolution allo�ving the transfer of benefits, equal
to benefits in St. Paul, from any public sy�m to St. Paul in cases of
unclassified appointments. P�P�(�OVf.i�,
4. Ordinance amending Chapter 26 of the Admin. Code pertaining to mandatory � ��
retirement for employees in the uniformed division of the Fire Dept.�w�-�p� �QF�►:��aa
S. Resolution amending the 1985 budget by adding $1,500 to the Financing Plan and
Spending Plan for City Clerk' s Office-Elections �, Voter Registration. PCF�PI�JV�il
6. Resolution amending the 1985 budget by transferring $10,000 from Contingent-
Reserve to Public Works-'I`raffic Qperations F� Maintenance. t�F'��
7. Resolution amending the 1985 budget by transferring $3,600 from Contingent
Reserve to General Govt. Accounts-Citizen Committee Restricted Parking. �°��
8. Resolutxon amending the 1985 budget by transferring $7,235 from Contingent
Reserve to PED-PED Contribution. ��C�'•1�,0. �
9. ;,�solut'�t�`amending the 1985 budget b,y tra�sferring��rdrn��tnti�
R���ve tc�elice,,Dept.-BuildingsJMaintenance. �^�, ���`W �ifl5;oo �`°�U�.
10. Resolution authorizing an agreement with the State Dept. of Health whereby the
City will administer a WIC Program (Women, Infants � Children Supplemental
Food Program. ) P�H°RD+/S�,D
CITY HALL SEVENTH FLOOR SAINT PAUL,MINNESOTA 5510?
�4a