85-1102 WHITE - CITV CLERK
PINK - FINANCE GITY OF SAINT PAUL Council ��yy
BLUERV - MAVORTMENT.. V'� //O�
File N 0. «� "
, .; Council Resolution
Presented By
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Referred T� � Committee: Date �� > >
Out of Com ittee By Date
WHEREAS, The May r, pursuant o Section 10.07.1 of the City Charter, does certify that there
are avaialable f r appropria 'on revenues in excess of those estimated in the 1985 budget; and
W�IEREAS, The Ma r recomar�en the following changes to the 1985 budget:
Current Amended
Budget Changes Budget
FI1�Y11JCING PLAN
001 General F d
�1/1/85 Balance:
Unreserv , Designat 1,006,271 +24,264 1,030,535
All Other Financing 105,670,833 0 105,670,833
106,677,104 +24,264 106,701,368
SPEI�DING PLAN
001 �eneral F d
Departmen of Finance & Management Services
Citywide InformZtion Services
01115 C tywide Info tion S�istems -�
01115-8 7 Data Proc sinq Hardware 698,000 +24,264 722,264 � ;�'
All Ot r General F d Spending 105,979,104 0 105,979,104
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106,677,104 +24,264 106,701,368
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NE,T CHANGE +24,264
RESOLVID, That t City Coun il adopts these changes to the 1985 budget;
F' g is A ab : Approval Recomnendecl:
/ � ������'�
Director f inance � ����'�� Bu et ir�ctor
COUNCILME
Requested by Department of:
Yeas Drew Nays Finance & anagement S r ce : C.I.S.
nnasanz In Favor
Nicosia ry
Scheibe _ '�/ _ Against BY
SOnnen
Tedesce
W�Ison AUG 1 5 1985 Form App o ed by C' Attorney
Adopted by Council: Date , � /�
Certified Pas ou il Secr r BY f-2� ���
By r
AUV i 198� Approved by Mayor for Submission to Council
A r v by Mayor. Date
— BY
Pti6LiSHED AU G 2 41985
Citywide Info mation Se vices y
� DEPARTMENT '�p � O✓T`�� 1 2926
Greg Hau t •CONTACT
5892 PHONE
DATE 1 e�� QQ
ASSIGN NUMBER FOR OUTING ORDE (Cli All Locations for Si nature :
1 Department Dir ctor � Director of Management/Mayor
4 Finance and Ma agement Ser ices Director 6 City Clerk
2 Budget Directo
3 City Attorney
WHAT WILL BE ACHIE ED BY TA�CIN ACTION ON THE ATTACMED MATERIALS? (Purpose/
Rationale) :
The attach d resolut 'on requests the purchase of a
PR1ME 2250 for the P rsonnel Office .
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COST/BENEFIT, BUDG TARY AND PE ONNEL IMPACTS ANTICIPATED: c��� 'r � = :. �...,-'�-�TOR
)r i=ii�;t;NCE
The City was a le to sav 20$ on the list ,._ _...;�fVT SERVlCES
price of PR1ME equiph4t��iit
ordered before June 30, 985 . Those savings are being applied to
the additional hardware urchase in the Personnel Office . If approved,
the computer w 11 be ded' cated to the Exam-Applicant Subsystem in Personnel ,
FINANCING SOURCE D BUDGET AC IVITY. NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re- .
Total Amount o Transaction; $24 , 26 4 quired if under
$10,000)
Funding Source: Genera3: und : Unreserved, Designated Fund Balance
Activity Numbe : 01115
ATTACHMENTS List and Number 1 Attachments :
City Co ncil Reso ution
Letter rom Greg aupt, C . I ,S . Manager
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
x Yes No Cou cil Resolution Required? Resolution Required? Yes No
Yes X No Ins rance Requi ed? Insurance Sufficient? Yes No
Yes X No Ins rance Attac ed:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
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CITY OF SAINT PAUL
INTERDEPARTMENTAL MEMORANDUM
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Juae 28, 1985
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T0: YOR GEORGE LATIMER ,`g��
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ATTN: REGORY BLEE , BUDGET DIRECTOR �,t
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FROM: REGORY HAIIP , MANAGER CIS r_,�
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RE: R1ME 9750/2 50 PIIRCHASE
CC: I1R COIINCIL FINAAT�E COMMIT�E
ETER IiAMES, MAYOR'S EXECUTI9E ASSISTANT
OHN COLONNA PERSONNEL DIRECTOR
AI�S SNYDER CHIEF ACCOUNTAAT
OHN CANNELL , DIRECTOR COUNCIL RESEARCH
D WARN, FIN CE DIRECTOR
AVE JOHNSON, PR1ME
ILE INTERDE RTMENTAL PROJECTS:AUTOI�TED PERSONNEL INFORMATION SYSTEM
LE INTERDE RTMEIQTAL PROJECTS:FINAACE SYSTEM
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In negoti ting with re resentatives of PR1ME Computer, I was able to take
advantage of PR1ME's d sire for second qnarter salea, by negotiatiag a 20X
disconnt the liet p ice of PR1ME equip�ent ordered if sale occurred prior to
June 30. iscounts of ered by PR1ME on the past tNO purchases Nere 44 and just
over 8X, s a 20X disc unt from PR1ME list prices represents a significant
savings fo the City o 3aint Paul.
Given the iscouat, I ook the liberty of applying the savings to an additional
hardware p rchase. I equest your assistance in seeking Ci�y Council approval
of mq acti n so that t e order may be confirned �ith PR1ME or changed.
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The initia ive which I took Was to include the purchase of a PR1ME 2250 for the
Personnel ffice in th equipment order. The discount Was snch that it
permitted he possibil ty of significant savings on the acquisition of the
2250. Mr. Colonna had originally scheduled this requsst for Couneil approval
(of a budg t transfer) for later this su�mer.
While I re ognize that he inclusion of a 2250 was not agreed to by you or the
City Counc 1, the net fect is to be able to :ave t�e City of Saint Paul about
$11,000. y initiative with respect to this opportunity reflects my commitment
to the cre tion of an A tomated Persoanel Inforutioa Systea pursuant to the
work of th Personnel I sues Task Force.
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If approve , the PR1ME 2250 will be a dedicated, free standing machine not
connected o the two 1 rger PR1ME's. Mr. Colonna and I agreed that the
Exam/Appli ant Subsyst ahould run on a freestanding machine under the direct
control of the Personn 1 Director for purposes of examination and applicant
informatio security.
The inclus on of the P 1ME 2250 in the order required deferral of some
acquisitio s related t the Finance Sy�tem; as well, the budgeted funds did not
permit me o acquire a 1 of the equipment needed by the Personnel Office.
Attached i a sheet sh wing the balance remaining to be budgeted, $51,764.
I propose hat Mr. Col nna prepare a budget amendment for Council appronal
which woul� use $24,26 from the appropriation for an Associate Personnel
Director ( ITF recomme dation; will not be implemented in 1985). To that would
be added $ 3,500 from ersonnel Offiee funds under John Connelly's co�trol and
$14,000 fr m 1985 CIS unds.
GJH/kaa
Attach
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I AMOIINT REMAINING TO BE BUDGETED
I 9750/2250
TOTAL HA�WARE APPROP IATION $459,250
Less UPS/ C -7Ut000
Budgeted � 389,250
Isamaxsam
Package Oldered $464,750
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+ Shippin /Insurance 5,250
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Total Lis Price $470,000
' 85 86 CIS +
� CIS Finance Persoanel
(1) 2MB
' (2) OSLOG � 16,500 391,350 56,900
(3,300) (74,356) (11,380)
less 20%
13,200 316,994 + 45,520
+freight a�nd insurance + 5,250
Subtotal j = 367,664
Items re ining:
Terminal�Communicatio s 7
/ 2 ,400 3,450
Printers 27,500e 3,OOOe
OA softWar� 12,OOOe
Subtotals I 54,900 18,450
Grand Tota�l (367,664 54,900 + 18,450 a) 441,014
less budgeted 389,250
, (51,764)
e � estima e
CIS:g�h:6/28/85
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;:�.� _ - r"`,l> � I ' � Dofie',: August 8, 1985
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F P � fl�l � �fl���1 !�� O I? FINANCE, MANAGEMENT & PERSONNEL
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� j C�'"�A�P JANiES SCHEIBEL
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1. Appr�val of minu es from meeting held August 1 , 1985-/��?�� `" )� .
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. 2. Reso�ution amend ng Sections as listed of the Civil Service Roles ,to ,
refl ct changes n the administrative responsiaility of the Civii
S rvi ce ommissi n and the Personnel Direc r. (Personnel )
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3�. �s
e o ut�on amend ng•Sect�on 32 of the Civil Service Rules by deleting
aTi _�. the prese t la�guage and�substituting new language in lieu
ther of concerni g Class Specifications. (Perso�nn�}
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4. eso__ution amend g 5ection II B of the Salary Plan and Rates of Compen- --
sati n Resolutio by adjusting rate of pay for Life Guard (Indaor Pool ),
Wate Safety Ins ructor, Sen�ior Pool Attendant and Swimming Pool Super-
. . vi (Personn ' �
5. 1 •�tio�mending the 1985 bud et b addin 14 456�to
9 Y S $ � the F�nanc�ng
Plan�amd to the pending Plan for General Fund-Finance & Management .
� . Ser 'ces. (Fina
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6. � es �T�H �men i n the 1985 budget by add i ng $24;2�4�°�t�E �i�at�c i ng �
PT '���d to the nding Plan for Departm�nt of Finance & Management
Ser ices-CityWi tnformation 5ervices. (Finance) . � �
7. e l.�tto�n cons nt� g to the issuance of Port Authority Revenue Bonds in
the amount of $1 ,540,000 to finance the acquisition and rehabilitation of
a b ilding at 1 0 Eva Street for Riverview Industrial Center Partnership.
(Po Authority) �
� 8. Res 1 tioi�ons nting to the issuance of Port Authority Revenue Bonds in
� the amount of $ ,010,000 to finance the acquisition and rehabilitation of
a b ilding loca ed on _the Jackson Street Shop Site for D.K. Conners, Ltd.
(Po l�uthoyr�i t � �
NOT ON PREP I�AGEND :
Re olution a thorizing acceptance of grant from Northwest
Ar a Foundat� o o present a series of public media art exhibitions.
CITY HALL •NTFI FLOOF:
SAINT P�tiUL, Ait�'tiESnT:\55103
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