85-1078 WHITE - CITV CLERK ,
P�NK - FINANCE G I TY OF SA I N.T PA U L Council �/J�'
CANARV - DE�ARTMENT File NO. �+ � /O�
BLUE - MAVOR
' Cou il so tion
Present d By �
Referred To �U � '� r-- � Committee: Date �"� ��'���`
Out of Com ittee By Date
WHER AS, the p st volunteer service of citizen committees has
contributed greatly to the formulation of important decisions and the
solution f problem within the City of Saint Paul; and
WHER AS, citiz n committees will continue to be needed to provide
valuable informatio and advice to the Mayor and Council in their duties
of managi g the Cit of Saint Paul; and
WHER AS, the C uncil has established certain procedures concerning
such citizen commit ees under C.F. 275745, dated October 11, 1950; and
VJHER AS, the M yor and Council concur that there is a need for a
revision f this st ndardized policy concerning the establishment of
future co ittees a d the appointmen� of inembers; now, therefore, be
it
RESO VED, that C.F. 275745 is hereby rescinded in its entirety
and a new set of st ndardized Policies concerning future committees
is es�abl ' shed as f llows :
I. �s-t blishment of Commit�ees
A. The City ouncil shall refer such reques-� to create a c�m-
mittee �o a subcommittee of the Council for review and
recommend tions. The subcommittee must consider the
, following before rnalcing its recommendations for approval
� to the fu 1 council :
� 1. Reaso for the requested committee; issue it is
, desig ed to address .
i� 2 . Adea,u cy of reason, viability of issue.
I3 . Is a ommittee the most appropriate mode to
addre s the issue.
I4 . Is th issue already being adequately addressed.
COUNCILMEN
Yeas N ys Requested by Department of:
[n Favor
_ __ Against BY —
Form pproved y Attorney
Adopted by Council: Date
Certified Passed by Co ncil Secretary BY �
1 '
By ,
t�pproved by :Navor: ate _ App d y Mayor for Submi o uncil
BY - BY�
WMITE - CITV CLERK I
PINK - FIN�NCE GITY OF SAINT PAUL Council .�p�
CANARv - DEPARTMENT File NO. �� /O/rd
BLUE - MAVOR
.
� a Cou ci Reso ti n
Presented By � �
Referred To Committee: Date
Out of Com ittee By Date
B. Staff for committee shall provide to the Office of the
� Mayor min tes of ineetings, membership vacancies, and
annual re orts.
C. When a co ittee completed its work, committee related
materials shall be given to the assigned staff person for
proper di position.
D. i�iayor' s O fice shall keep an up-to-date manual of com-
mittees a d their members.
VI . Com ittee Cos s
A• Free par ing will be provided to �.11 committee members that
meet downtown.
B. r�embers o committees other than ad hoc committees may be
eligible or per diems, as determined by Council, oniy if
the commi tee ' s work is related to an administrative function
of the Ci y, or a review board.
C. Permanent and ad hoc commi�tees charged with no substantive
powers an established for a specific and limited period of
time and urpose are not eligible for ner diems.
I
4 .
COUNCILMEN I'
Yeas N ys Requested by Department of:
Drev�;
Masa;� In Favo[
NicosG
scne�ne; _ � __ Against BY —
Sonnen
Tedesco
Wilson AUG 1 3 1955 Form p roved y tto ey
Adopted by Council: Date �
Certified Pa:- o ncil S a BY '
By (�
t�pprove y : a�o�: ate _ AUG 15 1985 Approv by Mayor for Submissio t C ncil
By _
gUBLISHED UG 2 419�5
_ ,� � � . . � � . �-�--,�7�/
I'I5 . Is th re an existing committee that could/
shoul handle the issue.
6 . Can t e City provide the necessary staff and
other resources to adequately support the
commi tee work.
B. IThe docum nt establishing a committee shall define:
l. Purpo e of the committee.
2 . Issue or problem it. will address .
3 . Its c arge and duties.
4 . Repor ing relationship.
5 . Size, specific representation (if applicable) .
6 . Life xpectancy, if ad hoc, the expected work
' produ t, and due date.
7 . 6ahat epartment/person will staff the committee.
II . Appointment t Committee Membership
A. Newly est blished committee vacancies shall be announced
by the Ma or to the City Council, City Clerk and the
general p blic at least 45 days prior to the date of
�, appointme t.
l . The e ception may be when it is not in the best
, inter st of the committee and its objectives to
� delay appointments for 45 days to allow for adver-
', tisin ; i .e . , committee/task force mandated by a
' sourc other than city or when committee is a part
of an established commission or board.
B. Upcoming ommittee vacancies created by expiration dates
shall be nnounced quarterly by the Mayor to the City
' Council , ity Clerk, and the general public at least 45
Idays prio to the expiration dates of the terms .
C. Appointme ts to vacancies shall occur no sooner than 45
days afte the vacancies are announcec�..
D. Committee vacancies created by resignation or death shall
be immedi tely announced by the Mayor to the City Council,
City Cler , and if the vacancy corresponds with the quarter-
ly announ ements, it will also be announced to the general
' public .
2 .
I
II,
- � ; � , � . � � ��S-/Q7�
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E. A copy of a completed application form for each appoint-
ee named y the Mayor shall be sent to the City Council
and the City Clerk with a copy of the Council resolution
when the esolution is presented to the City Clerk for
inclusion on the council agenda.
F. Applicati ns will be received in the Mayor' s Office and
' will be k pt on file for at least two years. The appli-
cations o file will be considered for vacancies due to
resignati ns .
III . ComiinitteeMemb rship
A. In nomina ing committee members, the Mayor shall give
priority o residents of the city, and business persons
�Iwith expe tise on related matter.
B. I, Loss of c mmittee membership shall occur as a result of
absence w' thout excuse from three consecutive meetings
or one-ha f of the announced meetings within one year,
if absenc s have not been approved by committee chairperson.
C. Members s all serve at the will and pleasure of the ap-
pointing uthority.
D. , No person shall be appointed to serve on more than two
City boar s, commissions or committees at any one time,
except in the case of related boards, ad hoc committees,
' study co ittees, etc.
E. ',, Committee members on other than ad hoc committees shall
Ibe appoin ed to staggered terms .
IV. Mee�ings
A. ', A11 commi tee meetings shall be open to the public .
B. Except fo committees comprised wholly of city employees,
at least very other meeting shall be in the evening.
V. Rec rds
A. Each comm' ttee shall give the City Clerk notices of its
meetings .
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� ITY OF SAINT PAUL
" ....:.
OFFIC� OF THE CITY COIINCIL - - - ---
•,••,••••••! p a t e : August 5, 1985
n•;•�jn•_
II REPORT
CO M (TTEE
TO � � Soint Qu I City Council
F(� 0 (� � (i O tYl I111 t e e O h RULES AND POL ICY
iC H A(R: Victor J. Tedesco
The Rul�s and Policy Committee at its August 5, 1985 meeting recommended
to the C�ity Council heir ,approval of rescinding C.F. 275745 and establishing
a new se�t of standar ized policies for future citizen committees and
commiss�;ons. This w s referred to the Rules and Policy Committee by th�°
City Co�ncil July 17, 1985.
C�TY HALL � SEVENTH FLOOR SAINT PAUL. MINNESOTA 55102
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