85-1041 WHITE - GTV CLERK
PINK - FINANCE ITY OF SAINT PALTL Council
CANARV - DEPARTMENT �)r
BLUE - MAVOR File NO. �"'� /D /
�
, Council Resolution
Presented By //�� ��
� �a / �
Referred To / '� Committee: Date b '` / �� � �
Out of Commi tee By Date
WHEREAS, The Ma or, pursu nt to Section 10.7 . 1 of the Charter of the city of
St.Paul, does c rtify tha there are available for appropriation total revenue
in excess of th se estima ed in the 1985 Budget; and
WHEREAS, Counci File No. 277510, adopted October l, 1981, did establish
certain Special Fund Poli ies; and
WHEREA5, The Ma or recomm nds that the following additions be made to the 1985
Budget:
320 Housing & B ilding Co e
" Enf orcemen
FINANCING PLAN Current Budget Changes Amended Budget
PLAN CHECKING
33320-4074 FE S, PLAN C ECKING 0 117, 559 117,559
SPENDING PLAN
LAN CHECKING
33320-111-000 S LARIES 0 93 ,367 93,367
33320-235-000 A TO ALLOWA CE 0 150 150
33320-439-000 F INGE BENE ITS 24,042 24,042
TOTAL 0 117,559 117, 559
---------- ---------- ----------
---------- ---------- ----------
NOW THEREFORE, E IT RESO VED, That the City Council adopts the above
additions to th 1985 Bud et.
APPROVED � � �
� Bu g t Director
COU(VCILMEN Requested by Department of:
Yeas -S�� N ys ,r
�� �f.�,. Department of Community Services
[n Favor ���
Masanz — �
NfCOSia
scheibei __ Against
Tedesco
Wilson
AUG 8 1985 Form Approved b Ci y A or y
Adopted by Council: Date
Certified P s e Co ncil S tar BY
By, <
6lppro d � avor: ate AUG 1 � 198 Appr y Mayor for Submi ion o Council
By BY
�UBLIShED A 'i� ;� =� 1985
Servi es DEPARTMENT ��`�'��� Np 67g
.
t Bei 60f�T7�T � °
98-4431 PHONE
05/30/85 DATE reen e e
ASSIGN NUMBER FOR UTING ORDER Cli All Locations for Si nature :
tr Department Dire tor 4 Director of Management/Mayor
8 Finance and Man gement Serv'ces Director � City Clerk
,�� 5 Ch,air,Finance,Ntr�rit & Personnel Co�mittee
3�-�6���r--R�tts�-�ey 7 citv councii
WHAT WILL BE ACHIE ED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Shifting of A tivity in Housing and Building Code Enforcement from the
general fund o a speci 1 revenue fund according to 1985 schedule in
attached Memo andum of reement.
\,
e�-,°'"'� �� , �C���,
`�< < 1�-- ,�y G�,;�, ���
COST/BENEFIT, BUDG ARY AND PE ONNEL IMPACTS ANTICIPATED: rC�� %���,
f�,��,C'
In accordance with the ' Revenue Center concept" in the Rand Study.
FINANCING SOURCE A BUDGET ACT VITY NUMBER CHARGED OR CREDITED: (Mayor's. signa-
ture not re-
Total Amount of ransaction: $117,5 59 quired if under
$10,000�
Funding Source: Service Fees
��
Activity Number: 33320 ����.,�•.
���`�
ATTACHMENTS List nd Number Al Attachments : J���� , �
� ��;A �98s
��,�..,
Council Resol tion "'� J ,�,.
Memorandum of Agreement G�r'�'F
DEPARTMENT REVIEW CITY ATTORNEY REYIEW
X Yes No Coun il Resolutio Required? Resolution Required? Yes No
Yes X No Insu ance Require ? Insurance Sufficient? Yes No
Yes X No Insu ance Attache :
(SEE R VERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
►
. . , . � �.s so�/
, . .
MEMORANDUM OF AGREEMENT
The De rtment of Community Services and the City Budget Office
has de eloped a p an to shift the majority of activity in the
Divisi n of Housi g and Building Code Enforcement (HBCE) from the
Genera Fund to a Special Revenue Fund. This new initiative is
design as a mul i-year plan which may be refined or amended over
time.
A. PR ECTED STRU TURE OF HBCE BY O1 O1 88
G NERAL FUND PROJECTED
A TIVITY TITLE FTE' s
0 300 Administration 2
0 301 Office Services 6
0 303 Zoning Services 2
03309 NHS - City Share 2
SUBTOT L 12
S ECIAL FUND PROJECTED
A TIVITY TITLE FTE' s
3 310 Bldg Constr. Insp. 33
3 315 Special Projects 5
3 320 Plan Examination 5
3 325 Wrecking & Boarding 2
3 330 City Bldg Design/Insp. 7
3 335 Truth in Sale 2
SUBTOT L 54
DIVISI N TOTAL 66
I compariso the 1985 approved budget,after shifting the
certif'cate of occupancy program to the fire department has 61
FTE's n the gene al fund and 5 FTE' s in special funds for a total
of 66.
B. NIIE I,
1. W recommend using the Statg of Minnesota Building Code fee
schedu e as a mi imum fee structure. Our goal is to have City of
Saint aul fees eflect the proper and total cost of the services
provid d.
2 . I 1985 exc ss revenue in activity 03310 over the budget
projec ed revenu will be �eposited in the special fund as working
capita for 1986 .
3 . W project o keep contractor licensing and testing in
activi y 03301. he associated revenue would be deposited in the
genera fund and off-set the division' s indirect cost rate from
this a tivity.
� � �1,r- �'� -/O�O/
C. EXPE SES CASH AND FUND BALANCES
l. We project a annual need for a Jan. l fund balance equal to
15$ of he projec ed spending budget and a cash balance equal to
20$ (as fees are ollected before services are rendered and
deposit are held�for various services) . Our target is to have
acheive this fun balance by 1/1/90. Interim goals for fund
balance are 5$ fo 1/1/87 and 10$ for 1/1/88 . To achieve this
goal , t e chargin of the City Central Service Cost would be
phased n at 25$ 'n 1987, 50$ in 1988 , 75$ in 1989 , and 100$ in
1990.
2. Th charging of fringe benefits will start immediately upon
transfe to the s ecial fund. Transfer of various activities will
be acco ding to t e attached schedule.
3. Di ision ove head (administration and office services) will
be pror ted based upon FTE's or other similar method and charged
back to the speci 1 fund. Any item that can be directly charged
will be placed in the proper activity' s budget. This divisional
indirec cost pla will be developed and implemented on or before
O1/O1/8 . It will be phased in based upon adequate fund balance
and fee structure . We project the following as a minimum; 1987 at
50$, 19 8 at 75$, and 1989 at 100� of the division cost rate.
4. It ms charge ble to the general fund, such as design and
inspect on of cit�-owned buildings, will be reimbursed to the
special fund from the general fund with an operating cash
transfe . A trans er line item will be established in the
adminis ration ac ivity code.
� /��- �s �
KATH EE STACK GREGORY BLEES
DI CTO - C U Y SERVICES BUDGET DIRECTOR
, a...�_
, �
GLEN ER CKSON '� S SNYDER
BUILDIN CODE OFF CIAL ��CHIEF ACCOUNTANT
�J/�/�
ROBERT . B KLER
ACCOUNT NT - PROJ CT MANAGER
- -� i
R CHARD EY
PROJECT OPERATION MANAGER
I
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��:'"�-�.�� C T'� O -I'+ SAINT PAUL ���f��� -
r� / ±!� ,fy�1� .
:',•�' '• �;\�r_.� O i�ICF OI+� Z`RI: CITY COU1'CIL �
-f� ; �,;;�ys:^;:! x.� '
j`' f-1��i�1i:.i �� �'�'�
s� ��'�° - f�t� I Ddte ; August l, 1985
t�^�\,`\ ..r•� �? .
�����
��T:.. '
Ca �ll iT?' E
E � E PO RT
TO � ain? Pa I City Cou�cz � .
�� Q � ' ������ � O h FINANCE, MANAGEMENT & PERSONNEL -
� H AiR J S SCHEIBEL '
1. Approv t• of mi nute� from meet i ngs he 1 d Ju 1 y 11 and 18, _1985.(j�
2. Resa� f���end� the 1985 budget by adding �`117,5�9 to the Financing
Plan nd to the S ending Plan fo Ho�sin an Building Code Enforcemen�
(Comm nity Servic s)
3. Resol tion aboiis ing the salary range for Grade 16E in the Clericai
Barga ning Unit i the Salary Plan a Rates of Compensation Resolution.
(Pers nnel )
4. Resol tion changi g the grade for the it�e of Teleco n�cator in the
Civil Service Rul s. (Personnel ) C' --c�'�
5. Four esotutions mending the 1985 budget and transferring $720 each from
Gene 1 Governme Accounts-Employee Parking to Community Servic s/Parks /)
and ecreation f r playground and recreation equipment. (L� -v'f=dC�
6. Reso ution appro ing 1985 Maintenance Labor Agreement between the City and
Unit d Slate and Tite and Composition Ro�fe s, Damp and �0'aterproof Workers
Asso i at i on Laca 96. t Personne 1 ) CL�-lr��ti.�-e..-�--,
/
7. Reso ution appro ing 1985 Memorandum of Settlement between the ity and
the ron Workers Locai 512. (Personnei ) ,L'-�l�—e�
8. Res lution appr ing 1985-1986 Maintenance Labor Agreement between ISD#62
and he P i pef i te s Loca l 11n i on No. 455. (Personne l ) �_
9. Res lution requ sting the Administration keep its recommendations for the
198 General Fu ds ,�, dg,et proposals for emp�loy/�es' salari s within a
4-1 2y. increase. �,�K��z��2�`�`�`-c�� �'02,-- � �
10. Tra sfer of $2, 24,389 from General F�nd to Departme�5t Budgets for 1985
neg t i ated sa i a y ad j ustment. ��� U ��v--e��--
11 . Dis ussion of c aims for punitive and exemplary damages against police
off cers: Rober Kunz, Jr. , President of the St. Pau) Police Federation,
and Paul McClos ey, Assistant City Attorney, participating.
-
d:,'ITX HALL SEVENTH FLOOR SAINT PAUL� h1I1�NESOT�1 55102
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