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85-980 WNITE - CITV CLERK PINK - FINANCE C I TY OF SA I NT PAU L Council EANARV � DEPARTMENT BLUE - MAVOR File NO• ��_ � � Council Resolution , Presente By Referred To �I�[�C�G Committee: Date ����� Out of Committee By Date WfiEREAS, The Maynr, pursuant to Section 10.07.1 of the City Charter, dces certify �hat t�iere are avaia3�ble for appropriatia� revenues in excess of thoee esti.mated in the 1985 buagets and �I�IiF:AS, The May�r recamnends the following ahanges to the 1985 budget: Curr�nt Am�ded Buclget CYiar�ges Budget FINANCTNG PLAN �U1 General Fund 1/�/85 Fund Balance: Unreserved, Unc�signatec3 0 +97,012 97,012 All Other Financing 4,758,7b� 0 4,758,764 �,758,764 +97,012 4,855,776 S�EPUTi+iG PLAN OOY General F�r� 'Comr�unity Services Department Parks and Rscreation Division 0310fl �istration 03100-•221 Postage 2,1U0 +2,000 4,100 03100-Z41 Printing�-outside 4,000 +4,OOQ 8,OOQ 03100-246 Film Processing 175 +2,�00 2,275 03100-285 Duplicating Machines-k�ental 0 +�0,40� 10,000 03100-857 Data Prc�aessing Elarclw�re 0 +2,000 2,000 U3102 Buildaxx,� Maintenarice 43302--839 O�her Shop Equi�ent 0 +3,700 3,7{34 03102-851 Radio 5hop Equipment 0 +1,363 1,363 COUKCILMEN Requested by Department of: Yeas Nays � Commu 't Services � In Favor ,.,) a • ' _ `� __ Against BY � Adopted by Council: Date Form Approve b City Att ey Certified Passe C ncil Secr ry BY � By � Approved by Nlayor: Date _ Appr y ayor for Su m' on Council BY - – — 'NHI7E — CITV CLERK PINK — FINANCE G I TY OF SA I NT PAU L COURCll L2AFdAR1'— DEPARTMENT � ry/` X/y� Bl_UE — MAVOR File �0.---- ✓ ✓ � Council Resolution Presented By Referred To Committee: Date Out of Committee By Date 03104 Vehicle & Ec�ip�nt Maintenance 03104-828 Tractors and P�wer Lawn Mc�w�ers 30,OU0 +22,111 52,111 03104-833 Generators anc3 P�ut�.s 0 +5,450 5,450 03104-838 Snow Blowers 0 +8,000 8,�00 U3104-839 Other S�p Equipnent 3,500 +8,000 11,500 03104-851 Radio S�hop F,c�ipa�nt 0 +6,600 6,600 031�2 Parks Ground MaintenE�rice 03132-831 Shop Equipiment 0 -tfi00 600 03170 R�ecreation Center FrogranYning 03171�-122 Part-�ime No� Certified 0 +3,074 3,074 03170-241 Frinting-outside 0 +11,464 11,464 0317�4 Mun,icipal Athletic Programs 03174-�$13 Duplicating Machines 0 +3,500 3,500 03174-857 Data Processing Hardware 0 +3,150 3,150 Al"1 Other General Furyd S�ding 1�6,637,329 0 106,637,329 106,677,1�4 +97,012 106,774,116 NET C�IANC;� _ +97,Al2 1'�90�I.VID; �hat the City Council adopts these changes to the 1985 bucigetp F' is Av le r val I�ecomaenrled: ��g� �L�'�'�____�:. � COUIVCILMEN Requested by Department of: Yeas �w Nays Community Services Masan: _ � I❑ FBVO[ N�cos�a �MQ Scne�bei _ Z� __ Against BY Sonnen TedesCp � JUL 2 5 1985 Form Appro by City A rney Adopted by Council: Date Certified Ya se �b Counci , c r BY g , Appro y Mayor: Date — `��� � � �9�5 App Mayor for Sub is o t C�uncil By� - — PUBUSNED A�� � 198� ='���lt�'lJi�:TY SERViCES DEPARTMENT �OJ�—Q�� NO 914 Kare,� Cas�y � � � � � �CONTA�T • '`�2�2-7433 PHONE i�iay 16, 1985 DATE 1 ee� V �, �i ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) : � Department Director i � Director of Management/Mayor Finance and Management Services Director � City Clerk � Budget Di rector � r.;r,� r.��,n�;� 3 City Attorney 7 Chief Accoun�ant, F & �IS WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/ RECEIVED Rationale) : 1984 Budget Savings Incentive Program will be imple�r�nted for ' Parks and Recreatcion. �Y Z 3 � CITY ATTORNEY COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: The General rund will provide additional money from the 1984 Budget Sav;ngs Incentive Program amending several 1985 activiiy budgets to �Q� include Incentive Program. �G �� �9 �'� ��� �o�,�Q, j�s FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa- r'%C� ture not re- Total Amount of Transaction; �;�7,;,12 quired if under $10,00Q) Funding Source: �O1 �er�e•ral Fund Activity Number: Various ATTACHMENTS (List and Number Al1 Attachments) : �ouncil Resolucion . DEPARTMENT REVIEW CITY ATTORNEY REVIEW �Yes No Council Resolution Required? Resolution Required? Yes No Yes �No Insurance Required? Insurance Sufficient? Yes No Yes �No Insurance Attached: (SEE REVERSE SIDE FOR INSTRUCTIONS) Revised 12/84 HOW TO USE THE GREEN SHEET ,� � � � � R.. r • .♦ ' t t The GREEN SHEET has several PURPOSES: 1, to assist in routing documents and in securing required signatures ��' � 2. to brief the reviewers of documents on the impacts of approval 3. to help ensure that necessary supporting materials are prepared, and, if required, attached. . Providing complete information under the listed headings enables reviewers to make decisions on the documents and eliminates .follow-up contacts that may delay execution. The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain the cost/benefit aspects of the decision. Costs and benefits related both to City budget (General Fund and/or Special Funds) and to broader financial impacts (cost to users, homeowners or other groups affected by the action) . The personnel impact is`�'kiescription of change or shift of Full-Time Equivalent (FTE) positions. If a CONTRACT a�inount is less than $10,000, the Mayor's signature is not required, if the depaftment director signs. A contract must always be first signed by the outside agenc� before routing through City offices. Below is the preferred ROUTING for the five most frequent types of documents: CONTRACTS (assumes authorized budget exists) 1. Outside Agency 4. Mayor 2. Initiating Department 5. Finance Director 3. City Attorney 6. Finance Accounting ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others) 1. Activity Manager 1. Initiating Department 2. Department Accountant 2. City Attorney 3. Department Director 3. Director of Management/Mayor 4. Budget Director 4. City Clerk 5. City Clerk 6. Chief Accountant, F&MS COUNCIL RESOLUTION (Amend. Bdqts./Accept. Grants) COUNCIL RESOLUTION (all others) 1. Department Director 1. Initiating Department 2. Budget Director 2. City Attorney 3. City Attorney 3. Director of Management/Mayor 4. Director of Management/Mayor 4. City Clerk 5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council 6. City Clerk 7. City Council 8. Chief Accountant, F&MS SUPPORTING MATERIALS. In the ATTACHI�NTS section, identify all attachments. If the Green 5heet is well done, no letter of transmittal need be included (unless signing such a letter is one of the requested actions) . Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of Insurance should be one of the attachments at time of routing. Note: Actions which require City Council Resolutions include: 1. Contractual relationship with another governmental unit. 2. Collective bargaining contracts. 3. Purchase, sale or lease of land. 4. Issuance of bonds by City. 5. Eminent domain. 6. Assumption of liability by City, or granting by City of indemnification. 7. Agreements with State or Federal Government under which they are providing funding. 8. Budget amendments.