85-960 WHITE - CITV CLERK
PINK - FINANCE G I TY O F SA I NT PA U L Council
CANARV - OEPARTMENT
BLUE - MAVOR File NO. � ���
�
ouncil Resolution
Presented By
�.- ...
�Referred To �f (Y�/��-L Committee: Date b ' �J —��
Out of Committee By Date
An administrative Resolution changing the grade
and the class specification for the title of
Treasury Manager in the Civil Service Rules.
RESOLVED, that the Civil Service Rules be amended in Section 3.K by striking
from Grade 18 the title of Treasury Manager and inserting this title in Grade 22;
and be it
FURTHER RESOLVED, that the Civil Service Rules be further amended by striking
from Section 32 the class specification for the title of Treasury Manager and
substituting in lieu thereof the attached class specification for the title of
Treasury Manager.
COUNGLIyIEN Requested by Department of:
Yeas -�nN�b�� Nays s1t PERSONN L OFFICE
iiN�he� �
°reN' In Favor
Masanz
Nicosia
Scheibei � __ Against BY
Tedesco
Wilson
JUL 1 8198� Form A prove by i ttorney
Adopted by Council: Date
Certified P�s Counci , re BY '
sy
Approved by Ylavor. te �_ � �`�`��� � 8 � � App by Mayor for Sub ' O�uncil
gy _ B
PUSziSNE� J U L 2 � 1985
Personnel Office D�P.ARTI�ENT �� ��d �� 201,5
Jeanette Sobania �CONTACT `
4221 PHONE
DATE �Q��� Q Qr
ASSIGN NUh�ER FOR ROUTING ORDER (Clip All Locations for Signature) :
,
�Department Director 3 Director of Management/Mayor
Finance and Management Services Director 4 City Clerk
� Budget Director 5 Civil Service Commission
City Attorney
WHA7 WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
This resolution changes the grade of Treasury Manager in Section 3.K (P-A Supvrs.GRoup) from
its present Grade 18 to Grade 22 in the Civil Service Rules. It also replaces the current
class specification in Section 32 with an up-dated class specification. The bi-weekly ranges are:
Grade 18 B C D E F G 10-yr. 15-yr.
1152.52 1198.19 1246.26 1310.62 1375.91 1446.75 1519.07 1565.49 1609.55
$30,057 annually $42,000 annually
�P��X��OI�IExR�X���[I��RIK�X XDKDC�X���DIDI�QSXI(D1��X�KDCRK�KB�IC�(i(
Grade 22 B C D E F G 10-yr. 15-yr.
1298.12 1350.08 1405.11 1475.85 1550.50 1628.37 1710.23 1762.15 1814.06
$33,855 annually $47,310 annually
FINANCIAL IMPACT:
None
FINANCING SOURCE AND BUDGET ACTIVITY NU{�ER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction; quired if under
$10,00Q)
Funding Source:
Activity Number:
ATTACHMENTS (List and Number All Attachments) : RECENED �
1 . Resolution �►-�L-«t� � � .19�5
2. Copy for City Clerk ^ ��N 1 �
J U N 12 '���-� �� i�
G OF 7HE OI .E�,70R
�. � p�P�T��,EN3 (1F F;��A^,rE
�v�r?�GK J OtrlCt �MNi�Nt SERVt::ES
pND C��A�.A" _
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes No Council Resolution Required? Resolution Required? Yes No
Yes No Insurance Required? Insurance Sufficient? Yes No
Yes No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN.SHF�ET
�
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT,. BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit �spects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5: Finance D3rector' ' '
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney �
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
l. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providinq
funding.
8. Budget amendments.
. � . �(.�--�'����r�
CODE: 18553
B.U. . 09
TITLE OF CLASS:
TREASURY MANAGER
' DESCRIPTION OF WORK
General Statement of Duties: Performs supervisory and
administrative work managing the City's cash flow, bonding and
pension policy; and the receipt, deposit, disbursement, custody and
investment of all monies and securities received by the City; and � .
performs related duties as required.
Supervision Received: Works under the general direction of the
Director, Finance and Management Services.
Supervision Exercised: Exercises within the division general
supervision directly and through subordinate supervisors over
personnel within the division.
TYPICAL DUTIES PERFORMED
The listed examples may not include aIl duties performed by all
positions in this class.
Develops and implements an investment program to maximize
interest earnings on available funds of the City and the Police
Pension Association.
Develops and implements a record keeping system o£ investments
and earnings and prepares financial reports.
Manages the bonding program for the City.
Plans and supervises the work of staff enforcing parking iaws and
regulations.
Plans and supervises a program to collect and account for all
revenue raised by parking meters.
Designs forms and record keeping systems for the accurate and
timely collection of City taxes.
Develops and directs the implementation of a system of bank
accounts related to all available funds of the City and the
Police Pension Association fund. �
Supervises the distribution and delivery of completed vendor and
payroll checks. -
Coordinates the administrative work involved in the issuance of
City debt instruments.
Manages the payment and reconciliation of outstanding debts.
(continued on reverse side)
TREASURY MANAGER
TREASURY MANAGER
Serves as Treasurer of the Saint Paul Police Relief Association
and advises the Director of Finance on general pension matters.
Serves as City representative on councils and boards. Develops
legislation. Testifies before the State legislature.
KNOWLEDGES, SKILLS AND ABILITIES -
Knowledge of the money markets.
Knowledge of banking principles and procedures.
Knowledge of management and supervisory principles and procedures.
Knowledge of public pension and debt laws, policies and procedures.
Knowledge of bonding policies and procedures.
Skill in public speaking, preparing and presenting programs.
Ability to obtain maximum utilization of available public funds
through short and long term investments.
Ability to plan and supervise the implementation of a program for
the deposit, disbursement and investment of funds.
Ability to plan and supervise the enforcement of parking
regulations and the collection and accounting of parking fees from
parking meters. '
Ability to deal effectively with bankers, investment counseiors,
staff and the general public.
MINIMUM QUALIFICATIONS
Graduation from college with a degree in business administration or
a related field; and three years of responsible administrative
experience in investment managemeat and/or treasury management.
Effective:
TREASURY MANAGER
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,�: I heres�ith'�submit forr`your�=conaideration the attached resolution(s} � `� � � ; '�
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` � � amending CZV�l Service Rulea adopted'at today's`City Cour�c.�1 meeting
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�V' �� L ` O
4�,�}`�o. .� CITY OF SAINT PAUL
- PERSONNEL OFFICE
� �j i°1 :
� �e JOHN P.COLONNA, PERSONNEL DIRECTOR
,... 265 City Hall,Saint Paul,Minnesota 55102
612-298-4221
GEORGE LATIMER
MAYOR -
FIL�D
July 25, 1985
4 �,� ,�-. r�'�' F�;1
n!
1.s�'� t.. �'J j �i
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��...� ri �tr t'-..,..
,
A1 Olson "�; ; _ �
City Clerk
386 City Hall
Dear Mr. Olson:
At their meeting on July 25, 1985, the Civil Service Commission approved
C.F. ��85-960 , a resolution changing the grade and class specification for
the title of Treasury Manager from Grade 18 to Grade 22.
/ l '✓�'/�/� ��.�/vI�/li��"
Civil Serv� e Commission
Margaret S hcer, Chair
ht. � " � 7 r�---- ' ._ . __ ..---•---• .
� '� !D ti•''.• �� �.:.,._.,.•.':.. .-.-.-. .. ..: '�
„ � .;.�:�:� , Crz'�.'' O�' :SAI1V'T ..��E1Y3'�. ';��,��� f���
o ; _�,� ,, ��
��r;=�r�%��;;.>Y:_.:�����-� orz�ICb� OI�` 2`�ZI: CITY :
r� �:�� �._�:i?_j - =:, �L�� • COU.-CIL
r ��i��-`~,�>� � � - Date : July 11, 1985 �
�;.-�--^�== . .
-�;�r -
.= . .
•-�:...
COiV� I� f�TEE , � E P � �
� �'
�o � Saln? P�a� I Ci�y Cou � �i!
F� � ��j � ����1� i �� O t'? FINANCE, MANAGEMENT & PERSONNEL
� ' C�A I R COUNCILMAN SCHEIBEL
�° � 1 . Appr>ova i of m i nutes from meet i ngs he 1 d June 27 and Ju 1 y 1 , I 985�. �,��
""� 2. Committee-of-the-Whole - This itern only
- % Enoch Dumas. former journali�st from South Africa, wilt provi.de ti�ckground �
� information on the situation in South Africa. This is for information -
only. A hearing will ��e scheduled later on the divestiture of city
funds. ;
3. _;Staf.f report. regard�ing HRA resol ut i oi� to be i ntroduced- for pre 1 i r�i nary
-�- approval on July 17 author�izing $9:5 million in additianal finance for
d i str i ct heat i ng. {PED) - ��� �����yy,��.�
4. Resolution amendi�ng the 1985 Capital Improvement Budget to inciude the
- World Trade Cente�r Project and amending the Downtown and Seventh Place
. Tax Incremeni: District Financing�Plan - $14,215,000. (PED) /7?��
• 5. Resolution amending the 1985 Capital Improvement Budget to provide f�nd-
ing-for Energy Park Tax Increment District 11 Financial Plan -
" . $14,647,20?: (PED) /-/�� .
� . 6. Resolution amending the 198a Budget and adding $21 ,664 to the F�inancing
Plan and to the Sp�nding Plan for 5pecial Projects-General Governrnent
(Lambert's Landing celebration and League of Minnesota Cities cnnfer-
ence) . (PED? ��p� . �
7. Resolution amending the Community Block Grant Year IX Program by trans--
ferring $361 ,766.32 to CDBG Y.ear XI Program. (PED) /���
� (Continued en Back?
C�HALL ' � -
SLVENT�T FLOpI: S�tINT P�tiUL. ;�111ti'ESOT:: 5570?
-t�x,.u
. � � �.�y����
,; -
July 11 , !985
Page 2
8. Resolution amending the 1985 Budget and adding $37,290 to the Financing
F'lan and to the Spending Plan for Truth in Sale of Housing.
{Commun i ty Serv i ces) /,���
9. Reso?u�:ion arnending the 1985 Budget and adding $8,500 to the Financing
Plan and to the Spending Plan for Emergency Medical 5ervices (Paramedic/
EMS Service) . (Fire De�artment) /,f�,%
!0. Resol�ution amending the Salary Plan and Rates of Compensation Resolution
regarding the Personnel Director classification. (Personnel ) /���
11. Resolution revising the class specification for the title of Building
MaintPnance Supervisor-Parks and Recreation in the Civil Service Rules.
(Personnel ) /���
12. Resolution changing the grade for the title of Telecommunicator in the �
Civi i Service C�ules. (PersonnPt )�j3SS�r/�iy� _ �/J r�'�'G��iPrdlui�:c�
" 13. R��D'F'�I'�."f'�e���r�g.;�,(�, grade and the class specification for the title
I o . ger in the Civil Service Rules. (Personnel ) .��/�
14. Resolution abolishing the salary range i=or Grade 16E in the Clerical
Bargaining Unit in the Salary Pian and Rates of Compensation Resolution.
(Personne 1 ) ��SSrd O�- //�d f''�rl�.Y�.»���Ge.����
15. Resolution amending the Salary Pian and Rates of Compensation Resolution
concerning Recreation Center Director. (Personnel ) /�j�
16. Ordinance amending the Civil Servfce Rules pertaining to six unclassi-
fied positions in the De�artment of Planning and Economic Development
and striking in its entirety Section 34.0 (Personnel ) ���.
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