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85-916 WHITE + CITV CLERK PINK — FINANCE G I TY OF SA I NT PA LT L Council CaANARV — DEPARTMENT BLUE — MAVOR File NO. L�� ��� � Cou cil Re olution Presente By . ' � �i L� �y� L( C-_ W 'a � � � Referred To u�� �K� Committee: Date � ' ° �C Out of Committee By Date WHEREAS, The Department of Transportation of the State of Minnesota has submitted to the City of Saint Paul an Agreement for the maintenance of Trank Highways within the corporate limits of the City of Saint Paul. BE IT RESOLVED, That the proper City officials are hereby authorized and directed to enter into the R.outine Ma.intenance�greement Number 2057, a copy of which is attached hereto and incorporated by reference with the Department of Transportation of the State of Minnesota for the maintenance of Trunk Highways within the corporate limits of the City of Saint Paul. COUfVC[LMEN Requested by Department of: Yeas .��� Nays � o'e1N [n Favor Masanz � Nicosia � � Scheibel __ Against BY Tedesco Wilson Adopted by Council: Date JU� — 9 1985 Form Approv by City Attorney Certified Pa s Council Sec ta y BY By E�pp ve by Mavor: Date �L � � ����J Appro y ayoc for ubmis i t ncil By By ' PUS���E� ��� 2 a� 1985 Public works DEPARTMENT ', �af"j —y/l� NO 1226 . Allen J. Shetka ' ' CWi :ACT� ,� 292-ss�2 PHONE � _ DATE _ 1 �,/�� ,,, Q, ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Siqnature) : 1---- - ` -or 3 Director of Management/Mayor Finance and Management Services Director 4 City Clerk . . Budget Director � City Attorney ; � _ WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/ Rationale) : ;,� With this a�reement between the State of Minnesota, Department of Transportation and the �. City of Saint Paul the routine maintenance of certain portiions of trunk highwaps within the corporate limits of the City of Saint Paul will be performed and paid for. � , _ - . RECEtV�p , _ ,. COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: �AY Z 3 �G� . � R������� crr�r �rTO��� : . . � - _ . � _ _ _. : ��o�e _ ,�t�,lcc' �� MAY 2 4 i985 . --=- -= � : " . _ NiAYOR'S ��FiCE _.. _ _ FINANCING SOURCE AND SUDGET ACTIVITY NUMBER CNARGED OR CREDITED: (Mayor's signa- ture not re- Total Amount of_Transaction: quired if under $10,000) Funding Source: � Activity Number: ATTACHMENTS (List and Number Al1 Attachments) : Routine bia.intenance Agreement between the State of Minnesota and the City of Saint Paul (2) ` (both copies must be signed and re�rned) Council Resolution DtPARTMENT REVIEW CITY ATTORNEY REVIEW x Yes No Council Resolution Required? Resolution Required? Yes No Yes x No Insurance Required? Insurance Sufficient? Yes No Yes X No Insurance Attached: � (SEE REVERSE SIDE FOR INSTRUCTIONSj Revised 12/84 � , , ' , � ���` �1/� � `",;```�<,'�A�' CITY OF �AINT I-�AUL � ..�� {���� r``��� ��• ia'' � + � '' OI+`1�IC7t OI�` '1`FLl?: CITY COIINCIL ,� s. I� � WYQyf6itlOb04 �� ��� e y GlU4LLblsNap ,,;,� June 2 6 , 19 8 5 •ti wcrt�p[��e � , r,E __ ��, D a t e , ,,�;- ,�. �-;;: ,I, .ir•:..r;. ; COMMITT � E RE PORT � � T0 � Salnt PQUI City Counci � , i ; FROM � Commirtee an �u�LZC waRxs � . � _------_r u � i a _ CHR T� N.T��n�_T a ____ _ __ _ __ _----- _ _ _ � The Public Works Committee at their meeting of June 26, 1985 took the � following action: i ; Hearing Date j 1 . 7/2/85 FINAL ORDER: Erecting, constructing, operating and j maintaining a Skyway Pedestrian E�ridge (and all ` incidental work thereto) over Jackson Street between the 1 intersections therewith of E. Fifth St. 8 E. Sixth St. by � the Department of Planning 8 Economic Development; said � skyway pedestrian bridge to connect to Galtier Plaza on � the east side of Jackson St. to the Farm Credit Bank � Building on the west side of Jackson St. � Recommended approval . � � 2. 7/2/85 FINAL ORDER: Condemning and taking a permanent easement and a temporary construction easement for stree�t purposes � for the Smith Avenue widening on, over and across certain 1 i parts of Lots 13 thru 21 , Block 17, Lienau's ; Rearrangement of Blocks 17 and 18 of Oliviers Addition. ;; Also part of Lots 7 thru 13, Block 27 of Balme's ; . Addition. � i , Recommended approval . ; I 3. 7/2/85 FINAL ORDER: Construction and/or installation of bus i shelters in certain areas of St. Paul by Ad Shelters, ' Inc. � Recommended approval . ' 4. RES�tUTION: Agreement between the State of MN. , Dept. of j Transportation and City of St. Paul for routine ; maintenance of certain portions of trunk highways within ; the corporate limits of City of St. Paui . 1 � Reconmended approvat . i � 5. RESOLUTION: Sidewalk on English Street between Nebraska and Arlington Avenue. Recommended approval . i � ' i CITY HALL SEVP_NTN FLOOP. SAINT PAUL, MINNESOTA 55102 ,NN� �J '��� 11` Tq , O y _ , . - _ , D ° Minnesota Department of Transportation 7° � Contract Ad�ifirFa�tration & Maintenance - Rm. G-20 � 3� �� Transportation Building, _ _ St. Paul, MN 55155 ~rOF TRPay . . � , ;; Pnone 612-2.9?-35Q� September 23 , 1985 Mr. A1 Olson City Clerk City of St . Paul Rm . 386 City Hall - Court House St . Paul , Minnesota 55102 Maintenance Agreement No . 2057 City of St . Paul Routine Maintenance - F. Y. ' s 1986 and 1987 Dear Mr . Olson : Enclosed is the City ' s copy , fully executed , of the referenced agreement covering routine maintenance of trunk highways within the corporate city limits for Fiscal Years 1986 and 1987 . Sincerely , , John Howard j Operations Support Engineer Enclosure : Agreement cc : Toni Sassor , City of St . Paul An Equa!Opporrunity Employer •�f ' � .. � � • / /'� �� I�� �/" ' ' MINNESOTA DEPARTMENT OF TRAPlSPORTATION • .� �J� ' �f/� �, . ' ' ' , . - ROUTINE MAINTENANCE AGREEMENT PREPAREO BY AGREEMENT N0. OFFICE OF MAINTENANCE 2057 AGREEMENT BETWEEN THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTA�ION � AN D THE CITY OF ST. PAUL FOR Routine maintenance of certain portions of trunk highway(s) within the corporate limits of the City of St. Paul upon the terms and conditions set forth in this agreement. AMOUNT ENCUM6. 5388 612.91 Per �sca ear) Two Year Contract July 1, 1985-June 30, 1987 : ' ' . . _ . • �`�, V ��r • " , C�,r=�5` 9'/Co �� � ' ' Ma3ntenance Agreement'No. 2057 Maintenance Agreement between the . State of Minnesota and the City of St. Paul Trunk Highway(s) in St. Paul A6REEMENT THIS AGREEMENT, made and entered into by and between the State of Minnesota, Department of Transportation, hereinafter referred to as the "State", and the City of St. Paul, hereinafter referred to as the "City", WITNESSETH: Whereas pursuant to Minn. Stat. Sec. 161.38, subd. 3 (1984), the parties desire to enter into an agreement relating to the maintenance of trunk highway(s) within the corporate limits of the City upon the terms and conditions hereinafter set forth. NOW, THEREFORE, THE PARTIES DO ACREE AS FOLLOWS: I The City will maintain those portions of the trunk highway(s) within the corporate limits of the City particularly described as follows, to-wit: Trunk Highway No. 5 The following 5.32 miles of lrunk highway consisting of 26.03 equivalent lane miles, and designated in the Minnesota Department of Transportation records as . Control Section 6201; beginning at Wheeler Avenue and West Seventh Street; thence northeast on West Seventh � . Street to Wabasha Street; thence east on Eighth Street to Robert Street (T.H. 52); westbound via Ninth Street between Robert Street and Wabasha Street; and the following 1.05 miles of trunk highway consisting of - -- - - - - 6.43 equivalent lane miles and designated in the - Minnesota Department of Transportation reGOrds as Control Section 6228; beginning at Robert Street and Eighth Streets eastbound on Eighth Street to Jackson Street and south on Jackson St. to Seventh St.; thence east on Seventh St, to Mounds Blvd.; Westbound will begin at Mounds Blvd. and run westerly along Seventh Street to Sibley Street, thence northwesterly via � Sibley & Jackson Streets to Ninth Street; thence westerly on Ninth Street to Robert Street; also the . . ����" `���° � (T.H. 5 continued) , following 3.04 miles of .trunk ,highway. consis�ing of '� 9.12 equivalent lnne miles and designated in the Minnesota Department of Transportation records as Control Section 6229; beginning at Seventh Street and Arcade Street, then easterly on Seventh Street to Minnehaha Avenue; thence easterly on Minnehaha Avenue to the east city limits.............................. ••••••....................41.58 Equivalent Lane Miles Trunk Highway No. 12 The following 0.15 mile on Eleventh and Twelfth Streets between Jackson and Robert Streets is eQuiva- lent to 1.31 lane miles; and designated in the Minnesota Department of Transportation records as Control Section 6208................................. ...•.......................1.31 Equivalent Lane Miles Tru�k Highway No. 13 The following 0.39 mile of trunk highway consisting of 1.01 equivalent lane miles, and designated in the Minnesota Department of Transportation records as Control Section No. 1902; beginning at the junction with Trunk Highway No. 149; thence westerly 0.39 mile on the south line of Ramsey County................... ...........................1.01 Equivalent Lane Miles Trunk Highway No. 49 The following 2.48 miles of trunk highway consisting of 9.91 equivalent lane miles, and designated in the Minnesota Department of Transportation records as Control Section No. 6213; beginning at the Nortfi City Limits and Rice Street; thence south on Rice Street to University Avenue.................................... •••••••....................9.91 Equivalent Lane Miles Trunk Highway No. 51 The following 6.11 miles of trunk highway consisting of 32.53 equivalent lane miles, and designated in Minnesota Department of Transportation records as Control Section No. 6215; beginning at the North City Limits and Snelling Avenue; #hence south on Snelling Avenue to Montreal Avenue, thence east on Montreal Avenue to West Seventh Street........................ ..........................32.53 Equivalent Lane Miles Trunk Highway No. 52 The following 2.46 miles of trunk highway consisting of 10.07 equivalent lane miles, and designated in the Minnesota Department of Transportation records as Control Section No. 6217; beginning at the South City Limits and Robert Street; thence north and northwest on Robert Street to Eleventh Street (South Frontage Road of Trunk Highway 35E); also the following 0.61 mile of trunk highway consisting of 2.68 equivalent lane miles, and designated in the Minnesota Department � of Transportation records as a portion of Control Section No. 6217; beginning at Eleventh Street and Robert Street; thence north and northwest on Robert Street to University Avenue; thence on University _ . . . � .��- 9�� (T.N. 52 continued) Avenue to Rice Street, and the following 5.2a miles of •, . ' ' tr�nk highway consisting �af 39:QD eq�iYal�nt lane ' miles, and designated in the Minnesota Department of Transportation records as Control Section No. 6208; beginning at University Avenue and Rice Street; thence west on University Avenue to the West City Limits.... ••••••....................51.75 Equivalent Lane Miles Trunk H9ghway No. 56 The following 0.81 mile of trunk highway consisting of 3.40 equivalent lane miles, and designated in the Minnesota Department of Transportation records as Control Section No. 62I9, beginning at the South City Limits and Concord Street; thence northwest on Concord Street to the west ramps of T.H. 3................... ••••••••••.................3.40 Equivalent Lane Miles Trunk Highway No. 61 The foliowing 3.19 miles of trunk highway consisting of 13.73 equivalent lane miles and designated in the Minnesota Department of Transportation records as Control Section No. 6221; beginning at the Junction of Interstate 94 and Mounds Boulevard; thence northwest on Mounds Boulevard to East Seventh Street to Arcade Street, thence north on Arcade Street to the North CityLimits.......................................... ..........................13.73 Equivalent Lane Miles Trunk Highway No. 149 The following 3.06 miles of trunk highway consisting of 11.64 equivalent lane miles, and designated in the Minnesota Department of Transportation records as Controi Section No. 6223; from the South City Limits to West 6eorge Street and the following detour: West George Street from Smith Avenue to Ohio Street; thence northerly to Plato Boulevard; thence easterly to Wabasha Street; thence northerly to 8th Street (T.H. 5), and St, Peter Street from 8th Street (T.H. 5) south Lo Kellogg Boulevard; thence easterly to Wabasha Street......................;......................... ••........................11.64 Equivalent Lane Miles Legislative Route The following 1.73 miles consisting of 7.30 equivalent Number 108 lane miles; and designated in the Minnesota Department . of Transportation records as Control Section No. 6228; beginning at Snelling Avenue and Marshall Avenue; thence west on Marshall Avenue to the center of the Mississippi River Bridge............................. ...........................7.30 Equivalent Lane Miles Tota1....................174.16 Equivalent Lane Miles Together with all pedestrian and roadway bridges over all freeways, expressways and aforesaid highways. Tota1.......................7.35 Equivalent Lane Miles 6rand Total.......................................... •••••••.•.................181.51 Equivalent Lane Miles , . . � ���`�s-`��� ' . • • II • . - The maintenance to be performed by the City on the aforesaid trunk highway(s) shall consist of the following: (a) Maintaining the aforesaid portions of trunk highway(s) so as to keep the same smooth and in good repair for the passage of traffic and free from all obstructions and impediments to traffic. This maintenance shall include all necessary preventive maintenance to preserve the roadbed in its present existing condition, including but not limited to proper and timely crack sealing of the surface, restoration of utility openings, and all necessary patching of the roadbed. (b) Keeping the aforesaid portions of trunk highway(s) reasonably free and clear from ice, snow, and debris all months of the year and under- take proper ice and snow control expeditiously. (c) Performing all necessary mowing of vegetation within tfie right of way limits that may be required on the aforesaid portion of trunk highway(s) to keep them in a presentable condition. (d) Maintaining traffic control devices and signals, and place and provide such roadway markings and lane striping as may be necessary on the aforesaid portions of trunk highway(s), except that the State will place, install and maintain at all times suitable route markers, for the guidance of traffic� on such trunk highway(s). (e) Furnishing all labor, equi�nent, materials, supplies, tools, and other items necessary (except those items specifically to be provided for above by the State) for the performance of all and any of the work provided for in this agreement. III The aforesaid trunk highway(s) shall be �ointly i�nspected periodically and at least quarterly by the District Engineer, or the District Maintenance Engineer, or an authorized representative and by the City Engineer or an authoriZed representative to review the adequacy of the maintenance work which has been performed. IV It, however, shall not be the obligation of the City under this agreement to do any work which shall consist of extraordinary maintenance, betterments, construction, or reconstruction. In the event that the State should desire the City to do any such work, the parties will enter into a separate agreement therefore. . , - . . C�gs- ��� � • y . All materials used by the City in the performance of the work here- under shall conform to the requirements of the Minnesota Department of Transportation Standard Specifications for Highway Construction, 1983 Edition. . VI The State will pay to the City the sum of Two Thousand One Hundred Forty One Dollars (52,141.00) per Equivalent Lane Mi1e Per Year [Equivalent Lane Miles are equal to the trunk highway width in feet between the curbs, times length of trunk highway in miles, divided by a lane width of twelve (12) feet] during the term of this agreement for the performance of the work and labor and the furnishing of materials as set forth in this agreement on the trunk highway(s) covered by this agreement. Fractional miles and fractional months, if any, will be used in computing the arnounts payable under this agreement. Payments under this agreement shall be made on a quarterly basis and as soon after the respective dates of October 1, January 1, April 1 and July 1 as may be possible, upon the submission by the City to the State of a detailed cost analysis listing all labor, materials and equipment used during the quarter and a certificate in triplicate, approved by the District Maintenance Engineer of the State, certifying that all work has been done during the period for which payment is to be made, in full con- formity with this agreement. VII The City may partially block the trunk highway(s) within its corporate limits at such time as it becomes �ecessary for the performance of the ser- vices under this agreement, and in cases of emergency, such trunk highway(s) may be wholly blocked and the passage of traffic thereon prevented by the City. At no time, however, shall the City continue to obstruct the free passage of traffic on the trunk highway(s) for a longer period of time than is reasonably required for making the necessary repairs thereon. The City may also close to travel said highway(s) at such time as it is necessary for the repair or installation of water or gas mains, electric or telephone cables, or sewers, but except in extraordinary circumstances, the City shall first give the Conmissioner of Transportation ten (10) days written notice and obtain a permit before commencing or allowing commencement of such installntion or repairs. However, the City shall not cause any por- tions of the trunk highway(s) which it is to maintain under this agreement to be closed to traffic for any reasons other than those above set forth and in no event for a time longer than shall be necessary. In the event of the total blocking or closing of any such trunk highway(s), the City shall provide a suitable detour during such time. . � � � � �= �.�-��� � - - � VIII • � . Upon a change in the routing of the trunk highway(s), or any substitu- tion of a new route for any trunk highway described above, or upon any variation whatsoever from the present trunk highway location by the State, the City shall maintain the new trunk highway(s) in accordance with this agreement during such period of substitution and shall be paid therefore the amount to which it is entitled in accordance with the terms of this agreement to be determined by figuring the lane mileage of the new routes and paying for maintenance thereof the sum of Two Thousand One Hundred Forty One Do�llars (52,141.0(3) per Equivalent Lane M�le Per Year for such mileage, including fractions thereof, for the term of this agre�nent and prorated according to months of use. Should any portion of the above described highway(s) be relocated by the State, and the present roadway reverts to the City, the City will maintain that portion at its sole expense. IX Upon the failure of the City to perform any of the work named herein � under the terms of this agreement, then the Co�nissioner of Transportation may do and perform such work or cause it to be done and performed, and may retain from any monies then due to the City under this agreement, or thereafter becoming due, such amount as is required for the completion of the work, provided, however, that this paragraph shall not be construed to relinquish any rights of action which may accrue in behalf of the State as against the City for any breach of agreement. When the Comnissioner of Transportation has withdrawn any payment or payments under the terms of this agreement because of inadequate maintenance work, and the work is sub- sequently made adequate by the City, then the City will be credited with an amount equal to the value of the completed work based upon the agreed price. X � It is further understood that all persons working on trunk highway(s) are �nployees of the City or of third persons and in no way employed by the State, provided, hoMever, that this clause sha11 not apply to persons employed directly by the Department of Transportation. Al1 contracts and agreements made by the City with third parties for the performance of any work to be done under this agreement sha11 be subject to the terms of this agreanent. XI It is hereby understood and agreed that the City will not seek indem- nity or contribution from the State, its agents or employees, in any claim, action or causes of action of any kind or character arising from alleged city negligence of the maintenance work to be accomplished by the City under this agreement. _ , �,% ��-g�� ' . ' • XII � . . - � This agreement shall remain in full force and effect from July 1, 1985, thru June 30, 1987, subject to the legislature providing sufficient appropriations for this agreement for each fiscal year during the term of this agreement. This agreement may be terminated or supplemented _to meet changing conditions at any time during its effective term by mutual agreement of both the State and City. XIII If at any time, it appears that payments made to the City will exceed the total amount obligated for this agreement, the City shall notify the State of the estimated additional costs. The State shall then determine whether to terminate this agreement under the terms of Paragraph XII or to continue services under the new cost estimates. XIV The provisions of Minn. Stat. Sec. 181.59 (1984), and of any appli- cable local ordinance relating to civil rights and discrimination shall be considered a part of this agreement as if fully set forth herein. XV As provided under Minn. Stat. Sec. 166.� Subd. 4 (1984), all books, records, documents and accounting procedures and practices of the city relevant to this contract are sub�ect to examination by the Minnesota Department of Transportation and either the Legislative Auditor or the State Auditor as appropriate. XYI : This agreement shall not be construed as a relinquisMnent by the Commissioner of Transportation of any poNers or control he may have over the above described trunk highway(s). . , � . . � �`5 - 9�� . . . . , . � . . . - � , STATE OF MINNESOTA ) County of Ramsey ) ss. CITY OF SAINT PAUL ) I ... . . . , .Albert B: O1son . ..���� � . .. . �. . �.City Clerk of the . City of Saint Paul, Minnesota, do hereby certify that I have compared the attached copy of Council File No. . . .�5,-��6.. ,. . , ,.,. �- as adopted by the City Council... ..... t7�Y. ��. .. . .. . . ....19 85.. . . and approved by the Mayor. . .. . .. .. .. .. Ju1X 11:. .. , _. .., ..19 85. . , . with the original thereof on file in my office. � I further certify that said copy� is a true and� correct capy of said original and the whole thereof. . WITNESS my hand and the seal of .the City of Saint Paul, riinnesota this . . . . 17th.. . ., aay of .. .. .. J�� .. . . . . .A.D. 1985.. ..... ... . . . . . . . ../.'� . . . ... ... • • City Clerk. � , . � � ; � y J.t''-�-�--6�f�-.._._.. . Cou.ncil Re olution '�, ° - . � � . ' Presente $y ` � ' , Referred To �"�"�'�L< <- �''V � �1�-� Commi ttee: Date � � ° '��� Out of Committee By Date wHER�AS, The� Department oS .Trans.partaxion of the State a�f. :Minnesota has submitted to the Citq oY Saint Paul an Agreement for the maintenance of Trank Highways within the corporate liraits o� the City of�Saint Paul. B�E IT RESOLVED, That the proper Citq officials are hereby authorized and directed to enter into the R,outine MaintenanceL�reement Number 2057, a copy of which is attached hereto and incorporated by reference with the Department of Transportation of the State of Minnesota for the maintenance of Trunk Highways within the corporate limits of the City of Saint Paul. � COUNC[LMEN Yeas '�Al!►i'� Nays Requested by Depa�tment of: _ Dr�r � M��� [n Favor Ntcosia j� � , i ��ia� Against BY T�dssco . Wilson JUL - 9 1985 Form App�ov by City Attomey Adopted by Council: Date � Certi[ied Pa s Council Sec a y By B� App ve by Navor: Date �l- � � ��`��J Appro y ayor Eor ubmis i t cil sy' ey 'U�C�-L , � . . . . . . �,,,�.'��`= q�� •,, . � IN WITI�ESS WHEREOF, the State and the City fiave caused these presents to be executed by their respective officers. CITY OF ST. PAU � Count rsigned: ' , � �%t�C�� � � B ��k� ayor irec or o u ic o Approved as to Form and Execution by: rec or o na ce anagemen ervi ces s stant ty orney ORPORATE SEAL) DEPARTMENT OF TRANSPORTATION STATE OF MINNESOTA Recanmended for Approval: By C s s a ommis oner - ��} Operations By w ,�t r t S�_ �s r ct a ntenance ng e Da e Approved: BY str c ng neer COh�IISSIONER OF ADMINISTRATION � � R , . By �, ��/, ' ,�� By '� AUG 191�05 ss s an �v s on rector ut orize gna ure Operations cc,.o�E�c c�_�:y-�Y Date Approved as to Form and Execution: ENCUMBERED BY • DEPARTMENT OF FINANCE pec a Ss stant Dti�inal Signed by Attorney General BY_i,� JAN HQF�g ,a�ROVeo as m roMn,wa ExECUr,oN �' DATE�.. AUG 2 31985 n� � Y o� �$� ^L6�'AL A�1'STM�Pf TO THE A OitlVt'�( (i�PtfttAl