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85-852 WHITE - C�TV CLERK PINK - FINANCE GITY OF SAINT PAUL Council Qr CANARV - DEPARTMENT File NO.---1/ v _`^� � BI.UE - MAVOR � � Council Resolution Presented By / r- �— Y Referred To�� N���� Committee: Date �' 6 �� Out of Committee By Date WHEREAS, the Council of the City of Saint Paul is responsible for providing policy guidance in the annual preparation of the Capital Improvement Budget; and WHEREAS, the Economic Development Committee of the Planning Commission has reviewed and revised the attached amendment to policies adopted by the City Council on March 7, 1985, as "Saint Paul Capital Allocation Policy: 1986- 1987"; and WHEREAS, a public hearing on said amendment was held before the Planning Commission on May 10, 1985 after proper public notice; and WHEREAS, the Planning Commission has reviewed, and approved said amendment; NOW, THEREFORE BE IT RESOLVED, that the Council of the City of Saint Paul hereby adopts the attached amendment to the "Saint Paul Capital Allocation Policy: 1986-1987" for use in the Unified Capital Improvement Program and Budget Process; and BE IT FURTHER RESOLVED, that the City Council directs transmittal to the Neighborhood Contact List, the Long Range Capital Improvement Budget Committee and its task forces, the Saint Paul Planning Commission and appropriate city staff persons. COUfV��N Requeste rtment of: Yeas SOOJ Nays �� Drew � In Favor Masanz Nicosia scnelbe� � __ Against BY Tedesco Wilson JUN 2 � 19�5 Form Approv d b ity Att Adopted by Council: Date Certified Y s e b Counc.il r BY B� � �. Appro by IVlavor: D te `� JUN 2 4 1985 Ap ov by Mayor for Submi s' n t Council B Pt1�iSH�D JUi� � � 1985 ' PED , DE PARTMENT , ���``°� NO 1$,9O Anne Kel l�� � .CONTACT Ext. 278 PHONE � �� ' 5/21/85 DATE e � � SSIGN NUMBER FOR ROUTING ORDER Cli All Locations for Si nature : Q� artment Director 4 Director of Management/Mayor Finance and Management Services Director � City Clerk �.�� dget Di rector � �.Pnii u �i rec .�r fnr P1 anni na� � City Attorney WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/ Rationale) : Adoption of an amendment to the 19a6-1987 Canitol !!llocation Policy t��hich includes the Public �lorks continaenc,y fund as a c�nital �und source and clarifies the hierachy of capital fund sources fror� least to r�ost flexible. COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: G.g''"�ZS �1 �`���� Paone �� Rtc��vt� MAY 2 � 1985 MAYOR'S QfFI�� FI'NANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa- ture not re- - Total Amount of Transaction: - quired if under $10,000) Funding Source: - Activity Number: - AT�ACHMENTS (List and Number All Attachments) : 1 . Letter fror? P1ayor to Ci tv Counci 1 2. Resolution 3. Planning Commission Resolution DEPARTMENT REVIEW CITY ATTORNEY REVIEW Yes No Council Resolution Required? Resolution Required? Yes No � Yes �No Insurance Required? Insurance Sufficient? Yes No Yes No Insurance Attached: (SEE REVERSE SIDE FOR INSTRUCTIONS) Revised 12/84 . � � , . � ��'�s-��a PROPOSED CAPITAL ALLOCATION POLICY REVISIONS B1: FINANCING SOURCES Determination of which financing source is most appropriate for each of the City's capital improvement budget priorities (both during the biennial budget decision-making process and during mid-year amendments), and the expenditure of money allocated to approved capital improvement projects when more than one financing source is involved, shall e in accordance with the following hierarchy: a. Recomnended capital improvements which are eligible for metropolitan, state or federal programs or private grants should be so financed. If appropriate, CDBG or CIB money may be used to provide local matching financing; b. Recomnended capital improvements which are subject to assessment will be so assessed under the City' s Special Assessment Policy. The policy currently in effect was adopted on December 223, 1976 as Council File No. 268302 and amended June 17, 1980 by Council File No. 27510, and May 17, 1984 by Council File No. 84-632; c. Recommended capital improvements located don Municipal State Aid, County Aid, or Minnesota Trunk Highway routes and eligible for one or more of these financing sources will be financed primarily with money allocated to the City specifically for these routes; d. Recommended Public Works projects eligible for use of Public Works Contingency financing will be so financed; e. Recorr�nended capital improvements and programs eligible for CDBG financing should be so financed; f. Recommended capital improvements which could be financed with specific bonding authority may be so recommended if the Mayor and City Council have indicated their intention to use such authority. Recommended capital improvements which can be financed with revenue bonds or from an existing Tax Increment District should be so financed; and g. Recomnended capital improvements which cannot be financed with money governed by paragraphs (a) through (f) will be considered for Capital Improvement Bond and/or Public Improvement Aid financing. .. - . . � ��'�_�� � . , . city of saint paui p�anning com�nission resol�ti�n file number 85-3� � �te .=y 10, 1985 WHERERS, the City of Saint Paul Planning Comnission is charged with the responsibility for the development and review of policies to guide the Unified Capital Improvement Program and Budget Process (UCIPBP); and WNEREAS, the Planning Corrnnission approved the policies entitied "Saint Paul Capital Allocation Poiicy: 1986-87" for use during 1985 preparation of the recommended 1986 and 1987 Capital Improvement Budgets at its meeting �" � December 21, 1984; and � WHEREAS, the Economic Development Cor�nittee of the Planning Commission has reviewed the proposed amendment to said documerrt (attached) regarding the. .hiearchical ordering of financing sources and the inclusion in that � hierarchy of the Public Works Contingency Fund; and WHEREAS, a public hearing was held on May 10, 1985, at which time the Planning Comnission and the public were given the opportunity to completely discuss the proposed amendment; and WHEREAS, prior to said hearing, a notice of time, place and purpose of the hearing was published in the official newspaper of the municipality at least ten days prior to May 10, 1985; iVOW, THEREFORE, BE IT RESOLVED, that the Planning Comnission approves the amendment to the policies entitled "Saint Paul Capital Allocation Policy: 1986-1987", for use during 1985 in preparation of the recommended 1986 and 1987 Capital Improvements Sudgets; and BE IT FURTHER RESOLVED, that the Planning Commission directs transmittal to the Mayor and City Council for their review and adoption. moved by McDonel l . ` sE;cor�ded by Tre;�he, in favor Unanimous �o;�e �ote . agair�st_____. . � �� ��s a PROPOSED CAPITAL ALLOCATIOPi POLICY REVISIO��S S1: FIhANCING SOURCES Determination of which financing source is most appropriate for each of the City's capital improvement budget priorities (both during the . biennial budget decision-making process and during mid-year amendments), - and the expenditure of money allocated to approved capital improvement projects when more than one financing source is invalved, shall e in accordance with the following hierarchy: a. Recorranended capital improvements which are eligible for metropolitan, state or f ederal programs or private grants should be so financed. ' � -- If appropriate, CDSG or CIB money may be used to provide local matching financing; � b. Recommended capital improvements which are subject to assessment •will be so assessed under the City' s Special Assessment Policy. The ` policy currently in effect was adopted on December 223, 1976 as Council File No. 268302 and amended June l7, 19�0 by Council File No. 27510, and ��tay 17, 1934 by Council File �Jo. 04-632; c. Recoinmended capital improvements located don �4lunicipal State Aid, County Aid, or �innesota Trun�c Highway routes and eligibie for one or more of these financing sources will be financed primarily with money allacated to the City specifically f or the5e routes; d. Recommended Public Works projects eligible for use of Public ��orks Contingency financing adill be so financed; e. Recommended capital improvements and programs eligible for CDBG financing shauld be so financed; f. Recommended capital impravements Yihich could be financed with specific bonding authority may be so recomr,�ended if the �ytayor and City Council have indicated their intention ta use such authority. _ Recorr�nended capital improvements v��hich can be financed with revenue bonds or from an existing Tax Increment District should be so financed; and g. Recommended capital improvements which cannat be financed with money governed by paragraphs (a) through (f) will be considered for Capital Improvement Bond and/or Public Improvement Aid financing. . �=�a i , . , • ���' ,,�tTro. GITY OF SAINT PAUL 0 0� �± OFFICE OF THE MAYOR � uu�itun • nn s n u ; r� �o .... 347 CITY HALL SAINT PAUL, MINNESOTA 55102 GEORGE LATTMER (612) 298-4323 MAYOR May 21, 1985 The Honorable Victor Tedesco, President Saint Paul City Council Room 719 City Hall Saint Paul , Minnesota 55102 Dear President Tedesco and Members of the City Council : The Planning Commission approved the attached amendment to the 1986-1987 Capital Allocation Policy at its meeting May 10, 1985 after a public hearing was held before that body. This amendment was drafted by the Budget Office at the request of the Finance Corrrannittee of the Council . The amendment includes for the first time the Public Works Contingency Fund, making it a potential fund source for projects funded through the biennial Unified Capital Improvement Program and Budget Process (UCIPBP) . Additionally, the section has been reorganized to show the hierarchy of the capital fund sources available to the City, from least flexible (such as categorical grants) to most flexible (CIB bond funds). This listing clarifies the City's usual practice of using CIB monies for projects only when other, non-city funds are not available. Amendments to the Capital Allocation Policy require the same notification and hearing process as the original document. Therefore, I am forwarding this amendment to you for your consideration with my recommendation for adoption. If you have any questions regarding the Capital Allocation Policy, please contact Peggy Reichert, Deputy Director for Planning at 292-1577 Sincerely, George Latimer Mayor GL:ss �46 r.�:�;��'f`�`F� . �I'��?" O�' .SAIN'T �.�.�UL . �-��a f�=�` .�����`''.� orrzcr o , :. T . �� :. �-��� s;:.;:.z>:=�:! :� . �' '1.FII�: CZT y coB�c.er. �. _ =,:.,,_ �;�� . s�t '. c= ._i:• <. . . . �;�;=�-` r>� ' D a i�e : JUNE 13, 19 8 5 ��.:���' • • ' . �a � • -�:..._ CO fV� i�/� i f TEE I� E P O � T i O = Sain� P�ui Ci►l Cou ��it . � � �P � ��� ' C�%M•r1 I t !�� Q j? FINANCE, MANAGEMENT & PERSONNEL � ' C�!� I R JAMES SCHEIBEL 1 . Approval of minutes frorn meetings held June 6 and June 7, I9�35. 2. Ordinance amending the Civil. Service Rules pertaining to six unciassifie�+ positions in the Department o1= Ptanning and Economic �evelopment ana s�riking in its en�irety Section 34.C. (Personnel } . � � ��-i� p 4fC�r (,�;��c,` ry1�c,e�rnm��� 3. Reso 1 ut i on amend i ng the 1985 budget and acEd.i ng $47,455 to the F i�anc i ng(,G7bt;?ij �j��.:�,, Ptan and to the Spending Plan for Public Heaith Nutrition/Public He�lth. �� ��� , /) (Commun i ty Serv i ces) /��C`� �� U-�"u /��� '� �!� 4• �.��r�n �Uop�i ng an aanenckrtent to �he St. Pau i Cap i ta! A 1 1 ocat i on t ;, Po i i cy 1985-I 487. (PE�} . ���G� G�7����� � � - '' -- 5. Resol��tion consenting to t e issuance of Port Authority Revenue 8ones in t he amount of $1 , 175,OQ0 to finance new poliution controi eq 'pmenz ror � ETA Systems, Incorporated in Energy Park. (Port Authority) �� ,,y/� • t/ � 6. Resolution consenting to� the issuance of Port Autharity Irtdustrial Revenue . Bancts in the amount of $900,000 to finance remocleling to ttie former C�r- • dozo Warehouse at Fifth � Broacway for MarketHouse !imited Partnersnip � (Port Author i ty) / y�` ,� ��e� / ��_�_� . /7 �/ < 7. Resolution consenting to the issuance or" Fort Authority Revenue 8onds in the amount of $470,000 to finance construction ot= a building in Riverview Indus�r' i Park for Han�C. and Sue F. Liu. (Port Autharity) - /�rz�L��;� � � � 8. Resoluti n consent�ng to the issuance of Port Authority Revenue Bonds in the amount of �Z,000,000 to finance the purchase of the former Nor�h- wester 9ei Telephone Company 8uilding at 223 Plato 8oulevard. {P.A, ) ��L-�- 9. Pu�l � ring, on Eiti�en Participation budgets r��ro��� NOT ON�P� ARE D AGENDA: Resolution transferring $77, 976 to the project to reconstruct Hamline Avenue from Hoyt to Larpenteur. �fJ. ���`l�� �/j �y� � x� Resol tion tra�n.,s�,erring $126 ,000 to the ilimore Avenue Project. Reso�� ,���v�Gti_:_ Li�o transferrin $132 000 to the White Bear Ave. Pavin Pro 'ect. t /��� , g J C.iY HALL ���r�S�VEN1�i FLOQR . ' �^ �� S�1INT P�tUL,11i�tiESOT.-\ 55I0?