85-602 M�H17E - GTV CLERK
PINK - KINANCE COIII�CIl
CAISARV - DEPARTMENT G TY OF SAI NT PAUL -�Q
BLUE - MAVOR File NO.
�
uncil Resolution
Presented By
Referred To Committee: Date
Out of Committee By Date
WHEREAS, The Mayor, pursu t to S ction 10.07.1 of the City Charter, does certif that there
are avaialable for approp iatioa evenues in ezcess of those estimated in the 19 5 budget; and
WfiEREAS, The Mayor recomm ds the following changes to the 1985 budget:
Current Amended
___Budget Changes Budget
FINANCING PLAN ----_ ____________ ___�________
OU1 General Fund
1/1/85 Fund Balance: Unre eved,
- Designated - 0 +186,807 186,807
All Other Financing 105,155,220 0 105,i55,220
105,155,220 +186,807 105,342,027
SPENDING PLAN _ _
001 General Fund
Executive Administr tion _
Personnel Office Di ision
00156 Affirmative A tion
00156-111 Full-Time Certif ed 0 +70,918 70,918
OOi56-219 �'ees - Ot er Pro essional Serv. 0 +20,000 20,OOU
00156-22i Postage - 0 +2,500 2,�00
00156-222 Telephone 0 +7,950 7,950
00156-223 Telephone - Long Distance 0 +50 50
OOi56-234 �ype I - ccasio al 0 +2,000 2,000
001�6-235 Type II R gular 0 +4,000 4,000
OOi56-241 Frinting Outsi e 0 +4,000 4,000
00156-242 Duplicati - A1 Processes 0 +1,000 �,000
00156-245 Publicati ns and Advertising 0 +3,000 3,000
00156-251 Transport tion 0 +f50 6�0
OOi�6-252 Lodging, eals, tc. 0 +3�0 350
00156-253 Registrat on Fee 0 +2,000 2,000
OOi56-2�5 Dues 0 +1,000 1,000
00156-259 Other Tra el, Tr ining, Dues 0 +�00 500
00156-299 Other Mis . (MEE Project) 0 +27,592 27,592
COUNCILMEN Requested by Department of:
Yeas Nays
Fletcher
°feN1 [n Favor
Masanz
Nicosia
schetbei __ Against BY
Tedesco
Wilson
Form Approved City Attorne
Adopted by Council: Date
Certified Passed by Council Secret ry BY
By� c
�lpproved by �Navor: Date Approve y M c for S mi sion to Co cil
By - BY
WHITE - CITV CLERK
PINK - GINANCE COIII�CIl
CAItlARV - DEPARTMENT G TY OF SA I NT PAUL � ���
BLUE - MAVOR File NO.
�
uncil Resolution
Presented By
Referred To Committee: Date
Out of Committee By Date
Current Amended
Budget Changes Budget
------------ ------------ ------------
00156-361 Office ccesso ies 0 +450 450
OOi56-362 Duplica ing Su plies 0 +50 50
00156-363 Paper F rms, E c. 0 +�0 50
OOi56-364 Letterh ads an All Envelopes 0 +100 100
00156-3Es7 Trainin or In truct'1 Supplies 0 +2,500 2,500
OOi56-368 Office pplie - Purchasing 0 +350 350
00156-381 Books, eriodi als, Pictures 0 +500 500
00156-811 Typewri ers 0 +1,200 1,200
00156-814 Other 0 fice E uipment 0 +1,000 1,000
OOi56-815 Desks, hairs, or Tables 0 +8,000 8,000
OOi56-856 Data Pr cessin Software 0 +2,200 2,200
00156-8�7 Data Pr cessin Hardware 0 +3,750 3,750
General Qovernmen Accou ts � - -
09001 Employee In urance
09001-431 Health nd Ins City Share 3,480,573 +10,161 3,490,734
09Q13 PERA, Socia Secur'ty -
09013-412 PERA Co rdinat d Pension 1,499,772 +3',�6 1,503,048
090i3-4i3 Social ecurit 2,613,495 +3,710 2,619,20�
All Other Fund Sp nding 97,561,380 0 97,56t,380
105,155,220 +186,807 105,342,027
NET CHANGE +186,807
RESOLVED, That the City ouncil dopts these changes to the 1985 budget.
Fi cing is Avai able: Approval Recommended:
------ ------ '� - - - -- ��y�k''-'�`�-----
Director of Finan e �s�.�� Budget i ctor
COUI�1CILlVJ.E(V Requested by Department of:
Yeas q/'E-� Nays Exe tive Administra ' n--P rsonnel
°reN1 In Favor
Masanz
Nicosia
scheibet � __ Against BY
7edesco
Wilson u
F'� 2 1985 Form Approved b ity Attorne
Adopted by Council: Date
Certified •s ounc� , cret ry BY
B
t�ppr d by Mavor: Date ` A 6 1985 APP� y May r for Su on to Co cil
BY - 8
PU ' !�t`c"� i�i�`�°f 11�� 138�
F�cecutive Administration QEPARTMENT ��_��'� N� 356
.
I�andy Gritz CONTACT
298-4221 PHONE ���� �
l�arch 19, 1985 DATE
A�SIGN NUNB ER FOR ROUTING 0 DER C i All Locations for Si nature :
1 ' partment Director 5 Director of Management Mayor
'nance and Mana nt ervice Director 6 City Clerk
Budget Director ��
City Attorney
WHAT WILL BE ACHIEVED BY TA ING AC ION ON THE ATTACHED MATERIALS? (Purpose/
Budget for the newly create Affirmative Action Office Rationale) :
will be established. RECEIVED
PR � 1�5
� ATTORNEY
C05T/BENEFIT BUDGETARY AND PERSON EL IMPACTS ANTICIPATED:
, Establishes budget a d adds five (5) additional F.T.E's (full time equival t)
Funding is from fund balanc .
FINANCING SOURCE AND BUDGE ACTIVI Y NU{�ER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
, Total Amount of Transac ion: $ 86,807 quired if under
$10,000)
Funding Source: Fund b ance, nreserved
Activity Number: 00156
ATTACHMENTS List and Numb r All tachments :
, 1. Letter to Mayor L timer. RE ��V'ED ,
2. Council Resolutio estab shing budget.
3. Buclget detail. APR 5 �985
' 4. Mission Statement
5. MEED pro�ect mate ials. MAY `S OFFICE
'
D�PARTMENT REVIEW CITY ATTORNEY REVIEW
X ' Yes No Council Reso ution equired? Resolution Reqaired? Yes No
Yes x No Insurance Re uired? Insurance Sufficient? Yes No
TYes X No Insurance At ached:
�
' ( EE REV RSE SIDE FOR INSTRUCTIONS)
Revised 12/84
� ��!S= �a 2
AFFIRMATIVE ALTI�1 BIIDGEP D�''•�'ATi•
P
aries
Pe sonnel Assistant I 2FPE 24,304
( tarting June 10, 1985)
Af irmative Action Recruiter lETE 30,960
( Gritz)
Af irmative Action Techinician 1FTE 21,858
( rry Vasc�ez, starting March 4, 1985)
Af irmative Action Director 1FTE 16,549
( ivalent to a Personnel Assistant III
a the entry level, starting May b, 1985)
Cl kji�ist II 1FTE 8,206
( rting June 10, 1985)
Zbtal 101,878
Fr' ge Benefits 27,507
�L P� 129,385
SERVI
Art rk for brochures and posters (241) 1,500
Pr' ting (241) 2,500
Dup icating (242) 1,000
rtising (245) 3,000
Pos e (221) 2,500
Tel knnes (separate line for 24-hour job
' ormation service and Tt'Y phone for
hearing i�aired) (222 & 223) 8,000
Tra ing for clients - outside programs (219) 20,000
Tra ' for staff (253) 2,000
rships (255) 1,000
Pr tional activities (259) 500
Mil age (234 & 235) 6,000
Tra 1 (251 & 252) 1,000
Project (299) 27,592
TOTAL SERVICES 76,592
AI�D SUPPLIFS
Off ce accessories (361) 450
Off ce supplies (362,363,364 & 368) 550
Tra' ing for clients - in-house expenses (367) 2,500
riptions (381) 500
TOTAL AND SI7PPLIES 4,000
EQi1I
riters (811) 1,200
�el hone answering machine (814) 1,000
Des and chairs (815) 8,000
Sof re (856) 2,200
Mic ter and printer (857) 3,750
TOTAI. UIPMENr 16,150
TO►PAL 226,127
RIXJONC ICN
Less salary for R. Gritz 30,960
Less fringe benefits for R. Gritz 8,359
39,319
�� �'r 186,807
� � �� _�o�
It is the rnissio of th Affirmative Action Office to:
Recruit qualif ed pro ectec� class (wome�i, mi.n�rities and handicappea) _
individuals fo City loyment.
Train qualifi le pro ected class candic�ates in skills development,
test taking, otl�e areas placi.ny special emphasis on contacting
and providing cess ility, to improve their chances for appointment
to City positi .
Assist City su rvisor , managers and adnunistrators in un.derstanding
and complying 'th the City's affirmative action policies and
programs, to e ure su cessful program implementa���n,
Provide perfo ce as istance to protected class City e�loyees
and their supe isors, so these employees will be successful in their
positions.
Provide career evelo ent assistance to protected class City
e�loyees.
Monitor and ev uate t e operations and effects of the City's
affirmative act on pol cies and proqrams, and recor¢nend changes
and corrective ctions
Y
r
�% �=�-o.�
� .°"'°• CITY OF 5 INT PAUL
• a~ �a PER50 NEL OFFICE
i 1��1 u o
. � THOMAS D. GLEASON, PERSON EL DIRECTOR
+••• 265 City Hall,Saint Pa 1,Minnesota 55102
612-298-4221
GEORGE LATIMER
M^YOR
February 1, 1985
Mayor Georg Latime
Room 347 Ci Hall
Saint Paul, 5510
Sub�ect: M el Tra ning Program Meeting for February 4th, 1985
I propose th t a mo el work/training program for ten participants e
initiated u er the supervision of the Affirmative Action Office.
The individu ls sel ctQd would work twentq hours a week for the Ci q,
and attend c asses or twenty hours a week.
The ultimate goal o the pro3ect is to hire the ten participants o a
permanent ba is in obs related to the training provided.
�nding for he pro ect would come from the following sources:
1. ME fund in the amount of $21,632 covering four hours w rk
ti e per ay for 6 months. (This money is guaranteed prov ded
we start he trainees prior to May 31, 1985)
2. Ci y fund in the amount of $21,632 covering four hour wo k
ti e per ay for 6 months. The trainee would be in schoo
du ing th s period of the day. (This money is available n
th new firmative Action budget. A decision to allow t is
us of Ci funds needs to be made by the Mayor's office.
3. Ci funds in the amount of $5,960 covering tuition costs at
Sa t Paul TVI. (The Budget office has approved this ite .)
Independent chool D strict �625 will make instructors, class room
facilities a neces ary materials available as part of the tuition
arrangements.
Plesse revie this p oposal and the more detailed information on th
following pag s. If qou have any questions concerning the proposal
. please contac me.
ry truly yo rs
J n Colonn�
rector of P rsonne
cc: Greg Ble s Ra dy Gritz Ray Franey Lee Turchin Bill Grac
JC/LG
� a' �� - �o �
Detail Notes on the Proposal
for
Mod 1 Trai ing Program for Protected Class Individuals
I. The pos tions ontemplated for On-the-Job training are Cleric 1
Trainee which will be preparation for entry level clerical
positio s, and Custodial Trainee, which is aimed a beginning evel
custodi 1 engi eering positions. These pay rate for the trai ees
would b $4.00 per hour plus allowable fringes during work an
school ours.
II. The pro ram wo ld include the following basic steps:
A. Pr limina y and long range 3ob development with the
de artmen s.
B. Re ruitin by the Division of Job Creation and Training, PID.
C. Ba ic ski ls testing by the Personnel Office to insure t e
tr inees robable success in the program.
D. Hi ing in temporary trainee positions prior to May 31, 1 85.
E. On the-�o training including coaching by departmental s aff
fo four ours each day. This would take place at vario s
Ci q of S int Paul work sites.
F. Re ated S hool work at Saint Paul TVI for four houre eac day.
Th s woul be specific to the type of position they hold ith
th City, and simed at improving their skills so that the can
su cessfu ly pass the necessary entry level tests.
G. Fo low-up counseling by the Affirmative Action Office sta f
� du ing th trainees' work/study program.
fl. Ci il se ice testing given ae close to completion of the
tr ining s possible.
I. Pe nent certification to a related position.
III. No pres nt cit vacancies would be filled with these temporary
positio s. Th successful candidates would be prepared for
competi ion fo anticipated openings.
. � • � ���
_ ,• , � �
� ,
IV. City d partme ts will be asked to provide assistance in the
follow ng way :
A. P sition for the trainees.
B. A equate on-the-�ob coaching and guidance.
C S atus r ports aimed at remedying problems.
D. analy is of the program.
E. S pport n placement activities, particularly in the are of
p anning for future openings.
V. The c ittee involved in developing this proposal included t e
follow ng peo le:
R ndy Gr tz, Personnel Office
L e Gree , Personnel Office
B 11 Gra e, Training and Development
E izabet Tedesco Budget Office
R y Fran Division of Job Creation and Trainin
J es Sh lton, Independent School District �625
They m t seve 1 times to determine how to structure the prog am.
Some or co iderations were �ob and training availability,
fundin sourc and limitations which might be imposed by Civ 1
Servic Rules nd bargaining unit agreements.
They f nd tha some funds are available under the MEID progr m for
emplo ent of ersons who meet the proper criteria, (long te
unempl ent th no alternate source of funds, etc.), and th t the
Board f Educa ion has programs available for this sort of en ry level
traini at Sa nt Paul TVI. _
The c ittee eveloped a number of alternate plans, and rese rched
fundin source and various probleme. The preceding proposal
repres ts the plan that the committee felt would be most
advant eous, rimarily in terms of likelihood of immediate
success, but a so from the view of best use of available fund and
long-te bene it to the City and the employees hired through the
progra .
Please ote th t this is a pilot program simed at determining aqs
of reac ing ou ultimate goal of providing jobs to protected lass
individ als. e may well find that it is a good waq to proce d,
and wis to co tinue the program. If it proves less than a
complet succe s, it will still provide information vital to ture
plans.
JC/LG
f�'-�t� _�C/�
t.
�$���==o. , CITY OF S INT PAUL
o e � PERSO NEL OFFICE
� ����u� ' THOMAS D. GLEASON PERSON EL DIRECTOR
� �v
,��. 265 City Hall, Saint Pa I, Minnesota 55102
612-298-4221
GEORGE LATIMER
MAYOR
March 26, 1985
Mayor Latim r
347 City Ha 1
St. Paul, 5510
Dear Mayor atimer
I requ st you support and approval on the Affirmative Action
Budget for he new y created Affirmative Action Office which will e
located in ersonn l. Although $200,000 has been designated in
fund balanc for t is project I am requesting $186,807 which also
includes fr nge be efits. The total operational cost for twelve
months (Jan ary - ecember 1985) would have been $279,041. The
salaries re lect a phasing in of the additional employees through he
end of 1985 A gr at deal of thought went into preparing a budget
that would e econ mically feasible and reflect an increase in the
services pr vided o the citizens and employees of the City of St.
Paul.
The si Affir ative Action Office employees will allow the Ci y
of St. Paul to inc ease protected class recruitment as well as
providing a dition 1 services which include test tutoring, career
development and an increased visability in the various protected
class commu ities. The additional staff reflects an increase fro
one Affirma ive Ac ion Recruiter to five additional F.T.E. 's to
handle the xpande scope of responsibilities taken on by the
Personnel 0 fice.
The fu ding f r the MEED Project is included in this budget
proposal ($ 7,592) This pilot program is a significant step for
Affirmative Action in that it will allow the City of St. Paul to
train, educ te and hire ten minority or handicapped people in the
clerical ar a.
It is y beli f that when fully implemented this office will
affirmative y addr ss the needs of the protected class communities and
will meet t e goal set forth in the City of St. Paul's Affirmativ
Action Prog am.
" C��-= ��_� o�
Page 2
If you have a y questions regarding this request or other
options, pl ase co tact me at 298-4221. Mayor, I am committed to he
goal of org nizing a new Affirmative Action Office that will prove to
be an effic ent an effective program within the Personnel Office.
Respectfully submitted,
i���G��<'`' ,t:�J",r� ✓
Randy Gri�'Z
�
Acting Affirmative Action Direc or
� _
��.
J n o onna
Aciting Personnel Director
J
cc: Peter ames
John H yen
Jim Be lus
Elizab th Tedesco
; ':y��— �"`i`� 'CJ' , �' .' "
c�_:;. �� '�,=,�'� I� �- O�' .SAINT �'1�JL
��' Y� ^ t�7 �-�- ^ /� �
fr.-^N T-:� l' . : �
� �t �,� ' .� � �•.��� 1?� I`i �� Q� 1�SA1L lixT�r -�:._L - . ��I ��
-� ~�� �`r�s 1 / VOL1� r
�;-'—�- �' � �����/;_ f/ . . _ � � .
J,
��;��_rI� D� te . Aprii 18 1985
.y.,�� . �
._.. 0 f1�� � f r i E E F? E P O
rT
i a • S t p� .
at� I Ciry Cc>> � ��ii
c t; O i f} = C � r--3 � � . .
�' ' ` �� i � O i? FINANCE, MANAGENIENT & PERSONNE
� ' C�!� I R CO NCILMt��I SCHEIBEL �
! . Approv� l f min tes from (T1@?Ling held Aprii 11 , 1985. Approved�
• 2 . Administra ive rder approving payment to Riverwood Co ference
• Center for 5tra egic Planning Conference to be held fo Public
.Health Cen er p rsonnel . (Community Services ? No Acti n necessary
3 . Resolution auth rizing the Division of Parks and Recre tion to
make app 1 i at i o to the. Jun i or League of St: .Pau 1 for:, grant _
' i�n the emo nt o $ 1 , 000 for the development and manage ent of .
. volunteer ro�r- s.. (Community Services? Approved
4. Resolution auth r.izing the Division of Parks 8� Recreation to mak�
� applic�tio to �the Institute of Museum Services for a rant in the
� .�otint of 25, OOJ� for fac i 1 i tat i ng use of the� Japanese� Garden i n
Como CQnse vator . (Cammunity Services) � Approved
5 . Resoluti�on auth rizing a purchasing agreement with the Minnesota
Transporta ion Museum to provide for the purchase of e uipment,
materi�l a d s lies �as needec�. (Finance/Purcha� ing) Approved
6. Ordinance mendi g Chapter 82 of the Administrative Co e pertain-
' ing to pur hase rocedures and city contr�cts . (Finan e & Mgmt. )
' . Laid Over
7.. Adminis�tra ive O der approving an agreement with Greater East Side
. " Community ouncil permitting the Community Council to perate
- Nokomis Sc ool . (Finance 8 Management) No action neces ary
8 . Resolution autho izing a trans�er or Independen� School District
�625' s por ion o �purchasing from the City' s Department of Fin�nce
and Manage ent S rvices and notinc�. the School District ill no
ionger be art o the annual contr-act. (Finance 8 Mana ement)
' Laid Over�
9. Resolution amending the Civ.il Service Rules by insertin the title
, Claims Man ger i Section 3.K, Grade 25 and inserting t e specifi-
. cations in Secti n 32. (Personnel ) Laid over
10. Resolution amending the Civi. l Service Rules by insertin the
title Empl yee B nefits Manager in Section 3 .K, Grade 1 and
inserting he sp cifications in Section 32 , (Personnel )
Approved �
��,�'�
�
C:�1' HALL SLV •NTF�� FLOOR . .
S�lINT P�lUL, ;�it� `ESOT;t SSIOZ
. �„ .
� � ��-_�o�
Finance Agenda
April 18, 19a5
Page 2
11 . Resolution mendi g the Civil Service Rules by inserting the
title Risk nd Em loyee Benefits Manager in Section 3 .K, Grade 31
and inserti g the specifications in Section 32 . (Person el.) �1pp.
12. Re=olution mendi g the Civil Service Rules by inserting the
title Loss ontrol Coordinator in Section 3 .J, 6rade 13 nd
inserting t e spe ifications in Section 32.
App rove d
Not on prepare aaen a
- Resolution a endin _ the 1985 budget� and transferring $84, 85 from
General Gove nment Accounts to Exec. Ad.Tnin-Mayor' s Office
Approved as ende - $54 , 385 from 1984 fund balance, $3 ,000
trans�er fro Cont ngency Reserve. (�u�c.-'ge�so�'�ic°e� will e done by
- Resolution a provi g the appointment of Peter Hames to th
position of,( x. As t. to the Mayor. Approved
- Resolution a provi g the appointment of John Taft to the osition
of Deputy Di ector of Planning. Approved
- Resolution a endin the Salary Plan and Rates of Compensa ion
Resolution r gardi g the Affirmative Action Director Clas ification.
Approved
- Ordinance es ablis ing the title and minimum qualificatio s for
Aifirmative ction Director. Approved �
- Resolution ; �i ' ' ,the= b��-��'�r �� ;A�f;,�:�ti�re, .A �on
� ^,
,-Qw:zl��,, ;� Ap roved
- Resolution e tabli hing the rate of pay for Affirmative A tion
Director. A prove