Loading...
85-556 WH17E - CITV CLERK PINK - FINANCE GITY OF SAINT PAITL Council 3� CANARY - DEPARTMENT BLUE - MAVOR File NO. 1 C uncil Resolution Presented By Referred To Committee: Date Out of Committee By Date RESOLVED, T at th Council of the City of 5aint Paul doe hereby confirm t e app intment by the Mayor of John Taft to t e posi-cion of Depu y Dir ctor of Planning, to be effective April 22, 1985. COUNC�� Requested by Department of: Yeas 3o Nays � �,_.,.�. Drew In Favor Masanz Nicosia CY scnetbe� __ A gai n s t BY � ---NNEsen Adopted by Council: Date AP 2 3 1985 Form Appr e by City At o ey Certified Ya s ouncil S t r BY By � � � � `� ���� Appro y Mayor for Submissi to u �il t�pprove Mavor: Date ` y B B PUB SFIE1? a'"' ` y y'Y-l� `�' 1985 l4iayor's Administratio DEPART.MENT �� 'S No 1752 Peter Hames CONTACT 298-4637 PHONE 4/15/85 DATE �e�r� e ASSIGN NUMBER FOR ROUTING 0 DER (Cli All Locations for Si nature : Department Director 3 Director of Management Mayor 4 Finance and Mana e nt ervice Director —' City Clerk � Budget Director ��I� 2 City Attorney WHAT WILL BE ACHIEVED BY TA ING AC ION ON THE ATTACHED MATERIALS? (Purpose/ Rationale) : 1. Amend the Mayor's 985 b dget to allow for the filling of two v cant positions: Execut ve As istant to the Mayor, and Director of M nagement. 2. Appoints Peter Ham s as xecutive Assistant to the Mayor. 3. Appoints John Taft as Di ector of Management (Deputy Director o Planning) . R�C � t�y_ tD COST/BENEFIT BUDGETARY AND PERSON EL IMPACTS ANTICIPATED: A PR 1 5 p985 Ir�creases Mayor's 1985 budge by $84, 385 and reducesY��o��Q�ent Res rve by $84,385. FINANCING SOURCE AND BUDGET ACTIVI Y NUMBER CHARGED OR CREDITED: (Mayor's signa- ture not re- Total Amount of Transact on: $84,38 5 quired if under $10,000) Funding Source: Conting nt Re erve, Salaries Activity Number: 0906 ATTACHMENTS List and Numbe All A tachments : 1. Resolution amendin 1985 budget. 2. Resolution appoint ng Pe er Hames (with resume) 3. Resolution appoint ng Jo n Taft (with resume) 4. Mayor's transmitta lett r to City Council, dated April 15, 198 DEpARTMENT REVIEW CITY ATTORNEY REVIEW Yes No Council Resol tion R quired? Resolution Required? es No Yes x No Insurance Req ired? Insurance Sufficient? es No . Yes X No Insurance Att ched: , (S E REVE SE SIDE FOR INSTRUCTIONS) Revised 12/84 HOW TO USE THE GREE,N SHEET , . The GREEN SHEET has several PURPOSES: • 1. to assist in routing documents and in securing required signatures 2. to brief the reviewers of documents on the impacts of approval 3. to help ensure that necessary supporting materials are prepared, and, if required, attached. Providing complete information under the listed headings enables reviewers to make decisions on the documents and eliminates follow-up contacts that may delay execution. The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain the cost/benefit aspects of the decision. Costs and benefits related both to City budget (General Fund and/or Special Funds) and to broader financial impacts (cost to users, homeowners or other groups affected by the action) . The personnel impact is a description of change or shift of Full-Time Equivalent (FTE) positions. If a CONTRACT amount is less than $10,000, the Mayor's signature is not required, if the department director signs. A contract must always be first signed by the outside agency before routing through City offices. Below is the preferred ROUTING for the five most frequent types of documents: CONTRACTS (assumes authorized budget exists) 1. Outside Agency 4. Mayor 2. Initiating Department 5. Finance Director 3. City Attorney 6. Finance Accounting ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others) 1. Activity Manager 1. Initiating Department 2. Department Accountant ' 2. City Attorney 3. Department Director � 3. Director of Management/Mayor 4. Budget Director 4. City Clerk 5. City Clerk 6. Chief Accountant, F&MS COUNCIL RESOLUTI013 (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others) 1. Department Director 1. Initiating Department 2. Budget Director 2. City Attorney 3. City Attorney 3. Director of Management/Mayor 4. Director of Management/Mayor 4. City Clerk 5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council 6. City Clerk 7. City Council 8. Chief Accountant, F&MS . SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the ,� � Green Sheet is well done, no letter of transmittal need be included (unless signing such a letter is one of the requested actions) . Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of Insurance should be one of the attachments at time of routing. Note: Actions which require City Council Resolutions include: 1. Contractual relationship with another governmental unit. ' 2. Collective bargaining contracts. 3. Purchase, sale or lease of land. 4. Issuance of bonds by City. 5. Eminent domain. 6. Assumption of liability by City, or granting by City of indemnification. 7. Agreements with State or Federal Government under which they are providing funding. 8. Budget amendments. ' � �'s-s s-� ,,��tT o, G TY OF SAINT PAUL 0 4� �� OFFICE OF THE MAYOR '' u°i i i ii � . vo ^e ,... 347 CITY HALL SAINT PAUL, MINNESOTA 55102 GEORGE LATIMER (612) 298-4323 MAYOR April 15 , 1985 Council Presid nt Vi tor Tedesco and Honorabl Memb rs of the City Council Seventh Floor City Hall Saint Paul , Mi nesot 55102 Dear Council P eside t Tedesco: The purpose of this etter is to request your approval of th ee Council Resolu ions ertaining to the staffing and operation of the Mayor' s Of ice. In 1984 two ke staf left the Mayor' s Office. Greg Haupt, Director of Ma ageme t, became the Manager of Citywide Information Se vices Dick Broeker, Executive Assistant to he Mayor, became he Ex cutive Director of the World Trade Center. Since their departure the two positions have been 1 ft vacant. These vacan ies contributed to a Mayor' s Office fun balance of $55 000 a the end of 1984 . The short term strat gy for absorbing their work has been to move LeeAnn Tu chin rom a clerical position to an administrative one a d to hire Pat Conley as an administrati e aide to assist Maure n Warren in intergovernmental affairs, including lobb ing a the State Legislature. This strategy as wo ked well in the short term. It is time, however, to cr ate t e staff complement appropriate for the long term. Th fili ng of the Executive Assistant and Direc or of Management ositi ns is essential to undertaking a new agenda-buildin and mplementation process for the City. Attached is a ounci Resolution which amends the 1985 budge by appropriati g the funds necessary to fill the vacant positions. Th amen ment also provides funds for the additi n of a clerical ositi n. This position was lost when Ms. Turchin be ame a administrative aide and is further justified by t e fil ing of the two senior professional positions. Wh n I t ok office in 1976 , there were 31 staffpeople in the M yor' s Office. Today the complement is 0. John Taft will be ap ointed to the position of Deputy Direct r of Planning (h ' s res me is attached ) , based on the Personnel �46 � � � �s-ss� Council Presid nt Vi tor Tedesco and Honorabl Memb rs of the City Council Page Two April 15, 1985 Director' s rec mmend tion of April 15 , 1985. He is known t you because of his w rk on the Civic Center sale-leaseback nd other developm nt pr jects. He has left his position with Piper Jaffrey nd Ho wood, where he was a successful invest nt banker. John s a p ofessional whose creativity and hard wo k are respected oth w thin the financial community and the public sector. He b ings to the City a wealth of experience which can be a plied to addressing and resolving the critica issue of finan ing c ty government. Peter Hames wi 1 be ppointed as the Executive Assistant to he Mayor (his res me is attached) . Since 1982 he has been the Director of Fi ance nd Management Services and has been a C ' ty employee for a most welve years. He will apply his managem nt skills as the ayor' chief of staff and will work on improv 'ng the management of th City and our Better Neighborhoods Program. A final note: As I repared for these appointments, I saw t e need to clean p the organization of job titles within the Mayor' s Office I w' ll be submitting a reorganization plan o the Civil Servi ce Co ission and then to the City Council. This will make the s affing and the structuring of job title easier and mor logi al. Your approval f the attached resolutions is respectfully requested. Yours very tru y, eo e Latimer Ma GL:bz cc: Departmen and ffice Directors Division ads District C uncil Presidents District C uncil Community Organizers Trades and Labor Assembly Barqaining Unit epresentatives ; , Q.7`J�� �`.�t*=�.� � CITY OF S INT PAUL ; o : PERSO NEL OFFICE ` =����m � � �o THOMAS D. CLEASON, PERSON EL DIRECTOR ,... 265 City Hall, Saint Pau,Minnesota 55102 612-298-4221 CEORGE LATIMER MAYOR April 15, 1985 George Latimer, Ma or City of Saint Paul 347 City Hall Saint Paul, MN 55 02 Dear Mayor Latimer During the process of com osing ordinances to establish the two new posi ions of Administrative ide IV and Administrative Aide V for the Mayor's Offi an er�or was disco ered c ncerning the previously established position o Director of Manag ent. The documents conn cted w th the Director of Management were sought to u as an example for the paper rk necessary to establish two similar positio s. It was discovered hat th original Director of Management position was incorrectly establ shed i 1977 by resolution. Section 12.03.2 of the Ci y Charter requires t at Unc assified positions be established by ordinance. Therefore, the Dir ctor o Management position currently does not legall exist. It is my understan ing t t John Taft was to be appointed as Director of Management on Apri 16 un il such time as the Administrative Aide V posit'on was official. In iew of the above development I recommend that Mr. Taft be temporarily ap inted o the exempt position of Deputy Director-Planni g which is the same alary ange as the Director of Management. Greg Blees will se that ppropriate corrections are made to the appointi g documents. Si�cerely, ' �,' -, � r� �. Jo ,n Colonna V� n ector of Person el . , : , diJt:Jr-.J� )OHN GODFREY TAFT 4528 Fremont Avenue South Minneapolis, 1�T 55409 (612) 823-3916 II�1PI�OYME�]T Minneapolis, Minnesota Vice Pres'dent, enior Investment Banker for Project Financings in the Public Fi e gartr�nt (1982-Present) . Associate, Public Fi e Departznen (1981 1982). Intern, Public Finance Department (1980) . well, Massachusetts Urban aff irs re rter (1978-1979) . New York, New York Office s f for Foreign, National and Metropolitan news c�sks (1977-197 ) . Washington, D.C. Intern (1 76) . s, New Mexico General sigrune reporter (1972-1973) . IDUCATION Received ter o Public and Private Management degree (MPPM) i May, 1981. Received chelor of Arts degree in May, 1977. Plzi Beta Kap�a, na (xun Laude, dis inctio in the Coanbined Literature major. Graduated une, 1 72. Ctun Laude, Aurelian Award, Selected Yale Na ional Scholar. OTHER ACTIVITIFS Mesnber, Bo rd of irectors (1981-Present) . Chairman, Capital ign Steering itt (1984-1985) . Chairman, Planning Com¢nittee and irst Vice Presi ent (1 3-1984) . Chairman, Adninistration C�nmittee (1982-1983) . . _ : . Cf=�.�=ss� , M�er, rd of Directors (1984-Present) . M�nber (1 85). Member (1 83-Pre ent) . Manber (1 81-Pre ent) . P�tS01�►L Date of B rth: 9/13/54 Married: Martha Ann McPhee Children: Mary Allison Taft-Mcphee Lauren Emily Taft-McPhee Athletics: Played professionally in North American Soccer League in 1977. Captain Yale University varsity soccer 1976. �7 ' �,S�5?0 F i nance Agencia Apr i 1 18, 19f35 Page 2 11 . Resolution a endi g the Civil Service Rules by insertSng the title Risk a d Em loyee Benefits Manager in Section 3 .K, Grede 31 and inserti the specifications in Section 32. (PerSOn el } App.. 12 . Resolution a e�ding the Civil Service Rules by inserting he title !oss C ntrol Coordinetor i.n Section 3 .J , 6rade 13 nd inserting th specifications in Section 32. Approved Not on prepare aaen a - Resolution a endin _ the 1985 budget' and transferring $84 , 385 from General Gove nment Accounts to Exec. Admin-Mayor' s Office. Approved as ende - $54 ,385 from 1984 fund balance, $3 ,000 transfer fro Cont� ngency Reserve. (�ew�, r�so��tio� will e done by u ge o��ice - Resolution a rovi g the appointment of Peter Hames to the position of,( E . Asst, to the Mayor. Approved - Resolution ap rovin th ,-.��,...,,3 hn Taf�,�to the p sition of Planning. Approved „ . �,,;,,,�.,. - Resolution a nding the Salary Plan and Rates of Compensat' on Resolution re ardin the Affirmative Action Director Class ' fication. Approved - Ordinance est blish ' ng the title and minimum qualification for Affirmative A tion irector. Approved - Resolution es ablis ing the b udget for the Affirmative Act' on Office. App oved - Resolution es ablis ing the rate of pay for Affirmative Ac ion Director. Ap roved : :,-� ti.. .�„ • . .- _ _ •..;�- •:;:�� � ����z� f� �> � � �, o� .S.�.z�rr � :':v; I�_ ..�� ��UL p� f�.^_�� T-- ,,� �� :,� �!'�/� - ?:��,-;.. .� �;:j�� �'I�ICl�. OT' T22r CZT�' 4✓ `� yr� ��;Y� S.',: ;_"= ':{ j��,t CO�\CZL '.^�, '=�__ _,:. Y�j 4,��, �>� . - Dote ; April 18 1985 •��:�a� • - ._.. COl�� � !r i EE R E P O . � T i0 - S � t ? P� • I Cir; Cct� � ��il r t? O ��l = C o t��--z ' � . �, � ` F� i � O i'? FINANCE, MANt�GENiENT & PERSONNE � ' C�A ( ^, CO NCILMAN SCHEIBEL ? . Approvel o min tes from meeting held April 11 , 1985 . Approved• • 2. Administra ive rder approving payment to Riverwood Co ference • Center for Strat�gic Planning Confere�ce to be held fo Public ,Health Cen er personnel . (Community 5ervices ? No Acti n necessary 3 . Resolution authorizing the Division of Parks and Recre tion to make app 1 i at i on to the. Jun i or- League of St: Pau 1 for,, grant . ' in the amo nt of $ 1 , 000 for the development and manage ent of . . volunteer rogra s.. (Community Services ) Approved 4. Res'olution autho .izing the Division of Parks � Recreati n to make � applicatio to �t e Institute of Museum Services for a rant in the � -�cuint of 25,00 for faci 1 i ta±i ng use of the� Japanese� Garden i n Como Conse vator . (Community Services) - Approved 5_ Resoluti�on autho izing a purchasing agreement with the Minnesota� Transporta ion M seum to provide for the purchase of eq ipment, materiel a d s�tp lies �as needed. (Finanee/P��rchasing) A roved . PP 6. Ordinance mendi g Chapter 82 of the Administrative Cod pertain- ' ing to pur hase rocedures and city contracts . (Financ 8 Mgmt. ) . Laid Over 7. Administ�e ive O der approving an agreement witF� Greate East Side . � � Community ouncil permitting the Cornmunity Council to o erate • Nokomis Sc ool . (Finance 8 Management) No action neces ary � 8. Resolution autho izing a transfer or' Independent Schobl District ��,.625' s por i on o �purc!-ias i ng from the C i ty' s Department of F� i nance and Manage ent S rvices and notinc� the School District ill no longer be art o the annual contract. (Finance 8 Mana ement) ' Laid Over 9. Resolution amend ng the Civ.il Service Rules by insertin the title Claims Man ger i Section 3 .K, Grade 25 ana inserting t e specifi- . cations in Secti n 32. (Personnel ) Laid over 10. Resolution amend ng the Civil Service Rules by insertin the title Empl yee B nefits Maneger in Section 3 .K, Grade 1 and inserting he sp cifications in Section 32. (Personnel Approved � J;�'� � � �"-1' HALL . . �... S�V NTR FLOOI: S�lINT P��UL, �1I��`ESOT:�55303 � �^--_r ia