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85-452 WH17E - CITY CLERK PINK - FINANCE � I'rY OF SAINT PAUL Council � ^ CANARY - OEPARTMENT �iy T � BLUE - MAVOR File NO. � rdin�nce Ordinance N�. � Presented By Referred To Committee: Date Out of Committee By Date WHEREAS, ectio 12. 12. 1 of the Saint Paul City Charter provides that he Co ncil shall establish a qualifications a d examining comm' ttee o examine eligible persons for the posi ion of Personnel D'recto ; and WHEREAS, ere 's now a vacancy in the position of Pers nnel Director of th City of Saint Paul; and � WHEREAS, 't is erefore necessary to establish a quali ica- - tions and exam' ing ommittee to examine eligibles for this position; and WHEREAS, canc'es for this committee have been announc d by the City of Sai t Pa 1 to the Ma.yor, the City Council and th general public ursu t to the provisions of Chapter A-14, paragraph II A f the Saint Paul Administrative Code; and WHEREAS, t e nam s and brief resume of each appointee set forth belo have een announced at least seven days prio to the date of his o dinance pursuant to the provisions of Chapter A-14, I C of the Administrative Code,• now, therefor , THE COUNCI OF T E CITY OF SAINT PAUL DOES ORD��IN: That the follow'ng pe sons are appointed to the qualif icatio s and examining c mmitt e and that the appointment of said per ons is hereby appro ed by this Council: John Colon a - A ting Personnel Director Jean Keffe er - orthwestern Bell Dr. Ma.ry P illip - Chairperson Affirmative Action Advi ory Committee Kathleen S ack - Community Services Depa.rtment Thomas Swa n - S . Paul Companies Dr. James Sa gent James B an COUNCILMEN Yeas Nays Reque�ed by Department of: �� [n Favor � ��`�� Drew �� . M8S8112 r �f Nicosia Against BY �+ �h.��, J T�a.�o � Wilson AY 7 1985 Form Ap roved y Cit Att ey Adopted by Council: Date < Certified Pa s ouncil BY I3y c App by Mayor: a e ^^ Ap y Mayor for Su is ' o C uncil By N1AY 1 i3 198 � �. , _�,�-- ys�� " �l**�, ITY OF SAINT PAUL �7,23 y . M1� Y a A OFFIC� OF THE MAYOR , �wie um • uu �nu ; vs ^o 347 CITY HALL +ss• SAINT PAUL, MINNESOTA 55102 GEORGE LATIMER (612) 298-4323 MAYOR March 20, 1985 Council P esiden Victor Tedesco 719 City all an Court House Saint Pau , Minn sota 55102 Dear Coun ilman edesco: On April 0, 198 , the position of Personnel Director will officially be vacant. reque t that the Council begin action according to S tion 12.12 of he rev sed City Charter to select a new Personnel Dire tor. Tom Gleas n has een appointed to the position of Associate Dir tor of Personnel It i in the best interest of the City to fill this osition as quickl as po sible with the most qualified person that we c find. According to the Charter the Council has three responsibilities concernin the h ring of the new Director. 1. The ouncil shall establish minimum qualifications. A resolut on is ttached to this letter that sets minimum quali ications as recomm nded b the Personnel Office. The Personnel Office c sidered the reco endati ns of; the Personnel Issues Task Force, the In titute of Public Admini tration and the Comparable Worth Consultants, ' arriving t the inimum qualifications. I also concur with the r recommend tion. If the Co ncil w 11 take immediate action on this resolution th re will be five o portun ties for debate at the Finance, Management and Personnel Commit ee meetings prior to the second and final read' g on April 30. April 30t is th first Council session following the legal exe tion date of t e revi ed Charter. All official actions to procure a new Personnel Direct r must come after this date. 2. The ouncil shall appoint an Examining Committee. An ordina ce app inting the examining committee is also attache . I am hopeful t at thi ordinance will also receive a first reading o March 20. That will a low four opportunities for debate before the F nance Committee prior to a second reading on April 23 and a third an final reading o April 30. �,ae . ' •y � � . • �.5 �� . /7� 3 `-/ 3. The ouncil shall approve the choice of the Mayor for the osition of P rsonne Director. I have be n info ed by the Personnel Office that it will take ntil November efore he Examining Committee can be ready to submit he names of the ca didate to be considered. A time line calendar is at ached. Your assi tance n this matter is greatly appreciated. Very trul yours " « n � eorge a ime Mayor GL:jj Attachmen s: Resolutio Ordinance Time Tabl �s W �=O��N L�n�^ g�O S� �e� A N�p��O �v e=��e�j V i��O�� p�N ��r P �W �ti O� p��Cs` n � � le 6e�l� . 8A O CC p R e p p n 9�q0 � P�q�y p � gg� �2oC� �p�p��A�1 A{��..q{{{��=p� �p��r.�]1r2p 2��y• C�>q' ��n-lH � �C �p � �A �CNyO� �2M� � �� N �'��ly �OR2R�> p�OeZ'i • W�S �O Vl ApN ��N 2 .;g -� �� 3 �n ! C S � � e . � s�. '� g q. _ �� .�i $y m`��: �� ° s�� .:�� a �=" �� M�~ y �'� � �" .°el�w °ti° ��+°�cz°s � �i '11»s � s N..> n� ti � v��e � ti� � n � � "' �� s��y� e�;� ,, �ns� �� r � $� H� �{ A � N O �� 2��K �CyC.� �� • �p�a� • �� rM�� p Hpp �� A �� A y H P � Et'� W� yn� � 2 � � � � � a � � � � �. m � � �. b r � S � � —� � �� , � �>° ,.'�. '� n � �" '� ° � e�`sC °' : w�� An�� ,�� ; � � �� °{�� y `" S � �c�i..e�. � �C5��=��+� � �C' S � �� `�� ZS�'\'s.. � � � Z � M \ ` . ` M � + �W�~ A O`�� P A � N � � S M � � �� " � � y >� � s R �� P 9 q �M � � � � , � � � °� e � � ��c � � �s "' g � � @ � � � F � �p'� O � � � 0� � ~ ff � � m � ° �� m � a: a� �M � P �� w � ' � P � � H� �' 7 y p a �� r w � � ��ey�� A P" � � b � � � �M � . � � ` � � P a � � M � C � � � � i r C ` � ' � W � P ► W � rIv W � • � _ � V Title of cla s: , ,�,5=�.5� PERSONNEL DIRECTOR �7O�� DESCRIPTION WORK General Sta ement f Duties: Manages the work of the Personnel 0 fice; plans an direc s a comprehensive public personnel administrat'on program 'nsurin compliance with merit system principles; deve ps policy r commen ations for city government relating to the per nnel system; ssists managers in planning and carrying out their pe sonnel function ; and erforms related duties as required. Su ervision Receiv d: Work is performed under the administrative irection of the M yor as defined in the City Charter. Su ervision Exerci ed: Supervises directly or through subordinate supervisors the prof ssiona , technical and clerical staff of the Personnel Office. TYPICAL DUTIE PERFO D The listed ex ples y not include all duties performed by all posi ions in this class. Develops an admini ters a broad program of public personnel admin stration; defines s andard and principles of operation and establishes p ogram objective . Directs the taff o the Personnel Office. Directs the ivisio s of the Personnel Office to achieve a coordin ted and consisten appro ch to how employees are recruited, tested, sel cted, compensat d, pro oted, disciplined and developed. Plans and di ects a continuing program of study and research for t purpose of develo ing be ter personnel techniques, procedures and metho . Consults wit and a vises the Mayor, the City Council, and the St. aul School Di trict, and department and division heads on personnel atters. Develops a c nsulti g and joint planning relationship with the mana ement staff of ach op rating department for the purposes of achieving effective workforce planni g and consistent application of the personnel s stem throughou the o ganization. Advises and ounsel employees regarding their rights and responsib lities. Discusses ma ters o mutual concern with bargaining representatives Directs the repara 'on of and presents the annual budget. Provides sta f suppo t and assistance to the Civil Service Commissi n. Confers with he L r Relations Director regarding bargaining stra egies for negot' tions ith unions; serves as a member of the labor re ations managemen team. Serves as spo espers n for the department, the organization and pro essional personnel anagem nt. KNOWLEDGES, SKI LS AND ABILITIES � Knowledge of ound m nagement principles and practices. Knowledge of ublic ersonnel administration, including laws and maj r court deci ions r lated to public and private personnel matters. Ability to an lyze i formation and to construct short and long range operationa plans Ability to ap ly tec ical civil service principles to program objec ives. Ability to pl n, org ize, direct and evaluate the work of employees Ability to co unica e effectively with city officials, employees, representa ives o public and private organizations and the gener 1 public. MINIMUM QUALIFI TIONS . College gradu ion an seven years of professional personnel experie ce, at least thre years f which must have been in an administrative an super- visory cap ity in a major personnel system. (No substitution fo education.) ��f=�� .O: �3 5� :�� Q�,� . . CITY OF SAINT PAUL i;�l � INTERDEPARTMENTAL MEMORANDUM '� / � ' . �� -�� 1 �� . .�,�s March 19, 19 �� ` TO: Mayor timer FR: John Co onna RE: Personn 1 Dir tor Appointment Process Attached for our si nature is a letter to Council President Ted�sc , requesting ac ion to select a Personnel Director. --------.._. _.—� il l� ` ,F'` �1 � �� G � ��v � ,r, �, � J� � 6� � �� Q� � �� .-�' . � �'"- �� ITY OF SAIIV'T PAUL �� 5�C'// ..'l�G CtTT 0o�'�:f, � 7 3 / y'r, l�p� ;;o'' ''" °�.`�:.. OFFICE OF THE D'lAYOR , � � y� 'J...�'��7;��' 7� � . :�s 115lI1�:�� ."`� � ��' 347 CITY HALL .., ��`��='�:% ' SAINT PAUL, MINNESOTA SS102 GEORGE LATI�iER (612) 298-4323 v1AYOR " March 20, 1985 Council P esiden Victor Tedesco 719 City all an Court House Saint Pau , Minn sota 55102 � Dear Coun ilman edesco: On April 0, 198 , the position of Personnel Director will offi ially be vacant. reque t that the Council begin action according to S ction 12.12 of e rev ed City Charter to select a new Personnel Dir ctor. Tom Gleas has b en appointed to the position of Associate Dir ctor of Personnel. It is in the best interest of the City to fill this position � as quickl as pos ible with the most qualified person that we c find. According o the harter the Council has three responsibilities concerning the hi ing of the new Director. 1. The C uncil hall establish minimum qualifications. A resoluti n is a tached to this letter tliat sets minimum qualif cations as recomme ded by the Personnel Office. The Personnel Office co sidered the recomm ndatio s of; the Personnel Issues Task Force, the Ins itute of Public dminis _wt�on and the Comparable [dorth Consultants, i arriving a the m nimum qualifications. I also concur with thei recommenda ion. If the Cou cil wi 1 take immediate action on this resolution the e will be five op ortuni ies for debate at the Finance, Management and Personnel ommitt e meetings prior to the second and final readi g on April 30. April 30th is the first Council session followin.g the legal exec tion date of th revis d Charter. All official actions to procure a ew Personnel irecto must come after this date. 2. The C uncil hall appoint an Examining Conmittee. An ordinan e appo nting the examining committee is also attached I am hopeful th t this ordinance will also receive a first reading on March 20. That ill al ow four opportunities for debate before the Fi ance Committee, prior o a second reading on April 23 and a third and final reading on April 0. < �aa � t � �, ys� � S � �� 3. The ouncil shall approve the choice of the Mayor for the osition of P rsonne Director. I have be n info ed by the Personnel Office that it will take til ~ November efore he Examining Committee can be ready to submit he names of the ca didate to be considered. A time Iine calendar is at ached. Your assi tance n this matter is greatly appreciated. Very trul yours L!.� i • n t� eorge a ime Mayor GL:jj Attachmen s: Resolutio Ordinance Time Table t . • , WMITE - CITV CIERK � • PINK - F�NANCE COUflCIl C4NqRV - DEPAqTMENT I TY O�' SA I NT PAI.TL File NO. ��'�� BLUE - MAVOR � ouncil Resolutio� '�� 3 Presented By Referred To Committee: Date Out of Committee By Date WHEREAS, Se ion 12.12.1 of the �aint Paul City Charter provides at the Council shall es lish 'nimum qualifications for the position of Pers nnel Director; and , WI�REAS, The e is n w a vacancy for the position of Personnel Dire tor of the City of Saint Paul; ow, therefore, be it RESOLVED, Th t the ollowing shall be the mini.mum qualifications f r Personnel Director of the C'ty of aint Paul and that the minimum qualifications re hereby approved by this ouncil "MINIMUM QU IFICAT ONS College gradua ion and seven years of professional experience at least ee ye s of which must have been in an administrativ and supervi ory ca acity.in a major personnel system. (No substi ution for edu ation. " COUNCILMEN � R sted by Department of: Yeas Nays � Fletcher °re1N [n Favor Masanz NiCOSia scneibe� Against BY Tedesco Witson Form pprove by Ci A to �y Adopted by� Council: Date � Certified Yassed by Council Secce ary BY � B; Approved by 14avor: Date __ App�e�by Mayor for S `�r is ' C ncil � WHITE - CITV CLERK � PINK - FINANCE T COURCII � CANARV -DEPARTMENT G J.TY O F SA I NT PA U L � '- e�ue _M�,.oR - File NO. (��di' ` � 7�:3� n�nce ordinance N . Presented By Referred To Committee: Date Out of Committee B Date WHEREAS, Secti n 12.12.1 of the Saint Paul City Chart provides that the C uncil shall establi_sh a qualifications nd examining co ittee to examine eligible persons for the pos'tion of Personnel irect r; and WHEREAS, ere is now a vacancy in the position of Per onnel Director of th Cit of Saint Paul; and ~ WHEREAS, 't is herefore necessary to establish a qual fica- tions and exam ning ommittee to examine eligibles for this position; and WHEREAS, acanc es for this committee have been announ ed by �the C�ty of Sa nt Pa 1 to the Mayor, the City Council and t e general public pursu nt to the provisions of Chapter A-14, paragraph II A of th Saint Paul Administrative Code; and WHEREAS, he n es and brief resume of each appointee set forth belo have been announced at least seven days pri r to the date of this rdinance pursuant to the provisions of Chapter A-14, I C o the Administrative Code; now, therefo e, THE COUN�C L OF HE -CITY OF SAINT PAUL 'UOES ORD��IN: That the follo ing p rsons are appointed to the qualificati s and examining ommit ee and that the appointment of said pe ons is hereby appr ed b this Council: John Colo a - cting Personnel Director Jean Keffe er - orthwestern Bel1 Dr. Ma.ry illi s - Chairperson Affirmative Action Advi ory Committee Kathleen S ack - Community Services Depa.rtment Thomas Swa"n - S . Paul Companies COUNCILMEN Yeas Nays Reque�ed by Department of: ` �Sonnen �-� ,,�.,.,. �� Drew In Favor � Masaoz j� / � / Nicosia B ,,��e� scnetbet Against y � Tedesco ` Wilson Form Ap roved Cit Att ey Adopted by Council: Date � Certified Passed by Council Secr tary • BY `"G F3y �' ./ � Approved by Mayor: Date AP j y Mayor for Su is o C uncil By o�- °op>vz�� sspnn'm= �H•° �o �� H�Qm p�aie °� $�3'�P ��M �� u vooti m�o� � w p W O�On�~ CrAR• pN w� TpSo�4 �RNny�OV R v ��• O n n�� M� � � >� z� o O C N �A�A M 8 N . ��y z :�y�$ �� y� �o w $�a - � p r��y� �a Hn �y y o zocz e y �W �'.N O� O S>M� � �M K �� _� C�R 2�S> a�2 2 A~E O R� ti p tie ��> ~e i P K��<. 2y N � �n(� =% P� O 2 S! ��y V N� 7 H n� S�_ �n O E y! �m� 2y N� <NtM 2Z�1� �L O . � 1� B� g ��3 prtq� A��y �� -�o� 2Z� in� o.� S�C � �+euoq °{�~1On�"0�e m.{ �z> ,a°.� 3 �nn �.. �$� `° AO Gl�lu .i�O� �� w[�R �� {r~�i H>�O ��'�aM=9 C m C�Z Z � CC O �� - OR N O�1� � W w S Oy N O 2�N S�-It"Cl�r zz..c� z w �oyZ °zP��.�si �� S � ~HF zoH`'�=>� �p�`_'" �z$ z°�j 8 �a y�' N M �i' NN w • N'v s�5 ` m.iw MO>�>z twn r~-� y n H�� C'1[ p Opy r �' '� tl 8 O Z['C as p O� = z � n ;c � 0 N m M G b g � ° � . � � � �� = °� a r r o� �� 'i/a '+fe O � !iu p > M N p\ � M2�1 �y~./ �y� �j z �s irsn�° �a=ri�� y °�en �zzaef.. � �+o�nn�c'si e sa �ci � +°S � � ��R�� n�� ! � � � .��a- a €��,� � b � � �N�;:w"� ��:"°.� � � � � y (� , � � �� • �WP^ A O`�~ M O~i ? 4 � � A � � � a � � � � a �` � o � � � r �� _ �. � r u � � � > �p � � (�� O �6 M H pa � - � !N � ' P N � �� I� A � < � � • S �M � � � ` � � �. � o °� � � Q n �� i � 4 � �� g p �1~ �e q� �N �� O{� �M O< !ry� � Cf � �� Cm � � �� ~ � � �� o ; m �=t� o; : : P �N � . P � �ti � � V � �� Mr� �� O u N � C'! � � �� '�0 P� � � � P� � s ° � � � ° � � �.�t` y P . . � o{ � 1`. 2 � � � � � r � � � _ � � y N rp N O P . Y� ! Y � r � � W � • _ � � Title of class �s� �s !a` PERSO►�TNEL DIRECTOR 1��7 ° DESCRIPTION OF WORK � General Stat ment o Duties: Manages the work of the Personnel Of ice; plans and direct a comprehensive public personnel administrati n _ program i suring compliance with merit system principles; devel ps policy re ommend tions for city government relating to the pers nnel system; a sists anagers in planning and carrying out their per onnel functions and p rforms reiated duties as required. Su ervision eceive : Work is performed under the administrative irection of the Ma or as efined in the City Charter. Su ervision xercis d: Supervises directly or through subordinate supervisors the profe sional technical and clerical staff of the Personnel Office. TYPICAI, DiJTIES PERFO D The listed ex ples y not include all duties performed by all posi ions in this class. Develops and admini ters a broad program of public personnel admin stration; defines s andard and principles of operation and establishes p ogram objective . Directs the taff o the Personnel Office. Directs the ivisio s of the Personnel Office to achieve a coordin ted and consisten appro ch to how employees are recruited, tested, sel cted, compensat d, pro oted, disciplined and developed. Plans and di ects a continuing program of study and research for t e purpose of develo ing be ter personnel techniques, procedures and metho s. Consults wit and a vises the Mayor, the City Council, and the St. Paul School Di trict, and department and division heads on personnel matters. Develops a c nsulti g and joint planning relationship with the man gement staff of ach op raLi��g department for the purposes of achievi�n effective workforce planni g and consistent application of the personnel ystem throughou the o ganization. Advises and ounsel employees regarding their rights and responsi ilities. Discusses ma ters o mutual concern with bargaining representative . Directs the repara ion of and presents the annual budget. Provides sta f supp rt and assistance to the Civil Service Commiss on. Confers with the L or Relations Director regarding bargaining str tegies for negot ations with unions; serves as a member of the labor r lations managemen team. Serves as sp kesper on for the department, the organization and pr fessional personnel manage ent. KNOWLEDGES, S LLS AN ABILITIES • Knowledge of sound anagement principles and practices. Knowledge of public personnel administration, including laws and m jor court dec sions elated to public and private personnel matters Ability to a alyze nformation and to construct short and long ran e operation 1 plan . Ability to a ply te hn?cal civil service principles to program obj ctives. Ability to p an, or anize, direct and evaluate the work of employe s. Ability to c mmunic te effectively with city officials, emgloyees, represent tives f public and private organizations and the gen ral public. MINIMUM QUALIF CATION { College grad ation nd seven years of professional personnel exper ence, at least thr e year of which must have been in an administrative nd super- visory ca acity n a major personnel system. (No substitution or education.) �� _ ,, , � ' � ._. _ �� .�T � . '-`, � _�%'�' /s� �'~ �a��-/ :=� _ � '• ��u � :�s ,�°► � 2 :. 'u;t . ��%�� .:.,,s `'� :�� GEORGE ?�f A I � . ially be � ction ��.�� „� .._ __ ctor. Tom Gleas n has een appointed to the position of Associate liir ctor of Personnel. It i in the best interest of the City to fill this position � as quickl as po sible with the most qualified person that we c n find. According to the Charter the Council has three responsibilities concernin the h ring of the new Director. 1. The ouncil shall establish minimum qualifications. A resolut on is ttachecl to this letter that sets minimum qnalifications as reco nded b the Personnel Office. The Personnel Office nsidered the reco endati ns of; the Personnel Issues Task Force, the I stitute of Public Admini tration and the Comparable Worth Consultant�� :� arriving t the inimum qualifications. I also concur with th ir recommend tion. If the C ncil 11 take immediate action on this resolution t ere will be five portun'ties for debate at the Finance, Management an Personne Commit ee meetings prior to the second and final rea ing on April 30. April 30 i.s th first Council session following the legal ex cution date of e revised Charter. All official actions to procure new Personne Dire.ct r must come after this date. 2. The Counci shall appoint an Examining Committee. An ordin nce ap ointing the examining committee is also attach d. I am hopeful hat th's ordinance will also receive a first reading n March 20. Tha will llow four opportunities for debate before the inance Committe , prio to a second reading on April 23 and a third a d final reading n Apri 30. t a�o<s �