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86-1728 WMITE - CI7V CLERK PINK - FINANCE (`j I y O F SA I NT PA U L Council ry CANARV - OEPARTMENT File NO. ✓ -� _` B'LUE MAYOR �� r un il Resolution Presented By �' �.__-- , Referred To Committee: Date Out of Committee By Date WHEREAS, it is aecepted praetice at year-end for governmen s to reeognize their finan ial obligations relating to approved contraets for goo s and services that have not yet been perform d (a praetice calle eneu bering) ; and WHEREAS, ene mberi g is normally aecomplished by setting aside budgeted sp nding authority in a "prior year-end eneumber d balanee" that is eserv d to �eet the eventual payment obligation; and � �., WHEREAS, the udget Direetor and Chief Aecountant have determined that the exi ting poliey and procedure for aceountin for prior year-en eneu bered balanees ereates problems in seeking out spending information and in preparing the annual budget and actual spend ' ng finaneial reports; and WHEREAS, a e ange o the existing method for aeQOUnting fo spettding against he pr or year-end eneumbered balanees has bee proposed and is s pport d by the Mayor, the Budget Director and the Chief Aeeount nt; a d WHEREAS, ado tion f this proposed proeedure will improve the fiscal information m de available to fund and aetivity managers; and Page 1 of 2 COUNCILMEN Requested by Department of: Yeas Drew Nays � ����` _ T� Nicosia �/�j Rettman In Favor s�ng�bei � Sonnen _ AgBitiSt BY � Wilson Form Approved by ity Attorney Adopted by Council: Date Certified Yassed by Counc.il Secret y BY BS' Approved by Mavor: Date Appro d y yor Eor Submi 'o QCou il Bv - — B M�HITE - C�TV CLERK PINK - FINANGE G TY O F SA I NT PA U L Council -/ CANARV �DEPARTMENT / -�+�� (j' File N 0. �y � b BL E - MAVOR C uncil Resolution Presented By Referred To Committee: Date Out of Committee By Date WHEREAS, th effe t of this reporting change will be tha the bndgetary da a ref eeted in the annual finaneial statemen s will be on a bas s con istent with generally aceepted aecount ng prineiples; now, there ore, be it RESOLVED th t the City Council of Saint Paul accepts and approves the pro osal nd deel ares the fol l owing year-end eneumbranee poli y: The amount of pendi g authority reserved for prior year-end eneumbered balan ea wi 1 be allowed to lapse, ereating a fund balance which wi 1 be eappropriated by eounoil resolution in he new budget year. All pending against these appropriations wi 1 then be recorded in th new budget year; attd be it FINALLY RES LVED hat the Chief Aeeountant is directed to prepare the prop r eou cil resolution to amend the 1986 budget and reappropriat the rior year-end balanees of 1985. Page 2 of 2 COUNCILMEN Requested by Department of: Yeas Nays Drew {�� �L � Rettman [n Favor Scheibel Sonnen � Against BY -Z'�de�.s— Wilson �EC+ 0 �98� Form Approve y City Attorney Adopted by Council: Date Certified s• ou .il , c t BY � By, Appro y Mavor: Dat HN — � ��t77 Approved by ayor for Submission to Coun il sy sy P�! ' lS�IEQ J A N 1 0 1987 Finance and Manage at Se ices pEpARTMENT �`�� y�� _ ��V ` v Ja�e� Snyder ' �_ CONTACT - i ' PHONE 12 ii/86 . i DATE e��,►'� e � ASSIGN NUNBER FOR R0 ING 0 DER C i All Locations for Si nature : Department Director Director of Management Mayar Finance and Mana�ement ervice Director - City Clerk Budget Director . City Attorney NHAT WILL BE ACHIEVE BY TA IPIG AC ION. ON THE ATTACHED MATERIALS? (Purpose/ Rationale) : Change in secountin,� poli Pr iously items encumbered at year-end appeared in a separate. ledgejr and eports. After this change all expenditures and budgets reported on the s e rep t. R �����ED DE 151986 COS7 BEMf FIT BUDGETA Y AND PERSONN L IMPACTS ANTICIPATED: �p ,G� Y AY i Q'RI�EY �1� t None. ' C9�\� � �� � FINANCING SOURCE ANO �UDGET CTIVIT NUMBER CHARGED OR CREQITED: (Mayor's signa- ture not re- Total Amaunt o.f 'Tr�nsacti n: ne quired if under Fundins� Sou�ce: �1one $10,000) Activity Number: ', H/A . 11TTACHMfNTS List and �Number All At achments : Council Resolution , ..._. RECE��� "„�, DEG 1 � 1986 ' OFFICE OF THE DIRECTOR , DEPARTMENT OF FIIVANCE ', . AND MANAGEMENT SERVICES J�PARTMENT REVIEW CITY ATTORNEY REVIEW Yes i!!o Council IResolu ion Re ired? � Resolution Required? Y s No Yes No Insurancie Requ red? Insurance Sufficient? Y s No Yes No Insurancle Atta hed: ' (SE •REVER SIDE FOR INSTRUCTIONS) Revised 12/84 � - � �y c �-x . � . � -�,� �..� � ITY OF SgINT P�.UL ::t�FU�,. s OB'�'I OF TH� CZTY COIINCIL ;�� in.�d F�i�ance � a e ent, & Persannel Committee. ECII�ER 23, 1986 . 1. Approval of minutes rom me ting held December 18, 1986. approved � 2. Resolution amending he .198 budget and reducing the Financing Plan for Federal Revenue Shar ng Tru t Fund by $341,333 and reducing the 1986 Spend" g Plan by $632,600. a ro ed p 3. Letter of State Depa tment f Revenue transmitting application No. 328082 of Robert H. Levine or red ction of certain real estate in the city of Saint Paul. disc ssed 4. Resolution amending he 198 budget and adding $2,512,792 to the Financing lan and to the Spending lan fo General Fund - Special Projects (1985 encumber d . items) . a roved ' . � . 5. Resolution amending he 198 budget and transferring $11,000 from Contingen R�serve to the Depar ment o Finance'and Management Ser�ices-- Administrati n � Division for�travel nd mov ng expense relating .to the appointment of the � Finance_DepaXtment D rector. approved � 6. �esolution agp�roviag change in accounting qear-ead encumbrance policy. a proved 7. Resolution amending he 198 budget by adding $100,000 to the Division of Public Health Summar Abate ent Activities. approved 8. Resolution amending he 198 Financing Plan for the 1986 General Fund Budge by adding $525,000. a oved � 9. Resolution amending e 1986 budget by transferring funds in the amount of $297,175 for the acq isition of new voting equipment.� approved - - 10. Resolution amending e 1986 budget by adding- $64,813 to allow for payment f some materials neede for th implementation of the automation system for t e library and for payme ts due vendor and contractors. approved 11. Resolution amending t e 1986 Special Funds budget to provide for acceptance - of funds to operate compre ensive employment and training program for un- employed veterans in aint P ul area - in the amount of $42,300. approve 12. Resolution amending t e 1986 budget by adding $111,154 to provide spending- authority for approve opera ion and maintenance activities in, the regional . arks and o en s ace P, p p ystem. approved C:TY HALL S FLOOR SAINT PAUL,MINNESO A 55IO2 . ��.