86-1719 WHITE - CITV CLERK
PINK - FINANCE G I TY OF SA I NT PAU L Council ��^/71
CANARY - DEPARTMENT File NO•
BLUE - MAVOR
�
ouncil Resolution � .-�
Presented �y � �
�— � _ � .-�f�
Referred To �' � Committee: Date � �� ° "
Out of Committee By Date
RF50LUID, that th �o City officials are here}hi azthorized and di.r ed to
execu�e an agr wi the O�unty of �ey and Helping Hand Health er
whereby the City d � ty �avide funding t� Helping Hand Health Cent
subject tA the te ar�d conditior�ss of said agresnent, a a�py of which i kept
on file and of r rd in the Degartment of Finance and Managanents Servi s.
COUNC[LMEN
Yeas ��n,�,,J Nays Request by Department of:
.
Drew /�'IdN� Z � �l ..3"
��}��,�� In Favor �
y� ����
Sche�be� __ Against BY
Tedesco
Wilson
�E 3 0 1986 Form Ap ove by C'ty A ocne
Adopted by Council: Date
t
Certified Pa•s y ' Se e r BY �
Bp
t�pprove by � avor. Date yQ� — C ���i App e by Mayor for Submissi C cil K
By
P �I��HED ►a rm l 0198�
�
I ��--�2 r�7/9 O
�n3ty Services �- DEPARTMENT �T-. _ 05093
G�Y J•� � CONTACT
292-7711 PHONE
, :
Decenber 5, 1986 DATE
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ASS GN NUI'�ER FOR RO TING DER C i Al1 Locations for Si nature :
Depawtment Direc�or 3 Director of Managemen /Nlayor
Finance and Mana ement ervice Director � 4 City Cler.k
Budget Director '� 5 Cit Cour�i�.
� City Attorney
WHAT WILL BE ACHIEYE BY T ING AC ION ON THE ATTACHED MA�TERIALS? (Purpose/
Rationale) :
Resolution to aI]Awj Gity 'qnatur s on a cnntract between the City of Sa.int Fai�l and Helping
Aand H�ealth Genter.''I A r lukio 'is required becau�e ac�otttrer goverrnneilt aq�c� s PaY'tY to
the aontraCt. � �
', �
I
COST BENEFIT BUDGET RY AND PERSON EL IMPACTS ANTICIPA�E :
Tt�e City a�ntributi,Qn to lping nd Health Center is $63,912. i�b gersannel ' cts
anticipated. II . '
.. �I
FINANCING SOURCE AND !BUDGET ACTIVI Y NUh�ER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Tota1 Amount of'Tr�ansact on: $6 912 quired_ if under
- ;io,000)
Funding Saurce: ',I p.�3 , ,
Activity Number: '� .
ATTACHMENTS List an Numbe All A achments :
l. Copy of C+�ntrac�
2. R�esolut i�on I -
'I
DEP TMENT REUIEW ��,, CITY ATTORNEY RE�IIEW
Yes __ ,I�o Council', Resol ion Re uired? ' Resolution Required? es No
Yes �No Insuran e Req ired? Insurance Sufficient? es No ��
Yes o Insuran�e Att hed:
I, (S •REVE E SIDE FOR INSTRUCTIONS)
Revised 12/84
I
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AGREEMENT
AN AGREEMEN , mad and entered into this day of
, 19 among the City of Saint Paul, a muni ipal
corporation of t e Sta e of Minnesota, hereinafter referred to as the
"City" , acting t rough its Division of Public Health; the Coun y of
Ramsey, a politi 1 su division of the State of Minnesota, her inafter
referred to as th "Cou ty" , acting through its Department of ealth;
and Helping Hand ealth Center located at 545 W. 7th Street, S int Paul ,
Minnesota, herein fter called "Grantee";
WITNESSETH:
In considera ion o the Grantee functioning as a neighbor ood
health center� in aring for the medical-health needs of the ci izens of
Ramsey County, th part es hereto mutually agree as follows:
1. The City and C unty will each give to the Grantee the sun of
money described i atta hment A, and according to the Manner a
conditions descri ed in attachment A.
2. The stun f mon y granted by the City and County is for the
Grantee's use dur ' ng 19 7. No additional or future funding or
assuranees thereo will be provided or honored unless set forth in an
amendment to this gre ent or a separate agreement approved as the free
act of the City a d Cou ty. The City and County may, upon 30 ys'
written notice, re uce he amount of funding.
3. The City nd th e County will each act as independent
transmittal agents for eir contributions to the Grantee.
4. The Grant e sha 1 on April 20, 1987, July 20, 1987, Oc ober 20,
1987 and January 2 , 198 submit to the City and County an item' zed
statement of all G antee revenue and expenditures; and a report of
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services shown a atta hment B. Further the Grantee shall pre erve all
documentation us by ' t in complying with the statements and eports
required of this parag aph and shall be available to the City nd County
f or its revi ew a d aud' t as desired.
5. The Gra tee s all, with approval of the City, enforce a fee
schedule for pat' ent c arges. Said fee schedule shall be made available
to the City on J nuary 15, 1987.
6. The Cit shal act as the liaison to the Grantee for uch
day-to-day admin' strat 'on as may be needed and shall be respon ible for:
(a ) Re iewin and evaluating the program and fiscal ctivities
of the G antee and disseminating reports thereof;
(b) Co rdina ing activities common to the Division o Public
He lth o the City and/or the Public Aealth Depa tment of
th Coun y and the Grantee;
(cl Re derin to the Grantee such other assistance a within
th City's resources.
7. The Gra tee s all ensure that:
(a ) Se vices provided to eligible individua ls are fu nished
wi hout egard to race, color, creed, sex, age, arital
st tus o fami ly si z e;
(b) Se vices are provided with respect for individua s privacy
an dignity; and;
(c) Ser ices are provided without coercion and shall not be
de ied o the basis of refusal to participate in research
pr jects or other activities of the Grantee, or 'n an
em rgenc situation on the basis of ability to y.
8. The Gran ee s all sub�nit to the City and to the Count on or
before February 1 , 198 an operational plan of its services to be
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provided during he te m of this Agreement. Such operation p an shall
show expected se vice olume by clinic visits and number of u ers by
program areas.
9. The Gra tee s all attach to this Agreement prior to 'ts
execution by the City nd the County a 1987 operational budget to
include Revenue nd Ex enses.
10. The Gra tee s all obtain a financial and program audit by a
certified public accou tant. This audit shall cover th e Grant e 's most
recent fiscal ye r end ng during the term of this agreement. he
Grantee shall su it a copy of the audit report to the City and County
by April 1 , 1987
11. By Apri 1, 1 87 the Grantee shall submit a narrative which
highlights prese t sta us and/or future actions to be undertak n
concerning q uali y ass rance. The report shall cover such it s as
those identified in th Metro Community Health Consortiums Min'mum
Standards for O ratio of a Communit Clinic.
12. The Gra tee s all make available relevant background nd
qualification s marie , job descriptions and salary levels of both
regularly employ d and volunteer staff to the City and the Cou ty.
13. The Gra tee s all submit to the City and th e County t e minutes
from its monthly board meetings.
14. The Gra tee a rees that deviations of ten percent ( 10 ) or
more, upwards or downw rds, from its 1987 agency budget, and/o
additions or del tions from its 1987 o perational plan as appro ed by the
City and County ill b transmitted to the City and County in timely
fashion and in a manne to be determined by the City's clinic
coordinator. Su h inf rmation shall be before the fact and sh 11
include pertinen data relative to the planned addition, delet on, or
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any other modifi ation of programs and the subsequent project d
budgetary impact for t e contract year and the following year.
15. The Gra tee d clares Gary Sande to be the person res nsible
for compliance w th th terms of the Agreement, and its physi ian,
Dana Brian,M.D. , as th person responsible for its medical ser ices.
16. The Cit decl res its Director of the Department of mmunity
Services or such desig ee as noted in writing by her as the pe son
responsible for ompli nce with this Agreement.
17. The Cou ty de lares its Executive Director or such de ignee as
noted in writing by hi as the person responsible for complian e with
this Agreement.
18. The par ies to this Agreement intend that the relatio between
them created by t is Ag eement is that of employer-independent
contractor. The ity a d County is interested only in the res lts to be
achieved. The ma ner a d means of conducting the work are und r the
control of the co tract r, except to the extent they are limit d by
statute, rule or egula ion and the express terms of the Agre ent.
19. No Civil Servi e status or other rights of employment ill be
acquired by virtu of t e Grantee's services.
20. From any fees ue the contractor there will be no dedu tions
for any federal i come ax or FICA payments, nor for any state income
tax, nor for any ther nown purposes which are associated with an
employer-�nployee relat'onship unless required by law. Payment of
federal income ta , FIC payments and state income tax are the
" responsibility of the G antee.
21. The Gran ee will defend, hold harmless and pay on beha f of the
County of Ramsey nd th City of St. Paul, its officials and em loyees
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any demands, cla ms or suits arising out of the Grantee's pre ises or
performance of t is co tract.
22. Grantee shall obtain and attach certificate of insur nce to
signed contract or:
Comprehensi e Gen ral Liability insurance policy with co tracting
departments Coun y of Ramsey, and City of Saint Paul , i s'
officials a d emp oyees as additional assureds. Pblicy ill have
minimum lim ts of $600,000 per occurrence, $1,000,000 ag regate.
Coverage pe tains to operation and premises of contracto .
Automobile iabil ' ty insurance, including nonrowned and hired autos.
Minimum lim' ts of $600,000 combined single limits.
Workers' Co pensa ion
Professiona Liab' lity insurance in the minimum amount of $600,000
per claim a d $1, 00,000 aggregate. The County of Ramsey and City
of Saint Pa 1, co tracting department and officials and ployees
are additio al as ureds as to the services of the contrac or.
23 . This Ag eemen may be terminated by either party with or
without cause up n 30 ys' written notice.
24. That al data ollected, created, recieved, maintaine or
disseminated for any p pose in the course of this Agreement i governed
by the Minnesota ver ental Data Practices Act, Minn. Stat. h. 13
(1984) , or any ot er a licable state statut e, any state rules adopted
to implement the ct, a well as federal regulations on data p ivacy.
The Clinic agrees to ab' de by these statues, rules and regulat ons.
25. That all books, records, documents and accounting pro edures
and practices of he C1 ' nic relative to this agreement are sub ect
to examination by the unty, and the State Auditor, as approp iate, in
accordance with t e pro isions of Minn. Stat. 168. 06, Subd. 4 1984) .
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26. The ter of t is Agreement shall be from January 1 , 1987
through December 31, 1 87.
IN WITNESS W EREOF the parties have set their hands as f llows:
CITY OF SAINT PA L COUNTY OF RAMSEY
Activity code: 3232 Recommend Approval:
Mayor Department Director
Funds are available
• Account Number
Director, Depart ent o Finance Amount: �
and Management S rvice
Budgeting and Accounti g
Director, Depart ent o
Community Servic s Insurance Approved:
Appro a s to f rm:
Ri sk Manager
c
Assistant Ci y A torne Approved as to form:
GRANTEE Assistant County Attor ey
Board Chairman
By:
Chief Clerk-County Boa d
By:
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ATTACHMENT A
Helping Hand H alth linic
1987 City Contr 'bution $ 63,912
1987 Coun y Con ributions $ 62,024
The City and the County shall each pay to the Gr ntee their
contributions i equ 1 monthly installments on or before t e first day
of each m4nth.
Peter Frank, DS is the person responsible for the Helpin Hand Health
Center Dental P ogra .
Y _ '� ' ' . ATTACHMENT B -�7��
, �
Reporting Perio :
Name of C1'nic January 198 t 198
NUMBER OF USERS AND VISITS BY PROGRAM
Progran: Program: Program:
e and Sex users visits users visits users visi�
Female:
0-4
5-9
10-1�t
. 15-19
20-3k
35-�+�+
k5-61+ '
!� ' 65 and over -
Total Female
.
Male: - �
0-4
5-9 .
10-14
; �5-19
20-3�+ -
35-4k .
ks-64
65 �d over
Total Male
Grand Total
. - � � ,�x
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:= CIT OF S9.INT P�.UL
� i i'� ; O�''�'I '
�--LL1- , , OF TH'� CIZ*Y' COIINCIL
F:i� ce l�d a e ent; & Personnel Committee.
DECEMBER 23, 1986 -
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1. Approval of minutes from m eting held December 18, 1986. approved "
2. Resolution amending the .19 b budget and reducing the Financiag Plan for
Federal Revenue Sha ing Tr st Fund by $341,333 and reducing the 1986 Spend'ng
Plan by $632,600. a r ed �
3. Letter of State Dep rtment of Revenue transmitting application No. 328082 �
of Robert� H. Levine for re ction of certain real estate in the city of
Saint Paul. dis ussed
4. Resolution amending the 19 6 budget and adding $2,512,792 to the Financing Plan
and to the Spending Plan f General Fund - Special Projects (1985 encumbe ed
. items) . a rove ' . . . -
5. Resolution amending the 198 budget and transferring $11,000 from Continge t
R�serve to the Depa tment o__ Finance'and Management Ser�zices-- Administrat on
Division for�travel nd mov ng expense relating .to the appointment of the
Finance Department 'rector. approved '
6. Resolution approvin change in accounting year-end encumbrance policy. pproved
7. Resolution amending he 198 budget by adding $100,000 to the Division of
Public Health Summar Abate ent Activities. approved
8. Resolution amending he 198 Financing Plan for the 1986 General Fund Budg t
by adding $525,000. a oved •
9. Resolution amending he 198 budget by transferring funds in the amount of
$297,175 for the acq isitio of new voting equipment. approved
10. Resolution amending he 198 budget by adding $64,813 to allow for payment f
some materials neede for t e iatplementation of the automation system for t e
library and for paym nts du vendor and contractors. approved
11. Resolution amending he 198 Special Funds budget to provide for acceptance '
of funds to operate compr hensive employment and training program for un-
employed veterans in Saint aul area - in the amount of $42,300. approv d
12. Resolution amending he 198 budget by adding $111,154 to provide spending•
authority for approv d oper tion and maintenance activities in, the regional .
parks and open space system approved
C�TY FiALL S Fi.00R SAIlVT PAUL.MINNES e1 SSI02
• �+•
FINANCE, MANAGEMENT & PER ONNEL � � _�7��
COMMITTEE REPORT
December 23, 1986
Page 2 -
13. Resolution allo ing ag eement to a eontract between the city and the U iversit
of Minnesota th ough i Division of Public Health a y
Universitq for ma � pproving $8,000 f r the .
ppi project dealing with Childhood Lead Exposure re-
vention. a oved
14. Resolution autho izing ity Officials to execute an agreement with Ram ey
County and the S int Pa 1 Urban Indian Health Board, Inc., to provide 27,562
(this is the cit 's con ribution to this board) . a roved
PP
15. Resolution autho izing he city of Saint Paul to execute an agreement ith
Ramsey County an North End Health Center, in the amount of $63,912 (c t s
contribution to he hea th center) . ap roved y,
P
16. Resolution autho izing ity officials to execute an agreement with Ra.m ey
County and Famil Tree, Inc. in the amount of $63,912 (city's contribu 'on).
a roved
17. Resolution autho izing ity officials to execute an agreement with Rams y
County and Face o Face ealth and Counseling Service in the amount of
$63,9I2 (city's ontrib ion) , approved
18� Resolution autho 'zing c'ty officials to execute and agreement with Ram ey
� County and West S'de Co unity Health Center in the amount of $63, 9I2 ( it s �
contribution to h alth c nter) . approved y�
• _.__�_ _ _ . _.�_. �_ —__ __ -
�19"` Resolution ztuthor zing p oper city officials to execute an agreement wi h
Ramsey Courity and Helpin Hand Health Center in the amount of �63,912 ( itq's I
share of contribu ion to health center). a�proved
20. Resolution author zing c ty officials to execute an agreement with Ra.ms
County and Model ities ealth Center in the amount of $82,459, the cit
contribution to t e heal h center. approved
21. Resolutioa amendi g the 986 budget and adding $6,300 to the Financing P an
and to the Spendi g Plan or Special Projects - General Government Housi g
Discrimination Co plaints. passed out without recommendation
22. Resolution amendi g the 1 86 budget and transferring $2,200 from Conting nt
Reserve to Depart nt of inance and Management Services (removal of �a l aky
transformer) . as ed out without recommendation
23. Resolution amendin the 1 86 budget General Fund and recognizing revenue loss
of $525,000 and re enue a dition to General Revenue Sharing Trust Fund
($286,000) ; Parkin Meter Revenue ($37,500) and Interest Earning ($201,5 0).
a roved
24. Discussion of 1987 Riverf st contract. discussed