86-1718 WH17E - CITV CLERK �
PINK - FINANGE G TY OF SAINT PAUL- Council
CANARY - DEPARTMENT
BLUE - MAYOR File NO.
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uncil Resolution �--��
Presented B ' �
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eferred To > � Committee: Date �— �
Out of Committee By Date
RF50LUID, that the proper ity officials are hereby axthorized and di.rect t�o
e�ecuke an agre with he �urity of Fam�ey and West Side Osrmunity He th
Center whereby the ity Cbunty �ovide funding t� West Side Comnunity Health
Center subjec;t to e te ar�d conditions of said agreanent, a oopy of ic`h is
k�t on file and o reoor in the Department of Finance and Managanents S rvices.
COUNC[LMEN Reques ed by Departnent of:
Y ea s --se�!/,f/� N ays �
�Flsleher
Dr�.�2fetj�fMA�� lK NI
In Favor
�Nipesfa-
scnetbei __ Against BY
7edesco
Wflson -
�E 3 0 ��� Form App ved City Atto ey
Adopted by Council: Date
C
Certified P•ss d by Counc'1 Se t r BY
By
f �_
Flppro by :4lavon D �� t i�� Appro by Mayor for Subm' ion cil
B
P IfSHED AN 1 0 1987 .
II
(I� �(,�7l�
't Servic;es '• D�PARTMENT N� _ 05094
Gary J.- P�nn �i CONTACT
292-7711 PHONE
Decanber 5, 1986 ' DATE i �i�� : e
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ASSIGN NUh�ER FOR RQ ,ING 0 DER Cli All Locations for Si nature : ,
Department Direct r � Director of Mlarragement Mayor
Finance and Manag�ment ervice Director � � City Clerk
Budget Director . ' � .
�City Attorney �I
WHAT WILL BE ACHIE�IED' BY TA ING AC ON ON THE ATTACHED MATERIALS? (Purpose/
� Rationale) :
Resoluki,on � allow iCity ' tur on a o�ntract between the City of Saint Paul. hTest
Side �xrmunity Heal Cent . A lution is required because amther c�aver agenc.y is
P�Y to the oontra�.
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COST BENEFIT BUDGETA Y AND ERSONN L IMPACTS ANTICIPATED:,
'IIle City oo�tributiop to Sid CoRmunity Health Center is $63,912. l�b person impacts
anticipated. I�
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FINANCING SOURCE AND UDGET CTIVIT NUN�ER CHARGED OR CREDITED: (Mayor's signa-
t�re not we-
Tota'1 Amount of 'Tr nsacti n:S63, 12 quired if under
� a,o,000�
Funding Source: I03?32
Activity Number: • _ �
ATTACHMENTS List and Number Al1 At achments : �
1. Q�py a� G�ontract'
2. R,�oluti�on -
, - i
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DEP RTMENT UIEW CITY ATTORNEY REVIEW
Yes o Cnuncil ',Resolu ion Re uired? ' Resolution Required? > Y s No
Yes N Insuran e Requ red? Insurance Sufficient? Y s No ,�l�
Yes o Insuran�e Atta hed: ��
I, (SE •REVER E SIDE FOR INSTRUCTIONSj
Revised 12/84 '
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AGREEMENT
AN AGREEMEN , mad and entered i nto th i s day of
, 19 among the City of Saint Paul, a muni ipal
corporation of th Sta e of Minnesota, hereinafter referred to as the
"City" , acting th ough its Division of Public Health; the Coun y of
Ramsey, a politic 1 sub ivision of the State of Minnesota, her inafter
referred to as th "Cou ty" , acting through its Department of ealth;
and West Side Co unity Health Center located at 153 Concord S reet,
Saint Paul , Minne ota, ereinafter called "Grantee";
WITNESSETH:
In considera ion o the Grantee functioning as a neighbor ood
health center in aring for the medical-health needs of the ci izens of
Ramsey County, th part es hereto mutually agree as follows:
1. The City an�3 C unty will each give to the Grantee the sin of
money described i atta hment A, and according to the Manner a d
conditions descri ed in attachment A.
2 . The stun f mon y granted by the City and County is for the
Grantee's use dur ' ng 19 7. No additional or future funding or
assurances thereo will be provided or honored unless set forth in an
amendment to this gre ent or a separate agreement approved as the free
act of the City a Cou ty. The City and County may, upo n 30 ys'
written notice, re uce he amount of funding.
3. The City nd the County will each act as independent
transmittal agents for eir contributions to the Grantee.
4. The Grant e sha 1 on April 20, 1987, July 20, 1987, Oc ober 20,
1987 and January 2 , 198 submit to the City and County an item zed
statement of all G antee revenue and expenditures; and a report of
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services shown as attac ment B. Further the Grantee shall pre erve all
documentation us by i in complying with the statements and eports
required of this aragr ph and shall be available to the City nd County
for its review an audi as desired.
5. The Gran ee sh 11, with approval of the City, enforce a fee
schedule for pati nt ch rges. Said fee schedule shall be made available
to the City on Ja uary 5, 1987.
6. The City shall act as the liaison to the Grantee for uch
day-to-day admini trati n as may be needed and shall be respon ible for:
(a) Rev ewing and evaluating the program and f iscal ctivities
of he Gr ntee and disseminating reports thereof
(b) Coo dinat ng activities common to the Division o Public
Hea th of the City and/or the Public Health Depa tment of
the Count and the Grantee;
(c) Ren ering to the Grantee such other assistance a within
the City' resources.
7. The Gran ee sh 11 ensure that:
(a ) Ser ices rovided to eligible individuals are fu nished
wit out r gard to race, color, creed, sex, age, arital
sta us or family size;
(b) Ser ices re provided with respect for individua s privacy
and digni y; and;
(c) Ser ices re provided without coercion and shall not be
den' ed on the basis of refusal to participate in research
pro ects r other activities of the Grantee, or i an
�ne gency situation on the basis of abi lity to pa .
8. The Gran ee sh 11 submit to the City and to th e County on or
before February 1 , 1987 n operational plan of its services to e
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provided during t e te of this Agreement. Such operation pl n shall
show expected ser ice v lume by clinic visits and number of us rs by
program areas.
9. The Gran ee sh 11 attach to this Agreement prior to i s
execution by the ity a d the County a 1987 operational budget to
include Revenue a d Exp nses.
10. The Gran ee sh 11 obtain a financial and program audi by a
certified public ccoun ant. This audit shall cover the Grant 's most
recent fiscal yea endi g during the term of this agreement. e
Grantee shall su it a opy of the audit report to the City an County
by April 1 , 1987.
11. By April 1, 19 7 the Grantee shall submit a narrative hich
highlights presen stat s and/or future actions to be undertake
concerning q ualit assu ance. The report shall cover such item as
those identified 'n the Metro Community Health Consortinms Mini um
Standards for O e ation of a Communit Clinic.
12. The Gran ee sh 11 make available relevant background a d
qualification sum aries, job descriptions and salary levels of th
regularly employe and lunteer staff to the City and the Coun y.
13. The Gran ee shall subdait to the City and th e County th minutes
from its monthly ard m etings.
14. The Gran ee agr es that deviations of ten percent ( 10$ or
more, upwards or wnwar s, from its 1987 agency budget, and/or
additions or deletions f om its 1987 operational plan as approv d by the
City and County wi 1 be ransmitted to the City and County in a timely
fashion and in a nner o be determined by the City's clinic
coordinator. Such infor ation shall be before the fact and sha 1
include pertinent ta r lative to the planned addition, deleti n, or
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any other modifi ation of programs and the subsequent project d
budgetary impact for t e contract year and the following year.
15. The Gra tee d clares Gary Sande to be the person res nsible
for compliance w th th terms of the Agreement, and its physic'an,
Bruce Richardson M.D. , as the person responsible for its medic 1
services.
16. The Cit decl res its Director of the Department of C mmunity
Services or such desig ee as noted in writing by her as the pe son
responsible for mpli nce with this Agreement.
17. The Coun y de lares its Executive Director or such de ignee as
noted in writing y hi as the person responsible for complian e with
this Agreement.
18. The part ' es to this Agreement intend that the relatio between
them created by t i s Ag eement is that of employer-independent
contractor. The ity a d County is interested only in the res lts to be
achieved. The ma ner a d means of conducting the work are und r the
control of the co tract r, except to the extent they are limit d by
statute, rule or egula ion and the express terms of the Agre ent.
19. No Civil Servi e status or other rights of employment ill be
acqui red by vi rtu of t e Grantee's servi ces.
20. From any f ees ue the contractor there will be no dedu tions
for any federal i come ax or FICA payments, nor for any state 'ncome
tax, nor for any ther nown purposes which are associated with an
employer-employee relat 'onship unless required by law. Payment of
federal income ta , FIC payments and state income tax are the
responsibility of the Gr ntee.
21. The Grant e will defend, hold harmless and pay on beha f of the
County of Ramsey a d the City of St. Paul, its officials and em loyees
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any demands, clai s or uits arising out of the Grantee's premi es or
performance of th s con ract.
22. Grantee hall btain and attach certificate of insuran e to
signed contract f r:
Comprehensiv Gene al Liability insurance policy with cont acting
departments, Count of Ramsey, and City of Saint Paul , its
officials an empl yees as additional assureds. Policy wi 1 have
minimum limi s of 600,000 per occurrence, $1,000,000 aggr gate.
Coverage per ains o operation and premises of contractor.
Automobile L abili y insurance, including non-owned and hi ed autos.
Minimum limi s of 600,000 combined single limits.
Workers ' Com ensat on
Professional Liabi ity insurance in the minimum amount of 600,000
per claim an $1,0 0 ,000 aggregate. Th e County of Ramsey nd City
of Saint Pau , con racting department and officials and em loyees
are addition 1 ass reds as to the services of the contract r.
23. This Agr ement may be terminated by either party with r
without caus.e upo 30 d ys' written notice.
24. That all data ollected, created, recieved, maintained or
disseminated for ny p pose in the course of this Agreement is governed
by the Minnesota ver ental Data Practices Act, Minn. Stat. C . 13
(1984) , or any ot er ap licable state statute, any state rules dopted
to implement the ct, a well as federal regulations on data pr ' vacy.
The Clinic agrees to ab de by these statues, rules and regulati ns.
25. That all books records, doctunents and accounting proc dures
and practices of he C1 nic relative to this agreement are subj ct
to examination by the C unty, and the State Auditor, as appropr 'ate, in
accordance with t e pro isions of Minn. Stat. 168.06, Subd. 4 ( 984) .
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26. The te of t is Agreement shall be from January 1 , 1987
through December 31, 1 87.
IN WITNESS W ERFAF the parties have set their hands as follows:
CITY OF SAINT PA L COUNTY OF RAMSEY
Activity code: 3232 Recommend Approval :
Mayor Department Director
Funds are available
Account Number
Director, Department of Finance Amount:
and Management Se vices
Budgeting and Accounti g
Director, Departm nt of
Community Service � Insurance Approved:
Approved as to fo m:
Ri sk Manager
C
As istant City At orney Approved as to form:
GRANTEE Assistant County Attor ey
Board Chairman
By:
Chief Clerk-County Board
By:
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ATTACHMENT A
West Side Commu ity H alth Center:
1987 City ontri ution $ 63,912
1987 Count Cont ibutions $ 62,024
The City and the ounty shall each pay to the Gr ntee their
contributions i equa monthly installments on or before t e first day
of each month.
� . ATTACHMENT B �j-����
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Reporting Period:
Name of Cli ic January 198 to 198
NUMBII2 OF USERS AND VISITS BY PROGRAM
Progran: Pragram: rogram:
A e and Sex users visits users visits sers visi�
Female:
0-4
5-9
10-1�
15-19
20-3�+
35-�+�+
�5-6k
!� = 65 and over '
Total Female
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Male: '
0-�t
5-9 . .
10-14
; 15-19
20-34 �
35-�+�+ .
45-6k
65 and over
Total Male
Grand Total
� � �y ��x .
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� �� . - IT OF SAIl,I'T PgUL
'zc �e�u�r. � s � .
Y.;�� c�.� OB'E'I OF TIIE CITY COUNCIL
�:i�.anc l� a e e�t & Personnel Com�ittee.
ECEMBER 23, 1986
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1. Approval of minutes rom me ting held December 18, 1986. approved
2. Resolution amending he .198 budget and reducing the Fiaancing Plan for
Federal Revenue Shar'ng Tru t Fund by $341,333 and reducing the 1986 Spend ng
Plan by $632,600. a ro ed
3. Letter of State Depa tment f Revenue transmitting application No. 328082 •
of Robert� H. Levine or �ed ction of certain real estate in the city of '
Saint Paul. disc ssed
4. Resolution amending he 198 budget and adding $2,512,792 to the Financing Plan
and to the Spending lan fo General Fund - Special Projects (1985 encumbe ed
. items) . a roved ' . . . .
5. Resolution amending he 198 budget and transferring $11,000 from Continge
Reserve to the Depar ment o Finance'and _Management SerXices - Administrat' n
_.__ . _. -- -
Division for travel nd mov ng expense relating _to the appointment of the �
Finance Department D rector approved '
6. Resolution approving change in accounting year-end encumbrance policy, a proved
7. Resolution amending he 198 budget by adding $100,000 to the Division of
Public Health Summar Abate ent Activitie5. approved
8. Resolution amending he 198 Financing Plan for the 1986 General Fund Budge
by adding $525,000. a oved -
9. Resolution amending he 1986 budget by transferring funds in the amount of
$297,175 for the acq isition of new voting equipment. approved
10. Resolution amending t e 1986 budget by adding $64,813 to allow for payment f
some materials neede for th implementation of the automatian system for t e
library and for payme ts due vendor and contractors. approved
11. Resolution amending t e 1986 Special Funds budget to provide for acceptance �
of funds to operate a compre ensive employment and training program for un-
employed veterans in aint P ul area - ,in the amount of $42,300. approve
12. Resolution amending t e 1986 budget by adding $111,154 to provide spending•
authority for approve opera ion and maintenance activities in, the regional
parks and open space ystem. approved
C'� ��' S FLOOR SAINT PAUL,MINNESO c�SSI02
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FINANCE, MANAGEMENT & PER ONNEL y��
COMMITTEE REPORT ' �`--�7C�
December 23, 1986
Page ,2 ^
13. Resolution allo ing ag eement to a contract between the city and the U iversit
of Minnesota th ough it Division of Public Health a y
University for ma � pproving $8,000 f r the .
ppin project dealing with Childhood Lead Exposure re-
vention. a oved
14. Resolution autho izing ity Officials to execute an agreement with Ram ey
County and the S int Pa 1 Urban Indian Health Board, Inc., to provide 27,562 �
(this is the cit 's con ribution to this board). a roved
PP
15. Resolution autho izing he city of Saint Paul to execute an agreement ith:
Ramsey County an North End Health Center, in the amount of $63,912 (c't s
contribution to he hea th center) , ap roved y�
P
16. Resolution autho izing ity officials to execute an agreement with Rams y y
County and Famil Tree, Inc. in the amount of $63,912 (city's contribut'on).
a roved
17. Resolution autho 'zing c ty officials to execute an agreement with Rams y
County and Face t Face ealth and Counseling Service in the amount of
$63,912 (city's c ntribu ion) , approved
18: Resolution�author zing c ty officials to eaecute and agr�eement with Ram ey ,
County and West S de Co unity Health Center in the amount of $63, 912 ( ity's
contributidn to h alth c nter). approved
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�19: Resolution author zin
g p oper city officials to execute an a reement wi
Ramsey County and Helpin Hand Health Center in the amount of $63,97.2 (c t s
share of contribu ion to ealth center) . a roved �,
PP
20. Resolution author'2ing c' y officials to execute an agreement with Ramse
County and Model ities H alth Center in the amount of $82,459, the city
contribution to t healt center. approved �
21. Resolution amendin the 1 86 budget and adding $6,300 to the Financing P an
and to the Spendin Plan or Special Projects - General Government Housi g
Discrimination Com laints passed out without recommendation
22. Resalution amendin the 1 86 budget and transferring $2,200 from Conting nt
Reserve to Departm nt of inance and Management Services (removal of a 1 aky
transformer) . as ed out ithout recommendation
23. Resolution amendin the 19 6 budget General Fund and recognizing revenue oss
of $525,000 and re nue ad ition to General Revenue Sharing Trust Fund
($286,000) ; Parking Meter evenue ($37,500) and Interest Earning ($2p�,50 ).
avproved
24. Discussion of 1987 iverfe t contract. discussed