86-1717 WHITE - CITV CLERK
PINK - FINANCE G I TY OF SA I NT PAU L� Council
CANARV - DEPARTMENT File NO• ` ��
BLUE - MAYOR
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C ncil Resolution
Presente By '� �° �
Referred To �) (� Committee: Date 1�' �d '
Out of Committee By Date
R�90LUED, that the proper City officials are here�i authorized and dir to
execute an agr with the Q�unty of Famsey and Face to �ce Aealth &
O�unseling Service wher the City and O�unty provide funding to Face Face
Iiealth & Counselin Servi subject to the terma ar�d oonditions of said
agregnent, a a�py f whic is k�t on file and of reoord in the Depar of
F'inanve and Manag ts vices,
COc�UN��E Na s Reque ted by Depa�rtm`f of:
Yeas �r Y � �� i
°reN' [n Favor �
.aea�an= l�£-t7�'1,a+c.)
.�uoosta..
Scheibel __ Against BY
Tedesco
W ilson
Adopted by Council: Date E 3 0 1986 Fo�m prove by Ci t �ey
�
Certified P•ss ncil Se r BY
gy,
E�pprov by ;Navor: Da �� � ���Y Appr by Mayor for Submi Co
- By By c
_ ;�� J�� _ ;`3-T
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. • . ��°"/�'7 0 0�5087
�mmic�ity Services ! DEPARTMENT • -
�Y J•� �� CONTACT
292-7711 PHON�
Decenber 5, 1986 DATE e�� Q
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ASSIGN NUN�ER FOR RO ING 0 DER C1 All Locations for Si nature : �
Department Direct r � Director of Management Mayor
Finance and Managlement rvices Director � � City Clerk .
Budget Director � •
� City Attorney , �
WHAT WILL BE ACHIEVED BY TA ING ACT ON ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
Resoluki,�n tio allow �ity ' natur on a oontract between the City a� Sairit Paul P'ac�e bo
Fhce Aealth & �unseling vice. A re�ol�ion is required beca�e at�other gove.r t
aqency is p�rty to e aan act. �
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GOST BENEFIT BUDGETA Y AND PERSON L IMPACTS ANTICIPATED:
,
7he Gity oontributio Face to Fa Health & aounseling Service is $63,912. l�b ne1
imp�cts anticipated.� .
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FINANCING SOURCE AND UDGET ACTIVI NUNIBER CHARGED OR CREDITED: (Mayor's signa-�
ture not re-
Total Amount of "T nsact n:$63, 12 quired if under
; � �10,000)
Fu�ding Source: 0��3�
Activity Number: •
ATTACHMENTS List an Numbe All A achments :
1. Cbpy o� Contractl
2. Raaaiuti,on ; -
ARTME VIEW CITY ATTORNEY REVIEW
Yes Council Resol tion R quired? ' Resolution Required? � es No
Yes � Insura ce Req ired? Insurance Sufficient? es No ��
Yes No Insurar�ce Att ched:
` ', (S E •REVE SE SIDE FOR IMSTRUCTIONS) ' � �
;
Revised 12/84 .
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AGREEMENT
AN AGREEMENT made and entered into this day of
, 198 among the City of Saint Paul, a muni ipal
corporation of th Stat of Minnesota, hereinafter referred to as the
"City" , acting th ough ts Division of Public Health; the Coun y of
Ramsey, a politic 1 sub ivi sion of the State of Minnesota, her inafter
referred to as th "Cou ty" , acting through its Department of ealth;
and Face to Face ealth and Counseling Service located at 730 endota
Street, Saint Pau , Min esota, hereinafter called "Grantee";
WITNESSETH:
In considera ion o the Grantee functioning as a neighbor ood
health center in aring for the medical-health needs of the ci izens of
Ramsey County, th part es hereto mutually agree as follows:
1. The City and C unty will each give to th e Grantee the s un of
money described i atta hment A, and according to the Manner a d
conditions descri ed in attachment A.
2. The siun f mon y granted by the City and County is for the
Grantee's use dur ' ng 19 7. No additional or future funding or
assurances thereo will be provided or honored unless set forth in an
amendment to this Agre ent or a separate agreement approved as the free
act of the City a d Cou ty. The City and County may, upon 30 ys'
written notice, r duce he amount of funding.
3. The City and t e County will each act as independent
transmittal agent for heir contributions to the Grantee.
4. The Gran ee sh 11 on April 20, 1987, July 20, 1987, Oc ober 20,
1987 and January 20, 1988 submit to the City and County an item zed
statement of all antee revenue and expenditures; and a report of
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services shown as atta hment B. Further the Grantee shall pre erve all
documentation us by i in complying with the statements and eports
required of this aragr ph and shall be available to the City nd County
for its review an audi as desired.
5. The Gran ee sh 11, with approval of the City, enforce a fee
schedule for pati nt ch rges. Said fee schedule shall be made available
to the City on Ja uary 5, 1987.
6. The City shall act as the liaison to the Grantee for uch
day-to-day admini trati n as may be needed and shall be respon ible for:
(a ) Rev ewing and evaluating the program and fiscal ctivities
of he Gr ntee and disseminating reports thereof;
(b) Coo dinat ng activities common to the Division of Public
Hea th of the City and/or the Public Health Depar ment of
the Count and the Grantee;
(c) Ren ering to the Grantee such other assistance as within
the City' resources.
7. The Gran ee sh 11 ensure that:
(a ) Ser ices rovided to eligible individuals are fur ished
wit out r gard to race, color, creed, sex, age, m rital
sta us or family size;
(b) Ser ices re provided with respect for individual privacy
and digni y; and;
tc) Ser ' ces re provided without coercion and shall ot be
deni d on the basis of refusal to participate in esearch
proj cts r other activities of the Grantee, or i an
emer ency situation on the basis of ability to pa .
8. The Grant e sha 1 submit to the City and to the County on or
before February 1 , 1987 n operational plan of its services to e
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provided during e te of this Agreement. Such operation pl n shall
show expected ser ice lume by clinic visits and number of us rs by
program areas.
9. The Gran ee sh 11 attach to this Agreement prior to i s
execution by the ity a d the County a 1987 operational budget to
include Revenue a d Exp nses.
10. The Gran ee sh 11 obtain a financial and program audi by a
certified public ccoun ant. This audit shall cover the Grant e 's most
recent fiscal yea endi g during the term of this agreement. �e
Grantee shall su it a opy of the audit report to the City an County
by April l , 1987.
11. By April 1, 19 7 the Grantee shall submit a narrative which
highlights presen stat s and/or future actions to be undertak n
concerning qualit assu ance. The report shall cover such it s as
those identified n the Metro Community Health Consortiums Mini um
Standards for O e ation of a Communit Clinic.
12. The Gran ee sh 11 make available relevant background a d
qualification sum aries job descriptions and salary levels of th
regularly employe and olunteer staff to the City and the Coun y.
13. The Gran ee sh 11 submit to the City and the County th minutes
from its monthly ard eetings.
14. The Gran ee ag ees that deviations of ten percent ( 10$ or
more, upwards or ownwa ds, from its 1987 agency budget, and/or
additions or dele ions rom its 1987 o perational plan as approv d by the
City and County w' ll be transmitted to the City and County in a timely
fashion and in a nner to be determined by the City's clinic
coordinator. Such info ation shall be before the fact and sha 1
include pertinent data elative to the planned addition, deleti n, or
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any other modific tion f programs and the subsequent projecte
budgetary impact or th contract year and the following year.
15. The Gran ee de lares David Rienzle to be the person r sponsible
for compliance wi h the terms of the Agreement, and its physician,
Carolyn Levitt,M. . , as the person responsible for its medical services.
16. The City decla es its Director of the Department of Co munity
Services or such esign e as noted in writing by her as the person
responsible for c mplia ce with this Agreement.
17. The Coun y dec ares its Executive Director or such des'gnee as
noted in writing y him as the person responsible for complian with
this Agreement.
18. The part es to this Agreement intend that the relation between
them created by t is Ag eement is that of employer-independent
contractor. The ity a d County is interested only in the resu ts to be
achieved. The ma ner a d means of conducting the work are unde the
control of the co tract r, except to the extent they are limite by
statute, rule or egula ion and the express terms of the Agreem nt.
19. No Civil Servi e status or other rights of employment ill be
acquired by virtu of t e Grantee's services.
20. From any fees ue the contractor there will be no dedu tions
for any federal i come ax or FICA payments, nor for any state 'ncome
tax, nor for any ther nown purposes which are associated with an
employer-employee relat 'onship unl ess requi red by law. Payment of
federal income ta , FI payments and state income tax are the
responsibility of the G antee.
21. The Gran ee wi 1 defend, hold harmless and pay on beha f of the
County of Ramsey nd th City of St. Paul, its officials and em loyees
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any demands, clai s or uits arising out of the Grantee's premi es or
performance of th ' s con ract.
22. Grantee hall btain and attach certificate of insuran e to
signed contract f r:
Comprehensiv Gene al Liability insurance policy with cont acting
departments, Count of Ramsey, and City of Saint Paul , its
officials an empl yees as additional assureds. Policy wi 1 have
minimum limi s of 600,000 per occurrence, $1,000,000 aggr gate.
Coverage per ains o operation and premises of contractor.
Automobile L' abili insurance, including non-owned and hi ed autos.
Minimum limi s of $600,000 combined single limits.
Workers' Com ensat'on
Professional iabi ity insurance in the minimum amount of 600,000
per claim an $1 ,000,000 aggregate. The County of Ramsey nd City
of Saint Paul , con racting department and officials and e�n loyees
are additiona ass eds as to the services of the contract r.
23. This Agre ent ay be terminated by either party with r
without cause upon 30 da s' written notice.
24. That all ata c llected, created, recieved, maintained or
disseminated for y pur se in the course of this Agreement is governed
by the Minnesota vermm �tal Data Practices Act, Minn. Stat. C . 13
(1984> , or any oth r ap icable state statute, any state rules dopted
to implement the a t, as well as f ederal reg ulations on data pr vacy.
The Clinic agrees o abi e by these statues, rules and regulati ns.
25. That all oks, records, documents and accounting proc dures
and practices of e Cli ic relative to this agreement are subj ct
to examination by he Co nty, and the State Auditor, as appropr'ate, in
accordance with th prov sions of Minn. Stat. 168. 06, Subd. 4 ( 984) .
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26. The term of th s Agreement shall be from January 1 , 1987
throuqh December 1, 19 7.
IN WITNESS WH REOF, the parties have set their hands as fol ows:
CITY OF SAINT PAU COUNTY OF RAMSEY
Activity code: 0 232 Recommend Approval:
Mayor Department Director
� Funds are available
Account Number
Director, Departm nt of Finance Amount:
and Management Se vices
Budgeting and Accountin
Director, Departm nt of
Community Service Insurance Approved:
Appro d a s to fo .
Ri sk Manager
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Assistant City At orne Approved as to form:
GRANTEE Assistant County Attorn y
Board Chairman
By:
Chief Clerk-County Boar
By:
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ATTACHMENT A
Face to Face H alth nd Counseling Service
1987 City Contr bution $ 63,912
1987 Coun y Con ributions $ 62,024
The City an the County shall each pay to the Gr ntee their
contributions 'n equ 1 monthly installments on or before t e first day
of each month.
� � � ATTACHMENT B l�1�` �7�'
Reporting Period:
Name of Cli ic January 198 to 19$
NUMBER OF USERS AND VISITS BY PROGRAM
Progran: Pragram: rogram:
e and Sex users visits users visits sers visi�
Female:
0-k
5-9
10-14
15-19
20-3�+
35-�+�+
1�5-64 `
!� = 65 and over �
Total Female
Male:
a�+
5-9 `. �
10-14 �
; 15-19
20-3k
35-4� .
�5-6�
65 and over
Total Male
Grand Total
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IT OF SAI�T PAUL
.� . ���� ` OB'FI OF THE CI�Y COUNCIL
�ii ut.it�
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F:i�.ance M a e e�t & Persannel Cornmittee.
EC�ER 23, 1986
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l. Approval of minutes from me ting held December 18, 1986. approved
2. Resolution amending the .198 budget and reducing the Financing Plan for
Federal Revenue Sha ing Tru t Fund by $341,333 and reducing the 19$6 Spend ng
Plan by $632,600. a ro ed �'
3. Letter of State Dep tment f Revenue transmitting appZication No. 328082 �
of Robert� H. Levine or red ction of certain real estate in the city of
Saint Paul. disc ssed
4. Resolution amending he 198 budget and adding $2,5I.2,792 to the Financing Plan
and to the Spending lan fo General Fund - Special Projects (1985 encumbe ed
. items) , a roved ' . • . •
5. Resolution amending he 198 budget and transferring $I1,000 from Continge t
R�serve to the Depar ment o Finance�and Management Ser�z-ices-- Administrat on
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Division for travel nd mov ng expense relaeing ,to the appointment of the �
Finance Department D rector approved �
6. Resolution approving change in accounting year-end encumbrance policy. pproved
7. Resolution amending he 198 budget by adding $100,000 to the Divisioa of
Public Health Summar Abate ent Activities. approved
8. Resolution amending he 198 Financing Plan for the 1986 General Fuad Budg
by adding $525,000. a oved �
9. Resolution amending he 198 budget by transferring funds in the amount o€
$297,175 for the acq isitio of new voting equipment. approved
10. Resolution amending he 198 budget by adding $64,813 to allow for payment f
some materials neede for t e implementation of the automation system for t e
library and for paym nts du vendor and contractors. approved
11. Resolution amending he 198 Special Funds budget to provide for acceptance �
of funds to operate compr hensive employment and training program for un-
employed veterans in Saint aul area - in the amount of $42,300. approve
12. Resolution amending he 198 budget by adding $111,154 to provide spending•
authority for approv d oper tion and maintenance activities in, the regional .
parks and open space system. approved �
C:TY HALL S FLOOR SAIlVT PAUL,MINNFS A 5S102
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FINANCE, MANAGEMENT & PER ONNEL p�
COi�II�fITTEE REPORT � 4� ��?��
December 23, J.986
Page ,2 .
13. Resolution allo 'ng agr ement to a contract between the city and the U iversity
of Minnesota thr ugh it Division of Public Health, approving $8,000 f r the
University for a mappin project dealing with Childhood Lead Exposure re-
vention. a oved
14. Resolution autho izing ity Officials to execute an agreement with Ram ey
County and the S int Pa 1 Urban Indian Health Board, Inc., to provide 27,562
� (this is the cit 's con ribution to this board) . approved
15. Resolution autho i2ing he city of Saint Paul to execute an agreement 'th
Ramsey County an North End Health Center, in the amount of $63,912 (ci s
contribution to he hea h center) . ap roved yr
P
16. Resolution autho 'zing c'ty officials to execute an agreement with Rams y
County and Famil Tree, nc, in the amount of $63,912 (city's contribut on).
a roved
17. Reso�ution authar zin� c ty officials to execute an agreement with Raffis y
County and 'Face t Face ealth and Counseling Service in the amount of
$63,912 (citq's c ntribu ion). approved
18. Resolution author zing c ty officials to execute and agreement with Ram ey
� County and West S de Co unity Health Center in the amount of $63, 912 ( it s
contribution to h alth c ter). approved yT
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�19.+ Resolution author zing p per city officials to execute an agreement wit
Ramsey County and Helpi,n Hand Health Center in the amount of $63,912 (c't s
share of contribu ion to ealth center) , a y}
pproved
20. Resolution author' ing ci y officials to execute an agreement with Ramse
County and Model C'ties H alth Center in the amount of $82,459, the city
contribution to th healt center. approved
21. Resolution amendin the 1 86 budget and adding $6,300 to the Financing P an
and to the Spendin Plan or Special Projects - General Government Housi g
Discrimination Com laints passed out without recommendation '
22. Resolution amendin the 1 86 budget and transferring $2,200 from Conting nt
Reserve to Departm nt of inance and Ma.nagement Services (removal of a 1 aky
transformer) . as ed out ithout recommendation
23. Resolution amendin the 19 6 budget General Fund and recognizing revenue oss
of $525,000 and rev nue ad ition to General Revenue Sharing Trust Fund
($286,000) ; Parking Meter evenue ($37,500) and Interest Earning ($201,50 ).
a roved
24. Discussion of 1987 iverfe t contract. discussed