86-1623 M�NITE - CITV CIERK
PINK - FINANCE COUnCII / �// �
BLUERY - MAVORTMENT G TY OF SA I NT PA U L ��� �
File N 0. G
C uncil Resolution W�-�
Presented By
,��� ��
Referred To Committee: Date �
Out of Committee By Date
WHEREAS, a p oposal to form a Civic Organizations Partnership Progr m
consisting of org nizati ns contracting for services with the City is be ore
the City Council or con ideration; and
WHEREAS, con ensus n the program format has not been reached by th
Council in cooper tion w th the administration; and
WHEREAS, par icipat ng organizations must complete budget planning
immediately for 1 87 in rder to proceed with their programs; now, there ore,
be it
RESOLVED, th t orga izations previously having contracts with the C'ty
and wishing to co tinue hose contracts into 1987 make their proposals a in
past years and co tinue, if approved, under the administrative aegis des'gnated
in 1986; and be i furth r
RESOLVED, th t fund ng for the contracts entered into shall be dra from
the $711,720 appr ved fo said contracts in the 1987 budget and that any
funding beyond th t will be separately appropriated by the Council; and e
it finally
RESOLVED, th t the ouncil and the Department of Community Services will
continue discussi n of t e proposal before the Council and will reach co sensus
on a plan no late than pril 30, 1987.
COUNCILMEN Requested by Department of:
Yeas p�eW Nays
N"o$'e [n Favor
Rettman
Scheibel �
Sonnen _ Agelllst BY
Tedesco
Wilson
Adopted by Council: Date DEC 1 r � Form Approved by City Attorney
Certified Y•ss d uncil t BY
ss�
Appr v Mavor: Dat � � " ���� Approved by Mayor for Submission to Cou cil
sy sy
p BllSHED ��-� 2 01986
y • , ��v W _/W�
Q ,,��**�. G T�Y OF SAINT PAUL
�P� ';, OFFICE OF THE MAYOR
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347 CITY HALL
SAiNT PAUL, MINNESOTA 55102
GEORGE LATIMER (612) 298-4323
MAYOR
December 3, 1986 R F�C��
L��� �
� I� �'3 .,"."' cn^
Mr. James Scheibel, ouncil ember `��T'`� ��� - `,« �;�
Finance, Management nd Per onnel Committee Chairpersoti �' �'r-�
716 Ci ty Ha l l ` ' . °� ��`�
Saint Paul, MN 551 2
Dear Jim:
I have reviewed you Novemb r 20, 1986 letter regarding your proposal to d lay the
implementation of t Civic Organization Partnership Program with Kathy S ck,
Director of Communi Servi es and Greg Blees, Budget Director. Greg has
communica ted to me a sump ti ns tha t were no t identi f ied in your le tter and we f ind
your proposal as cla ified elow, to be acceptable.
I am restating your roposa along with our assumptions, in an .effort to learly •
identify how we inte d to a sist City Couacil in deciding how to budget li ited
General Fund resoure s to C vic Organizations who provide needed services o the
residents of Saint P ul:
Non-profit org nizati ns which received City funding in 1986 will
continue to re eive 1 87 fundi.ng at an amount equal to the amount
identified in the Cit 's 1986 budget. This applies only to
organizations here a history of an annual financing commitment
exists. One me fun ing assistance for 1986 does not entitle an
organiza tion conti ued funding in 1987. It is assumed tha t
annualized fu ing fo the Emergency Care Fund would have been cut
in half for 19 7, as here was an agreement to temporarily assist
the United Wa with C ty funding until their priorities for
assisting the omeles were modified. It is also. assumed tha.t the
Board of Heal 's ten tive commitment of $35,000 to the Maternal
and Infant Ca Progr m will be funded.
Payments of 50 . of th 1987 funding commitment to each organization
will be made i Janua y of 1987 only after their 1986 Performance
Contracts are xtende . Payment of the second half of 1987 funding
will be made i Augus of 1987 only after each organization submits
a six month pe forman e report, and provided that contracted
performance ob ective were met.
City Council 11 hav to transfer $12,590 from the 1987 Contingent
Reserve: IInsp ified n order to meet the extended funding
commitments, a ident fied in the attached table.
+�r�46
• ' � ��-/�a?3
Jim Scheibel
Page Two
December 3, 1986
City Council w 11 app ove the submission requirements,
evalua tion cri eria, ecision making process and performance
reporting requ rement for the Civic Organiza tion Partnership
Program by Apr 1 15, 987 so tha t organiza tions can request 1988
funding by May 15, 19 7. The Mayor will recommend a 1988 budget
for the Civic rganiz tion Partnership Program to City Council
by August L5, 987.
"New funding a sistan e commitments" to non-profit organizations
will not be co sidere until after City Council approves the
evalua tion cri eria f r the Civic Organiza tion Partnership
Program.
Each City Depa tment r Office responsible for preparing and
monitoring 198 contr cts for service with non-profit
organiza tions ill be responsible for extending those contracts
into 1987.
The Director o Commu ity Services will be responsible for
preparing for ayor a d City Council approval, the Civic
Organization P rtners ip Program submission requirements,
evalua tion cri eria, ecision making process and performance
reporting requ rement .
A Tentative Calendar of Eve ts required to implement the Civic Organization
Partnership Program s bee prepared and is transmitted for review.
Jim, I look forward o work ng closely with City Cauncil in deciding how to
best use our limited Genera Fund resources to provide financial assistance to
Civic Organiza tions ho pro ide priority services to Saint Paul residents
effectively and effi iently
Very truly yours,
or e t er
Ma y
GL:GB:fs
Attachments: Fundin Commi ments for 1987
Calend r of E ents
cc: City Council Mem ers
Civic Organiza ti ns Mai ing List
Greg Blees
Office & Departm nt Air ctors
Ka thy S ta ck
� . �_����
CIV C ORGANIZATION PARTNERSHIP PROGRAM
Tentative Calendar of Events
City Council passes esolut on suthorizing the extension of
1986 Contracts-for-S rvice ith Non-Profit Organizations into
1987, by Decembe 9, 1986
Community Services d stribu es to non-profit organizations a
copy of Council Reso ution, Mayor Latimer's letter to Jim Scheibel
and the most current copy o the Civic Organization Partnership
Program policy sta te ent an guidelines, by Decembe 19, 1986
Non-Profit Organiza t ons si n extended Contracts-for-Service
with City Depa rtment and 0 fices, by Janua ry 16, 1987
City Council ameads 987 Ge eral Fund Budget to transfer $12,590
to the Civic Organiz tion P rtnership Program, by January 29, 1987
First half of 1987 C ntract for-Service payments made to Non-Profit
Organiza tions, by January 30, 1987
Non-Profit Organiza t ons id ntify their concerns/comments regarding
the proposed policy tateme t and guidelines, to the Director of
Community Services, y Februar 13, 1987
Finance, Management nd Per onnel Committee hold public hearing
on proposed policy s temen and guidelines, by March 1 , 1987
City Council adopts olicy tatement and guidelines (submission
requiremeats, evalua ion cr teria, decision making process, and
performance reportin ), by April 1 , 1987
Community Services d stribu es City Council adopted policy and
guidelines to Non-Pr fit Or anizations, by April 2 , 1987
Non-Profit Organiza t ons re uest 1988 City funding, by May 15, 1987
Community Services r commen 1988 funding priorities to Mayor, by June 15, 1987
Mayor proposes to Ci y Coun il 1988 budget for Civic
Organization Partner hip Pr gram, by August 5, 1987
Second half of 1987 ontrac -for-Service payments made to
Non-Profit Organiza t ons, i performaace objectives and reporting
requirements are met, by August 0, 1987
NOTE: Calendar subj ct to hange; prepared by Greg Blees, Mayor's Office 2-3-86
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