86-1622 • _ HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES: � ' � � '
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
� required, attached.
Providinq complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
� the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of chanqe or shift of Full-Time Equivalent (FTE) positions. �
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency. before routinq through City offices. .
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists) �
� 1. Outside Agency 4. Mayor
� 2. Initiating Department 5. Finance Director »
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all othere) ,
1. Activity Manager 1. Initiating Department
2. Departanent Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk '
5. City Clerk �
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTZON (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, E'&MS
SUPPORTING MATERIALS. In the ATTACHI�NTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an aqreement requires eviderice of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
w
1. Contractual relationship with another governmental unit.
2.. Collective barqai.ning contracts. �
3. Purchase, sale or lease of'land.
4. Issuance of bonds by City. �
5. Eminent domain. �
6. Assumption of liability by City, or granting by City of indemnific�tion. :
7. Agreements wit1� State or Federal Government under which they are providing
funding.
8. Budqet aaneendments. . �
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WHITE - C�TY CIERK
PINK - FINANCE G I TY OF SA I NT PALT L Council �
CANARV - DE�ARTMENT
BI.UE - MAVOR File NO.
Return copy t : � u C •l Resolution -
Valuations - Ro 218 � �
(RM) (HRAres) � '
Presented By �
Referred To `� �- w `� Committee: D e � �� 3 '
Out of Committ e By Date
WHEREAS, th Ho s ng and Redevelopment uthority of the City of
Saint Paul actin thr gh the Brighton Dev lopment Company lans to
develop the Old illet Hospital Site as ousing for the elde ly; and
WHEREA , th Brig ton evelopment ompany has found it n cessary
to acquire , addi iona eas ments in order to serve the si e with
sanitary sewers nd st rm sew r conn tions; and
WHEREA6, th ease ents cro s ortions of Phalen Park at 1 cations
satisfactory to he Ci of Sain Paul.
THEREFORE B IT ESOLVE , t t the proper City Offici ls are
hereby aut oriz d an dire ted t convey by Quit Claim eed, a
permanent s orm s wer e seme t and a ermanent sanitary sewer asement
also inclu ing empor ry onstructi n easements all as sh wn and
highlighted on t e att ch d drawing de ignated as project 859 1, file
number 1-86 00 o Jame . Hill, Inc. a d dated January 2, 1986 which
is attached here o and ade a part here f. Said temporary e sements
to expire o or b fore une 1, 1987.
COUNCILMEN Requested by Department of:
Yeas p�sW Nays
Nicosia [n Favor Fin ce & M
Rettman
Scheibel
Sonnen _ AgBi[lst BY ��Director
Tedesco
Wilson
Form Appr ved b City Attorrye�y
Adopted by Council: Date �' `/l
Certified Passed by Counc 1 Secret ry BY
By� '
Approved by Ylavor: Date Approved ayor for Submis i u cil�
By _ _ By
(
PLEASE RUSH: Q
Finance &',M mt. Ser ices pEppRTN1E�lT _ C;l�-�llle-��P•7 • _ OSOcSe�
Dick;McCann � CONTACT
, : - ..
298-5317 PHONE
Oct. 8, 1986 DATE e�� 'e
�
SIGN NU1�ER FOR RQ ING OR ER Cl All Locations �or Si natur.e :
Department Direct r 2 Director of Management yor
� Finance and Manag ent S rvfces Director � 4 S City Clerk
Budget Director 3 Councilman Nicosia �
T C�ty Attorney
wHAT WILL BE ACHIf VED BY TA NG ACt ON ON TNE ATTACHED MATERIALS? (Purpase/
Authorize the conv yance f parm ent easementa for storm and sa�a��r pur oaea
over Citq `land (Ph len Pa k) to e Housing Redevelopment Authority. The' eaaeme ts are
necesaary for deve opmeat of the Id Gillette Houaing Site aa elederly houeing. The
subject area is bo ded b Wheel k Parkway, Forest, Ivy and Earl Streeta.
COST BENffIT BUDGET Y AND ERSONN L IMPACTS ANTICIPATED:
None
.` RECEIVED
i ��'`'°'� �1� .00T 91986
. �o`l°1 �r OFFlCE OF THE DIRECTO .
. DEPARTMEIVT OF FMANC
AND MANAR3�MENT SERViC
.
;
; _
F�NAMCING SOURCE AND UDGET CTIVIT � NUMBER CHARGED OR CREDITED: (Mayor,'s signa-
ture not re-
Total Amou�t of '7r nsac�i n: quired i# under
N�A _ � $lO,OmQ)
Fund�ing Sourc�;
Activity Number: • '
i'"
ATTACHMENTS List and Number All At � chments :
1. Resolution
2. Map
�PARTMENT REVIEW ! , CLTY A�TORNEY REVIEM
x Yes No Cnuncil Resolu ion Re ired? ' Resolution Required? s No
�„Yes x No Insuran e Requ red? Insurance Sufficient? s No
Yes x No Insuran e Atta hed:
�
(SE •REVER SIDE FOR INSTRUCTIONS)
Revised 12/84 �-� �
� �
. � �
�'� :'_^�. HOW TO USE THE GREEN SHEET �
' � � �
. ,
, The GREEN SHEET has several PURPOSES: ' � � '
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval � ,
3. to help ensure that necessary supporting materials are prepared, and, if �
- required, attachsd. ,
Providing complete informa'tion under the listed headinqs enables reviewers to n►ake �
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
� the cost/bene it aspects of' the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeoR,mmers or other groups affected .by the action) . The personnel impact
is a description of ch�nqe or shift of Full-Time Equivalent (FTE) positions. �
If. a CONTRACT._aa4ount is�less th�n. $lO,QOp,,fih�-Mayor's signa�ure is r�ot xequ�re�,, �. -
if the� de�ar�nien� director signs: A contraGt�=utust aiwaye be- €irst f�igaed: b3� the- �,-,.>: _
outside agency befare�,routing �hrough City:offices. . . , . � _ .
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (asaumes authorized budget exists) �
� 1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
;3� ,City;l�ttorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others) .
1. Activity Manager 1. Initiating Department
2. Departa�e�►C.Accauntant '�� � 2. City Attorney
3. Departmex�t Diredto'r � �` 3. Director of Management/Mayor
4. Bud�t;�Aix�dtor � . . ,.`.'.� r,= '�� 4. City Clerk .
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOT,UTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others) �'
1. Department Director 1. Initiating Department
2. Budget Director , 2. City Attorney
3. City Attorney 3. Director of Manaqement/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F'&MS
SUPPORTING MATERIALS. In the ATTACI�II�NTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires eviderice of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2.. Collective bargaining contracts. �
3. Purchase, sale or lease of land. -
4. Issuance of bonds by City. -
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnific�tion. :
7. Agreements with State or Federal Gover�ent under whfch they are providing
funding.
8. Budget amendments. :
. . ��.�i��� � �
. �
1[embers:
CI Y OF ►5'AI�TT PAUL �a�aNicttmaa��
. ii�i�Iti Joha Dce�aAl�
OF ICE OF THE CITY COIINCIL � �
�I
.. i
� Date: November 2, 1986
� o itte e Re art
p
To: ain Paul City Council
From: o mittee on Public Works
hr's Nicosia, Chair
The Public Works ommitt e at fts meetinq of November 12, 1986 took th
following a¢tion:
Hear i n�D, te
1 . I1/25/8 VAC TION: Petition of Lancer Associates for the vacatio
of art of Pine Street; to build a parking ramp, and par
of Broadw y Street, to cure a building encroachment
bet een K ilogq Blvd. and Prince Street (bounded b
Br dway, ellogg, Prince and Olive} .
� Rec mmende approval on a 2-1 vote - Councilwoman Rettma
' vo i ng "NO'.
2. RE LUTIO � authorizinq the conveyance of permanen
ea ements �for storm and sanitary sewer purposes over cit
la (Ph len Park) to the Housing 8 Redevelopmen
Au ority lin connection with the development of the O1
Gi lat�s p#tal site. ( 10-23-86)
' R �pPFOVa1 .
3. I RE OLUTIO : amendinc7 the EIS Scopinq Decision for th
' Sh pard/W ner/East CBU Bypass to reflect agreements th
C i y t�as i th PCA and MnUOT� on prncedures.
Laid over� in C�mmittee until 11-26-85.
CITY HALL SEVE TH FLO R SAINZ' PAUL, MINNESOTA 55102 612/298-4475
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---------------�� 5 — —°- ---- —_.._--- ..�_ _ . —_� i
1 � , �
WHITE - C�TV CIERK ��.
PINK - FINANGE GITY OF SAINT PAUL Council /�
C4NARV - DEPARTMENT File NO. � "�
BLUE �- pAAVQF7 �
RETURN COPY TO V UATIO S , ,
RooM 218 n l Resolution
(DN) (Gillette)
Presented By �
Referred To Committee: Date
Out of Committ By Date
8 Tha the wner of Lots 1, 3 and 4, Phalen Shores pay
� to he Ci y of Saint Paul the sum of 513,645 for the
� per anent sanitary storm sewer easement which wi 1 be
, nec ssary for the Phase II Condo Unit portion of the
pro 'ect. Such payment shall be paid prior to th
rec iving of a permit to construct Phase II or b
Jan ary l , 1990, whichever date comes first.
9� The comp nsation referred to by the City of Sain
Paul in nditions 6, 7 and 8 shall be dedicated for
Par and Recreation purposes.
NOW, ' THER FORE Bg IT RESOLVED, that the proper ity
Officials� are hereb authorized and directed to convey by Quit
Claim De d a perma ent storm sewer easement and a perm nent
sanitary sewe eas ment including temporary construction
easements all escri ed in conditions #1 and #2 of this reso ution
and subje�t to the a ove conditions.
COUNCILMEN Requested by Department of:
Yeas Drew Nays
Nicosia Finance & Ma.na ement Services
Rettman [n Favor ,� � I r�`
Sonoenl � __ AgBillst By �, Director ��, °
Tedesco
Wilson
OE � 1 � Form Approved ity Attorney
Adopted by Council: Date
�
Certified P•s d y i Sec ry BY
B}•
Approv by Mavor: D �Etr � � �6 Approved Mayor f S mi ' n to Cou cil
�.
.
g • B
PUB ISHEO � � 2 019$6
Finance & Ma.nagement Servic s �PARTMENT " �G�/ � _�.v��3
Dave Nelson CONTACT
PHONE
December 9 198fi DATE ei�� - Q
SIGN Nt�BER FOR: RO ING 0 ER C1 All Lacations for S���i nature : .
„�,_ Department D�r�ct r 3 'Director�of Management Mayor
_2__ Ffnance and Manag ment rvices Director � � City Clerk
Budget DireCtor. 4 councilpexson
1 City Attorney
t�IAT WTLL BE ACHI VfD BY T _ NG ACT ON ON THE ATTACHED MATEftIALS? (Purpase/
Rationale) :
Authorize the conveya ce of ermane t easements for storm and sanitary sewer purpo es over
City land (Phalen Par ) to t e Hous g Redevelopment Aufihority and Brighton Develo ent
Company. The easemen s are ecessa y for development of the 0Id Gillette Housing ite as
elderly housing. The subjec area s bounded by Wheelock Parkway, Forest, Ivy and Earl
Streets.
T BENEFIT Bt1QGET Y AND ERSONN L IMPaCTS ANTICIPATED:
The City will receive $23,25 when he permanent and temporary easements are conve ed.
�I[�t�II�G S0{lRCE AND UD6ET CTIVIT �t1h�ER CH�tRGED OR CREDITED: (Mayor's signa-
tur.e rro� re-
TotaT� Amount;::of"Tr �sacti n. S 3,257 quired �€ under
� �10,Q00}
F��ac��ng Sour�e. .
Activit,y Number: . _
�IACH�N7S L.i st and Mumbe AT 1 At athments :
1) Council Resolution for s nature
2) �P ,. _
�P�TMfNT REIIIEW CITY ATTQRNEY REYIEMI
x Yes I� Gbuncil Resolu ion Re ired? ' Res�tution Required? s No
�
� X�s X No Ins�ran e Requ red? Insurance Sufficient? s No
Yes �No Irtsuran e Atta hed:
(SE •RE.YER E SIDE POR IFtSTRUCTIONS)
l�ev i sed 12/84 .