86-1581 WHITE - C�TV CLE�iK
PINK - FINANCE COUflCIl / / ��/X�/`
CANARV - DEPARTMENT G TY OF SAINT PAUL �f/�`L/(/ /
9LUE - MAVOR File NO.
^� uncil Resolution �
_ Presente By '�--� �
Ref rr d To � � �� l`�'V Committee: Date /�'� �8
1 �
� Ou f Committ e By Date
WHEREAS, �he Ci of Sa'nt Paul purchased lever voting machines starti g
in the year 194 ; and
WHEREAS, Lever ting chines are no longer manufactured and ar� cost y
to maintain, st re and ransport; and
WHEREAS, The Ci C.ler , along with other Minnesota election official�
has been invest' ating vailable election equipment; and
WHEREAS, The Sc tary State of the State of Minnesota is in the fin 1
stages of certi ing o ical scan voting equa.pment for use in Minnesot ;
and
WHEREAS, �'he Ci Cler and Mayor reco�nend that optical scan votinq
equipment�, be us at el ctions held within the City of Saint Paul, now
thereforel, be i
RESOLVED, That e Cit Council of the City of Saint Paul approves the
use of op ical can vot'ng equipment at e�.ections held within the City
of Saint aul; d be i
FURTHER R�SOLVE , �hat he Mayor recommend for Council consideration
a financing pl for t purchase of optical scan voting equipment for
the 1987 e�ecti ns, co ingent upon successful certification of the
equipment by th Secret ry of State of the State of Mirinesota.
COUNC[LMEN ' Requested by Department of:
Yeas ��, Nays', G / T� G��
� [n Favor
Rettman
Scheibel �
Sonnen __ Ag8lllst BY
Tedesco I
Wiison � � " ����
� �� ? �' Form A ve by City A rne
Adopted by Council: I Date
�
Certified Pa s ounc.il Se ry BY
By
Appr y Mavor: Da �, '� � i��� Appro y Mayor for S si t�Co cil
BY - —
pt�4�IS�NED -����: � 19$6
City Clerk DE PARTMENT _�, ` �G����� p
. � �. N. 3959
A1 Olson ` � �ONTAC,I •
a98-4231 PHONE � ��
DATE Q� Q
ASSIGN NUMBER FOR RO TING 0 DER Cli All Locations for Si nature :
1 Department Director 3 Director of Management Mayor
Finance and Mana ement ervice Director 4 City Clerk
Budget Director
� City Attorney
WHAT WILL BE ACHIEVE BY TA ING AC ION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
�Authorization to pur hase cl use optical scan voting equipment at election
held in St. P ul; re lacing old lever voting machines that are no longer
masnufactured and ex nsive to maintain, store and transport.
RE�ECV�D
��
���� oc-� � �
COST/BENEFIT BUDGET RY AND PERSON �L IMPACTS ANTICIPATED: MAY4R'S O�'�ICf
Acquisition t is 967,58 . Savings in storage, transportation and maint nance
about $50,000 a year
FINANCING SOURCE AND BUDGET ACTIVI Y NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of T ansact on: 967,580 quired if under
$10,00Q)
Funding Source: Bonds
Activity Number: 00263
ATTACHMENTS List an Numbe Al1 A tachments :
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
X Yes No Council Resol tion R quired? Resolution Required? es No
Yes x No Insura ce Req ired? Insurance Sufficient? es No �/�
Yes No Insura ce Att ched: ���
(S E REVE SE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO US THE GREEN SI3EET , y
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.'.'�c . .R _
The GREEN SHEET has several PURPOSES:
l. to assist in routing documents and in securing required signatures �
2. to brief the reviewers of documents on the impacts of approval '
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumers _authorized budget exists)
1. Outside Agency 4. Mayor
� 2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
_ 1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless siqning
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providinq
funding.
8. Budget amendments.
�� . . �-�,���'/
� 6usine s Re ords Corporation �CHARDH. McKAY
Election Se vices D ision resident
328'SOUT JEFFE SON STREET - CHICAGO, ILLINOIS 60606-5614 (312) 454-1475
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' August 8, 1986
Ms. Marge Chr' stian on
Department of Prope ty Taxation
Elections Div' sion
A608 Hennepin Count Government Center
Minneapolis, N 55 87 �
Dear Marge:
As you reques ed, w are quoting herein on the planned
quantity' purc ases f OPTECH III-P optical sean vote
tabulato s fo Henn pin County to include Ramsey County as
an aptio if hey d sire to participate in this plan.
Although we h d dis ussed the pooling of additional orders _
_. _ _ __
the cost of 'nstal ation and support for the 1987 electio s
beyond t e Tw'n Cit area could not cost justify this
consideration. Ina much as the :time and travel cost per
precinct to t ain a d install is inversely proportionate t
the size of t e jur'sdiction, it will be necessary to
consider othe coun ies, each on its own merit.
This proposal is' pr dicated on the following assumptions,
and is valid nly u der these circumstances:
1. Orders rom H nnepin County and Ramsey County
jurisdi tions must have been received by Otto
Johanne on o 'before 12/31/86 in order to qualify
for the quant'ty discounts.
2. Pu�rchas orde s would be issued by each jurisdiction
subject to ce tification of the OPTECH III-P by the
Se' reta y of tate for the State of Minnesota.
A. Pay ent a rangement alternatives wi11 include th
fol owing plans:
' (1 ) cash rice 30 days after delivery;
_. . _ ,_.�_,. ,__. __.. �. ..� ..__..._. _
._ . ., _ _ _ _.._._,. ..,..,�.....,�.�.�...�,..�..'.�,,.,.�
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�is. Marc�e Chr stian on -2- August 8, 198
,
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I *(2) 20$ d posit with order and 36 monthly
' insta lment pay�nents commencing the first da
' of th month following delivery of the ,
equip ent; (present rate of 8.96$ annually i
subje t to change) ;
*(3) 30$ d posit with order and 60 monthly
insta lment payments commencing the first da
of th month following delivery of the
equip ent; (present rate of 8.64$ annually i '
subje t to change) ; .
(4) lease with option to buy.
*Jul , 198 rates quoted by a company specializin
in unici al finance. �
�
B. Del very rrangements would be agreed upon as
fol ows:
. __. - _ _ __._--- — --
_---- .
! (1) any j risdiction having 1987 elections would
' recei e delivery in ample time to prepare fo
those elections; these dates must be stated n
the p rchase order at time of issuance;
(2) juris ictions having no electiom commitments
until 1988 would receive delivery at the so1.
discr tion of BRC any time prior to June 30,
1988.
C. Pri es ar f.o.b. destination.
Any unfaresee fact rs which may emerge could, of course, e
mutually agre d upo .
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.a� ' , . ' �-/,S�/
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Ms. Margle Chr stian on -3- August 8 , 198
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OPT CH II -P WITH VOTING SUPPLY CASE
Q antit Range Unit Cost
- ----- ------ ---------
L ss th n 100 $4,800
1 1 - 200 - 4,704
2 1 - 300 4,608
3 1 - 400 4, 512
' 4 1 - 500 4,368
', 5 1 and over 4,176
�
Each jurisdic ion m st issue its purchase order committing to
the appropria e pur hase plan at the unit price determined by
the quantity rdere by each jurisdiction for its specific
use. After J nuary 1, 1987, when the total quantity order d
has been dete mined BRC will send an appropriate letter t
each jurisdic ion a ending its purchase price accordingly.
If you have a y que tions, please do not hesitate to call.
Since el ,
Richard H. McKay
RHM: 11
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VOTING BOOTHS
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NUMBER COST
1 ' 9 190.00
10 - �49 181.00
.___ _._ __ -- -
. -- 250 - 499 173.80
500 - 999 � 166.60
1000 - �1P 163.00
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, � _. , CI Y OF SAINT PAUL
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O FIC� OF THE CITY COIINCZL
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-� '�°' - . D d t e ; November 17, 986
� C M (TTEE REPORT
TO = SQt Pa 1 Cifiy Councit ,
FROM �', C0171(llt�'t C Qh. LEGISLATION
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II C i�i Q i R : J HN DREW .
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. ai t►� ��wtoluA�wo`���i����'#�. � �I�� . ���v�
+ri�#t� . �.��ity �d'��'i�g e�fi�� - .for
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CITY HALL SEVENTH FLOOR SAINT PAUL, M NNESOTA SS10Z
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