86-1524 WHI7E - CITV CLERK -
PINK - FINANCE I Ty OF SA I NT PALT L Council �_/�,�
CANARV - OEPARTMENT File NO•
BL_UE - MAVOR
ou cil Resolution ���
Presented � � � �
Y
Referred To � • Committee: Date �� Zl
Out of Committee By Date
RESpLVED, That th proper City officials are hereby authorized a d directed
to execute an', agr�e ent wi the Department of Education, State of Minneso a, for the
continuation of the lending library relationship with the Division of Libr ries, City
of Saint Paul , subj ct to t e terms and conditions of said agreement, a co y of which
is to be kept on fi e and o record in the Department of Finance anci Manag ment
Services.
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COUNCILMEN Requested by Department of:
Yeas Drew N ys /
Nicosia �J Commun i t Serv i ces
Rettman Irl Favo[
Scheibel
Sonnen __ Agal[1S� BY
�adoca°y
Wilson I
Adopted by Council: ' Date
�v � _ �986 Form Ap y City Atto ey
C
Certified P•s b Council . BY
By� 1I
Approved by :Navor: Date _ �oY � 1986 Appr y Mayor for Sub ' n to ounc�
BY _ �f� -r,»;��V By
Cnmmunit .Services Librar es DEPARTMENT �� `/..S-?� No 005
Jerr Steenber. ' CONTACT
292-6211 PHQNE � �
September 30, 1986 DATE �Q/� e�
ASSIGN NUMBER FOR R UTING RDER li All Locations for Si nature :
,,Y Department Dire tor 3 Director of Manageme t/Mayor
_g,_ Finance and Man gemen Servic s Director 5 City Clerk
dget Director 7 Finance Accountin
City Attorney 6 Cit Council
8 Librar Administrati n (Steenberg)
WHAT WILL BE ACHIEV D BY AKING TION ON THE ATTACHED MATERIALS? (�Purpose/
- Rationale) :
Continuation of t e Stat of Mi nesota, Department of Education, interlibrary 1 an program
provided by the S int Pa 1 Publ 'c Library to non-metropolitan area public libra y systems.
EGE°l�ED .
a9`'o�l� �
�, � �.__ CT 31986
COST/BENEFIT BUDGE ARY A D PERS NEL IMPACTS ANTICIPATED: ITY ATTORNEY
The agreement pro ides t e shar ng of information resources, provides total fun ing of
expenses and prov'des fo r (4) TE's covered in Special Funds Budget for 19�6 a d 1987.
FINANCING SOURCE AND BUDG T ACTI ITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not r.e-
Total Amount of Transa tion: $194,600 quired if unde
$10,00�)
Funding Source: 355
Activity Number: 33430
ATTACHMENTS List nd Num er All ttachments :
1. Council Res lution
2. Agreement ( copie ) for iscal year 1987.
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
�Yes No Coun il Res lution Required? Resolution Required? Yes No
Yes X No Insu ance R quired Insurance Sufficient? Yes No ��
Yes X No Insu ance A tached
SEE RE ERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
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� • AGREEMENT
'�fhis a eemen is made and entered into by and between the fice
'
of brar Devel ment and Services, Department of Education, o
beh lf of the St te of Minnesota, hereinafter referred to as LD ,
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and', the S . Paul Fublic Library, an agency of the City of St. P ul,
Minnesota, herei fter referred to as the Library. �
Wherea , unde Minn. Stat. 134.31 it is the policy of the st te -
to suppor the p ovision of library service and the development of
cooperati e grog aas for the sharing of resaurces an� se:vices; an� x
Wherea , LDS s determined that one program .to implesaent th -
staze�s p licy i the provision of an interlibrary loan and ref rence .
se,zjvice t the r �ional public library systems of Minnesota; an -
�Flherea , the brary is capable of operating a program of in er-
lib ary 1 an and reference service;
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ow th r�fore the parties hereto agree as follows;
I. Th Libra y shall: "
A. Recei e interlibrary Ioan and reference requests via
ca�omun cation media as may be agreed upon by the parties fr m
�he re ional ublic.library syst�s outside the counties of
Anoka, Carver Dakota, Hennepin, Ramsey, Scott and Washingto
�hrou co�nu cations nodes designated by LAS.
$. Lend tems fram its collection in response to reques s
�� eceiv d her ader and refer unfilled requests via an establ shed
routin syst to other libraries deemed probable secondary
source inclu ing but not Iimited to other public libraries
partic pating in the Metrogolitan Library Service Agency (M LSA)�
academ c libr ries through Cooperating Libraries in Consort (CLIC)
and th Min�ne ota Interlibrary Teleco�nunications Exchang�e INITEX)
at the Univer ity of Minnesota.
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C. Maintain a system of reserving items to fill requests . , =,
received hereunder in cases where said items are in use when a
request for said items is received.
D. Provide up to 25 pages o£ photocopies of library materials
without charge in lieu of the loan of an item, such services to
be pravided consistent with provisions of Title 17, U.S• Code.
E. Provide to LDS monthly repor�s of the amount of services
provided hereunder including the services provided by secondary
sources. �
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F. Provide to LDS an annual report of expenditures incurred '
� hereunder including payments to secondary sources. �
G. Provide to LDS information concerning problems encountered,
recommendations for improved services and other reasonable and �
appropriate information as may be mutually agreed to regarding
the operation of the services provided hereunder.
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H. From the amount established in Section II, D., reimburse
secondary sources, except MINITEX and CLIC, at the rate of $1.15
per search and $3.00 per fill, provided that the secondary sources
shall agree to maintain a system for placing requests on a waiting
list when the requested materials are in use.
II,, The Offic� o€ Librarg �va�.cgmsnt and Ser�rices shall:
A. Develop ia consultation w•Lth the Library policies and
procedures to implement the program of interlibrary loan and
reference service and provide a manual of said policies and
procedures to the regional pubiic Iibrary systems.
B. Coordinate the interlibrary loan and reference service
network resulting from this agrecnnent and serve as a communication
channel on matters of poli,cy between the Library and the regional
public library systems receiving services hereunder.
' - � . . . - 3 - -�'(-l.S��
C. P ovide o the Library a list of regional public librar
sys,'�tem co munica ion nodes eligible to submit interlibrary loan
an� refer nce re uests.
I D. R imburs the Library for services pro�ided h�ereunder
dur�ing th state s fiscal year ending June 30, . 1987 in the amou t
of $194,6 0 whic shall be paid to the Library in four installm nts
provided hat no such payment shall be made in advance ofi the
period fo which paid.
III. All servic s provided by the Library pursuant to this
agreement shall e performed to the satisfaction of LDS as
determine in th sole discretion of its authorized agent.
Wi�liam G Asp, irector of LDS, and in accord with all applica le
fe eral , tate a d local laws, ordinances, rules and regulation .
Th Libra y shal not receive payment for work found by LDS to
� be-��unsati factor or- performed_.in violation of_federal , state _ _ __
and local law, o dinance, rule and regulation.
IV. This agreem nt may be cancelled by LDS or the Library at
any time, with o without cause, upon ninety (90) days written
� � �notice to the ot er party. In the event of such a cancellatio ,
the Libra y shal be entitled to payment, determined on a pro
rata basi , for ork or services satisfactorily performed.
V. The ibrary hall neither assign nor transfer any rights o
ob igati ns und this agr�eement without the prior written con ent
of the a thoriz agent of LDS.
VI. Any amendm ts to this agreement shall be in writing.
In witne s wher f, the parties have caused this agreement to e
duly exe uted i ending to be bound thereby.
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APPROVED:
STATE C� MINNES�fA CITY OF ST. PAUL
DEPARTMENT C� EDUCATION DIVISION OF LIBRARIES
By: �..t..Q�,G�e� By: � rV . �n��
Date: S Tn�C�+Isc Y 9,,,, -- A(� �ate: . �7 9 /`1�(,
CITY OF SAINT PAUL MAYO .�
Approved as to Form: By:
c� � Date: - —
By:
Date: �0 3�C DEP�RTIMENT OF FI1I�NCE F►ND MAN�IGEMEI�T
. SE2VICES
Assistant City F�ttorney
By:
Date:
- DEPRRTMENT OF COMMUNITY SERUICES
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�� C TY OF SAINT PgUL
:iii��i:�i I I �P'YC� OF TSIs'. CITY COUi�TCIL
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�ammittee Repart
F:'I anc M a eme�t & Personn�I Committee. _-
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OCTOBER 30, 1986
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1. Approval �Of min te� fr neeting held October 23, 1986. approved
2. Discussion of C ty Hal /Courthouse renovation. discussed
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3. Resolution appr ving t e 1986-89 Agreement between Independent School istrict
No. 625 a�nd Uni ed Bro herhood of Carpenters and Joiners of America n City �
Carpenters Dist ict Co ncil. approved
4. Resolutiq'n appr ving t e 1986-89 Collective Bargaining Agreement betw en
Independent Sch ol Dis rict No. 625 and the Tri-Council Local 49, Loc 1 120
and Loca7� 132. a ro ed
' S. Resolution appr ving -t e 1986-84 Maintenance Labor Agreement between' ndependent
School Di�strict No. 62 and Un'ited Union of Roofers, Waterproofers an Allied
. Workers,�Local nion N . _96. approved
6. Resolutidn appr ving t e 1986-89 Maintenance Labor Agreement between ndependent
School District No. 62 and International Brotherhood of Painers and lied
Trades Lqcals 6 . a roved
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8. Resolution amen ing th 1986 budget and transferring $6,375 from Cont ngent
Reserve �o City Clerk Records and Elections. approved
9. Resolution amen ing th 1985-86 Capital Improvement Budget and transf rring
$550,OOOIfrom ter Po lution Abatement Bonds and Lake Overflow Credi to
Phalen Creek In ercept r Sewer. approved
10. Resoluti�n req sting he Charter Commission review and recommend app oval of
proposed ordin ce ame ding Section 12.04.1 of the City Charter perta ning to
the hear�Lng of rievan es by the Civil Service Commission. a rove
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CITl' HALL SEVENTH FLOOR SAINT PAUI, ESOTA 55102
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