86-1448 WHITE - CITV GLERK
PINK - FINANCE GITY OF SAINT PAUL Council
CANARV - DEPARTMENT _/ � � /
BLUE - MAVOR File NO. ��
�
. C u c 'l Resolution : �
Presented / �
Referred o Committee: Date b"� —
Out of Committe�e By Date
RESOLVED, That the pr per City officials are hereby authorized and di ected
to execute an agreernent wi h Inde endent School District No. 625 whereby the City will
provide police services in assist ng the District in its high school police liaso program,
subject to the terms and c nditio s set forth in said agreement, a copy of which 's to be
kept on file and of record in the Department of Finance and Management Services.
COUNCILMEIV Requested by Department of:
Yeas 3�oNNe(d✓ Nays ��
�"'�� In Favor
+��1���`l�
� By r�!/
Scheibel � Against
Tedesco
Wilson
Adopted by Council: Date O� � ^ 1986 Form A roved y C't t ne
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Certified Pas e ouncil Se BY
sy
Approv IVlavor. Date Approv d by Mayor for Submis 'on 'Co�un il
B B � / j� �
PUBII ED 0 C 2 51986 � �
1 1 i �a2 rtm n , DE PARTMENT � �� NO 3 8 5 0
Lt. Thomas� L. •R2din CONTACT
292-3501 PHONE
September 17, 1986 DATE 1 Q„��� Q
ASSIGN NUMBER FOR RO TING DER C i All Locations for Si nature :
1 Department Direc or � Director of Managemen /Mayor
6 Finance and Mana ement ervice Director � City Clerk
�udget Director 5 Cit Council
City Attorney 7 Police: Research and evelo ment
WHAT WILL BE ACHIEVE BY T ING AC ION ON THE ATTACHED MATERIALS? (Purpose/
Rationale) :
The City of St. Paul Poli e Depa ment will provide high school police liason se vices during
the 1986-1987 schoo year.
�,-9�`-� -�`�-�' �-Q---
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COST/BENEFIT BUDGET RY AN PERSON EL IMPACTS ANTICIPATED:
City of St. Paul P lice D partme to be reimbursed by Independent School Distri t No. 625.
in the amount of $ 2,000.
RECE ED
SEP Z ty�b
FINANCING SOURCE AN BUDGE ACTIVI Y NUMBER CHARGED OR CREDITED: (Mayor's ���i�S FFICE
ture not re-
Total Amount of ransac ion; $ 2,000 quired if under
$10,000)
Funding Source: /A
Activity Number: 34115
ATTACHMENTS List a d Numb r All ttachments :
Four (4) copies of Agreem nt
DEPARTMENT REVIEW r CITY ATTORNEY REVIEW
Yes x No Counc 1 Reso ution equired? Resolution Required? Yes No
Yes X No Insur nce Re uired? Insurance Sufficient? Yes No �ifV
Yes X No Insur nce At ached:
( EE REV RSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET ,_ • ► , � • ,
� . �
The GREEN SHEET has several PURPOSES:
. 1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to ma.ke
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading `provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Manaqement/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director l. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHI�NTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaininq contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
, 7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.
l�. . .. - '_ . � • e'G,�-�� -��1��
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AGREE��IENT �
THIS AGREEM NT, ma e this 31 July, 1986, by and between
INDEPENDEMT SCHO L DIST ICT 625, hereinafter referred to as "District, '
and CITY Or SAIN PAUL OLICE DEPARTMENT, h2reinafter referred to as " ity,"
WITP�ESSETH:
WHEREAS, th Board of Independent School District 625, has by vir ue '
of Board File No pproved -
authorized an ag eement with the City of Saint Paut Potice Department or
t�e purpose of p ovidin services to the Distric�; now, therefore, *
IT IS HEREB AGREE , by and between the parties, as follows: -
I.
Districi ag ees to pay City for services of two sworn police offi ers �
for duties to be perfor ed on behalf of the District during the period
Sep�emoer 2 , 1986 t rough June 5 , 1987, in the amount of Twent
- -.,_ _ _
—__.___ -�s_ _
One Thousand and No/100 ollars ($21 ,000.00), per semester or For��y T��► -- -
Thousand and No/1 0 Dollar�s ($42,000.00) for the entire school year.
II.
Persons conn cted w'th the program will remain ernployees of the
City and, therefo e, cov red by the City's workers' compensation progr � ;
wi11 be paid by t e City and entitled to City fringe benefits.
III.
The police o fice•rs furnished by the City to the District ►vill
perform services nd dut es as directed by the District according to
schedules and gui elines to be determined by Distric�. Said police
officers will rep ri� to esaective principals of the t�istrict and shall
accorn�lish the du ies as assigned by said school principals.
..�. . -., _ . �� � �yy�'
" • � � ' �
iv.
District a d Ci�y shall mutually agree upon the personnel to be
selected by ihe City a d assigned to the Distric� and, from tir�e ta t me,
shall review th selec ion of personnel to achieve the best interests of
botM i�he Distri t and he City.
V.
Guidelines concer ing duties to be performed �y the officers sha 1
be determined b the Di trict and City and discussed with the personn 1
involved.
VI.
Either part to ih's Agreement may cancel said Agreement upon se ing
a written 30-day notice upon the other party. In the �vent that this
Agreenent is can elled ursuant to this provision the costs payable by
District to the iiy sh 11 be pro-rated up to said date of cancellatio .
IN WITiVESS HEREOF parties hereto have signed this Agreement
. __�. - --__._ _� - -
—__ __ .--- -
this day of , 1986.
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Approved as to Fo . CITY OF SAINT PAUL
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Approved as to For this By
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;ka: day of ���� �- , 1 86. Finance & Management Servic s
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-Board Attorney
Approved as to Form and
Execution this „� INDEPEN �'VT SCHOOL DISTRICT 625
day of � ��
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