86-1173 �NNITE - CITV CIERK
PINK - FINANCE G I TY O F SA I NT PA U L Council D J /�
CANqRV - DE�ARTMENT File NO. �+ � _ /�/�/'
BIUE - MAVOR
C nc ' Resolution ,�--�_, �
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Presented By ' ��✓
Referred To Committee: Date
Out of Commi ee By Date
WI�REAS, The Mayor, pursuant to Section 10.07.1 of the City Charter, does certify that there
are available for ropriation revenues in ea�cess of those esstimated in the 1986 budget; ar�d
WI�RF�S, The Mayor ecomr�ends the following changes to the 1986 budget:
C�rrent A�er�ded
Budget Changes Budget
FI1�iNCING PLAN ------------ ------------ -------
OO1 General Fur�
0200 Fur�d ance, Unreserved
Designated 274,000 +15,210 289,210
All Other F' ancing 110,490,525 0 110,490,525
110,764,525 +15,210 110,779,735
SPEDDING PLAN
OUl General Fur�d
General Gove nment A�ccounts
Finance Dept General Government Accounts
U9170 GH/CH uilding Mtce(City 35� Share)
09170-0217 F s-Engineers 0 +10,507 10,507
09170-0219 F es-Other Professional Services 0 +2,500 2,500
09170-0287 ce Use Charge 678,132 +2,203 680,335
09170 All r Spending 0 0 0
All Other ing 110,086,393 0 110,086,393
110,764,525 +15,210 110,779,735
1�'P CHANGE +15,210
RF50LVID, That the ity Council approves these chanqes to the 1986 budget.
F'uzancing is Av 1 1 App�roval Recor�anen�ded
��-- � ------- `�� -- � �:'�Z�
COUNCILMEN Requested by Department of:
Yeas Orew Nays
Nicosia ,� Finance Dept General Gove nment Accounts
[n Favor
Rettman � �
$piwibel
Son�en � __ Against BY
Tedesco
�Mi4seh
A�7 2 � 1986 Form Approv by City Att ey
Adopted by Council: Date
Certified Passed by Counc 1 Secretary BY
g}. Tr �
Approv y Mavor: Dat AUG 2 5 �98�j APProve Mayor for Submi i to Council
By _ _
pUBIISHED AU G 3 019$6
Genera� Gove�runen Accounts DEPARTMENT t`r��
�,a �d�o���-3 N° 06152
Ron Kl�ine/Katlzeri Friedmann CONTACT
4323/420� PHONE
gugust 6, 19s6 DATE ��� e e
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ASSIGN NUhB ER FOR R ING ORDER Cli All Locations for Si nature
partment Dire ar ,� Di'ri�ctor of Managemei t/ yor '
�udi ance and Man ement Services Director � �City Clerk � �_.��.��`,�'``,�
get_ Director
�ity Attorney .
HAT WILL BE ACH'IEY BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
Ratianale) :
The resolution adj sts the City side of the CH & CH budget to put it in agreement .with
the actions of the CH & Gh Committee. It adds $10,507 for consultant services for contract
documents and bid : egotiations related to elevator automation(CH�:& CH Res 86-06) , adds $2500
for CH & CH Usage ommittee Intern(CH & CH REs. 86-10) and adds $2203 for net of adjustment
to ma.tch Go.. Bpard Adopted Budget/Additions to CH & CH services(summer cements, wi.ndow
washing, janitor s pplies)/extended coverage and fire insurance/Cou uts..
OST BENEFIT BUpGET RY I�ID PERSONNEL IMPACTS ANTICIPATED: AUG I �
. �'
The resolution use Fund Balance Unreserved Desi nated to add add' �g authorit
to Ch/CH Building intenance Activity. g � E��•�-��� Y
�HEI .
AU� 1��1986 .
- OFFIC� OF THE DIRECTOR
DEPARTMENT OF FMANCE �
AND MANAGEMENT SERVICES
FINANCING SOURCE AND BUDGET ACTIVITY NUI�BER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of "T ansaction: $15;2io.00 quired if under
� �10,000)
Funding Source: 00,;;`Fund Balance, Unreserved Designated
ACtlVlty Numb@r': 09170 CH/CH Building Maintenance(City, 35� Share)
ATTACHMENTS List an Number All Attachments :
1. Resolution •
2. Schedule of Re ested Changes to the .].986 City Hall and Court House Budget
3. Blees/F�i�dma. memo & CH/CH Res. 85-11
4. BLees/Frie memo & County Budget cuts
5. Scheibel/Frie nn memo & CH/CH Res. 86-06
6. CH?CA Res 86-1. �
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
�Yes No Council Resolution Required? ' R�so�ution �tequired�? Yes No ��/
Yes x No Insura e Required? Insurance Sufficient? Yes No
Yes �No Insura e Attached:
(SEE •REVERSE SIDE FOR INSTRUCtIONS) �
Revised 12/84
, . i � . �����-����
Reyuestec+ Ci�anyes to tY,e
1986 City Hall ur�u Court Hou�e Buciyet
� - - City IIuuyet - -
Dute I Action Cridnye Totdi
---------- ----------------------------------- ---------- ----------
i/1/::(; �� CiL-� Coui�cil Acio�;teu I3udyet 67�, 1"3'Z
I
� 1/1/t�G I i:u ju::t3nerit Lo n�dtcn County Boaici G31 G7o, 7G3
E:uoNZed I3uc�get
� 1/1/�6 �Iyauitions to Ct3 & CH services: 18, 884 �97,u47
�u:�;I�iLY iL�lc3C�:n�nts, wincioca
washing, janitor su�Nlies
II {CI� t� C�i Resoiution 85-11} ,�- '
� 3/3/�G li�eed �or n�oriey L-or f ire and 10, 869 70Ft, 516
lex�eriued coverage insurance �
� 3/27/E6 I� ounty uuciget cuts ✓ (28,131) G80, 335
� 5/20/a6 I ;c;�;�;;L for consultunt �ervices 10, 507 690, i342
I ior contract r,ocun�ents and uia
I II(:(�Ot1dt1UIi5 related to elevator
ciU tOIili:lt iOt1
�(CIz � C�i Resolui:ion 86-06) ✓"
� 6/1G/86 I� H � CH Usuye Cor�uuittee 3ni�ern 2, 500 693, 342
,(CIx « CFi F.esolutian £3G-10)
---------
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' i"tdI7Cjf:5 re,uestec: 15, 210
1L�' CGUI7Cil Ac�or�cea Budg�t G;8,132
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693,342
-__-=____
Iiline/OT�rE� I
o2o/c�:_cr�t�L
7/15/8G i
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� Resolution
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Joi�t City Hall & Court House Committee i
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Presented by i sion r S haber No. 85-11 pa1e _ Auqust 19, 1985� �
Attention: �gudge and Accounti�g; R. Brubacher, Exec. Director; A1 Olson, City Clerk; " Ii
Al1 C ty Council Members; A1l County Board Members; Kathryn Friedmann, I
Build ng Superintendent; Dennis Gaiovnik, Ass't. Building Superintendent; . �
Greg iees, City Budget Director j
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WHEREAS, � e Court Nouse and City Hai-] Building Superintendent, appointed �'''
on June 3, 198 , has had an opportunity to review the proposed 1986 budget for I'
the Court Hous and City Hali and feels strongiy that several additional items �
should be funde that were not included in the origina] budget proposal in order
to bring the bu 'iding back to the standard that ali would like to see; Now
Therefore Be It �
RESOLVEO, Ihat the Joint City Hall and Court House Committee hereby recommends I
that the County Executive Director, pursuant to the authority given in Joint
Committee Resol tion 85-06 dated April 15, 1985, approve _the proposed budget If
changes; and BeiIt Further
RESOLVED, hat the St. Paul City Councii and the Ramsey County Board of
Commissioners -a'e requested to give their approval to the foilowing 1986 budget
amendments in t e upcoming budget hearings:
r
, Personnel ervices - Salaries Temporary
Four par -time summer 'custodians for 13 weeks $ ]5,500
I
Other Serv� es - .
Equipmen and Machine Repairs:
200 Am power panel - 19th floor $ 3,500
Starter r Oeep Well $ 5,500
Window Cl aning - Two times� per year � $ 8,000
Venetian lind Cleaning - Two times per year � $ 6,000
Carpet Cl' aning - A1l - carpets annually $ 9,500
Supplies - ustodia] Supplies
Floor wax and stripper, etc. � $ 5,000
5 53,000
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i ey - l�.r
r.tayo� Geo�ge latime� ,•Chai�man ' ! & CH Commitree Secreta�y �
I - C- �o Page=of.�_ i
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�Er otx��r
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�ATE . Ma� ch 3, 1986
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TO = Grl g Blees
IIu get Director
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FROM . Ka hryn Eriedmann l
Bu lding Superintendent
-
SUB.)ECT: 19 6 Budget Addendums
Plea e be advised that .the City's share of the City Hall
Cour House 1986 budget addendums are as follows:
Fi�j and Extended Coverage:
- ��I e County has money available in a
s parate contingency account to fund its
,� s are of the additional $30,000 needed
� � f r fire and extended coverage.
T e City's proportional share of the
$ 0,000 shortfall is: $10,689
.
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T e City' s share of the addendum items
b sed on the City Hall Court House
R solution of August 19, 1985 (see
a tachments) is: $18,884
GRAND TOTAL: $29, 573
If yo have any questions, feel free to contact me at
298-4 7 . Thank you
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M E M O R A N D U M
,
TO: Greg Blees �
Budget Director
FROM� Kathryn Friedmann
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Building Superintendent �
DATE� March 25, 1986
SUBJE} T:._ 1986 Court House & City Hall Budget Revisions
Attached is the prioritized reduction schedule
submil ted by my office to the County. The County by
resol tion today, has accepted a 4� reduction from
this epartment as indicated on page 33 , items 1
throu h 13.
.
Please advise me if this reduct"ion is acceptable
to th City.
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/ A /, /��/-�,- r��
� oEP �xErrr �IDe/ o%i�r�.vQr �asE � G�ni H�4ct /��,Nf. t-� /
iCode $ Name
' 1986 BUDGET REVISICN
LSZ LEVY R£DUCtION
WORKSHEET
1986� App�oved Budget $/,9j�S,45
Lea�j 1986 EstLmatad Rav�nua �/Nise_ �lYt,vut� .��eSSZ.
198 I Levy �['�fy t (�uNN �iVY� s 193d n33
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157. I vy Reductlo� 9 193 '/OS
��s sha re �o ,� � c�.s.�s��
Coo�y�� s/�ar� /89,d158 (�,4.39�
List belov Ln prlority order (i.e., the first icem listed being Che moaC .
desl able to be lmplemeated) your preference of thoaa project�/programs that
vill reault La a aet decrnase !a Che 1986 tax levy of ac lea�t $ ,�93 f70s .
as dlcated above.
Thes items may be in the form of revenue generating ldea�, peraonuel change�
in n er and typa, ch�ages ia method� or procedures, etc. Also iadicate the
eons queneea oF auh lavy reduction oa thn CONSEQUENCES OF LEVY REDUCTIONS
vork heeC.
• Revenue Cu�lative ��
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Prio LtY Budget Increaae Lnvy t,avy (��q
Nu er ProRram or Aecouat Decreaae (Decreaae) Reductlon Reductlon V�
_ ll Resecve/Sal Znc �9,598� 3,420 (6,/78) (6,/78) t o
2 •Qecove►'y-EI�� �e%f,� �°yQ�) a,506 (1.672) (.!)�o
3 Health Ins. 13,645 - f4,86�) 8,783 q,/11 ���
4 Equip repair 9,000 3�s1o7� � 5,793 12,9� /.090
- 5 Janitorial Svc 23,500
I 8�393)-�t' 15.127 28.031 a,a!b
6 Salaries/Temp 15,500 6�3)-�E 9,q��j 3�I,00$ 3.090
7 i Custodial Supply 5,000 (/����f 3,218 41,�ib 3.3ib
8 District Heat 7,lOQ (2,529) 4,571 45,7q7 3.G°Jo
9 Tele Rental 2,350 ( 837) 1,513 a'1,3/O 3.'I�lo
10 I Tele L.O. 200 ( 71) 129 47,�/39 3,8!b
11 Printing 500 ( 178) 322 47,'!G/ 3,$°�
12 I Tele Answ. Svc 400 ( 142) 0?58 48,0/q 3i$�i
90
4 Air Con . Repr , 1,924 , ,
15 ' '85 edgt Reserve 9,700 (3,456) 6,244 60,l03lo y,$!b
16 I Building Guard 15,375 {5,479) 9,896 70,53a �°�
17 Building Guard 15,455 (5,507) 9,948 8o,yg0 GN 70
18 Vacant Elev. Opc. 21,521 (7,668) 13,853 9y,333 9.s 7e
19 vacant Janitoc 18;151 ( 6,467) 11,684 10�,0/7 4.y°la
20 Yacant Janitor 1a,231 ( 5,071) 9,160 lls�/7J 9��°l0
21 Leave W/O Pay 31,899 (11,366) 2o,533 135,�1/O. /0,8�
22 ' Terminate/Painter 9,190 ( 3,275) 5,915 141,lo�S ll.a9i
23 Paint Supplies 2,250 ( 802) 1,448 143,07;3 11.990
24 Terminate Painter 11,124 ( 3,9�3) 7,/61 iso,a�y If,9�
25 I Paint Supplies 2,250 ( 802) 1,4a8 151,l�fa !�A'.�
26 � Tecminate .Ta�itor 9,748 ( 3,u73) 6,275 157,y57 /a,57c
27 Terminate ,7anitor 9,748 ( 3,y73) 6,275 16Y,�3.� t3.0 �
28 Terminate Janitor 10,211 ( 3,638) 6,573 170,405 13.(o9a
29 � Terminate Util Wkr 10,902 ( 3,SSy) 7,0/8 177,�3 1�.�°IG
30 Terminate Janitor 10,454 ( 3,7.ts) 6,7a�/ 18y,55� Iy,G�G
31 I Terminate Janitor i0,074 ( 3.549 ) 6,455 19/,037 /c,,',�%
Bidgefp"A�e. �49��SD
ITC'Ip�S /�j�SC, `t✓MK� rJjOOD
. ' G'�g�s sh�r��x. Cios,�y3�
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# Adde v.n C-/4,apr•,eved,by C�N�U�v(!�,�,.,.iSEt ,�o��son #SS-,�/ caas �vn�e.(
. b •�'s�y (�ovn,k,. The C'.r�y of s,� P.r�/ ho3 �at �'rrnJe� i�slic�r� �o�a/ia
� S. '�"hen���o'�e,.:l�e ��e�`��'be �6 $53 000 aacl �e�sr�'��
rev e -�r�+ e �.� �,vrt �a� 6��iS.�s, -y �
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M E M 0 R A N D U M
T0: James Scheibel
Chairman, Finance Committee
FROM: Kathryn Friedmann
Building Superintendent
DATE: May 20, 1986
SUBJE T- Elevator Automation
The J int City Hall Court House Committee at its meeting of May 19,
1986, j pproved the proposal of Ellerbe Associates, Inc./BWBR
Archit� ct.:�, Inc. , to provide contract documents and bid negotiation to
autom e the elevators at a not to ex.ceed cost of $29,000.
The Ci y's share of this cost will be $10,506.70 or .3623x•
Pieas� piace this item on the Agenda fo� the next Finance Meeting to
appro iate these funds.
cc: t� rion Holly
J"m Van Ho�dt
7� rry Schutten
G eg Blees
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� Resolution t ;.,�.; . ---
o nt Cit Nall & Court House Commi�ttee ���Y
� � y ��- �
Presented by No. �b-�� Date 5-19-Rfi
Alten[ion: Bud et & Accounting; Greg Blees, City Budget Dir. ; Tercy Schutten, County
Exe utive Director; Mayor George Latimer; All Joint Committee members;
AL lson, City Clerk; Commissioner John Finley, County Finance Committee
Cha rman; Kathryn Friedman, Building Superintendent.
WHEREA , Joint Committee Resolution #8b-OS dated April 21, 1986 directed the
Building Su erintendent to issue a Request for Proposais (RFP) from co�sultants to
provide co� truction documents, bidding and negotiation assistance with the cost
to be share by the City and the County and to report back to the Committee at its
May 19, 198 meeti�g; and
WHEREAI , The Building Superintendent received four proposals from the firms
of Ellerbe BWBR, Toltz, King, Duvall, Anderso�, Wi�dsor/Faricy and Wold
� Association' and has recommended the firm of Ellerbe, Inc. and 8WBR Architects as
the consult nts; Now, Therefore, Be It
RESOLV D, That the Joint City Hall and Court Nouse Committee hereby adopts the
followi�g ecomme�dation of the Buildi�g Superintendent pertaining to the
automatio� f the building°s elevators:
1. Award he team of Ellerbe Inc., and BWBR Architects as consultants to provide
biddin documents a�d contract negotiations for the automation of the Court
House levators, at a fee not to exceed $29,000.
2. Reques its respective government agencies to authorize funding along the
usual unding procedures; (63.77% - County and 36.23% City).
3. That e Committee further enpower the County Executive _Director or his
design e to execute said award and to authorize any modifications to the
co�tra t that may arise.
FURTHE RESOLVEO, That the Joint Committee Secretary is directed to provide
this resolu ion to the City and County Sudget Oepartments and governing bodies
urging prom t fu�ding for the consultant co�tract.
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� Mayo� Geo�ge L imer, Chai�ma� N E� CH Committee Se etary
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Resolution
Joi � t City Hall & Court House Committee
Presented by Co � cilman Tedesco No 86-10 Date 6-16-86
Atte�tion:
Bud et and Accounting; Gordon Griller; Jim Van Houdt; Terry Schutten ;
Gre Blees, City Budget Director; Beth Suilivan
RESOLV , That the Joint City Hall and Court House Comnittee hereby approves
the request of the City Hall and Court House Joint Usage Committee for the
appropriati of $5000 to allow the Comnittee to hire an Urban Corps graduate
student to "d the Corr�nittee on an experimental basis from July through December,
1986 to be nded on a 50/50 basis by the City and the County, with the condition
that the Co ittee explore the possibility of obtaining an Urban Corps volunteer
without the ' xpenditure of funds.
;
� BY
Mayo� Geo�ge Lati � er, Chairman CH & CH Gommittee retary
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