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99-824�� Presented By Council File # � ` -�a4 RESOLUTION Green Sheet # 08102 (E) CITY OF SAINT PAUL, MINNESOTA �01 Referred To Committee: Date 1 RESOLVED, That in accordance with Chapter 62 of the Aclministrative Code and Mimiesota Statute Chapter � 429, the Council of the Ciry of Saint Paul does hereby fix the lOth day of November 1999 at 5:30 P.M. as the 3 date on which the Council will hoid a Public Hearing in the City Council Chambers, Saint Paul, Minnesota, to 4 consider the level of street and alley maintenance to be performed in the City of Saint Paul in 2000 and the � costs to be charged against the benefited property, and the City Clerk is hereby directed to publish notice of this Hearing pursuant to Mimiesota Statute Chapter 429 and the Department of Finance is hereby directed to 6 mail notices to affected properties in accordance with said Chapter 429. 7 8 9 10 11 12 13 14 15 16 17 18 19 2� 21 22 23 24 25 ri10 �{ � li�l•�I Adoption Certified by Council Secretary By : �, �� N Appx By Requested by Department of: Public Works sy : -�2ve.dr� w_ Thomas Eggum, ir to r Form Appro by City A gy; —�=�� d ��`' Approved by Mayor for Submission to Council By : //� � Adopted by Council: Date �� ,.� _��u. �E?ARTMENT/OFFICE/COUNCIL DATE INITIA7ED ~` � O H O Z rusucwoitxs aU9�st,2,,sss GREEN SHEET No. CAMACTPERSON&PHONE INI L/DATE INITI �DEPARTMEMDIRECTO �6 CffYCOUNqL D'1�j`q�I GARYL.ERICHSON ' ° 266-6229 ��8�� crtrarroaNEV 9 ❑arvc�aK MUST BE ON COUNCIL AGENDA BV (DATE) qOUilNli � gUDGET DIqECTO v � FIN. & MGT. SERVICES DIR AUGUST 25. 1999 �� OMAVOR(ORASSI � aQ TOTAL S OF SICNATUqE PAGES 7 (CLIP ALL LACA770NS FOR SIGNATURE) � ASSOCIATE � DEPT. ACCOUMANT 7/ ACTION RE�UESTED Set date of Public Hearing for proposal of 2000 StreedAlley Maintenance Service Chazge to be assessed against benefited properry. Attachments: (D) Notice of Public Hearing; and, (E) Council Resolution RECAMMENDA7�ONS: npprove (A) w Reject (R) PERSONAL SERVICE CONiAACTS MUST ANSWER THE FOLLOWING QUES770NS: PUWNING COMMISSION CIVIL SERVICE COMMISSION 7- Has this persoMirtn ever wodced under a contrac[ for this tlepartmenY? YES NO CIB COMMITTEE 2. Has this persoNfirtn ever been a ciry employee? YES NO _ S7AFF 3. Does this persoNfirtn possess a skill not nortnally possessed by any cunen[ cM1y — employee? DISTRICTCOUNCIL YES NO Explain all yes answers on separate sheet antl attach M green sheet SUPPORTS WHICHCOUNqLOBJECTVE? INITIATING PROBLEM, ISSUE, OPPORTUNIN (WHO. WHAT, WHEN, WHERE, WHV): . This is the the proposal for the 2000 Program. ADVANTAGES IF APPROVED: See Above DISADVANTAGES IF APPROVED: , DISADVANTAGES IF NOT APPROVED: CsOINiG� �i2SE�s�fSC�11 CG'^��C AUG 1 6 1999 TOTALAMOUNTOF7RANSACTION$ �� COS7/REVENUEBUDGETED(CIFCLEONE) YE No FUNDMG SOURCE Assessments, Aids, General FLnd, Interesy Fund Balance pCINI7Y NUMBER 42310 through 42340 • FINANCIAL INFORMATION: (EXPLAIN) GLF/Iz a9-tay cD> NOTICE OF PUBLIC HEARING Notice is hereby given that a Public Hearing will be held on the 10th day of November 1999 at 5:30 P.M. in the Saint Paul City Council Chambers, City Hall and Court House, Saint Paul, Minnesota. The purpose of the Public Hearing is to consider the level of service of street maintenance to be performed in the City of Saint Paul in 2000 and to consider the cost of such service to be charged against benefited property in accordance with Chapter 62 of the Administrative Code. The particular service to be performed and the estimated costs as proposed by the Departrnent of Public Works are as follows: CLASS I-A - DOWNTOWN STREETS Descr�tion: Class I-A service will be performed on all downtown streets within the following boundaries: Kellogg Boulevard on the south and west, Eleventh Street on the north, and Broadway on the east (except streets listed in Class I-B, Downtown Streets (Brick). Proposed 2000 Level of Services: T`he downtown streets will be swept three times per week and flushed five times per week. All routine maintenance, including patching and repairing of street surfaces, will be performed on an as-needed basis. Proposed Assessment: All Class I-A service will be assessed at a rate of 3.53 per assessable foot for all. CLASS I-B - DOWNTOWN STREETS -- BRICK Description: Class I-B service will be performed on all the following downtown brick streets: St. Petez St., from Kellogg Blvd to Sixth St.; Wabasha, from Kellogg Blvd to Sixth St.; Fourth St., from St. Peter to Wabasha; Fifth St., from St. Peter to Wabasha; Sixth, from St. Peter to Wabasha. Page 1 of 5 aq -�a`i (D contd.) Pronosed 2000 Level of Services: The above listed downtown brick streets will be swept three times per week and flushed five times per week. All routine maintenance, including patching and repairing of the brick surfaces wili be performed on an as-needed basis. Pro�osed Assessment: All Class I-B service will be assessed at a rate of 5.53 per assessable foot for all. CLASS II - OUTLYING COMMERCIAL AND ARTERIAL STREETS Descri�tion: Class II service will be performed on all outlying commercial and arterial streets in the City. These are the major arteries in the City and have both heavy volumes of vehicular and pedestrian traffic and have frequent business or commercial properties fronting on them. Typical examples would be as follows: University Avenue, Snelling Avenue, West Seventh Street, East Seventh Street, Rice Street, Payne Avenue, Arcade Street, Summit Avenue, Grand Avenue and others. All of these Class II streets are accurately defined on a map available for viewing in the Department of Public Works, 900 City Hall Annex. Pro�osed 2000 Level of Service: The Class II streets would be cleaned approximately 13 times per season. All routine maintenance, including patching and repairing of street surfaces, will be done on an as-needed basis. Pronosed Assessment: Under Class II service there will be two assessment rates, one commercial and one residential. The commercial property rate will be 2.43 per assessable foot and the residential property rate wilt be 1.20 per assessab2e foot. CLASS III - ALL RESIDENTIAL STREETS Description: Class III service would be performed on all residential streets includang oiled streets, paved streets and intermediate type streets. Page 2 of 5 q9 ��ay (D contd.) Pro�osed 2000 Level of Service: Residential streets, including oiled, paved and intermediate streets, have received a thorough cleaning in the spring which included sweeping and flushing. Patching and repair wark has been done on an as-needed basis. A new policywas placed in effect August 1997 regarding the remaining total of 142 miles. This new policy calls for 44 miles of these existing oiled streets to be sealcoated each year in 1997,1998 and 1999. Street Maintenance will then sealcoat these oiled streets on a five year cycle until the oiled street is scheduled to be paved as part of the Residential Street Paving Program. The street will then be added to our ten year cycle sealcoat list. Approximately 41 miles of existing paved streets will receive a chip sealcoat. In the fall leaves will be picked up from these streets. Proposed Assessment: Under Class III service to residential streets, we have two assessment categories. The commercial property rate would be 196 per assessable foot and the residential property rate would be 1.10 per assessable foot. CLASS IV - ALL OILED AND PAVED ALLEYS Description: Class IV service would be perfarmed on all oiled, paved and intermediate type alleys within the City. Pro�osed 2000 Level of Service: All oiled, paved and intermediate alleys will be swept during the season. All routine maintenance, including patching and repair of the alley surface, will be performed on an as-needed basis. A new policy was put into effect August 1997 regarding the remaining total of 910 oiled alleys. This new policy calls for the 300 existing oiled alleys to be sealcoated each year in 1997,1998, and 1999. Street Maintenance will then sealcoat all oiled alleys in a 5 year cycle. Proposed Assessment: T`he proposed assessment rate is .86 per assessable foot for wmmercial property and .57 per assessable foot for residential property. Page 3 of 5 99�ay (D contd.) CLASS V AND VI - UNIMPROVED STREETS AND ALLEYS Descri�tion: Class V and VI service will be performed on unimproved streets and alleys. By �,n;mproved, we mean those streets and alleys that have not been developed for one reason or another. They are platted City rights-of-way; however, the abutting residents have never petitioned for their improvement nor have there been any assessments levied. Because they are City rights-of-way, the City has the responsibility to perform minimal repairs and maintenance work to reduce hazards. Pro�osed 2000 Level of Services: The maintenance and repair o£ these streets and alleys will consist of patching, minor blading, placing of crushed rock and other stabilized material in order to make them passable and reduce hazards. Proposed Assessment: The proposed assessment rate on unimproved streets is .66 per assessable foot for commercial property and .44 per assessable foot far residential property. The proposed assessment rate on unimproved alleys is .34 per assessable foot for commercial property and .23 per assessable foot for residential property. Page 4 of 5 y�.��y 2000 PROPOSED EXPENDITURES FOR STREET MAINTENANCE Spendin� Assessments Aids 1 $8,756,000 $2,076,790 0 1,234,417 0 152,989 FinancinE General Fund Interest 0 $134,863 35,346 0 4,032,721 0 Fund Balance $255,450 0 0 Summer $11,223,103 Bridge 1,269,763 Winter 4,185,710 TOTAL $16,678,576 $8,I56,000 $3,464,196 $4,068,067 $134,863 $255,450 (1) Municipal State Aid - $1,865,697 Trunk Highway Aid - 329,939 County Aid - 723,560 Miscellaneous Receipts - 545.000 $3,464,196 Page 5 of 5 Council File # �� Presented By Re-erred To Committee: Date 1 WHEREAS, The City Council, pursuant to Chapter 62 of the Administrative Code, did hold a Public Hearing 2 on the 20th day of November 1999, in the City Council Chambers for the purpose of establishing the level of 3 services of street and alley maintenance to be performed in Yhe City of Saint Paul in 2000, and the amount of 4 service charges to be levied against benefited property; now, therefore, be it 6 7 $ 9 10 11 12 13 74 15 16 17 18 19 20 21 22 23 24 25 RESOLVED, That the Council of the City of Saint Paul does hereby deternune that the program of Street Maintenance Services to be performed wrthin the City of Saint Paul in 2000 shall be in the manner as set forth and described in the attached report of the Department of Public Works, and the Department of Public Works is hereby authorized to perform the necessazy work as set forth in said report and shall, in accordance with said Chapter 62 the Administrative Code, keep an accurate record of all costs attributable to the program and report such information to the Department of Finance and Management Service. Adopted by Council: Date Adoption Certified by Council Secretary By: Approved by Mayor: Date By: Green Sheet # 08103 (F) CITY OF SAINT PAUL, MINNESOTA RESOLUTION Form Appr d by Ci � ttorney By: Approve Mayor for Submission to Council By: Requested by Department of: "'�° � GREEN SHEET i2,isss MU578EON ASSIGN ' NUMBEfl PoR HOUfiNG OHDQ2 , iOTAL; OF SIGNANRE PAGES 7 (CLIP ALL LOCAiIONS WR SIGNA7Up� CRY ATfpRNEY V' BUDGETDIRECTO t l MAVOR (OR ASSI -c ASSOCWTE qq-tay NO. 08103 iNmaupn� CRYCOUMCiL _(9,s/y� CITYCLEHK I FlN. S MGT. SEAVICES Dlfl. authorizing street maintenance for 2000 at basically the same level as 1999 Proposed. it rates have not increased since 1994). Counci! Aesolution "'""""""""""""'"'"'"'° `"" "' "°'°"' "" PERSONAL SERVICE CONTRACiS MUST ANSWER THE FOLLOWING QUESTiONS: PL4NNING CAMMISSION CIVIL SEAVICE COMMISSION 1. Has this persoNfirtn ever worketl untler a contrac[ for this departmeM? — YES NO Cie COMMmEE _ 2. Has this YES� NO er been a tlry employee? srn� _ 3. Does mis perso�rm possess a s7d11 not nortnafly possessed by any curteM city DISTAICTCOUNCIL employee? — YES NO OFRS WHICH COUNCII OBJECTIVE? �� all yes answers on separate sheet and attach to green shee[ This will See Above DISADVANTAGES OISA�VANTAGES IF NOT A .' -� ��iuwmoun70P7RANSACTION$ '�"�O �pg7�qEyENUEBUDGEiED(CIHCLEON� '��; FUNDINGSOURCE��P�essmenLS>Aids,GenezatFbnd,I¢teresf,FundBalavice pCINf7YNUMBER 4'231��1I'011�l - :: AWiryQAL tNFORMA770N: (IXPUNN) �l � .. CiT.'�Z ;r_ P ' ' ygs. f 'UE, OPPORTUNIN (WHO, WFiAT, WHEN, WHERE, WH1�: for coIlection of monies for funding the 2000 Program. NO �� Presented By Council File # � ` -�a4 RESOLUTION Green Sheet # 08102 (E) CITY OF SAINT PAUL, MINNESOTA �01 Referred To Committee: Date 1 RESOLVED, That in accordance with Chapter 62 of the Aclministrative Code and Mimiesota Statute Chapter � 429, the Council of the Ciry of Saint Paul does hereby fix the lOth day of November 1999 at 5:30 P.M. as the 3 date on which the Council will hoid a Public Hearing in the City Council Chambers, Saint Paul, Minnesota, to 4 consider the level of street and alley maintenance to be performed in the City of Saint Paul in 2000 and the � costs to be charged against the benefited property, and the City Clerk is hereby directed to publish notice of this Hearing pursuant to Mimiesota Statute Chapter 429 and the Department of Finance is hereby directed to 6 mail notices to affected properties in accordance with said Chapter 429. 7 8 9 10 11 12 13 14 15 16 17 18 19 2� 21 22 23 24 25 ri10 �{ � li�l•�I Adoption Certified by Council Secretary By : �, �� N Appx By Requested by Department of: Public Works sy : -�2ve.dr� w_ Thomas Eggum, ir to r Form Appro by City A gy; —�=�� d ��`' Approved by Mayor for Submission to Council By : //� � Adopted by Council: Date �� ,.� _��u. �E?ARTMENT/OFFICE/COUNCIL DATE INITIA7ED ~` � O H O Z rusucwoitxs aU9�st,2,,sss GREEN SHEET No. CAMACTPERSON&PHONE INI L/DATE INITI �DEPARTMEMDIRECTO �6 CffYCOUNqL D'1�j`q�I GARYL.ERICHSON ' ° 266-6229 ��8�� crtrarroaNEV 9 ❑arvc�aK MUST BE ON COUNCIL AGENDA BV (DATE) qOUilNli � gUDGET DIqECTO v � FIN. & MGT. SERVICES DIR AUGUST 25. 1999 �� OMAVOR(ORASSI � aQ TOTAL S OF SICNATUqE PAGES 7 (CLIP ALL LACA770NS FOR SIGNATURE) � ASSOCIATE � DEPT. ACCOUMANT 7/ ACTION RE�UESTED Set date of Public Hearing for proposal of 2000 StreedAlley Maintenance Service Chazge to be assessed against benefited properry. Attachments: (D) Notice of Public Hearing; and, (E) Council Resolution RECAMMENDA7�ONS: npprove (A) w Reject (R) PERSONAL SERVICE CONiAACTS MUST ANSWER THE FOLLOWING QUES770NS: PUWNING COMMISSION CIVIL SERVICE COMMISSION 7- Has this persoMirtn ever wodced under a contrac[ for this tlepartmenY? YES NO CIB COMMITTEE 2. Has this persoNfirtn ever been a ciry employee? YES NO _ S7AFF 3. Does this persoNfirtn possess a skill not nortnally possessed by any cunen[ cM1y — employee? DISTRICTCOUNCIL YES NO Explain all yes answers on separate sheet antl attach M green sheet SUPPORTS WHICHCOUNqLOBJECTVE? INITIATING PROBLEM, ISSUE, OPPORTUNIN (WHO. WHAT, WHEN, WHERE, WHV): . This is the the proposal for the 2000 Program. ADVANTAGES IF APPROVED: See Above DISADVANTAGES IF APPROVED: , DISADVANTAGES IF NOT APPROVED: CsOINiG� �i2SE�s�fSC�11 CG'^��C AUG 1 6 1999 TOTALAMOUNTOF7RANSACTION$ �� COS7/REVENUEBUDGETED(CIFCLEONE) YE No FUNDMG SOURCE Assessments, Aids, General FLnd, Interesy Fund Balance pCINI7Y NUMBER 42310 through 42340 • FINANCIAL INFORMATION: (EXPLAIN) GLF/Iz a9-tay cD> NOTICE OF PUBLIC HEARING Notice is hereby given that a Public Hearing will be held on the 10th day of November 1999 at 5:30 P.M. in the Saint Paul City Council Chambers, City Hall and Court House, Saint Paul, Minnesota. The purpose of the Public Hearing is to consider the level of service of street maintenance to be performed in the City of Saint Paul in 2000 and to consider the cost of such service to be charged against benefited property in accordance with Chapter 62 of the Administrative Code. The particular service to be performed and the estimated costs as proposed by the Departrnent of Public Works are as follows: CLASS I-A - DOWNTOWN STREETS Descr�tion: Class I-A service will be performed on all downtown streets within the following boundaries: Kellogg Boulevard on the south and west, Eleventh Street on the north, and Broadway on the east (except streets listed in Class I-B, Downtown Streets (Brick). Proposed 2000 Level of Services: T`he downtown streets will be swept three times per week and flushed five times per week. All routine maintenance, including patching and repairing of street surfaces, will be performed on an as-needed basis. Proposed Assessment: All Class I-A service will be assessed at a rate of 3.53 per assessable foot for all. CLASS I-B - DOWNTOWN STREETS -- BRICK Description: Class I-B service will be performed on all the following downtown brick streets: St. Petez St., from Kellogg Blvd to Sixth St.; Wabasha, from Kellogg Blvd to Sixth St.; Fourth St., from St. Peter to Wabasha; Fifth St., from St. Peter to Wabasha; Sixth, from St. Peter to Wabasha. Page 1 of 5 aq -�a`i (D contd.) Pronosed 2000 Level of Services: The above listed downtown brick streets will be swept three times per week and flushed five times per week. All routine maintenance, including patching and repairing of the brick surfaces wili be performed on an as-needed basis. Pro�osed Assessment: All Class I-B service will be assessed at a rate of 5.53 per assessable foot for all. CLASS II - OUTLYING COMMERCIAL AND ARTERIAL STREETS Descri�tion: Class II service will be performed on all outlying commercial and arterial streets in the City. These are the major arteries in the City and have both heavy volumes of vehicular and pedestrian traffic and have frequent business or commercial properties fronting on them. Typical examples would be as follows: University Avenue, Snelling Avenue, West Seventh Street, East Seventh Street, Rice Street, Payne Avenue, Arcade Street, Summit Avenue, Grand Avenue and others. All of these Class II streets are accurately defined on a map available for viewing in the Department of Public Works, 900 City Hall Annex. Pro�osed 2000 Level of Service: The Class II streets would be cleaned approximately 13 times per season. All routine maintenance, including patching and repairing of street surfaces, will be done on an as-needed basis. Pronosed Assessment: Under Class II service there will be two assessment rates, one commercial and one residential. The commercial property rate will be 2.43 per assessable foot and the residential property rate wilt be 1.20 per assessab2e foot. CLASS III - ALL RESIDENTIAL STREETS Description: Class III service would be performed on all residential streets includang oiled streets, paved streets and intermediate type streets. Page 2 of 5 q9 ��ay (D contd.) Pro�osed 2000 Level of Service: Residential streets, including oiled, paved and intermediate streets, have received a thorough cleaning in the spring which included sweeping and flushing. Patching and repair wark has been done on an as-needed basis. A new policywas placed in effect August 1997 regarding the remaining total of 142 miles. This new policy calls for 44 miles of these existing oiled streets to be sealcoated each year in 1997,1998 and 1999. Street Maintenance will then sealcoat these oiled streets on a five year cycle until the oiled street is scheduled to be paved as part of the Residential Street Paving Program. The street will then be added to our ten year cycle sealcoat list. Approximately 41 miles of existing paved streets will receive a chip sealcoat. In the fall leaves will be picked up from these streets. Proposed Assessment: Under Class III service to residential streets, we have two assessment categories. The commercial property rate would be 196 per assessable foot and the residential property rate would be 1.10 per assessable foot. CLASS IV - ALL OILED AND PAVED ALLEYS Description: Class IV service would be perfarmed on all oiled, paved and intermediate type alleys within the City. Pro�osed 2000 Level of Service: All oiled, paved and intermediate alleys will be swept during the season. All routine maintenance, including patching and repair of the alley surface, will be performed on an as-needed basis. A new policy was put into effect August 1997 regarding the remaining total of 910 oiled alleys. This new policy calls for the 300 existing oiled alleys to be sealcoated each year in 1997,1998, and 1999. Street Maintenance will then sealcoat all oiled alleys in a 5 year cycle. Proposed Assessment: T`he proposed assessment rate is .86 per assessable foot for wmmercial property and .57 per assessable foot for residential property. Page 3 of 5 99�ay (D contd.) CLASS V AND VI - UNIMPROVED STREETS AND ALLEYS Descri�tion: Class V and VI service will be performed on unimproved streets and alleys. By �,n;mproved, we mean those streets and alleys that have not been developed for one reason or another. They are platted City rights-of-way; however, the abutting residents have never petitioned for their improvement nor have there been any assessments levied. Because they are City rights-of-way, the City has the responsibility to perform minimal repairs and maintenance work to reduce hazards. Pro�osed 2000 Level of Services: The maintenance and repair o£ these streets and alleys will consist of patching, minor blading, placing of crushed rock and other stabilized material in order to make them passable and reduce hazards. Proposed Assessment: The proposed assessment rate on unimproved streets is .66 per assessable foot for commercial property and .44 per assessable foot far residential property. The proposed assessment rate on unimproved alleys is .34 per assessable foot for commercial property and .23 per assessable foot for residential property. Page 4 of 5 y�.��y 2000 PROPOSED EXPENDITURES FOR STREET MAINTENANCE Spendin� Assessments Aids 1 $8,756,000 $2,076,790 0 1,234,417 0 152,989 FinancinE General Fund Interest 0 $134,863 35,346 0 4,032,721 0 Fund Balance $255,450 0 0 Summer $11,223,103 Bridge 1,269,763 Winter 4,185,710 TOTAL $16,678,576 $8,I56,000 $3,464,196 $4,068,067 $134,863 $255,450 (1) Municipal State Aid - $1,865,697 Trunk Highway Aid - 329,939 County Aid - 723,560 Miscellaneous Receipts - 545.000 $3,464,196 Page 5 of 5 Council File # �� Presented By Re-erred To Committee: Date 1 WHEREAS, The City Council, pursuant to Chapter 62 of the Administrative Code, did hold a Public Hearing 2 on the 20th day of November 1999, in the City Council Chambers for the purpose of establishing the level of 3 services of street and alley maintenance to be performed in Yhe City of Saint Paul in 2000, and the amount of 4 service charges to be levied against benefited property; now, therefore, be it 6 7 $ 9 10 11 12 13 74 15 16 17 18 19 20 21 22 23 24 25 RESOLVED, That the Council of the City of Saint Paul does hereby deternune that the program of Street Maintenance Services to be performed wrthin the City of Saint Paul in 2000 shall be in the manner as set forth and described in the attached report of the Department of Public Works, and the Department of Public Works is hereby authorized to perform the necessazy work as set forth in said report and shall, in accordance with said Chapter 62 the Administrative Code, keep an accurate record of all costs attributable to the program and report such information to the Department of Finance and Management Service. Adopted by Council: Date Adoption Certified by Council Secretary By: Approved by Mayor: Date By: Green Sheet # 08103 (F) CITY OF SAINT PAUL, MINNESOTA RESOLUTION Form Appr d by Ci � ttorney By: Approve Mayor for Submission to Council By: Requested by Department of: "'�° � GREEN SHEET i2,isss MU578EON ASSIGN ' NUMBEfl PoR HOUfiNG OHDQ2 , iOTAL; OF SIGNANRE PAGES 7 (CLIP ALL LOCAiIONS WR SIGNA7Up� CRY ATfpRNEY V' BUDGETDIRECTO t l MAVOR (OR ASSI -c ASSOCWTE qq-tay NO. 08103 iNmaupn� CRYCOUMCiL _(9,s/y� CITYCLEHK I FlN. S MGT. SEAVICES Dlfl. authorizing street maintenance for 2000 at basically the same level as 1999 Proposed. it rates have not increased since 1994). Counci! Aesolution "'""""""""""""'"'"'"'° `"" "' "°'°"' "" PERSONAL SERVICE CONTRACiS MUST ANSWER THE FOLLOWING QUESTiONS: PL4NNING CAMMISSION CIVIL SEAVICE COMMISSION 1. Has this persoNfirtn ever worketl untler a contrac[ for this departmeM? — YES NO Cie COMMmEE _ 2. Has this YES� NO er been a tlry employee? srn� _ 3. Does mis perso�rm possess a s7d11 not nortnafly possessed by any curteM city DISTAICTCOUNCIL employee? — YES NO OFRS WHICH COUNCII OBJECTIVE? �� all yes answers on separate sheet and attach to green shee[ This will See Above DISADVANTAGES OISA�VANTAGES IF NOT A .' -� ��iuwmoun70P7RANSACTION$ '�"�O �pg7�qEyENUEBUDGEiED(CIHCLEON� '��; FUNDINGSOURCE��P�essmenLS>Aids,GenezatFbnd,I¢teresf,FundBalavice pCINf7YNUMBER 4'231��1I'011�l - :: AWiryQAL tNFORMA770N: (IXPUNN) �l � .. CiT.'�Z ;r_ P ' ' ygs. f 'UE, OPPORTUNIN (WHO, WFiAT, WHEN, WHERE, WH1�: for coIlection of monies for funding the 2000 Program. NO �� Presented By Council File # � ` -�a4 RESOLUTION Green Sheet # 08102 (E) CITY OF SAINT PAUL, MINNESOTA �01 Referred To Committee: Date 1 RESOLVED, That in accordance with Chapter 62 of the Aclministrative Code and Mimiesota Statute Chapter � 429, the Council of the Ciry of Saint Paul does hereby fix the lOth day of November 1999 at 5:30 P.M. as the 3 date on which the Council will hoid a Public Hearing in the City Council Chambers, Saint Paul, Minnesota, to 4 consider the level of street and alley maintenance to be performed in the City of Saint Paul in 2000 and the � costs to be charged against the benefited property, and the City Clerk is hereby directed to publish notice of this Hearing pursuant to Mimiesota Statute Chapter 429 and the Department of Finance is hereby directed to 6 mail notices to affected properties in accordance with said Chapter 429. 7 8 9 10 11 12 13 14 15 16 17 18 19 2� 21 22 23 24 25 ri10 �{ � li�l•�I Adoption Certified by Council Secretary By : �, �� N Appx By Requested by Department of: Public Works sy : -�2ve.dr� w_ Thomas Eggum, ir to r Form Appro by City A gy; —�=�� d ��`' Approved by Mayor for Submission to Council By : //� � Adopted by Council: Date �� ,.� _��u. �E?ARTMENT/OFFICE/COUNCIL DATE INITIA7ED ~` � O H O Z rusucwoitxs aU9�st,2,,sss GREEN SHEET No. CAMACTPERSON&PHONE INI L/DATE INITI �DEPARTMEMDIRECTO �6 CffYCOUNqL D'1�j`q�I GARYL.ERICHSON ' ° 266-6229 ��8�� crtrarroaNEV 9 ❑arvc�aK MUST BE ON COUNCIL AGENDA BV (DATE) qOUilNli � gUDGET DIqECTO v � FIN. & MGT. SERVICES DIR AUGUST 25. 1999 �� OMAVOR(ORASSI � aQ TOTAL S OF SICNATUqE PAGES 7 (CLIP ALL LACA770NS FOR SIGNATURE) � ASSOCIATE � DEPT. ACCOUMANT 7/ ACTION RE�UESTED Set date of Public Hearing for proposal of 2000 StreedAlley Maintenance Service Chazge to be assessed against benefited properry. Attachments: (D) Notice of Public Hearing; and, (E) Council Resolution RECAMMENDA7�ONS: npprove (A) w Reject (R) PERSONAL SERVICE CONiAACTS MUST ANSWER THE FOLLOWING QUES770NS: PUWNING COMMISSION CIVIL SERVICE COMMISSION 7- Has this persoMirtn ever wodced under a contrac[ for this tlepartmenY? YES NO CIB COMMITTEE 2. Has this persoNfirtn ever been a ciry employee? YES NO _ S7AFF 3. Does this persoNfirtn possess a skill not nortnally possessed by any cunen[ cM1y — employee? DISTRICTCOUNCIL YES NO Explain all yes answers on separate sheet antl attach M green sheet SUPPORTS WHICHCOUNqLOBJECTVE? INITIATING PROBLEM, ISSUE, OPPORTUNIN (WHO. WHAT, WHEN, WHERE, WHV): . This is the the proposal for the 2000 Program. ADVANTAGES IF APPROVED: See Above DISADVANTAGES IF APPROVED: , DISADVANTAGES IF NOT APPROVED: CsOINiG� �i2SE�s�fSC�11 CG'^��C AUG 1 6 1999 TOTALAMOUNTOF7RANSACTION$ �� COS7/REVENUEBUDGETED(CIFCLEONE) YE No FUNDMG SOURCE Assessments, Aids, General FLnd, Interesy Fund Balance pCINI7Y NUMBER 42310 through 42340 • FINANCIAL INFORMATION: (EXPLAIN) GLF/Iz a9-tay cD> NOTICE OF PUBLIC HEARING Notice is hereby given that a Public Hearing will be held on the 10th day of November 1999 at 5:30 P.M. in the Saint Paul City Council Chambers, City Hall and Court House, Saint Paul, Minnesota. The purpose of the Public Hearing is to consider the level of service of street maintenance to be performed in the City of Saint Paul in 2000 and to consider the cost of such service to be charged against benefited property in accordance with Chapter 62 of the Administrative Code. The particular service to be performed and the estimated costs as proposed by the Departrnent of Public Works are as follows: CLASS I-A - DOWNTOWN STREETS Descr�tion: Class I-A service will be performed on all downtown streets within the following boundaries: Kellogg Boulevard on the south and west, Eleventh Street on the north, and Broadway on the east (except streets listed in Class I-B, Downtown Streets (Brick). Proposed 2000 Level of Services: T`he downtown streets will be swept three times per week and flushed five times per week. All routine maintenance, including patching and repairing of street surfaces, will be performed on an as-needed basis. Proposed Assessment: All Class I-A service will be assessed at a rate of 3.53 per assessable foot for all. CLASS I-B - DOWNTOWN STREETS -- BRICK Description: Class I-B service will be performed on all the following downtown brick streets: St. Petez St., from Kellogg Blvd to Sixth St.; Wabasha, from Kellogg Blvd to Sixth St.; Fourth St., from St. Peter to Wabasha; Fifth St., from St. Peter to Wabasha; Sixth, from St. Peter to Wabasha. Page 1 of 5 aq -�a`i (D contd.) Pronosed 2000 Level of Services: The above listed downtown brick streets will be swept three times per week and flushed five times per week. All routine maintenance, including patching and repairing of the brick surfaces wili be performed on an as-needed basis. Pro�osed Assessment: All Class I-B service will be assessed at a rate of 5.53 per assessable foot for all. CLASS II - OUTLYING COMMERCIAL AND ARTERIAL STREETS Descri�tion: Class II service will be performed on all outlying commercial and arterial streets in the City. These are the major arteries in the City and have both heavy volumes of vehicular and pedestrian traffic and have frequent business or commercial properties fronting on them. Typical examples would be as follows: University Avenue, Snelling Avenue, West Seventh Street, East Seventh Street, Rice Street, Payne Avenue, Arcade Street, Summit Avenue, Grand Avenue and others. All of these Class II streets are accurately defined on a map available for viewing in the Department of Public Works, 900 City Hall Annex. Pro�osed 2000 Level of Service: The Class II streets would be cleaned approximately 13 times per season. All routine maintenance, including patching and repairing of street surfaces, will be done on an as-needed basis. Pronosed Assessment: Under Class II service there will be two assessment rates, one commercial and one residential. The commercial property rate will be 2.43 per assessable foot and the residential property rate wilt be 1.20 per assessab2e foot. CLASS III - ALL RESIDENTIAL STREETS Description: Class III service would be performed on all residential streets includang oiled streets, paved streets and intermediate type streets. Page 2 of 5 q9 ��ay (D contd.) Pro�osed 2000 Level of Service: Residential streets, including oiled, paved and intermediate streets, have received a thorough cleaning in the spring which included sweeping and flushing. Patching and repair wark has been done on an as-needed basis. A new policywas placed in effect August 1997 regarding the remaining total of 142 miles. This new policy calls for 44 miles of these existing oiled streets to be sealcoated each year in 1997,1998 and 1999. Street Maintenance will then sealcoat these oiled streets on a five year cycle until the oiled street is scheduled to be paved as part of the Residential Street Paving Program. The street will then be added to our ten year cycle sealcoat list. Approximately 41 miles of existing paved streets will receive a chip sealcoat. In the fall leaves will be picked up from these streets. Proposed Assessment: Under Class III service to residential streets, we have two assessment categories. The commercial property rate would be 196 per assessable foot and the residential property rate would be 1.10 per assessable foot. CLASS IV - ALL OILED AND PAVED ALLEYS Description: Class IV service would be perfarmed on all oiled, paved and intermediate type alleys within the City. Pro�osed 2000 Level of Service: All oiled, paved and intermediate alleys will be swept during the season. All routine maintenance, including patching and repair of the alley surface, will be performed on an as-needed basis. A new policy was put into effect August 1997 regarding the remaining total of 910 oiled alleys. This new policy calls for the 300 existing oiled alleys to be sealcoated each year in 1997,1998, and 1999. Street Maintenance will then sealcoat all oiled alleys in a 5 year cycle. Proposed Assessment: T`he proposed assessment rate is .86 per assessable foot for wmmercial property and .57 per assessable foot for residential property. Page 3 of 5 99�ay (D contd.) CLASS V AND VI - UNIMPROVED STREETS AND ALLEYS Descri�tion: Class V and VI service will be performed on unimproved streets and alleys. By �,n;mproved, we mean those streets and alleys that have not been developed for one reason or another. They are platted City rights-of-way; however, the abutting residents have never petitioned for their improvement nor have there been any assessments levied. Because they are City rights-of-way, the City has the responsibility to perform minimal repairs and maintenance work to reduce hazards. Pro�osed 2000 Level of Services: The maintenance and repair o£ these streets and alleys will consist of patching, minor blading, placing of crushed rock and other stabilized material in order to make them passable and reduce hazards. Proposed Assessment: The proposed assessment rate on unimproved streets is .66 per assessable foot for commercial property and .44 per assessable foot far residential property. The proposed assessment rate on unimproved alleys is .34 per assessable foot for commercial property and .23 per assessable foot for residential property. Page 4 of 5 y�.��y 2000 PROPOSED EXPENDITURES FOR STREET MAINTENANCE Spendin� Assessments Aids 1 $8,756,000 $2,076,790 0 1,234,417 0 152,989 FinancinE General Fund Interest 0 $134,863 35,346 0 4,032,721 0 Fund Balance $255,450 0 0 Summer $11,223,103 Bridge 1,269,763 Winter 4,185,710 TOTAL $16,678,576 $8,I56,000 $3,464,196 $4,068,067 $134,863 $255,450 (1) Municipal State Aid - $1,865,697 Trunk Highway Aid - 329,939 County Aid - 723,560 Miscellaneous Receipts - 545.000 $3,464,196 Page 5 of 5 Council File # �� Presented By Re-erred To Committee: Date 1 WHEREAS, The City Council, pursuant to Chapter 62 of the Administrative Code, did hold a Public Hearing 2 on the 20th day of November 1999, in the City Council Chambers for the purpose of establishing the level of 3 services of street and alley maintenance to be performed in Yhe City of Saint Paul in 2000, and the amount of 4 service charges to be levied against benefited property; now, therefore, be it 6 7 $ 9 10 11 12 13 74 15 16 17 18 19 20 21 22 23 24 25 RESOLVED, That the Council of the City of Saint Paul does hereby deternune that the program of Street Maintenance Services to be performed wrthin the City of Saint Paul in 2000 shall be in the manner as set forth and described in the attached report of the Department of Public Works, and the Department of Public Works is hereby authorized to perform the necessazy work as set forth in said report and shall, in accordance with said Chapter 62 the Administrative Code, keep an accurate record of all costs attributable to the program and report such information to the Department of Finance and Management Service. Adopted by Council: Date Adoption Certified by Council Secretary By: Approved by Mayor: Date By: Green Sheet # 08103 (F) CITY OF SAINT PAUL, MINNESOTA RESOLUTION Form Appr d by Ci � ttorney By: Approve Mayor for Submission to Council By: Requested by Department of: "'�° � GREEN SHEET i2,isss MU578EON ASSIGN ' NUMBEfl PoR HOUfiNG OHDQ2 , iOTAL; OF SIGNANRE PAGES 7 (CLIP ALL LOCAiIONS WR SIGNA7Up� CRY ATfpRNEY V' BUDGETDIRECTO t l MAVOR (OR ASSI -c ASSOCWTE qq-tay NO. 08103 iNmaupn� CRYCOUMCiL _(9,s/y� CITYCLEHK I FlN. S MGT. SEAVICES Dlfl. authorizing street maintenance for 2000 at basically the same level as 1999 Proposed. it rates have not increased since 1994). Counci! Aesolution "'""""""""""""'"'"'"'° `"" "' "°'°"' "" PERSONAL SERVICE CONTRACiS MUST ANSWER THE FOLLOWING QUESTiONS: PL4NNING CAMMISSION CIVIL SEAVICE COMMISSION 1. Has this persoNfirtn ever worketl untler a contrac[ for this departmeM? — YES NO Cie COMMmEE _ 2. Has this YES� NO er been a tlry employee? srn� _ 3. Does mis perso�rm possess a s7d11 not nortnafly possessed by any curteM city DISTAICTCOUNCIL employee? — YES NO OFRS WHICH COUNCII OBJECTIVE? �� all yes answers on separate sheet and attach to green shee[ This will See Above DISADVANTAGES OISA�VANTAGES IF NOT A .' -� ��iuwmoun70P7RANSACTION$ '�"�O �pg7�qEyENUEBUDGEiED(CIHCLEON� '��; FUNDINGSOURCE��P�essmenLS>Aids,GenezatFbnd,I¢teresf,FundBalavice pCINf7YNUMBER 4'231��1I'011�l - :: AWiryQAL tNFORMA770N: (IXPUNN) �l � .. CiT.'�Z ;r_ P ' ' ygs. f 'UE, OPPORTUNIN (WHO, WFiAT, WHEN, WHERE, WH1�: for coIlection of monies for funding the 2000 Program. NO