86-1079 HOW T(k USE THE GREEN SHEET
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The GREEN SHEET has several PURPOSES: � ,
l. to assist in routing documents and in securing required signatures '
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make �
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to Gity
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of chanqe or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATI�IE ORDERS (all others�;
1. Activity Manager 1, Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (ail others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City. `
5. Eminent domain. \;
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.
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� 1[embece:
Chlcs Nicoala, Chatr
�iITY UF ►S'AI1T'1� PAUL Janice Reltman
�iu�u u � - • � Kiki Sonnea
��n �u n OFFIG� OF THE CITY COIINOIL ' John Drsw (Alt)
i � Date: July 23, 1984
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� o: Saint Paul City Council � -
rom: Committee on Public Works
� Chris Nicosia, Chair __
The P blic Works Committee at jts meeting of July 23, 1986 took tt�e
follow ng action:
Hear n Date ,
1 . 7/ 9/86 VACATION: Petitio.n of 744 Ashland Partnership for ti�e
vacation of part of ASHLAND AVENUE located at the
• intersection of Grotto and Ashland. Vacated property to
be used for access to underground parking facility.
Recommended approval .
2. 8/ /86 VACATION: Petition of Thomas Lunzer for the vacation of
i the North-South alley in Block 2, Lewis Addition located
at the intersection of Rice and Manitoba for commercial
I parking.
Recommended approval .
3. 8 /86 RATIFICATION OF A5SESSMENTS: For improving Fort Road/W.
5eventh Street from Mississippi River Blvd. to Keliogg
• Blvd.
IRecommended a�provai .
4. 8 5/86 RATIFICATION OF ASSESSMENTS: For Lowertown Project:
Street and Transit Improvement. (3 parcels laid over by
Counci 1 7/E3/86) .
Recommended approval .
5. 8 5/86 AMENDED FINAL ORDER: Improving SNELLING AVENUE from
Edgcumbe Road to W. Seventh St./Fort Rd. by regrading and
paving, constructing curb and gutter, constructing new
catch basins, new driveways, an ornamental lighting
system. an 8-foot median, 4 10-foot bump outs in mid-
block for tfie school , a bus turnaround at northwest
corner� of Snelling and Edgcumbe Road and a turn slot in
the Edgcumbe Avenue island west of Snelling. Also
construct a new storm sewer in Snelling from 900 feet
nortti of Edgcumbe Rd, to W. Seventh St./Fort Road
(bounded by Montreal Ave. on the north; W. Seventh
St/Fort Road on the south; on the west by a line
beginning approximately 400 feet west of the centerline
of Edgcumbe Road and Snelling and running south to L.ower
St. Dennis Rd. , then southeast to W.Seventh/Fort Rd. and
� on the east by Rankin Street.
, Recommended approval , with amendments, on 2-1 vote -
Councilwoman Sonnen voting "NO".
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6, ' RESOLUTION: approving a Hold Harmless clause to the State
of Minnesota in connection with the variance granted by
� the 5tate for the reconstruction of SNELLING AVENUE from
� West 7th Street to St. Dennis Road.
. Recommended approval .
7, 7/ /86 FINAL ORDER: Repairing WABASHA STREET BRIDGE by
repairing the sidewalk, brackets, replacing a sidewalk
stringers and constructing new sidewalks. Also replacing
the expansion joints with a new type of water�roof
expansion, replacing the bearings at the north abutment
and provide a waterproof surface deck.
Recommended approval .
g, FINAL ORDER: Improving SIMS AVENUE from Greenbrier to
Arcade Street ( laid over indefinitely from April 8,
1986) .
Recommended approval at an assessment rate of $10.00 per
lineal foot. �
9. { RESOLUTION: autt�orizing Quit Claim Deed to release tfie
City's interest in vacated turnarounds in tf�e alley in
I Block 59, Irvine's Enlargement of Rice 8 Irvine's
Addition which was vacated by C.F. 19867, approved
December 27, 1917 and C.F. 152094, approved May 5, 1950.
Recommended matter be referred back to City Council
without recommendation.
10. R ` �`e�pr�pr f at f�ng �14,5t}0 f r� Mkm i c i pa l State
� °` funds .f�- S rt�rovement to traff i c s i gna l at
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5MI-�H AYENUE and Annapalis St.
Reca�nnended approval .
11�, RESOLUT[ON: appropriating $15,000 from Municipal State
� Aid Street funds for improvement of traffic signal at
i T.H. 61 and Burns Ave. and traffic signal at T.H. 61 and
Warner R�ad.
Recommende.d approval .
12, LETTER: of attorney for Bradley Stark asking for an
extension of .time to comply with conditions of resotution
for the vacation of part of BRADLEY STREET.
No action necessary at this time.
13. RESOLUTION: authorizing a Quit Claim deed to release the
City's interest in slope easements no longer needed over
�, parts of Lots 6, 7, 8, and 9, Block l . Midway Highland
Park.
Recommencied approval .
14. CONTINUATION OF HEAR[NG: to consider the
• Shepard/Warner/East CBD Scoping Environmental Assessment
Worksheet.
Recommended acceptance of new resolution.
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WNITE - CITV CLERK
PINK - FINqNCE G I TY O F SA I NT PA U L Council
C4NARV - DE�ARTMENT (/n
BLUE - MA V OR �� Flle ��. NO• W `/D��
C ncil solution � ���
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Presen d By
^ Referred T �i7 V�j 1..� C.- � � �KS Committee: Date �'�'r�b
Out of Com ittee By Date
WHERE S, � It has been deemed advisable and necessary for the
City of Sa ntiPaul to expend Municipal State Aid funds for the
improvemen of the traffic signal at the intersection of 5MITH AVENUE
(T.H. 149) an�l ANNAPOLIS ST. (T.H. 13 to the west and CSAH 2 to the
east) . Ci y �Project Number T-1204.
NOW, HE�REFORE, Be it resolved, that we do hereby appropriate
'� from our M nicipal State Aid Street funds the sum of $14,500. 00 to
apply towa dithe construction of said project and �equest the
Commission r �of Highways to approve this authorization.
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COUNC[LM N ' Requested by Department of: c�l'7 ' '
Yeas p�eW Naiys
N;�os;a ' � Public Works-Traffic-Robert H. Roettc�er
Rettman I[1 FBVO[ �
Scheibel I
Sonnen �__ Agal[lSt BY
Tedesco
Wilson
JUL 3 i 1986 Focm Approve by 'ty Attorney
Adopted by Counci : Date
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Certified Vass il Sec a BY
Bp
AUG 4 - 1986 Approve by Ma or mission to Council
t�ppr by Mavor Date �
By _ —
' PL��4S�ED Al1 G 9 i�986 �
PUBLIC WO SI DEPARTMENT � �G� `��7�/ �N� 1?49
c J �n �M�CZ � CONTACT �
� 292-7451 PHONE
June 18, 98 DATE 1 e�� /, e
ASSIGN NUMBER 'FOR 0 ING ORDER Cli All Locations for Si nature :
r 3 Director of Management/Mayor
Finance arrd M a ' ment Services Director 4 City Clerk
Budget Direct i 5 Citv Council
��'City Attorney
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WHAT WILL BE ACHI E � BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/
The attached R sojlution is required by the Minnesota Rationale) :
Department 'of r� sportation. In order that we may spend Municipal State Aid
funds off �yst m,l we are requesting this use of MSA monies to fund our share of
the traffic si n 1 revision to be done at the intersection of Smith Ave. and
Annapolis St. T is construction will coordinate with the Smith Ave. street
project to be o e in 1987.
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RECEIVED
COST/BENEFIT, BUD ET RY AND PERSONNEL IMPACTS ANTICIPATED:
JUN 2 4 1986
���Citf�ni�
o ,E CITY ATTC�fi;�FY
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�;1��u2'S J�'�l�E � � �
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FINANCING SOU�tCE NDIBUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amou�t o T ansaction: quired if under
$10,000)
Funding Saurc I NA
Activity Numb :
ATTACHMENTS Lis a Number All Attachments :
I
Council Re ol� tion
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DEPARTMENT REVIE CITY ATTORNEY REVIEW
x Yes No Co nc 1 Resolution Required? Resolution Required? Yes No
Yes X No In ur nce Required? Insurance Sufficient? Yes No
Yes No' In ur nce Attached:
�(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/8�