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86-985 WNITE - CITV CIERK PINK - FINANCE G I TY O F SA I NT PA U L Council CANARV - DEPAi7TMEN File NO• �� - �� BLUE - MAVOR Cou,ncil Resolution Presen d By Referred o —' L�� Committee: Date � � — Out of Co mit ee By Date Wf�'.,i�'A5, The Ma or �ursuant to 5ectic>n 10.07.1 0� the City Charter, does certify that th�re are avaialable or a�ro�riation revenues in excess of those estimated in the 1986 budget; ar�3 W�S, Z'�e Ma or recon��nds the following changes to the i986 buc3qet: Cu�rent Amendec3 Budget Chanc�es Budget FIN�CING PLAN 050 Special r ects-General Goverrunent -9�90 ignated Func7 B�al.ance 15,U00 +2,026 17,026 All Ot r Financing - - 246,300 U 246,300 261,3Q0 +2,026 263,326 SPErDING PLAN U50 S�ecial Pr 'ec�s-General Goverrm�ent 3010i e nt Res�onsiveness Pragram 30101�0 99 iscellaneous Service 0 +838 83$ 30101-0 21 funds 0 +1,188 1,188 Al1 Ut r ��er�ding 261,300 0 261,3U0- 261,340 +2,026 263,326 NET CI� +2,026 RF'.9QLVID, That City CouneiZ a�,roves these changes to the 1986 budget. Approval R�comr�ended: � _.� _ �!,�� Buc]get D r COUNC[L EN Yeas N ys Requested by Department of: _ Orew � EXE:CU�1 e Ac,tministration N��os�e Rettman IR FBVOI Scheibel � ��/� Sonnen __ AgBillst BY Tedesco Wilson JUL 17 1956 Form Approved City Att ney Adopted by Counc l: Date Certified Pa • u cil ret BY By� Approv y Mavo : at �`J�t' � & � Appro by Mayor for Su is o to onncil Bv - — PUBLISEiED �U� 2 6 1986 Executive A i ' stration DEPARTMENT U� N� 3980 Ron' Kline/S rley • `• CONTACT 298-4323 � 94 PHONE June 16, 19 DATE �Q,/�� e e ASSIGN NUMBER F R TING ORDER Cli All Locations for Si nature : 1 Department re ar 4 Director of Management/Mayor Finance and an ement Services Director 5 City Clerk 2 Dir or � City Attorn WHAT WILL BE AC EV BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/ The spendin a hority will be established to make Rationale) : all final p�i me ts on the 1985 League of Minnesota Cities Host City Night event. The origina p gram was approved by CF 85-964 . Most of the program' s obligations we�met in i3 under the original appropriations. However , billing from the Ordway Thea r as delayed. The invoice is now finally in hand. Also, now that the total f c picture is set and the amount of surplus is known, a refund to the LMC order. COST/BENEFIT BU GE7 RY AND PERSONNEL IMPACTS ANTICIPATED: No per sonne�. i act s. 1986 obliga# o related to an approved 1985 prograr.t will be met. RECEIVED � � �C� �� JUN 19 198� ` �, �e��' ,_,�--- -�pRNEY CtT'� A� FINANCING SOURCE ND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa- � ture not re- Total Amount � T ansaction: $2 ,p�6 quired if under ', $10,000) Funding Sourc�: f nd balances (1985 private contributions) � Activity Numb� : 30 10 1 ATTACHMENTS Lis an Number All Attachments : 1, fisca�} su ary - 30101 - LMC events - 12/31/85 2 . Hurleyh, me o, dated 5/2/86 I i i DEPARTMENT REVIE� CITY ATTORNEY REVIEW xx Yes No Co ci Resolution Required? Resolution Required? Yes No Yes xx No In� ra ce Required? Insurance Sufficient? Yes No Yes XX No In$ ra ce Attached: i '� (SEE REVERSE SIDE FOR INSTRUCTIONS) Revised 12/84 � '� i . , . r"'�� -�� FISCAL SUNIlKARY: GdVERrIl�NT RES�SIVENE',SS PR�GRAM 1985 League of Minnesota Cities Conference MLC I�ILC MLC Conference Conference A�ctual Family Ebents Host Night Totals 1 5 inancing Budget 3,000.00 16,376.00 t al Financi.ng ** 1,425.00 13,000.00 14,425.00 ar ance (1,575.00) (3,376.00) 19 5 ing Budget 3,000.00 16,376.00 t al Spending 1,572.52 10,827.60 12,400.12 ar ce 1,427.48 5,548.40 --------- --------- Ne 1 5 Variance (147.52) 2,172.40 t Financing 1 s Actual Spending --------- --------- t Net Variance 2,024.88 2,024.88 Ou st ding 1986 Obligations Or way Theater 837.04 Re und to L M C 1,187.84 To urplus/Shortage 0.00 ** 1 financing was in the form of contributions from individuals organizations outside of the City of Saint Paul. Kli e/ mbs 016 30 Ol 5/1 /8 , � .. ; . ,, , � ��,�- � DATE May �, 1�86 TO: R��r� Kline, Budget Office ;_�f{. FROM S��e Hur,ley, PED SUE�J CT 198� Lea g�_ie of M i nr�esat a C i t i es Canf er�er�ce (LMC) Host City Night - Biil frarn Ordway M�_isic Theatre The i r� 1 c�_irt a i r� c�n be dr�wn ar� t he 1985 LMC Canference Hast City Ni ht accry��r�t. ERACK RO ND: L�st year, t he annua 1 LMC Cc�nfer�ence was he 1 d i n Sa i nt Paul fr, rn June l i thro�agh June 14. Tradit ianal ly, the city where the ��n er�er�ce �ccurs hasts � Wednesday night event far all dele at s. Saint Paul camplied with that traditi�n and organized an e er, r�g at the Or�dway Music The�tre �r� Jur�e 1c. All funds ta pay x p nses wer,e ra i sed from 1 ac�1 f i nanc i a i carpor,�t i�r�s t hat agr,e d c� spor�sc�r the ever�t ar�d fr�ni a dc�r�at i�-�r� by the League af Minr� sc, a Cit ies. AZth ug a writter� cc�ntract was nc�t sigr�ed with the Or,dway, a verb 1 st i mat e was g i ven. Therefare, when t he i r c�r^i gi na 1 bill (s e attached) was m�_ich higher, than their� estimate, I requ st d back�ap infar,r�iat i�an. After many frustr�ated conversat ians, I wr te a lettet� (see attached) t�� the Ordway st�tir�g that I caul r� t a�athc�ri ze paynient of the bi 11 ur�t i 1 I had the infc,rm� i��n. That letter• was written last Aug�ast ar�d I was riot cur�t ct d by the Or,dway r^egardir�g their bi 11 again ur-�t i 1 last week. REG?U ST D ACTION:A few days aga I meet with the b�_�siness m�r�ager af t e r�dw�y ar�d we r,eviewed their char,ges ar�d negat iated a r,evi ed bill (see �ttached) . There is a b�lance ir� the LMC C��r�f re ce Host IVi ght acc��ar-�t ar�d ther,efare I wr_��ald 1 ike yc�u ta take th r�ecessary steps tc� pay the revised Or�dway bi 11. After t at bi 11 has beer� paid, al l expenses fr�mi the Hrst City hli ght w i l be c�_�ver,ed. I f the LMC Cc,nfer,er�ce H��st Ni ght acc�ur�t balar� e is �_�sed ta c��ver- the debit ir� the LMC Car�ference Farni ly Ever�t cc��_�r�t, a balance of �1, 187. 54 shc��ald r^eniair�. I r,ec��r�� ne d that ar�iaunt be r,et�ar�r�ed tc� the League af Minnesata Cit ie c� reir�ibur�se p�rt ��f their ur�preceder�ted d�n�t ion tc� Saint Pa�_il f�1r _.the Hc�st City Night event. Pleas ' �f�=�rr�� r�ie uf y��ur, acti��ns ir� this rnatter �r�d let me kr�ow if LM ili be r�eimbur�sed. If there is a r,eirnbur,sernent, I wauld I ike c� end the reirnbur,sernent al��r�g with a c�ver letter� expre s� g the city' s appreciation. Thar,k �r all yr_�ur help with this challer�ging ar�d drawn��ut pr,v�e t. I f you r�eed f urt her, i nformat i an, g i ve me a ca 1 1 at 7494, e . ��. cc: J ' rn e 1 1 us, Maur,een War^ren �-- Y--�"°':°� . � CITY OF SAINT PAU� e° � 'eE � DEPARTMENT OF PLANNING AND ECONOMIC DEVELOPMENT� `� u�ttm ;" b -- ";. �t � ��! �� 25 West Fourth Street,Saint Paui,Minnesoq,55102 ��''�,,,�, .... � un�m�n� GEORGE UITIMER MAYOR � August 5, 1985 Ms. Ma ily Schultz Ordway M sic Theatre 345 Washin ton Street St. Pau , N 55102 Dear M ril n: The Cit o Saint Paul has received a billing statement from the Ordway Music T e re dated, June 20, 1985. It itemizes charges for the June 12th� League f innesota Cities's "Host City Night". A quote for estimated costs u,� s iven to me on the evening of the event but no contract was sig ned. We have ta ed on the phone several times in the last month about two issues t at need to be resolved before I can authorize payment of the bill. The firs i my request for a waiver of the 15$ Ordway commission of $b13.50 from th P m Catering food -bill. You agreed to consider that request after co su tation with your director and notify me when a decision was made. h ve not received any word from you on this matter. The sec nd issue is the charge on the billing statement for Stage Labor which is m e than double the amount in your written estimate and almost triple th a ount estimated in phone conversations I had with a production person o e eek prior to the event. I need to see a breakdown of these costs so I c n verify them with the event entertainers. My understanding was that yo would send this labor breakdown to me immediately following our pho e nversations. I have not received that information. As we h ve discussed, there are several circumstances that made a clear estimate f osts prior to the event difficult. You have said that cost estimate e ings did not occur with the original project manager because she was ot available for discussion. When I assumed responsibility for the proje t en (10) days prior to the event, I could not get accurate cost estimates be ause you were unavailable. We need o esolve payment of this bill as soon as possible. Please contact me this ee to settle the issues in question. I will be on vacation starting Monday, u ust 10 and return to work on Monday, Augusi 19. I Ibok f�rward t aring from you this week. ' -- Very tru] urs, � � , i_ r . � .�."�_ �*" `�"l ;i5ue Hurl y � ' � Project M na er SH/jct cc: Maur en Warren, Mayor's Office Ron li e, City Budget Office d�� . �. � � �� .� RDWAY MUSIC THEATRE 3 S Washington Street .Paul,Minnesota 55102 ( a)zza-s53� gILLING STATEMENT TO: C ty of St. Paul DATE: June 20, 1985 2 West Fourth Street C ty Hall Annex S . Paul, Minnesota 55102 A tn: Ms. Sue Hurley EVENT: L ague of Minnesota Cities DATE VENT: June 12, 1985 HALL N L: M in Hall - Performance $1,300. 00 G and Foyer Lobby 300. 00 R earsal Room B: 120. 00 STAGE (I SE) LABOR: $ ,532.00 x 120$ 1, 838.40 $ ,532.00 x 25� {Equipment Usage) 383.00 HOUSE T F SERVICES: $ 3. 03 x 120� 285.64 OTHER H GES: S -up/Strike 70.00 BAR/CO C SION SERVICE D osit Paid $5, 100. 00 A ual Usage (2, 140. 00) C DIT DUE: �(2,960.00) NET CHARGES DUE OMT: $1,337. 04 re�►-t-�a�nce. c�� . � , . �. � ��-�`_ DWAY MUSIC THEATRE 3� Washington Strecf Sl 1'aul,Minncsola 55102 (G 2)22&-8537 � ril 23, 1986 . Sue Hurley C ty of St. Paul 2 West Fourth Street C ty Hall Annex S . Paul, Minnesota 55102 D ar Sue: I would like to thank you for taking the time to meet w th Pat and me today. We appY�ciate the fact that you w re willing to help us resolve this matte"r. A discussed, you were concerned with approximately $1, 000. 00 i cost overruns. It seems apparent that there were some c mmunication problems on both sides . However, that is r ally water under the bridge at this point. T e Ordway realizes that it has contributed to this mis- u derstanding, and is therefore willing to "split the dif- f rence" with you. I have enclosed an amended billing s atement deducting $500. 00 from the amount due. A ain, thank you for your time. It was a pleasure meeting y u and I hope to see you back at the Ordway in the near f ture. S cerely, • D vid L. Olson B siness Manager D O: jr E c. �� . . . � � �� :�5 RDWAY MUSIC THEATRE 3 S Washington Street S ['aul,�'liilnesota 55102 April 23 , 1986 ( 2)224-8537 AMENDED BILLING STATEMENT TO• � Ms. Sue Hurley City of St. Paul 25 West Fourth Street City Hall Annex St. Paul, Minnesota 55102 EVE T: League of Minnesota Cities DAT O EVENT: June 12, 1985 EXP NS S: F ci ity Usage: Main Hall Performance $1, 300. 00 Grand Foyer - Reception 300. 00 Rehearsal Rm. B - Reception 120. 00 P od ction Labor: $1, 532. 00 X 1200 1, 838. 40 $1, 532. 00 X 25% (Eq. Usage) 383. 00 H us Staff Services: $233. 03 X 120% 285. 64 R ce tion Set-up/Strike: 70. 00 F od Beverage Services : 2 , 140. 00 TOTAL EXPENSES: $6, 437. 04 LESS: DEPOSIT (5, 100. 00) NET EXPENSES: $1, 337 . 04 LESS: Billing Reduction: (500. 00) NET DUE OMT: $ 837 . 04 Plea e emit payment to: Mr. a id L. Olson Ordw y usic Theatre 345 a ington Street St. a , Minnesota 55102 TERMS: Due upon receipt . , • ' � ' "' �j�� 9 FISCAL SUN9�IARY: GOVERNMENT RF�PONSIVII�'�S PRUGRAM 1985 League of Minnesota Cities Conference MLC I�lLC MLC Conference Conference A�ctual Family Et�ents Host Night Totals 1 85 inancing Budget 3,000.00 16,376.00 Ac al Financi.ng ** � 1,425.00 13,000.00 14,425.00 Va iance (1,575.00) (3,376.00) 1 85 ing Budget 3,000.00 16,376.00 Ac al Spending 1,572.52 10,827.60 12,400.12 V iance 1,427.48 5,548.40 --------- --------- --------- --------- t 985 Variance (147.52) 2,172.40 Ac ual Financing ess Actual S�ending --------- --------- To al Net Variance 2,024.88 2,024.88 ts anding 1986 Obligations dway Theater 837.04 fur�d to L M C 1,187.84 t Surplus/Shortage 0.00 * - all financing was in the form of contributions from individuals and organizations outside of the City of Saint Paul. K in /ombs 0 6/ 0101 5 19 86 �-. � . � ;-- ��-Y,��f . �`_ '- ��-r <�. �;�. �� CITY OF SAINT PA.UL �,_ .;--"� � �`��ii'iii:'iil OFFICE OF THF CITY COIINCIL Committee Repart :' a�.c� M a �ment � Pers�nnel Committee. July 10, 1986 1. Approv 1 f minutes from meeting held July 3, 1986. approved \ 2. Resolu io approving 1986-1989 Labor Agreenent between the City of Saint Paul a d win City Carpenters District Council. anvroved , 3. Resolu io approving 1986-1989 Maintenance Labor Agreement between the City � \� and Br ck ayers, Masons, Marblemasons, Cement Blocklayers and Tuck-Pointers, Local' ni n No. 1. approved � 4. Resolu io approving 1986-1989 Maintenance Labor Agreement between the City � and Op ra ive Plasterers and Cement Masons International Association Local No. 20 approved ` S. Resolu io approving 1986-1989 Maintenance Labor Agreenent between the City and Op ra ive Plasterers and Cement Mason International Association Local No. 56 . - ----approved � �`6. Resolu io amending the Civil Service Rules concerning Overtime Compensation to con o to the Fair Labor Standards Act. approved , 7. Resolu io establishing the rate of pay for Water Production Operations Superv so in the Salary Plan and Rates of Compensation Resolution. approved �� 8: Resolu io establishing the rate of pay for Volunteer Coordinator in the Salary P1 n and Rates of Compensation Resolution, approved 9. Resolu io amending the Salary Plan and Rates of Compensation Resolution concer in Environmental Aealth Technician. approved 10. Resolu io approving a settlement between the Saint Paul Police Federation and th � lice Department, Chief McCutcheon, the Mayor, the Council and the City o S int Paul pertaining to drug testing policies. approved 11. Resolu io amending the 1986 Special Funds Budget by adding $1,785,981 to the Fi an ing Plan and to the Spending Plan for the Job Training Partnership Act Pr gr . approved . 12. � s�a�la�g �h� I986 budget 1�y +�1�8 $2,'(�=�o Che Ft�cing Plan � , <. ; � �"3�;.#or" Specia2 Projeets - General' Gov�t� 6overnine�tt Rc�p # '��'.:" a�proved . 13. Resolu io amending the 1986 budget by adding $168,843 to the Financing Plan and to th Spending Plan for City Property Management Fund - Hill Street Wareho se laid over to 7/17 CTTY HALL SEVENTH FLOOR SAINT PAUI, MINNESOTA 55102 ��l6