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86-823 N�MITE - CITV CLERK II PINK - FINANCE �! ' G I TY OF SA I NT PA U L Council _ �Z3 CANARV yDEPARTMEN ��� F11C NO. �`' BLUE - MAVOR i,�'�, �� Council Resolution � % _ ( � ; ,� . . Presented y `�������� � ��! ��� �- � --� Referred �p 1F(��j� � Committee: Date �'��� Out of Co mittee By Date ��� Page 1 of 2 I' i WHEREAS the � udget Director has estimated that revenue sources for the 1986 General Fund 'Ibudget will be $2, 055, 000 less than the amounts identified in �he adopted inancing plan, and WHEREAS the , ayor on May 12, 1986 notified the City Council of the estimated revenue shor age in accordance with Section 10.07.03 of the Saint Paul City Charter �land 'nas recommended that the revenue shortage be addressed by: increasing f es for paramedics and municipal athletics, using fund balance accumulated nd�r the one-third savings incentive program, making transfers from other b dgets to utilize available balances and energy savings, and taking execu ' ive action to control spending; now theref ore, � BE IT RESOL D by the Council of the City of Saint Paul that the Financing Plan for thejj�986 General Fund budget be amended as follows: i' � � • i' i� �'J COUNC[LM Requested by Department o : Yeas Drew �aYs Nicosia i Rettman i'' In Fevo[ Scheibel Sonnen I __ Ag8iI1St BY Tedesw I Wilson � Form Approve y it orn Adopted by Council: �I, Date Certified Passed by oun�il Secretary BY By, � A�pproved by ;Vlavor. Date _ Appr by Mayor for Subm' o o Council BY - – — i i,!. WMITE - CITV CIER �, PINK - FINANCE G I TY OF SA I NT PA U L Council J /`�I� /J CANARV - DEPARTME File NO. ��//� �/ -`�/ BLUE - MAVOR ♦ ' Co.0 cil Resolution �� �- Presented By ���;� ' Referred o Committee: Date Out of Co mittee By Date ' Page 2 of 2 i Adopted Change Revised FINANCING P N:',, --------- --------- --------- 001 General un 7099 Tra � fr: General Rev Sharing 2, 431, 400 (918,000) 1, 513, 400 1399 Gro E rn Fran Fees NSP 16,015, 000 (1,030,000) 14, 985,000 7399 Tra fe from Spec Funds 1, 406, 000 (30,000) 1, 376, 000 (par ia loss of CHS Grant) 6602 Inte es On Investmen�s 1, 400,000 (77,000) 1, 323, 000 Reve uelLoss: (2,055,000) , , ', 0300 Genl Re � Fd Balances-Not Dedicated 1, 037, 525 470,213 1, 507,738 (1/3 Sa ings Incentive Program) 4070 Para ed 'cs Fee 1,200, 000 121, 000 1,321, 000 4399 Servi ce N.U.C. (Munic Athletics) 45,000 32,000 77, 000 7399 Tran fe from Spec Funds (CH annex 1, 406,000 460, 250 1, 866, 250 oper ti g fund, oil related cuts) Fina ci g Added: 1, 083, 463 Net ev nue Shortage: (971, 537) AND BE IT F RT�iER RESOLVED that the Council concurs in the Mayor's recommendat onito use-his executive authority to control spending to underspend he authorized budget of various city departments and offices by $935, 537 an that the City Council will by separate resolution reduce by $36, 000 the au 'horized 19$6 general fund budgets of the legislative branch. � i �J Approval Recommended: /6 • COUNCILME ' Requested by Department of: Yeas Drew ays �� [n Favor Rettman 9eFrellSSl sw��+. 6 __ Against BY Teaas�o wi�son JUN 19 1986 Form Approve Cit ttor y Adopted by Council: ; I Date Certified Pa. • d u c11 S et BY g}. Approved by Mavor. ',IDa - �?— � � -"� � JUN 1 9 B�PP�oved by Mayor for Submission to Council By� - — Bv � � PllBIiSHEO J'�N � 819�6 . i,'I ,.t, ` ' , • ' ' � O� ' ' CITY OF SAINT PAUL ��i�°�3 .`��rt pw• �, ," '. OFFICE OF T73E MAYOR e , a ; � 1111111111 � �, � 111 11 0 w • �u• 34T CITY RAT.T. GEOB(3E LATIMEB SAIA'T PAUL,MINNESOTA SS108 �ypg (612) 298-4383 May 2, 1986 Coun ill'President Tedesco Ao orable Members of the City Council Seve th Floor - City Hall Sain P�.ul , Minnesota 55102 . Dear !Council President Tedesco and Me bers of the Saint Paul City Council: In a coi^dance with Section 10. 07. 03 of the City Charter, I am n ' tifying you that there will be a revenue shortage for fina cing the adopted 1986 budget . The budget director estimates the ev�nue shortage to the General Fund budget to be $2, 055,000 (Ble s ' ! May 9, 1986 memo attached) . � As y u know, I have consulted with Department and Office Directors, City em loyees, bargaining unit representatives and the budget dire to� in formulating an action plan to address the revenue shor fa11 without employee layoffs. The plan requires the Mayo to use his executive power to cut General Fund spending by $ 35, 537 (and Special Fund spending by $210, 250) , and requires City �Council to amend the General Fund financing plan by using $470 213 in fund balance designated for the One-Third Savings Ince tive Program, transferring from other budgets $460, 250, and ai�ing user fees by $153, 000, and to cut spending in the Legi lative Branch by $36, 000. The ransfers from other budgets totaling $470,213 is made up o $250, 000 from the City Hall Annex Operating Fund, (the mone , b�ing saved for the basement remodelling project ) and $210 250 in savings from price reductions in oil related products. I am :,transferring $100, 000 in oil price savings to an Energy Cons rv�,tion/Preventive Maintenance Program, where projects will be!, funded which will reduce future budget liabilities by r 'dueing energy consumption and/or by implementing systematic main enance activities which will reduce extraordinary maintenance cost . , The user fees increase of $153, 000 is made up of a 20% nc$�ease in paramedic fees for advance life support service (mos ' b�.11s are covered by insurance) which will generate $121 '�i000 and by a $32, 000 increase in Municipal Athletic fees for du�.t recreation programs. Most 'sp�nding cuts will be internal to our organization, and will ''not affect services to the community. I have responded ;" I .. �6�'�6�S il • . . . , , . . . �- ��. �"2 3 , Councll President Tedesco Hon rable Members of the City Council Page woj May , 1986 , to Ci,ly Council ' s request to not cut spending for recreation cent ' s and the tree stump removal program this year, and wait nt'lil final action on General Revenue Sharing is taken by C � gress. Snow removal services for powntown is being cut , but e Director of Public Works is working with the Downtown Coun 1 Ito provide an alternative to the City providing the serv' e. I will not cut 1986 financial support to outside agen ' es�, but , I will inform them that the total amount of City onl�y available in 1987 will be less than budgeted in. 1986, �', and that individual organizations will have to be subject to a � or�e prioritized funding process. I ha � attached a marked up copy of the cabinets recommendations whic lid�entifies the spending cuts I will be making. Atta ed, for your consideration, is a city council resolution whic will implement the financing plan changes I recommend, whic ' cq�ncurs with my recommendation to use the Mayor' s executive powe ;s t'�o reduce spending, and which commits City Council to redu �ts spending by $36, 000. Your approval of the resolution is r �p ictfully requested. Very ',��r�ly yours , ''" 1 • ` eo Latimer May , GB: f I Atta 'hment cc: �l �Olson, City Clerk (For Council Agenda) ,�John Connelly ! epartment & Office Directors �r�g Blees II '�� i , _ __ _ _ . . . . . �, � . _ •� ����- �a3 . ;��' �E ';I' ��� � CiTY OF SAINT PAUL �I� INTERDEPARTMENTAL MEMORANDUM III � May !�, 1986 , I TO: ayi�or George Latimer FROM il C�regory Blees RE: j �EVENUE REDUCTION FOR 86 CITY BUDGET: RECOMMENDED I' ACTIONS TO ADJUST THE 1986 GENERAL FUND BUDGET 'll i � Mayo I, � estimate that the actual revenues collected in 1986 for I�he 'General Fund budget will be less than the amounts projected in t �e �.dopted financing plan by the following amounts: �I , Revenue Source: Shortage Gros IE�.rnings Franchise Fee from N.S.P. Company (Red 'ct�.on in world oil prices reduces price for ;atttral gas) . $ 1, 030, 000 , Gene al Revenue Sharing (Pen ing Congressional action to balance fede al budget ) . $ 918, 000 Inte es� Earnings (Red cti.on caused by shift in state aid paym nt�) . $ 77, 000 � Comm nity Health Service Act (Red ct�.on in state aid required to balance stat budget ) . $ 30, 000 �II , Total shortage $ 2 , 055, 000 I re om�nend that you take the following actions to adjust for the rojected revenue shortage : l. 0 OT use the 5`�o Revenue Reserve and Cash Flow Designated Fund Ba ance as a substitute financing source . This cash reserve is n ed�d in case the Governor takes further action to adjust the ta'te budget by cutting aid payments to Minnesota Cities afte A�igust 15, 1986, and in case property tax collections are es}� than expected because of pending valuation appeals. I 2, o ake a balanced approach to addressing the revenue shortage by ki g some spending cuts , transferring balances from special �I ' � � Ili � , . � ,� � � . . � �G-��� � . � Mayo �,� George Latimer Page !,''Two May , 1986 � fund budgets, using the one-third savings incentive program fund �balances, and by raising some user fees. This is the basi approach recommended by the cabinet , one which allows for taff reduction by attrition rather than layoff, and allows time ',to , implement some alternative revenue sources. 3. Idt�ce spending authority for oil related products by appr �xir�ately $375,000; use $100, 000 for energy conservation and re�tentive maintenance projects to reduce future budget liab 'li�ies, and use the balance to adjust the General Fund 'aud-g '�,t ' s financing plan. 4. c mmend that City Council cut spending for the legislative bran �i �y $36,000. 'I 5. btify outside agencies that the total amount of City money. avai 'able to assist in the financing of non-city budgets will be r jduced by, at least , 5% for 1987. 6. OT cut any capital improvement projects funded with Gene 1 Revenue Sharing. Mayo ', I have prepared the following items for your consideration : A �I', One Council Resolution which recognizes the $2,055, 000 �evenue loss to the General Fund, raises paramedic ees by $121 , 000, raises adult athletic fees by $32, 000, uses $470,213 in fund balance generated by the one-third savings incentive program, transfers in $460, 250 from other budgets , concurs in your recommendation to use !' your executive power to underspend the General Fund budget by $935, 537, and commits City Council to � x�educing spending for the legislative branch by $36,000. B. Six Administrative Orders which reduce spending for , oil-related products in special fund budgets and transfers the money to the General Fund Budget . C. ' One Administrative Order which directs the Chief Accountant � tp reduce spending authority for various General � nd activities by a total of $935, 537. D. ;' e Administrative Order which finances the new $j100 ,000 Energy Conservation and Preventive Mja,intenance Program in the Department of Finance and I M�,nagement Services , and which adjusts the spending i ' Citywide Information Services to provide for items b dgeted for in 1985, but delayed until 1986. . � , � � , �. � ��_ ��3 Mayo Gejorge Latimer Page �h�+ee May , 1986 , E ,' One transmittal letter which informs City Council that no recreation centers are being closed in 1986 and that I'I �he stump removal program will continue through the riemainder of this year. Mayo �, I will prepare a status report letter to City employees, for �ur signature, by Thursday May 15, 1986. GB: f ' cc: �eter Hames iee Ann Turchin e¢artment and Office Directors �Budget Staff . �, � � I j I � � � , I'I� . . � . � �w� � � y � ; � � . - . L� H � . 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JUNE 12, 1986 � � l. Approval of minutes from meeting held June 5, 1986. approved 2. Discussi � of budget requests for Citizen Participation Districts (committee- of-the-w 'ole item) . discussed (Patton to draft resolution) 3. Resb��t atae�c�#�eg ti�e 1986 budget and decreasing the financial plaa by $971,5�3�7 ($9u35,537 - various departments; $36,000 - Iegislative branch} and ;- . in� the authorized budget by equal amount (laid over from June 5) . 4. Resoluti m amending the i986 budget and transferring $9,768 from Contingent Reserve ��o Finance Department General Government Accounts - Exempt Property Assessme ts. approved 5. Resoluti n amending the 1986 budget by reducing $17,567 in the Financing Plan and ,in" the Spending Plan_for PED_Operations Fund ,�Set-Aside) . _approved - 6. Resoluti n amending the 1986 budget by adding $17,567 to the Financing Plan and to t e Spending Plan for Joint Purchasing Services (Set-Aside) . approved 7. Resoluti n amending the 1986 budget by transferring $17,567 from PED - PED Contribu ion to Finance and Management Services - Purchasing Services - City Share (S t-Aside) . approved 8. Resoluti n amending the 1986 budget by transferring $27,508 from Conti*_�.gent Reserve o Planning and Economic Development - PED Development Contribution (Job Cre 'tion and Training Section) . approved 9. Resolut' n amending the 1986 budget by adding $27,508 to the Financing Plan and to t 'e 5pending Plan for PED Operations (Job Creation and Training) . approved 10. Administ ative Orders (Laid over from June 5) : D-8030: Budget revision in various departments. discussed D-8031: Budget revisian in Finance and Management Services Department. discussed 11. Resolut" n aonsenting to the issuance of Port Authority Revenue Bonds in the amo t c�f $850,000 to finance construction of manufacturing facility in Energy rk ',for Michael S. and Lynnette M. Larkin. approved , 12. Resolut" n �pproving Labor Agreement between the City and International Union of Oper in� Engineers, Locals 70 and 967. approved CTTY HALL SEVENTFi FLOOR SAINT PAUL,MINNESOTA 55102 .�..s