86-748 WHITE - CITV CLERK �
PINK - FINANCE G I TY OF SA I NT � AIT L Council
CANARY - DEPARTMENT � °/�
BLUE - MAYOR File NO. ` •
- . � C cil Resolution ,
'-1
Presente y
Referred To �� Committee: Date --s° ''Z�'— 8�
Out of Committee By Date
RESOLVED, That the proper City �fficials are hereby authorized and directed to amend
the FY 86 contract with the Department of Corrections, State of Minnesota, Oak Park
Heights Correctional Facility, as adopted in Council File No. 85-1182. This amendment
includes an increase of $200 fo FY 86 and extends service through FY 87 for a total
of $700. This amendment contin es the lending library relationship with the Division
of Libraries, City of Saint Pau , subject to the terms and conditions of said amendment,
a copy of which is to be kept on file and of record in the Department of Finance and
Management Services.
j
I
I
�
COUNC[LMEN
Requested by Department of:
veas ��S �► I Community Services
��_��Ma� / In Favor
Nicosia � �
scheibel A gai n s t BY
Tedesco �
Wilson
`�UN � — i986 Form A roved y Ci y tt ey
Adopted by Council: Date �
�
Certified Pas b Council S et BY
By
t�ppro by Mavor: Da e _ �JUN 6 — �6 Appr v y Mayor for Submis ' n t Cou cil
sy _ BY
PUBLFSN�D J l.'1�! 1 419$6
Communit,y Services - Library . DEPARTMENT � ���
c� �' N° 619
Jer Steenber CONTACT� -
292-6211 PHONE � ��
A ril 24 1986 DATE e e�
ASSIGN NUMBER FOR ROUTING ORDER C i All Locations for Si nature) :
1 Department Director Director of Management/Mayor
� Finance and Management Service Director 4 City Clerk
Budget Director 5 �e�..�:c.
� City Attorney 6 D vision o� Libraries (SteenberQ)
WHAT WILL BE ACHIEVED BY TAKING AC ION ON THE ATTACHED MATERIALS? (Purpose/
Amendent of CF 85-1182 Agreeme t for interlibrary loan service Rationale) :
provided by the Saint Paul Pub ic Library for the State of Minnesota, Department of
Corrections, Oak Park Heights acility, increasing the contract from $500 to $1,400 and
extending time period to June Q, 1987.
R��EIVED
o� � �`�° ��IAY
�`� „�-` r �
COST/BENEFIT, BUDGETARY AND PERSONN L IMPACTS ANTICIPATED: �'�pYOR'S OFFICE
No additional costs or personne for library system. Benefits (receipts) of $1.50
per search and $3.00 per filled request.
FINANCING SOURCE AND BUDGET ACTIVITY NUNBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
Total Amount of Transaction: S9 0.00 (increase from $500 quired if under
to $1,400) $10,00Q)
Funding Source: 349
Activity Number: 33400
ATTACHMENTS List and Number All Att chments :
1. Council Resolution
2. Request letter dated April 2 , 1986 from Oak Parlc Heights Correctional Facil.ity
3. Copy of original contract - F 85-1182
4. Extended contract agreement
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
�_Yes No Council Resolution Requ red? Resolution Required? X Yes No
Yes x No Insurance Required? Insurance Sufficient? Yes No �/�
Yes X No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEE'I3 ' •
The GREEN SHEET has several PURPOSES:
1, to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund andfor Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices. �
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
l. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at ti.me of routing.
Note: Actions which require City Council Resolutions include:
l. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by Ci.ty.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.
. � . �� - y��Y
CONTRACT AMENDMENT
STATE OF MINNESOTA II .
DEPARTMEN�T OF CORRECTIONS AMOUNT
� MCF-OAK PARK HEIGHTS ' $200.00 FY86
$700.00 FY87
St. Paul Public Library
Inter Libra�ry Loan Departmenit
90 West 4th Street _
St. Faul , Minnesota 55102 �
SUPPLEMENfi N0.1 TO CONTRACT N0.78630-06512-01
�1HEREAS, the State of Minnespta, Department of Corrections has a contrac�
identified as Contract No. 7$630-06512-01 with St. Paul Public Library i�o
provide library materials vi� inter-library procedures.
WHEREAS, the State and the Cbntractor have agreed that additional services are .
necessary for the satisfactory completion of the contract; and
WHEREAS, paragraph IIA provi�es that:
1 . Compensation at the �rate of $1 .50 per search and $3.00 per fill�d
request. .
2. Reimbursement for tnavel and subsistence expenses. . .in an amou��� not
t� exceed non�dollar,s ($none);. . .
The total obligation of �the STATE for all compensation and_ reimbursements
� " to Contractor sha11 not �exceed five hundred and no/T`�0 dollars (�500.00) . --- -
WNEREAS, paragraph IV provide�s:
TERM OF CONTRACT. This IFontract shall be effective on July 1 , 1585, or
upon such date as it is executed as to encumbrance by the Comr�issioner of
Finance, whichever occur's later, and shall remain in effect until June
30, 1986, or until all obliga�ions set forth in this contract have been
satisfactorily fulfilled� whichever occurs first.
NOW THEREFORE IT IS A�REED BY;AND BETWEEN THE PARTIES HERETO:
That Paragraph IIAshall be am�nded to read:
1 . Compensation at the r�ate of $1 .50 per search and $3.00 per filled
request. �
2. Reimbursement for travel and subsistencE expenses. . .in an amount
not to exceed none dollars ($none) ;. . .
The total obligation of �he STATE for all compensation and reimbursements
to Contractor shall no� exceed One thousand four hundred and no/100
dollars ($1 ,400.00). ,
�
.� _ ___ _ __ __
_ . _ . � . � �-�-���'
+- � � � -2-
That paragraph IV shall be amended to read:
• TERM OF CONTRACT. This� contract shall be effective on July l , 1985, or upon
such date as it is executed as to encumbrance by the Commissioner of Finance,
whichever occurs later;� and shall remain in effect until June 30, 1987, or
until all obligations s�t forth in this contract have been satisfactorily
fulfilled, whichever oc�urs first.
Except as herein amended, th� provisions of the original agreement remain in full
force and effect. �
IN WITNESS WHEREOF, the parti�,es have caused this supplement to be executed this
twenty-first day of April , 1986.
APPROVED:
CITY OF ST. PAUL STATE AGENCY OR DEPARTMENT
ASSISTANT Y ATTOR EY
/� c � � By.
By: �
, �Title:
Date: � �C ,�°
s . �
►{ Date.
CITY OF ST. PAUL
DIVISION OF LIBRARIES , As to form and execution by:
_ By;_. � - �/ ; -- - __ __..:,.� ATTORNEY GEl�IERAL
Date: G�_2 �5� /�/��, By:
Date:
CITY OF ST. PAUL
DEPARTMENT OF COMMUNITY SERVIC�ES
' COMMISSIONER OF ADMINISTRATION
By: _ � .
By:
Date:
Date:
DEPARTMENT OF FINANCE AND MANAC�EMENT
SERVICES � COMMISSIONER OF FINANCE
By: � Encumbered By:
�
Date: Date:
�� ' . STATE OF MINNESOTA , ��Jr«���� �• ,• �-.,,u �o,�r����-
. , o C,c �s-/f��
� � � � � CONTRACTUAL (non-state em�loyee) SERVICES �,� _ 7��
�
Trn.No. Account I.D. Organization P,Y, Requisition No�. Vendor Number Type Terms Cost Code 5 . CD.1 C. C0,2 C.CD.3
A� U44206 78630 6 ',06512 007 392U 00 V Net
Coat Code 4 � Amount Suffix Object
�$500.00 Ol 167 $END
TYPE OF TRANSACTION:
�] aao [j a,4t ���.� � Entered by
� Date umber
❑ A44 ❑ A45 ❑ A46 r �•� ��/ Entered by
' Date Number
NOTICE TO CONTRACTOR: You are required by Minnesota Statutes, 1981 Supplement, Section 270.66 to provide your sociai security
number or Minnesota tax identification number�,if you do business with the State of Minnesota. This information may be used in the
enforcement of federal and state tax laws. Sup�lying these numbers could result in action to require you to file state tax returns and
aay delinquent state tax liabilities. This contract'will not be approved unless these numbers are provided. These numbers wiil be available
to federal and state tax authorities and siate persbnnel involved in the payment of state obligations.
THIS CONTRACT, which �hall be interpreted pWrsuant to the laws of the State of Minnesota, between the State of Minnesota, acting
through its ' n �, - Mi nnesota Correcti onal Faci 1 i ty-Uak Park Hei ghts
(hereinafter STATE) and St. Paul Public Li� brarv - Inter Librarv Loan Department
� address _ 9D Wes _ 4 .h _reet
_�t_ Paul ; MinnPCnta 55102 ,
Soc. Sec.or MN Tax i.o. rvo. 297 A.O1 �� Federal Employer I.D. No. (if applicable) 4�-6005521W
ihereinafter CONTRACTORI,witnesseth that: �
NHEREAS,the STATE, pursuant to Minnesota Statutes
s empowered to�?ntEr intr_► a_iraomant w�th ��blic and private agencies for special treatment of
nPrcnnc cuhiPrt to h t'nmmiccinnar of Corrections ,and
NHEREAS,�P ('prtmtscinnar Of_�'ie Denartment of Corrections is authorized bv �dN t0
nrnvi dP f�r th _ caritri t�/; trai ni ng and treatment of persons ,and
NHEREAS,CONTRACTOR represents that it is duly qualified and willing to perform the services set forth herein,
'VOW, THEREFORE, it is agreed:
I. CONTRACTOR'S DUTIES (Attach additional page if necessary). CONTRACTOR, who is not a state employee, shalL•
Lend library materials via inter�library loan procedures to the Minnesota Correctional
Facility Library at Oak Park Hei�hts.
The compensation involved is for'� reimbursing the expenses incurred by the libraries
in searching and locating materi�ls requested.
�
�do� ��oM A�ua6y 'i uaa�� �do� asuadsng �aua6y — �u/d
tuawl�edaa uoile�lsiuiwpy �- uow/es �ol�e�iuo� — .tieue,�
liu 6uiluno��y A� 6y '- an�g luawl�edap aaueui� — a�iyM
. �n� � :f r n!T
��;: : � ., _ aiep
�� i � � S��011�3N`�O� ��
� ia3eO v� irl, a�l�l
_ . . . . _., .. . . .t 1 J
il��„ i>>�, � ..:�;. . :i
. �_�,/�J� �� �'7iV✓I�,��d����lt��
(a�nleu6 paz�oylne �a1 e� a�ue�qwnou3� �8 (amleu�� p�ai��oyine) ,lg
�3�Nb�NI� j0 �13NOISSIWWO� � �1N3Wlab'd30 a0 J.�N3Jd 31t11S C
I II. CONU� I fl,�P.� � � � "�r'E�N i . :�+� ,,:, .- ��. ��r�._: .�_: t;y (:U(`� f F'l�l:!Ui; puisut�.�; r�,� tl?u cu�itr,+ct sl!all be uerformed to �e sd��
isfaction of the STATE, as determined in•the sol� cLscreiion uf its authorized agent, and in accorei with all applicable fe�leral, siat�,
. �.
and local laws, ord�nances, rules and regulations. CONTRACTOR shall not receive payment for work found by the BTATE�te be ,
unsatisfactory,or performed in violation of federal,state or local law,ordinance, rule or regulation. ;; ;� - �
IV. TERM OF CONTRACT. This contract shall be effective on��__ , 19�_, or upon such
date as it is executed as to encumbrance by the Commissioner of Finance, whichever occurs later, and shall remain in effect until
�--- , 19-$(�, or until all obligations set forth in this contract have been satisfactorily fulfilled,
whichever occurs first.
V. CANCELLATION. This contract may be cancelled by the STATE or CONTRACTOR at any time, with or without cause, upon
thirty (30) days' wntten notice to the other party. In the event of such a cancellation CONTRACTOR 'shall be entitled to
payment, determined on a pro rata basis, for work or services satisfactorily performed.
VI. STATE'S AUTHORIZED AGENT. The STATE'S authorized, agent for the purposes of administration of this contract is
�nnnn�S �nss�.n. ?��F-:�PFLPrn��a�. ilir�cicr
Such agent shall have final authority for acceptance of CONTRACTOR'S services and if such services are accepted as satisfactory,
shall so certify on each invoice submitted pursuant to Clause II, paragraph B. '
VII. ASSIGNMENT. CONTRACTOR shail neither assign nor transfer any rights or obligations under this contract without the prior
written consent of the STATE.
VI11. AMENDMENTS. Any amendments to this contract shall be in writing, and shall be executed by the same parties who executed
the original contract, or their successors in office.
IX. LIABILITY. CONTRACTOR agrees to indemnify and save and hold the STATE, its agents and employees harmless from any and
all claims or causes of action arising from the performance of this contract by CONTRACTOR or CONTRACTOR'S agents or
employees. This clause shall not be construed to bar any legal remedies CONTRACTOR may ha've for the STATE'S failure to
fulfill its obligations pursuant to thit contracL " - �
X. STATE AUDITS. The books, records, documents, and accounting procedures and practices of the CONTRACTOR relevant to
this contract shall be subject to examination by the contracting department and the legislative auditor. •
XI. OWNERSNIP OF DOCUMENTS. Any reports, studies, photographs, negatives, or other documents prepared by CONTRACTOR
in the performance of its obligations under this contract shall be the exclusive property of the STATE and all such materials shall
be remitted to the STATE by CONTRACTOR upon completion, termination or cancellation of this contract. CONTRACTOR shall
not use, willingiy allow or cause to have such materials used for any purpose other than performance of CONTRACTOR'S obli-
gations under this contract without the prior written consent of the STATE.
XIi, AFFIRMATIVE ACTION. (When applicable) CONTRACTOR certifies that it has received a certificate of compliance from the
Commissioner of Human Rights pursuant to Minnesota Statutes, 1981 Supplement, Section 363.073.
XI11. WORKERS' COMPENSATION. In accordance with the provisions of Minnesota Statutes, 1981 Supplement, Section 176.182, the
STATE affirms that CONTRACTOR has provided acceptable evidence of compliance with the workers' compensation insurance
coverage requirement of Minnesota Statutes, 1981 Supplement, Section 176.181, Subdivision 2.
XIV. ANTITRUST. CONTRACTOR hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or
services provided in connection with.this contract resulting from antitrust violations which arise under the antitrust laws of the
United States and the antitrust laws of the State of Minnesota.
XV. OTHER PROVISIONS. (Attach additional page if'necessary):
IN WITNESS WHEREOF, the parties have caused this contract to be duly executed intending to be bound thereby.
APPROVED: NOTE: Remove carbons before obtaining signatures.
As to form and execution by the
1� CONTRACTOR: Q3 ATTORNEY GENERAL:
(If a corporation,two corporate officers must execute.)
B+' sv
.
Title i Date
�n • o-as
oace
� .
4Q COMMISSIO 1 RATION:
BY By (authorized signature)
� � NOV 0 4 1985
Title � ' Date
THY COVl10Y
. � � . , �� --x��
, , , . . �
•� � . . � � , . .
, .. �
CITY OF ST. PAUL � CITY OF ST. PAUL
Approved as to Form: � DIVISION OF LIBRARIES
�; �By: By: ,
Oate: Z 8';S Date: ���g�B.f
Assistant City Attorn�ey
DEPARTMENT OF COMMUNITY SERVICES
' gY' ' `���'L�� � ������-�-
, �
� Date: • �—'/O -��,/—
• DEPARTMENT OF FINANCE AND MANAGEMENT
SERVICE
'� By:
� Date: ��
. . � � � � �-� y��
iVlinnesota -� , � /i�linnesota Correctional Facility
Department of � �
corrections Oak Park Heights
April 22, 1986
�
Gerald Steenberg
Library Director
City of St. Paul Communit�y Services
90 West Fourth Street
St. Paul , Minnesota 55102
Dear Mr. Steenberg:
Attached is an amendment �o our Inter-library loan contract.
A1 Webster and I originally discussed increasing the FY86 contract
by $200. Rather than pro�essing an amendment to the FY86 contract
and later processing a new FY87 contract, we decided to process one
amendment accomplishing both goals. I hope this meets your approval .
Please obtain the appropri'ate City of St. Paul signatures and forward
all copies to:
J'ohn Calabrese
Department of Corrections
3'00 Bigelow Bldg.
St. Paul , Minnesota 55104
Si rely,
�
Robert Feneis '
Finance Director
RF:mt
cc: Al Webster, Education �Director
BOX 10 • STILLWATER, MINNESOTA 55082 • 612 779-1400
AN EWIAI OPPOHTUtUT�EMPL01'ER
. . I �- 7��'
�
� '�: CITY OF S�.I�7T PgUL
��"�"!� OFrF'ICF OF TH� CITY COUYCIL
::;ii ;;1:tit
� �ammittee RepQrt
.. .
�:�anc�. l��na�ement, � Personnel Com.m�.ttee.
�
MAY 29, 1986
1. Approval of minutes fr�m meeting held May 21, 1986. avproved
2. Resolution amending the 1986 budget by adding $8,000 to the Financing Plan and
to the Spending Plan for. Public iJorks--Infrastructure. approved
3. Resolution amending the 19�6 budget Uy addin� W3�,500 to the Financing Plan -
and to the Spending P1$n for Parks and Recreation--Supply and Ma.intenance. approved
4. Resolution amending th$ 1986 budget by transferring $25,0�0 from Contingent
Reserve to department �f Community Services--Parks and Recreation--Ground
Maintenance. approved
5. Resolution amending the 1986 budget and adding �274,000 to the Financing Plan
and to the Spending Plan for Finance and Management Services--Citywide
Information Services Di,vision. approved
6. Resolution providing fwnds from the Hotel-Motel tax to finance activities
related to attracting c�onvention business. approved
7. An ordinance amending C�apter 25.02 of the Legislative Code pertaining to
local taxes on hotels a�id motels and increasing the room tax for certain
establishments. avprpved
8. Resolution approving and authorizing the acceptance of an Economic Development
Grant from the State of',Minnesota (Economics Laboratory Inc.) . approved
9. Rreso���io� sme�nt��.ng C.F &3�-�118� ba3.ag aa agreem@�t, for.,i.nter library lc�an
servic� b th� Saint Pa 1 Public Library for the State Departarent o�
Cor�eCtfii�,�� 0ak Par�k H ights facility. approved
10. Resolution approving memorandum of settle�nent between the city and the Twin
City Iron Workers Local �i512. approved
11. Resolution establishing ��the title and specifications for Street Services
Worker and abolishing ti;tles and specifications as listed. laid over to 6/26
12. Resolution authorizing f',ormation of the Saint Paul Seed Capital Corporation,
negotiation of terms of ',corporate documents, and contingent initial
capitalization of $250,0'p0. approved . •
13. Resolution transferring �5,000 to Co�unity Services for a long-term
comprehensive plan for Saint Paul and Ramsey County park systems. avproved
14. Resolution setting tax l�vy on bonds sold and certifying levy to County Auditar.
Brought in �inder suspens�.on of rules - approved
CTTY HALL S$VE�ITH FLOOR Sr1INT PAUL,MINNESOTA SSI02
�s46