86-747 WHITE - CI7V CLERK
PINK - FINANCE G I 1�'Y OF SA I NT PAU L Council
CANARV - DEPARTMENT � �
BLUE - MAYOR File NO.
. � C ' cil Resolution ;
,
Presente y
Referred To � Committee: Date �° ��` 8�
Out of Committee By I Date
RESOLVED, That the proper City offilcials are hereby authorized and directed to amend
the FY 86 contract with the Departmlent of Corrections, State of Minnesota, Oak Park
Heights Correctional Facility, as aIdopted in Council File No. 85-1182. This amendment
includes an increase of $200 for FY� 86 and extends service through FY 87 for a total
of $700. This amendment continueslthe lending library relationship with the Division
of Libraries, City of Saint Paul , subject to the terms and conditions of said amendment,
a copy of which is to be kept on f�le and of record in the Department of Finance and
Management Services.
I
I
COUNCILMEN
Yeas s Nays Requested by Department of:
�� Community Services
��� a� � In Favor
2�TTM
Nicosia
scheibel _ I_ Against BY �
Tedesco
Wilson
JUNI � - 1986 Form A roved y Ci y tt ey
Adopted by Council: Date
�
Certified Yas b Council S et BY
By C
t�ppro by :Navor. Da e ��� U — �6 Appr v y Mayor for Submis ' n t Cou cil
By —;-- BY
pUBIFSHED i J�.-'J 14198�6
Communit,y Services - Library . DEPARTMENT � ��D
�' N� 619
Jer Steenber CONTACT• � -
292-6211 PHONE � A� �
A ril 24, 1986 DATE e�r ,,
ASSIGN NUMBER FOR ROUTING ORDER Cli All Locations for Si nature :
1 Department Director Director of Management/Mayor
3 Finance and Management Services irector 4 City Clerk
Budget Director 5 �� �eu,,..�c.
� C1ty AttOrn2y 6 D vision o� Libraries (Steenberf�)
WHAT WILL BE ACHIEVED BY TAKING ACTI ON THE ATTACHED MATERIALS? (Purpose/
Amendent of CF 85-1182 Agreement for interlibrary loan service Rationale) :
provided by the Saint Paul Publi Library for the State of Minnesota, Department of
Corrections, Oak Park Heights Fa ility, increasing the contract from $500 to $1,400 and
extending time period to June 30, 1987.
R�CEIVED
°� 1 �`P 11
�a ,� r AY f�
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: �'�AYOR'� OFFICE
No additional costs or personnel or library system. Benefits (receipts) of $1.50
per search and $3.00 per filled r quest.
FINANCING SOURCE AND BUDGET ACTIVITY UMBER CHARGED OR CREDITED: (Mayor's signa-
ture not re-
7ota1 Amount of Transaction; S90 .00 (increase from $500 quired if under
to $1,400) $10,000)
Funding Source: 349
Activity Number: 33400
ATTACHMENTS List and Number All Atta hments :
l. Council Resolution
2. Request letter dated April 22 1986 from Oak Park Heights Correctional Facility
3. Copy of original contract - C 85-1182
4. Extended contract agreement
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
�_Yes No Council Resolution Requ red? Resolution Required? X Yes No
Yes x No Insurance Required? Insurance Sufficient? Yes No �/�
Yes x No Insurance Attached:
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
i
HOW TO USE THE GREEN SHEET ' •
The GREEN SHEET has several PURPOSES:
l, to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of chanqe or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiatinq Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.
' . ' . , . �� y��
� CONTRACT AMENDMENT
STATE OF MINNESOTA AMOUNT
DEPARTMENT OF CORRECTIONS i $200.00 FY86
� MCF-OAK PARK HEIGHTS ' $700.00 FY87
St. Paul Public Library
Inter Libra�ry Loan Department
90 West 4th Street -_
St. Paul , Minnesota 55102
SUPPLEMENT N0.1 TO CONTRACT N0.78630-06512-01
�IHERfAS, the Stat� of Minnesota, Department of Corrections has a contract
identified as Contract No. 786�0-06512-01 with St. Paul Public Library io
provide library materials via nter-library procedures.
WHEREAS, the State and the Cont�ractor have agreed that additional servic�s are .
necessary for the satisfactory completion of the contract; and
WHEREAS, paragraph IIA provides that:
1 . Compensation at the r�:te of $1 .50 per search and $3.00 per fill�d
request. ; .
2. Reimbursement for travel and subsistence expenses. . .in an amou��� not
t6 exceed non�dollars ($none);. . .
The total obligation of t e STATE for all compensation and_ reimbursements
� � to Contractor shall not e�ceed five hundred and no/T�0 dollars ($500.00) . -- -
WHEREAS, paragraph IV provides:
TERM OF CONTRACT. This contract shall be effective on July l , 1585, or
upon such date as it is executed as to encumbrance by the Comrnissioner of
Finance, whichever occurs later, and shall remain in effect until June
30, 1986, or until all ob igations set forth in this contract have been
satisfactorily fulfilled, whichever occurs first.
NOW THEREFORE IT IS AGREED BY AND BETWEEN THE PARTIES HERETO:
That Paragraph IIAshall be amended to read:
1 . Compensation at the r�te of $1 .50 per search and $3.00 per filled
request.
2. Reimbursement for travel and subsistencE expenses. . .in an amount
not to exceed none dollars ($none) ; . . .
The total obligation of ti�e STATE for all compensation and reimbursements
to Contractor shall not e�ceed One thousand four hundred and no/100
dollars ($1 ,400.00).
__�� . i . � �-�-y��
._ ' ' � -2-
That paragraph IV shall be amended to read:
• TERM OF CONTRACT. This contract shall be effective on July l , 1985, or upon
such date as it is executed as to encumbrance by the Commissioner of Finance,
whichever occurs later; and shall remain in effect until June 30, 1987, or
until all obligations set forth in this contract have been satisfactorily
fulfilled, whichever occurs first.
Except as herein amended, the provisions of the original agreement remain in full
force and effect. )
IN WITNESS WHEREOF, the parties have caused this supplement to be executed this
twenty-first day of April , 1986.
APPROVED:
CITY OF ST. PAUL STATE AGENCY OR DEPARTMENT
ASSISTANT Y ATTOR EY
�j � � � �' By:
By: O6 � ��
�_(Title:
Date: � $ $G ��`�°
N Date:
CITY OF ST. PAUL
DIUISION OF LIBRARIES As to form and execution by:
-By;-• c� - � -- - ---� ATTORNEY GE�l.ERAL -
Date: �!�.� az� ���� By:
�_ '
Date:
CITY OF ST. PAUL
DEPARTMENT OF COMMUNITY SERVICES
COMMISSIONER OF ADMINISTRATION
By: .
By:
Date:
Date:
DEPARTMENT OF FINANCE AND MANAGEMENT
SERVICES COMMISSIONER OF FINANCE
By: Encumbered By:
,
Date: Date:
I
�
i
K� . STATE OF MINNESOTA, ��``Ir�•••�• •• ,- �-.,,u �o„r����-
. .
. . o (,c �s-/���
� � CONTRA�TUAL (non-state em�loyee) SERVICES �.� _ 7��'
Trn.No. Account I.D. Organization F.Y. RequisGcion No�. Vendor Number Type Terms Cost Code 5 . CD.1 C. CD.2 C.CD.3
A� U4420b 18630 6 06i512 007 392U 00 Y Net
COSt Code 4 Aimount Suffix
Object
$5�0.00 O1 167 $END
TYPE OF TRANSACTION: �
g] A40 � Aiat ���.�5 � Entered by
Oate umber
❑ A44 ❑ A45 ❑ A46 _��� �tC� Entered by
Date Number
NOTICE TO CONTRACTOR: You are required by'Minnesota Statutes, 1981 Supplement, Section 270.66 to provide your social security
number or Minnesota tax identification number if'you do business with the State of Minnesota. This information may be used in the
enforcement of federal and state tax laws. Supply�ng these numbers cou�d result in action to require you to file state tax returns and
aay delinquent state tax liabilities. This contract wi�ll not be approved unless these numbers are provided. These numbers will be available
to federal and state tax authorities and state personi el involved in the payment of state obligations.
THIS CONTRACT, which ;hall be interpreted pur�uant to the laws of the State of Minnesota, between the State of Minnesota, acting
through its DeoartRwnt of Correr_t; ns -� Mi nnesota Correcti onal Faci l i ty-Uak Park Nei ghts
(hereinafter STATE) and St. Paul Public I�ibrarv - Inter LibrarY Loan Department
laddress QD W c 4 h reet
St_ Paul . MinnPCota 55102 i
�oc. Sec.or MN Tax I.D. No. 297 A.0] I Federal Employer I.D. No. (if applicable►_ 4�-6005521 W
ihereinafter CONTRACTOR),witnesseth that: j �
NHEREAS,the STATE, pursuant to Minnesota Statufes 19R9 � ?41 _3?-�49 9i
s empowered to�ntE1" into aarAPrrwnt w; h n�h1i� and prfvate agencies for special treatment of
nPrsnnc slibipct o hP�!'nmmictinnwr of Corrections ,and
NHEREAS, _thp Cnmmission r of the Deoartment of Corrections fs authorized by law to
nrnvi de for th - c ,ri�y, trai ni ng, and treatment of persons ,and
NHEREAS,CONTRACTOR represents that rt is duly iqualified and willing to perform the services set forth herein,
NOW, THEREFORE, it is agreed:
I. CONTRACTOR'S DUTIES (Attach additional pa�ge if necessary). CONTRACTOR, who is not a state employee, shall:
Lend library materials via inter-�ibrary loan procedures to the Minnesota Correctional
Facility Library at Oak Park Heights.
The compensation involved is for reimbursing the expenses incurred by the libraries
in searching and locating materials requested.
Ado� ��oM A�ua6y �i uaa�� �do� asuadsns �aua6y — �u/d
ivawl�edap uoile�lsiuiwpy I uow�es �ol�e�luo� — �(ieue,�
1iu 6uilunoa�y A� 6y � an�8 1uawl�edao a�ueui j — a�iyM
�nn� . p. , n!f
�:�: �' , aiep
// � � / � 5��011�3y>�O� ._� .
1ep �;7�.irl,.. aµil
/ _ 11V]:i Z�)' , \ -'� J
'� .,�'<.: l�� Gy�^v✓i� ��I�I�ii`1�����^
(a�n3eu6 paz/oy3ne �a1 a� e�ue�qwn�u3)II Ag -���J=� (a�nleub���p�a��oylne) Ag
�3�Nb�NI� 30 li3NOISSIWIMO� � �1N3Wliitld34 a01.�N3Jt1 31�11S C
I II. CONUi I i(,t. : _"EN I . :��'; . ��r,, �_., i;y t;UN f r'i+l;f Uft 4�uisu:�,�; !�.� this contr,ict st�all he �erformed to fe sa�
isfaction of the STATE, as determined in•the sole ctiscreiion of its author�zed agent, and in accorcJ with all applicable,fe�leral, siat�,
and local laws, ordinances, rules and regulations. CONTRACTOR shall not receive payment for work found Uy the STATErte be �
unsatisfactory, or performed �n violation of federal,state or local law,ordinance, rule or regulation. ;; � - -
IV. l'ERM OF CONTRACT. This contract shall be effective on�_ , 19-$�, or upon such
date as it is executed as to encumbrance by the Commissioner of Finance, whichever occurs later, and shall remain in eftect until
—yjitAt-�3�—_ , 19-$(�-, or until all obligations set forth in this contract have been satisfactorily fulfilled,
whichever occurs firsL
V. CANCELLATION. This contract may be cancelled by the STATE or CONTRACTOR at any time, with or without cause, upon
thirty (30) days' wr�tten notice to the other party. In the event of such a cancellation CONTRACTOR 'shall be entitled to
payment, determined on a pro rata basis, for work or services satisfactorily performed.
VI. STATE'S AUTHORIZED AGENT. The STATE'S authorized, agent for the p�rposes of administration of this contract is
�►n�f s s��ss�a. ?��F-�P}LPraTra� D�rectnr
Such agent shall have final authority for acceptance of CONTRACTOR'S services and if such services are accepted as satisfactory,
shall so certify on each invoice submitted pursuant to Clause II, paragraph B. '
VII. ASSIGNMENT. CONTRACTOR shail neither assign nor transfe� any rights or obiigations under this contract without the prior
written consent of the STATE.
VIII. AMENDMENTS. Any amendments to this contract shail be in writing, and shall be executed by the same parties who executed
the original contract, or their successors in office.
IX. LIABILITY. CONTRACTOR agrees to indemnify and save and hold the STATE, its agents and employees harmless from any and
all claims or causes of action arising from the performance of this contract by CONTRACTOR or CONTRACTOR'S agents or
employees. This clause shall not be construed to bar any legal remedies CONTRACTOR may ha've for the STATE'S failure to
fulfill its obligations pursuant to thit contract. ' - •
X. STATE AUDITS. The books, records, documents, and accounting procedures and practices of the CONTRACTOR relevant to
this contract shall be subject to examination by the contracting department and the legislative auditor. •
XI. OWNERSHIP OF DOCUMENTS. Any reports, studies, photographs, negatives, or other documents prepared by CONTRACTOR
in the performance of its obligations under this contract shall be the exclusive property of the STATE and all such materials shall
be remitted to the STATE by CONTRACTOR upon completion, termination or cancellation of this contract. CONTRACTOR shall
not use, willingly allow or cause to have such �meterials used for any purpose other than performance of CQNTRACTOR'S obli-
gations under this contract without the prior written consent of the STATE.
XII. AFFIRMATIVE ACTION. (When applicable) CONTRACTOR certifies that it has received a certificate of compliance from the
Commissioner of Human Rights pursuant to Minnesota Statutes, 1981 Supplement, Section 363.073.
XI11. WORKERS' COMPENSATION. In accordance with the provisions of Minnesota Statutes, 1981 Supplement, Section 176.182, the
STATE affirms that CONTRACTOR has provided acceptable evidence of compliance with the workers' compensation insurance
coverage requirement of Minnesota Statutes, 1981 Supplement, Section 176.181, Subdivision 2.
XIV. ANTITRUST. CONTRACTOR hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or
services provided in connection with.this contract resulting from antit�ust violations which arise under the antitrust laws of the
United States and the antitr�st laws of the State of Minnesota.
XV. OTHER PROVISIONS. (Attach additional page if'necessary►:
IN WITNESS WHEREOF, the parties have caused this contract to be duly executed intending to be bound thereby.
APPROVED: NOTE: Remove carbons before obtaining signatures.
As to form and execution by the
1� CONTRACTOR: Q3 ATTORNEY GENERAL:
(If a corporation,two corporate officers must execute.)
sv ey
•
Title i Date
�t�• O'$S_
oec. `'
I" •
4Q COMMISSIO I RATION:
BY � By(authorized signature)
� NOV 0 4 1985
Title • Date
THY COKJOY
. � � . ��-x��
, , , . . . , ,
. . . . .
. , . . .� , ,
CITY OF ST. PAUL � CITY OF ST. PAUL
Approved as to Form: � DIVISION OF LIBRARIES
BY: � By: �-
Oate: z 8"Sy Oate: ���q��.�
��
Assistant City Attorney
� DEPARTMENT OF COMMUNITY SERVICES
By: . ` r � ��v/�
, , -
Date: • �j'—/O --�,/—
i
� DEPARTMENT OF FINANCE AND MANAGEMENT
SERVICE
� BY=
Date: ��
-
i � ,
, . � � � �� �y�
iVlinnesota � � /i�linnesora Correcrional Facility
Department of � ,
corrections Oak Pat'k He�ghts
April 22, 1986
Gerald Steenberg
Library Director
City of St. Paul Community Services
90 West Fourth Street
St. Paul , Minnesota 55102
Dear Mr. Steenberg:
Attached is an amendment to our Inter-library loan contract.
Al Webster and I originally discussed increasing the FY86 contract
by $200. Rather than processing an amendment to the FY86 contract
and later processing a new' FY87 contract, we decided to process one
amendment accomplishing bo�h goals. I hope this meets your approval .
Please obtain the appropridte City of St. Paul signatures and forward
all copies to:
Jqhn Calabrese
Department of Corrections
300 Bigelow Bldg.
St. Paul , Minnesota 55104
Si rely,
�
Robert Feneis
Finance Director
RF:mt
cc: Al Webster, Education Director
BOX 10 • STILLWATER, MINNESOTA 55082 • 612 779•1400
AN EOUAI OPPORTUNIT�EMPLO�ER
. - , �-�- 7��
. , .
� � C�TY OF S�.I�TT P�..UL
���� s O�'FIC� OF TAF CITY COU�TCIL
::iit :,t:m
� �� �am�ruttee Report
F:i�ance. l�an��ement, 8� Personnel Cam.mitte�.
�
; MAY 29, 1986
i
1. Approval of minutes from! meeting held May 21, 1986. anproved
2. Resolution amending the I1986 budget by adding $8,000 to the Financing Plan and
to the Spending Plan for.iPublic iJorks--Infrastructure. approved
3. Resolution amending the �9£6 budget Uy adding �39,500 to the Financing Plan �
and to the Spending Plan for Parks and Recreation--SuppZy and Maintenance. approved
4. Resolution amending the �.986 budget by transferring $25,0�0 from Contingent
Reserve to department oflCommunity Services--Parks and Recreation--Ground
Maintenance. approved�
5. Resolution amending the �986 budget and adding �274,000 to the Financing Plan
and to the Spending Plan� for Finance and Management Services--Citywide
Information Services Division. approved
. _ __ .__- - _ ._=--., _. _ -
---._.
6. Resolution providing fun�s from the Hotel-Motel tax to finance activities
related to attracting co�vention business. approved
7. An ordinance amending Ch�pter 25.02 of the Legislative Code pertaining to
local taxes on hotels andl motels and increasing the room tax for certain
establishments. approved
8. Resolution approving and authorizing the acceptance of an Economic Develogment
Grant from the State of I�innesota (Economics Laboratory Inc.). approved
9. R�eso�tioa amen��ng G.F. S�I182 bsing aa agreemer�t for ,i�ter library laan
service bq the Saint Pau Public Library ior the State Departm�2nt of
Correctians, Oak Pa'r°k He ghts facility. a�proved
10. Resolution approving memorandum of settle�ent between the city and the Twin
City Iron Workers Local 512. approved .
,
11. Resolution establishing t�he title and specifications for Street Services
Worker and abolishing tit�les and specifications as listed. laid over to 6/26
12. Resolution authorizing formation of the Saint Paul Seed Capital Corporation,
negotiation of terms of �orporate documents, and contingent initial
capitalization of $250,000. approved •
13. Resolution transferring $5,000 to Community Services for a long-term
comprehensive plan for S�int Paul and Ramsey County park systems. annroved
14. Resolution setting tax 1@vy on bonds sold and certifying levy to County Auditor.
Brought in under suspension of rules - approved
CTTY HALL S�VE�tTH FLOOR Sr1INT PAUL,MINNESOTA SS IOZ
, °"°'�•a