99-774��1����
RESOLUTION
CITY OF SAINT PAUL, NIINNESOTA
Presented By:
Referred To:
Council File #
Green Sheet #
Committee:Date:
��
�q - ��y
09690
1 WHEREAS, the League of Minnesota Cities, acting as a fiscal agent, has received a grant from the
2 COPS OfSce to establish a regional community poGcing institate, and
3
4 WHEREAS, the League of Minnesota G�des, acting as a fiscal agent, has received a grant from the
5 State of Minnesota to offer community oriented poGcing training, aud
6
7 WHEREAS, the Saint Paul Police Department, a partner in this endeavor, is speci6cally qualified
8 and equipped to perform the work and/or services hereinafter described in the manner contemplated
9 herein, and
10
11 BE IT RESOLVED, that the Saint Paul PoGce Department is authorized to enter into the agreement
12 with the League of Minnesota Cities and the Upper Midwest Community Policing Institute.
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
Requested by Department of:
Police
By:
Form rove�l by
Adopted by
Adoption C�
By: "i
By:
by Council
lea9ueofmnc�ties
By: ` r�..�,���--� . z � -�4
� ry /
DEPi�R E/Or ICFJCOUNqL DATE INRIATED �
Police 7/20/99 GREEN SHEET No. , 09690
CONTACT ERSON 8 NE. 1NmAdJOASE INmAUDA'tE
ClriefFinney 292-3588 1 ann�xrouecrort q 4 cau�,w.
MUSTBEONCOUNqLAGENDABY(DATE) � � � ,�/ � �9 .1�`'�
2 anoroav 7l� ��
❑wu�xon�.s�ow. ❑rsiawcu�smvixcrc
�YOR loR � PKiirs
���
TOTAL # OF SIGNATURE PAGES 1 (CLIP L LOCATIONS FOR SIGNATURE)
cnoN nE4uESS�
Signatures requested on the attached council resolution authorizing the Saint Paul Police Department to
enter into an agreement with the League of Minnesota Cities and the Upper Midwest Community
Policing Institute.
RECOMMENDATION Ap{IfOVE (A) af RejM (R) PERSONAL SERVICE CANTRACTS MUST ANSWQi TNE FOLLOWING �UESTIONS:
7. Has this perso�rtn ever worked under a corRract for ihis department?
PLANNING COMMISSION YES NO
CIB COMMiTSEE 2. Has ihis persoNfirm ever been a ciry employeeT
CIVII SERVICE COMMISSION YES NO
3. Does Nis persoNfirtn possess a sltill not nortnally possessed by any curtent city employee?
YES NO
4.Is this person/fum atargeted vendo?
YES NO
E�rylain all yes enswers on separate sheet and adach to green shee[
INITIATING PROBLEM ISSUE, OPPORTUNITY (WHO, WHAT, WNEN, WHERE, WMY)
The League of Minnesota Cities, acring as a fiscal agent, received a grant from the COPS Office to establish
a regional community policing institute, and has also received a grant from the State of Minuesota to offer
community oriented police uainiug. The Saint Paul Police Department, a partnez in this endeavoi, is soe&ificall
quzlified and equipped to perform the work described. (;011f1C{� R6S£3CCP �>£nTEt�
�,�4� Q 2 1999
ADVANTAGESIFAPPROVEp
The Saint Paul Police Department will participate in this partnezstrip with the Izague of Minnesota Cities
and the Upper Midwes[ Community Policing Institute. ,_ __ .._., _. _
DISADVANTAGES IF APPROVED
��������
None apparent.
3
DISADV/WTAGES IF NOT APPROVED �
The Saint Paul Police DeparhnenY will not pazticipate in this paMerslrip. ���� ��c $��� ���
TOTAL AMOUNT OF TRANSACTION S 58C 3Q,ICCIReIl[ C0.S7IREVENUE BUDGETm (CIRCLE ONE) YES NO
FUNDING SOURCE GIBIIt FUII(IlIlg ACTNI7Y NUMBER
FINANCULL INFORMATION (EXPWI�)
q q.��'i
suscorrTxacT
BETWEEN
THE LEAGUE OF MINNESOTA CITIES,
THE UPPER MIDWEST COMIYIUNITY POLICING INSTITUTE
ANID
CITY OF ST. PAUL
This Agreement, which shall constitute a subcontract under grant numbers 97-
CK-WX-0046 with the U.S. Department of Justice's Office of Community
Oriented Policing Services (COPS Office) and 94-DB-CX-0027 with the State of
Minnesota Office of Drug Policy and Violence Prevention (STATE), is entered
into by and between the League of Minnesota Cities, a governmental
instrumentality (hereinafter called the "LMC"), the Upper Midwest Community
Policing Tnstitute, a nonprofit corporation (hereinafter called "UMCPI") and the
City of St. Paul, hereinafter called ("SUBCONTRACTOR)"
PURPOSE
WHEREAS, the LMC, acting as a fiscal agent for the UMCPI and its partners,
have received a grant from the COPS Office in the amount of $750,000 to
establish a regional community policing institute;
WHEREAS, the LMC, acting as fiscal agent for the UMCPI and its partners,
have received a grant from the STATE in the amount of $ 849,850 to offer
community oriented policing training;
WHEREAS, the SUBCONTRACTOR, a partner in this endeavor, is specifically
qualified and equipped to perform the work and/or services hereinafter
described in the manner contemplated herein; and
WHEREAS it is in the best interest of the LMC, acting on behalf of the UMCPI
as its fiscal agent, and UMCPI to obtain the assistance of the Subcontractor in
connection with said work and/or services; and
WHEREAS the SUBCONTRACTOR has expressed a willingness to perform such
services,
NOR1, THEREFORE, the parties agree as follows:
1. DESCRIPTION OF SERVICES
aa -���
The SUBCONTRACTOR shall perform the sezvices under this Agreement
as described in Exhibit 1, which is attached and incorporated by
reference herein.
2. PERIOD OF PERFORMANCE
The period of performance of this Agreement shall be from May l, 1999,
until September 29, 1999, unless extended by agreement ��ith the COPS
office until December 31, 1999, inclusive unless sooner terminated as
provided herein or extended for additional periods as mutually agreed
upon by the parties in writing.
3. CONSIDERATION AND TERMS OF PAYMENT
A. Consideration for all services performed and goods or materials
supplied by SUBCONTRACTOR pursuant to this grant shall be
paid by the LMC as follows:
1. Compensation shall be consistent with the program budget,
which is incorporated into and made a part of the
Agreement. See Exhibit 2.
2. The total obligation of the LMC for all compensation and
reimbursements to SUBCONTRACTOR shall not exceed
$95,000 from COPS funding and $37,500 from the STATE.
3. The SUBCONTRACTOR shall be reimbursed monthly for
services and related expense incurred during the previous
month upon LMC's submission of the SUBCONTRACTOR's
invoice detailing all costs incurred in accordance with the
established budget.
4. The LMCs obligation to pay the SUBCONTRACTOR is
conditioned upon receipt of the moneys provided by the
COPS Office.
5. The SUBCONTRACTOR shall reimburse LMC for any costs or
expenditures paid by LMC to, or at the request of,
SUBCONTRACTOR that may Iater be found to be invalid
under the terms of the grant.
4. PERSONAL SERVICES ASSIGNMENT
�
A. The work or service provided for herein shall be performed by the
SUBCONTRACTOR and no other organization or institution shall
be engaged for such work or services by the SUBCONTRACTOR.
B. Neither this agreement nor any interest therein nor claim
thereunder shall be assigned or transferred by the
SUBCONTRACTOR without prior written consent by the LMC and
UMCPI. SUBCONTRACTOR may subcontract to provide services
described in the SUBCONTRACTOR'S duties. It is understood,
however, the SUBCONTRACTOR remains solely responsible to the
LMC for providing the products and seroices described. It is
further understood that SUBCONTRACTOR will seek prior
approval from the UMCPI in subcontracting for individual
consulting services where the compensation exceeds a rate of $250
for an eight-hour day, or such other rate that may be approved by
the COPS Office.
C. In the event the assigned individual leaves the subcontracting
institution or is reassigned to another program, the
SUBCONTRACTOR shall notify the LMC in writing_reasonably in
advance. No diversion or replacement shall be made by the
SUBCONTRACTOR without the written consent of the UMCPI, if
the SUBCONTRACTOR and the UMCPI cannot identify a mutually
agreeable replacement for such individual, either parry may
terminate this Agreement pursuant to Article 7 below.
5. INDEPENDENT CONTRACTOR
Nothing in this Agreement shall in any way be construed to constitute
the SUBCONTRACTOR as an agent, employees or representative of the
LMC or UMCPI.
6. LIABILITY
To the extent permitted by law, SUBCONTRACTOR agrees to defend,
indemnify, and save and hold the LMC, its agents and employees
harmless from any and all claims or causes of action arising from the
performance of this grant by SUBCONTRACTOR or SUBCONTRACTOR'S
agents or empioyees. This clause shall not be construed to bar any legal
remedies SUBCONTRACTOR may have for the LMC's failure to fulfill its
obligations pursuant to this grant.
�
ACCOtJI�'TING, AUDIT AND RETENTION OF RECORDS
A. SUBCONTRACTOR will establish a separate account of this project and will
maintain fiscal records in accordance with applicable federal regulations.
SUBCONTRACTOR'S records, documents, and accountin� procedures and
practices for this project shall be subject to the eaamination of the representatives
and agents of the LMC and UMCPI. Fiscal records shall be retained for a period
of three years following submission of the final report.
B. Should the SUBCONTRACTOR receive more than $300,000 in total federal
assistance in its fiscal year, the SUBCONTRACTOR shall obtain an annual
financial and compliance audit, made by an indzpendent auditor, in accordance
with the Single Audit Act of 1984 (Public Law 93-502) and the federal Office of
Management and Budget Circular A-1 28, (or Circular A-1 33) as applicable.
Exhibit I"Federal Audit Requirements" is binding upon the SUBCONTRACTOR
and is hereby incorporated by reference.
C. The books, records, documents, and accounting procedures and practices of any
contractor and/or consultant relevant to this agreement shall be subject to
examination by the representatives and agents of LMC and UMCPI. Records
shall be sufficient to reflect all costs incurred in performance of this agreement.
8. OWNERSHIP OF DOCUMENTS
Any reports, studies, photographs, negatives, or other documents prepared by
SUBCONTRACTOR shall be the exclusive property of the UMCPI and all such
materials shall be remitted to the UMCPI by SUBCONTRACTOR upon
completion, termination or cancellation of this grant. SUBCONTRACTOR shall
not use, willingly allow or cause to have such materials used for any purpose
other than performance of SUBCONTRACTOR'S obligations under this grant
without the prior written consent of the UMCPI.
9. IDENTIFICATION AND SOURCE OF FUNDING
A. When issuing statements, press releases, requests for proposals, bid solicitations,
and other documents describing projects or programs funded in whole or in part
with Federal money, SUBCONTRACTOR will clearly state (1) the percentage of
the total cost of the program or project which will be financed with Federal
money, (2) the doIlar amount of Federal funds for the projects or program, and (3)
the source of federal funds.
B. The SUBCONTRACTOR agrees that any publication (written,
visual, or sound, but excluding press releases, newsletters, and
�q.��y
issue analyses) issued by the SUBCONTRACTOR or by any
SUBCONTRACTOR describing programs or projects funded in
whole or in part with Fecleral funds, shall contain the following
statement:
This project was supported by Granf # 97-CK-WX-D046, awarded by the Bureau of
Justice Assisfance, Offce of Jusfice Programs, U. S. Department of Justice. The Assistant
Attorne� Generni, Offece of Justice Programs, coordinates the actzvities of the fo7iowing
program offices and bureaus: $ureau of Jusrice Assisfance, Bureau of Justice Stafistics,
Nationai Instihcte of Jusfice, Office of Juuenile Jusfice nnCi' Dzlrnq:rency Prevention, anr! the
Offrce foi� Victuns of Gin7e. Poin[s ojvreiv or opiniorrs conlcrinecf rvi�hin thrs doczmient a��e �hose of the
author and do not necessari/y represent the o�cial posrtion or policies of the U.S. Department ofJ:�stice.
10. �VORIiERS' CO�/IPENSATION
In accordance with the provisions of Minnesota Statutes, Section 176.182, the
SUBCONTRACTOR has provided acceptable evidence of compliance with the workers'
compensation insurance coverage requirement of Minnesota Statutes, Section 176181,
Subdivision 2.
I1, NONDISCRIMINATION
A. The SUBCONT1tACTOR assures that it will comply, and all its
SUBCONTRACTORs will comply, with the nondiscrimination requirements of
the Omnibus Crime Control and Safe Streets Act of 1968, as amended; Title VI of
the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as
amended; Title IX of the Edncation Amendments of 1972; the Age Discrimination
Act of 1975; the Department of Justice Nondiscrimination Regulations 28 CFR
Part 42, Subparts C, D, E and G; Executive Order 1 1 246, as amended by
Executive Order 11375, and their implementing regulations, 41 CFR Part 60.1
et.seq., as applicable; and the Americans with Disabilities Act of 1990.
12. REPORTS
The SUBCONTRACTOR will advise the UMCPI concernina the project progress
through the submission of Monthly Partner Progress Reports, on the £orm attached
hereto.
I3. COMPLIANCE
The SUBCONTRACTOR agrees to abide by all the administrative policies and
procedures required of SUBCONTRACTOR organizations as outlined in the effective
edition of the OJP Guideline Manual, Financial and Administrative Guide for Grants,
(M7100.1 D), and other terms and conditions of the Cooperatfve Agreement executed
qq
between LMC and the COPS Office, revision 10/18/98, or other applicable Federat laws
or regulations.
14. CERTIFICATIONS
A. The SUBCONTRACTOR will complete a CERTIFICATION REGARDING
DEBARMENT, SUSPEI�TSION, INELIGIBILITY AI�TD VOLiJNTARY
EXCLUSION (OJP Form 4061 /1) document and return it to the LMC prior to the
disbursement of funds.
B. The SUBCONTRACTOR certifies that Federal funds made available under this
formula grant will not be used to supplant state or local funds but will be used to
increase the amotuits of such funds that would, in the absence of Federal funds, be
made available for crime prevention activities.
C. The SUBCONTRACTOR will complete a CERTIPICATTON REGARDING
LOBBYTNG document and rehun it to the LMC prior to the disbursement of
funds.
15. AMENDMENTS
Any material amendments to this grant shall be in writing, and shali be
executed by the same parties who executed the original or their
successors in office.
16. TERMINATION OF AGREEMENT
This LMC, UMCPI, or the SUBCONTRACTOR may terminate this
Agreement upon thirty (30) days prior written notice, in which event the
LMC will pay for costs incurred through the date of termination, and the
SU$C�NTRACTOR will fumish all reports of research completed or in
progress, through the date of termination.
. �
A`t-'YtK
IN WITNESS WHEREOF, the parties have caused this grant to be duly executed intended to be
bound thereby for:
CITY OF ST. PAUL
Approv As To Form:
Assistant City Atto ey
Mayor
Chief of Police
Director, Finance and,&
Services
By
ItS
/
J �
i /
Its � � w,l�i X t /����
By 7,� � r��Q,.
Its Q��
Direct�Human Rights \
�
� �lr.+� TOr s�na�� ; .�,�i J�� I'��u�� f.c�'t �t/ �t'�.rL s �e�i" � �qlo9l.
��1����
RESOLUTION
CITY OF SAINT PAUL, NIINNESOTA
Presented By:
Referred To:
Council File #
Green Sheet #
Committee:Date:
��
�q - ��y
09690
1 WHEREAS, the League of Minnesota Cities, acting as a fiscal agent, has received a grant from the
2 COPS OfSce to establish a regional community poGcing institate, and
3
4 WHEREAS, the League of Minnesota G�des, acting as a fiscal agent, has received a grant from the
5 State of Minnesota to offer community oriented poGcing training, aud
6
7 WHEREAS, the Saint Paul Police Department, a partner in this endeavor, is speci6cally qualified
8 and equipped to perform the work and/or services hereinafter described in the manner contemplated
9 herein, and
10
11 BE IT RESOLVED, that the Saint Paul PoGce Department is authorized to enter into the agreement
12 with the League of Minnesota Cities and the Upper Midwest Community Policing Institute.
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
Requested by Department of:
Police
By:
Form rove�l by
Adopted by
Adoption C�
By: "i
By:
by Council
lea9ueofmnc�ties
By: ` r�..�,���--� . z � -�4
� ry /
DEPi�R E/Or ICFJCOUNqL DATE INRIATED �
Police 7/20/99 GREEN SHEET No. , 09690
CONTACT ERSON 8 NE. 1NmAdJOASE INmAUDA'tE
ClriefFinney 292-3588 1 ann�xrouecrort q 4 cau�,w.
MUSTBEONCOUNqLAGENDABY(DATE) � � � ,�/ � �9 .1�`'�
2 anoroav 7l� ��
❑wu�xon�.s�ow. ❑rsiawcu�smvixcrc
�YOR loR � PKiirs
���
TOTAL # OF SIGNATURE PAGES 1 (CLIP L LOCATIONS FOR SIGNATURE)
cnoN nE4uESS�
Signatures requested on the attached council resolution authorizing the Saint Paul Police Department to
enter into an agreement with the League of Minnesota Cities and the Upper Midwest Community
Policing Institute.
RECOMMENDATION Ap{IfOVE (A) af RejM (R) PERSONAL SERVICE CANTRACTS MUST ANSWQi TNE FOLLOWING �UESTIONS:
7. Has this perso�rtn ever worked under a corRract for ihis department?
PLANNING COMMISSION YES NO
CIB COMMiTSEE 2. Has ihis persoNfirm ever been a ciry employeeT
CIVII SERVICE COMMISSION YES NO
3. Does Nis persoNfirtn possess a sltill not nortnally possessed by any curtent city employee?
YES NO
4.Is this person/fum atargeted vendo?
YES NO
E�rylain all yes enswers on separate sheet and adach to green shee[
INITIATING PROBLEM ISSUE, OPPORTUNITY (WHO, WHAT, WNEN, WHERE, WMY)
The League of Minnesota Cities, acring as a fiscal agent, received a grant from the COPS Office to establish
a regional community policing institute, and has also received a grant from the State of Minuesota to offer
community oriented police uainiug. The Saint Paul Police Department, a partnez in this endeavoi, is soe&ificall
quzlified and equipped to perform the work described. (;011f1C{� R6S£3CCP �>£nTEt�
�,�4� Q 2 1999
ADVANTAGESIFAPPROVEp
The Saint Paul Police Department will participate in this partnezstrip with the Izague of Minnesota Cities
and the Upper Midwes[ Community Policing Institute. ,_ __ .._., _. _
DISADVANTAGES IF APPROVED
��������
None apparent.
3
DISADV/WTAGES IF NOT APPROVED �
The Saint Paul Police DeparhnenY will not pazticipate in this paMerslrip. ���� ��c $��� ���
TOTAL AMOUNT OF TRANSACTION S 58C 3Q,ICCIReIl[ C0.S7IREVENUE BUDGETm (CIRCLE ONE) YES NO
FUNDING SOURCE GIBIIt FUII(IlIlg ACTNI7Y NUMBER
FINANCULL INFORMATION (EXPWI�)
q q.��'i
suscorrTxacT
BETWEEN
THE LEAGUE OF MINNESOTA CITIES,
THE UPPER MIDWEST COMIYIUNITY POLICING INSTITUTE
ANID
CITY OF ST. PAUL
This Agreement, which shall constitute a subcontract under grant numbers 97-
CK-WX-0046 with the U.S. Department of Justice's Office of Community
Oriented Policing Services (COPS Office) and 94-DB-CX-0027 with the State of
Minnesota Office of Drug Policy and Violence Prevention (STATE), is entered
into by and between the League of Minnesota Cities, a governmental
instrumentality (hereinafter called the "LMC"), the Upper Midwest Community
Policing Tnstitute, a nonprofit corporation (hereinafter called "UMCPI") and the
City of St. Paul, hereinafter called ("SUBCONTRACTOR)"
PURPOSE
WHEREAS, the LMC, acting as a fiscal agent for the UMCPI and its partners,
have received a grant from the COPS Office in the amount of $750,000 to
establish a regional community policing institute;
WHEREAS, the LMC, acting as fiscal agent for the UMCPI and its partners,
have received a grant from the STATE in the amount of $ 849,850 to offer
community oriented policing training;
WHEREAS, the SUBCONTRACTOR, a partner in this endeavor, is specifically
qualified and equipped to perform the work and/or services hereinafter
described in the manner contemplated herein; and
WHEREAS it is in the best interest of the LMC, acting on behalf of the UMCPI
as its fiscal agent, and UMCPI to obtain the assistance of the Subcontractor in
connection with said work and/or services; and
WHEREAS the SUBCONTRACTOR has expressed a willingness to perform such
services,
NOR1, THEREFORE, the parties agree as follows:
1. DESCRIPTION OF SERVICES
aa -���
The SUBCONTRACTOR shall perform the sezvices under this Agreement
as described in Exhibit 1, which is attached and incorporated by
reference herein.
2. PERIOD OF PERFORMANCE
The period of performance of this Agreement shall be from May l, 1999,
until September 29, 1999, unless extended by agreement ��ith the COPS
office until December 31, 1999, inclusive unless sooner terminated as
provided herein or extended for additional periods as mutually agreed
upon by the parties in writing.
3. CONSIDERATION AND TERMS OF PAYMENT
A. Consideration for all services performed and goods or materials
supplied by SUBCONTRACTOR pursuant to this grant shall be
paid by the LMC as follows:
1. Compensation shall be consistent with the program budget,
which is incorporated into and made a part of the
Agreement. See Exhibit 2.
2. The total obligation of the LMC for all compensation and
reimbursements to SUBCONTRACTOR shall not exceed
$95,000 from COPS funding and $37,500 from the STATE.
3. The SUBCONTRACTOR shall be reimbursed monthly for
services and related expense incurred during the previous
month upon LMC's submission of the SUBCONTRACTOR's
invoice detailing all costs incurred in accordance with the
established budget.
4. The LMCs obligation to pay the SUBCONTRACTOR is
conditioned upon receipt of the moneys provided by the
COPS Office.
5. The SUBCONTRACTOR shall reimburse LMC for any costs or
expenditures paid by LMC to, or at the request of,
SUBCONTRACTOR that may Iater be found to be invalid
under the terms of the grant.
4. PERSONAL SERVICES ASSIGNMENT
�
A. The work or service provided for herein shall be performed by the
SUBCONTRACTOR and no other organization or institution shall
be engaged for such work or services by the SUBCONTRACTOR.
B. Neither this agreement nor any interest therein nor claim
thereunder shall be assigned or transferred by the
SUBCONTRACTOR without prior written consent by the LMC and
UMCPI. SUBCONTRACTOR may subcontract to provide services
described in the SUBCONTRACTOR'S duties. It is understood,
however, the SUBCONTRACTOR remains solely responsible to the
LMC for providing the products and seroices described. It is
further understood that SUBCONTRACTOR will seek prior
approval from the UMCPI in subcontracting for individual
consulting services where the compensation exceeds a rate of $250
for an eight-hour day, or such other rate that may be approved by
the COPS Office.
C. In the event the assigned individual leaves the subcontracting
institution or is reassigned to another program, the
SUBCONTRACTOR shall notify the LMC in writing_reasonably in
advance. No diversion or replacement shall be made by the
SUBCONTRACTOR without the written consent of the UMCPI, if
the SUBCONTRACTOR and the UMCPI cannot identify a mutually
agreeable replacement for such individual, either parry may
terminate this Agreement pursuant to Article 7 below.
5. INDEPENDENT CONTRACTOR
Nothing in this Agreement shall in any way be construed to constitute
the SUBCONTRACTOR as an agent, employees or representative of the
LMC or UMCPI.
6. LIABILITY
To the extent permitted by law, SUBCONTRACTOR agrees to defend,
indemnify, and save and hold the LMC, its agents and employees
harmless from any and all claims or causes of action arising from the
performance of this grant by SUBCONTRACTOR or SUBCONTRACTOR'S
agents or empioyees. This clause shall not be construed to bar any legal
remedies SUBCONTRACTOR may have for the LMC's failure to fulfill its
obligations pursuant to this grant.
�
ACCOtJI�'TING, AUDIT AND RETENTION OF RECORDS
A. SUBCONTRACTOR will establish a separate account of this project and will
maintain fiscal records in accordance with applicable federal regulations.
SUBCONTRACTOR'S records, documents, and accountin� procedures and
practices for this project shall be subject to the eaamination of the representatives
and agents of the LMC and UMCPI. Fiscal records shall be retained for a period
of three years following submission of the final report.
B. Should the SUBCONTRACTOR receive more than $300,000 in total federal
assistance in its fiscal year, the SUBCONTRACTOR shall obtain an annual
financial and compliance audit, made by an indzpendent auditor, in accordance
with the Single Audit Act of 1984 (Public Law 93-502) and the federal Office of
Management and Budget Circular A-1 28, (or Circular A-1 33) as applicable.
Exhibit I"Federal Audit Requirements" is binding upon the SUBCONTRACTOR
and is hereby incorporated by reference.
C. The books, records, documents, and accounting procedures and practices of any
contractor and/or consultant relevant to this agreement shall be subject to
examination by the representatives and agents of LMC and UMCPI. Records
shall be sufficient to reflect all costs incurred in performance of this agreement.
8. OWNERSHIP OF DOCUMENTS
Any reports, studies, photographs, negatives, or other documents prepared by
SUBCONTRACTOR shall be the exclusive property of the UMCPI and all such
materials shall be remitted to the UMCPI by SUBCONTRACTOR upon
completion, termination or cancellation of this grant. SUBCONTRACTOR shall
not use, willingly allow or cause to have such materials used for any purpose
other than performance of SUBCONTRACTOR'S obligations under this grant
without the prior written consent of the UMCPI.
9. IDENTIFICATION AND SOURCE OF FUNDING
A. When issuing statements, press releases, requests for proposals, bid solicitations,
and other documents describing projects or programs funded in whole or in part
with Federal money, SUBCONTRACTOR will clearly state (1) the percentage of
the total cost of the program or project which will be financed with Federal
money, (2) the doIlar amount of Federal funds for the projects or program, and (3)
the source of federal funds.
B. The SUBCONTRACTOR agrees that any publication (written,
visual, or sound, but excluding press releases, newsletters, and
�q.��y
issue analyses) issued by the SUBCONTRACTOR or by any
SUBCONTRACTOR describing programs or projects funded in
whole or in part with Fecleral funds, shall contain the following
statement:
This project was supported by Granf # 97-CK-WX-D046, awarded by the Bureau of
Justice Assisfance, Offce of Jusfice Programs, U. S. Department of Justice. The Assistant
Attorne� Generni, Offece of Justice Programs, coordinates the actzvities of the fo7iowing
program offices and bureaus: $ureau of Jusrice Assisfance, Bureau of Justice Stafistics,
Nationai Instihcte of Jusfice, Office of Juuenile Jusfice nnCi' Dzlrnq:rency Prevention, anr! the
Offrce foi� Victuns of Gin7e. Poin[s ojvreiv or opiniorrs conlcrinecf rvi�hin thrs doczmient a��e �hose of the
author and do not necessari/y represent the o�cial posrtion or policies of the U.S. Department ofJ:�stice.
10. �VORIiERS' CO�/IPENSATION
In accordance with the provisions of Minnesota Statutes, Section 176.182, the
SUBCONTRACTOR has provided acceptable evidence of compliance with the workers'
compensation insurance coverage requirement of Minnesota Statutes, Section 176181,
Subdivision 2.
I1, NONDISCRIMINATION
A. The SUBCONT1tACTOR assures that it will comply, and all its
SUBCONTRACTORs will comply, with the nondiscrimination requirements of
the Omnibus Crime Control and Safe Streets Act of 1968, as amended; Title VI of
the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as
amended; Title IX of the Edncation Amendments of 1972; the Age Discrimination
Act of 1975; the Department of Justice Nondiscrimination Regulations 28 CFR
Part 42, Subparts C, D, E and G; Executive Order 1 1 246, as amended by
Executive Order 11375, and their implementing regulations, 41 CFR Part 60.1
et.seq., as applicable; and the Americans with Disabilities Act of 1990.
12. REPORTS
The SUBCONTRACTOR will advise the UMCPI concernina the project progress
through the submission of Monthly Partner Progress Reports, on the £orm attached
hereto.
I3. COMPLIANCE
The SUBCONTRACTOR agrees to abide by all the administrative policies and
procedures required of SUBCONTRACTOR organizations as outlined in the effective
edition of the OJP Guideline Manual, Financial and Administrative Guide for Grants,
(M7100.1 D), and other terms and conditions of the Cooperatfve Agreement executed
qq
between LMC and the COPS Office, revision 10/18/98, or other applicable Federat laws
or regulations.
14. CERTIFICATIONS
A. The SUBCONTRACTOR will complete a CERTIFICATION REGARDING
DEBARMENT, SUSPEI�TSION, INELIGIBILITY AI�TD VOLiJNTARY
EXCLUSION (OJP Form 4061 /1) document and return it to the LMC prior to the
disbursement of funds.
B. The SUBCONTRACTOR certifies that Federal funds made available under this
formula grant will not be used to supplant state or local funds but will be used to
increase the amotuits of such funds that would, in the absence of Federal funds, be
made available for crime prevention activities.
C. The SUBCONTRACTOR will complete a CERTIPICATTON REGARDING
LOBBYTNG document and rehun it to the LMC prior to the disbursement of
funds.
15. AMENDMENTS
Any material amendments to this grant shall be in writing, and shali be
executed by the same parties who executed the original or their
successors in office.
16. TERMINATION OF AGREEMENT
This LMC, UMCPI, or the SUBCONTRACTOR may terminate this
Agreement upon thirty (30) days prior written notice, in which event the
LMC will pay for costs incurred through the date of termination, and the
SU$C�NTRACTOR will fumish all reports of research completed or in
progress, through the date of termination.
. �
A`t-'YtK
IN WITNESS WHEREOF, the parties have caused this grant to be duly executed intended to be
bound thereby for:
CITY OF ST. PAUL
Approv As To Form:
Assistant City Atto ey
Mayor
Chief of Police
Director, Finance and,&
Services
By
ItS
/
J �
i /
Its � � w,l�i X t /����
By 7,� � r��Q,.
Its Q��
Direct�Human Rights \
�
� �lr.+� TOr s�na�� ; .�,�i J�� I'��u�� f.c�'t �t/ �t'�.rL s �e�i" � �qlo9l.
��1����
RESOLUTION
CITY OF SAINT PAUL, NIINNESOTA
Presented By:
Referred To:
Council File #
Green Sheet #
Committee:Date:
��
�q - ��y
09690
1 WHEREAS, the League of Minnesota Cities, acting as a fiscal agent, has received a grant from the
2 COPS OfSce to establish a regional community poGcing institate, and
3
4 WHEREAS, the League of Minnesota G�des, acting as a fiscal agent, has received a grant from the
5 State of Minnesota to offer community oriented poGcing training, aud
6
7 WHEREAS, the Saint Paul Police Department, a partner in this endeavor, is speci6cally qualified
8 and equipped to perform the work and/or services hereinafter described in the manner contemplated
9 herein, and
10
11 BE IT RESOLVED, that the Saint Paul PoGce Department is authorized to enter into the agreement
12 with the League of Minnesota Cities and the Upper Midwest Community Policing Institute.
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
Requested by Department of:
Police
By:
Form rove�l by
Adopted by
Adoption C�
By: "i
By:
by Council
lea9ueofmnc�ties
By: ` r�..�,���--� . z � -�4
� ry /
DEPi�R E/Or ICFJCOUNqL DATE INRIATED �
Police 7/20/99 GREEN SHEET No. , 09690
CONTACT ERSON 8 NE. 1NmAdJOASE INmAUDA'tE
ClriefFinney 292-3588 1 ann�xrouecrort q 4 cau�,w.
MUSTBEONCOUNqLAGENDABY(DATE) � � � ,�/ � �9 .1�`'�
2 anoroav 7l� ��
❑wu�xon�.s�ow. ❑rsiawcu�smvixcrc
�YOR loR � PKiirs
���
TOTAL # OF SIGNATURE PAGES 1 (CLIP L LOCATIONS FOR SIGNATURE)
cnoN nE4uESS�
Signatures requested on the attached council resolution authorizing the Saint Paul Police Department to
enter into an agreement with the League of Minnesota Cities and the Upper Midwest Community
Policing Institute.
RECOMMENDATION Ap{IfOVE (A) af RejM (R) PERSONAL SERVICE CANTRACTS MUST ANSWQi TNE FOLLOWING �UESTIONS:
7. Has this perso�rtn ever worked under a corRract for ihis department?
PLANNING COMMISSION YES NO
CIB COMMiTSEE 2. Has ihis persoNfirm ever been a ciry employeeT
CIVII SERVICE COMMISSION YES NO
3. Does Nis persoNfirtn possess a sltill not nortnally possessed by any curtent city employee?
YES NO
4.Is this person/fum atargeted vendo?
YES NO
E�rylain all yes enswers on separate sheet and adach to green shee[
INITIATING PROBLEM ISSUE, OPPORTUNITY (WHO, WHAT, WNEN, WHERE, WMY)
The League of Minnesota Cities, acring as a fiscal agent, received a grant from the COPS Office to establish
a regional community policing institute, and has also received a grant from the State of Minuesota to offer
community oriented police uainiug. The Saint Paul Police Department, a partnez in this endeavoi, is soe&ificall
quzlified and equipped to perform the work described. (;011f1C{� R6S£3CCP �>£nTEt�
�,�4� Q 2 1999
ADVANTAGESIFAPPROVEp
The Saint Paul Police Department will participate in this partnezstrip with the Izague of Minnesota Cities
and the Upper Midwes[ Community Policing Institute. ,_ __ .._., _. _
DISADVANTAGES IF APPROVED
��������
None apparent.
3
DISADV/WTAGES IF NOT APPROVED �
The Saint Paul Police DeparhnenY will not pazticipate in this paMerslrip. ���� ��c $��� ���
TOTAL AMOUNT OF TRANSACTION S 58C 3Q,ICCIReIl[ C0.S7IREVENUE BUDGETm (CIRCLE ONE) YES NO
FUNDING SOURCE GIBIIt FUII(IlIlg ACTNI7Y NUMBER
FINANCULL INFORMATION (EXPWI�)
q q.��'i
suscorrTxacT
BETWEEN
THE LEAGUE OF MINNESOTA CITIES,
THE UPPER MIDWEST COMIYIUNITY POLICING INSTITUTE
ANID
CITY OF ST. PAUL
This Agreement, which shall constitute a subcontract under grant numbers 97-
CK-WX-0046 with the U.S. Department of Justice's Office of Community
Oriented Policing Services (COPS Office) and 94-DB-CX-0027 with the State of
Minnesota Office of Drug Policy and Violence Prevention (STATE), is entered
into by and between the League of Minnesota Cities, a governmental
instrumentality (hereinafter called the "LMC"), the Upper Midwest Community
Policing Tnstitute, a nonprofit corporation (hereinafter called "UMCPI") and the
City of St. Paul, hereinafter called ("SUBCONTRACTOR)"
PURPOSE
WHEREAS, the LMC, acting as a fiscal agent for the UMCPI and its partners,
have received a grant from the COPS Office in the amount of $750,000 to
establish a regional community policing institute;
WHEREAS, the LMC, acting as fiscal agent for the UMCPI and its partners,
have received a grant from the STATE in the amount of $ 849,850 to offer
community oriented policing training;
WHEREAS, the SUBCONTRACTOR, a partner in this endeavor, is specifically
qualified and equipped to perform the work and/or services hereinafter
described in the manner contemplated herein; and
WHEREAS it is in the best interest of the LMC, acting on behalf of the UMCPI
as its fiscal agent, and UMCPI to obtain the assistance of the Subcontractor in
connection with said work and/or services; and
WHEREAS the SUBCONTRACTOR has expressed a willingness to perform such
services,
NOR1, THEREFORE, the parties agree as follows:
1. DESCRIPTION OF SERVICES
aa -���
The SUBCONTRACTOR shall perform the sezvices under this Agreement
as described in Exhibit 1, which is attached and incorporated by
reference herein.
2. PERIOD OF PERFORMANCE
The period of performance of this Agreement shall be from May l, 1999,
until September 29, 1999, unless extended by agreement ��ith the COPS
office until December 31, 1999, inclusive unless sooner terminated as
provided herein or extended for additional periods as mutually agreed
upon by the parties in writing.
3. CONSIDERATION AND TERMS OF PAYMENT
A. Consideration for all services performed and goods or materials
supplied by SUBCONTRACTOR pursuant to this grant shall be
paid by the LMC as follows:
1. Compensation shall be consistent with the program budget,
which is incorporated into and made a part of the
Agreement. See Exhibit 2.
2. The total obligation of the LMC for all compensation and
reimbursements to SUBCONTRACTOR shall not exceed
$95,000 from COPS funding and $37,500 from the STATE.
3. The SUBCONTRACTOR shall be reimbursed monthly for
services and related expense incurred during the previous
month upon LMC's submission of the SUBCONTRACTOR's
invoice detailing all costs incurred in accordance with the
established budget.
4. The LMCs obligation to pay the SUBCONTRACTOR is
conditioned upon receipt of the moneys provided by the
COPS Office.
5. The SUBCONTRACTOR shall reimburse LMC for any costs or
expenditures paid by LMC to, or at the request of,
SUBCONTRACTOR that may Iater be found to be invalid
under the terms of the grant.
4. PERSONAL SERVICES ASSIGNMENT
�
A. The work or service provided for herein shall be performed by the
SUBCONTRACTOR and no other organization or institution shall
be engaged for such work or services by the SUBCONTRACTOR.
B. Neither this agreement nor any interest therein nor claim
thereunder shall be assigned or transferred by the
SUBCONTRACTOR without prior written consent by the LMC and
UMCPI. SUBCONTRACTOR may subcontract to provide services
described in the SUBCONTRACTOR'S duties. It is understood,
however, the SUBCONTRACTOR remains solely responsible to the
LMC for providing the products and seroices described. It is
further understood that SUBCONTRACTOR will seek prior
approval from the UMCPI in subcontracting for individual
consulting services where the compensation exceeds a rate of $250
for an eight-hour day, or such other rate that may be approved by
the COPS Office.
C. In the event the assigned individual leaves the subcontracting
institution or is reassigned to another program, the
SUBCONTRACTOR shall notify the LMC in writing_reasonably in
advance. No diversion or replacement shall be made by the
SUBCONTRACTOR without the written consent of the UMCPI, if
the SUBCONTRACTOR and the UMCPI cannot identify a mutually
agreeable replacement for such individual, either parry may
terminate this Agreement pursuant to Article 7 below.
5. INDEPENDENT CONTRACTOR
Nothing in this Agreement shall in any way be construed to constitute
the SUBCONTRACTOR as an agent, employees or representative of the
LMC or UMCPI.
6. LIABILITY
To the extent permitted by law, SUBCONTRACTOR agrees to defend,
indemnify, and save and hold the LMC, its agents and employees
harmless from any and all claims or causes of action arising from the
performance of this grant by SUBCONTRACTOR or SUBCONTRACTOR'S
agents or empioyees. This clause shall not be construed to bar any legal
remedies SUBCONTRACTOR may have for the LMC's failure to fulfill its
obligations pursuant to this grant.
�
ACCOtJI�'TING, AUDIT AND RETENTION OF RECORDS
A. SUBCONTRACTOR will establish a separate account of this project and will
maintain fiscal records in accordance with applicable federal regulations.
SUBCONTRACTOR'S records, documents, and accountin� procedures and
practices for this project shall be subject to the eaamination of the representatives
and agents of the LMC and UMCPI. Fiscal records shall be retained for a period
of three years following submission of the final report.
B. Should the SUBCONTRACTOR receive more than $300,000 in total federal
assistance in its fiscal year, the SUBCONTRACTOR shall obtain an annual
financial and compliance audit, made by an indzpendent auditor, in accordance
with the Single Audit Act of 1984 (Public Law 93-502) and the federal Office of
Management and Budget Circular A-1 28, (or Circular A-1 33) as applicable.
Exhibit I"Federal Audit Requirements" is binding upon the SUBCONTRACTOR
and is hereby incorporated by reference.
C. The books, records, documents, and accounting procedures and practices of any
contractor and/or consultant relevant to this agreement shall be subject to
examination by the representatives and agents of LMC and UMCPI. Records
shall be sufficient to reflect all costs incurred in performance of this agreement.
8. OWNERSHIP OF DOCUMENTS
Any reports, studies, photographs, negatives, or other documents prepared by
SUBCONTRACTOR shall be the exclusive property of the UMCPI and all such
materials shall be remitted to the UMCPI by SUBCONTRACTOR upon
completion, termination or cancellation of this grant. SUBCONTRACTOR shall
not use, willingly allow or cause to have such materials used for any purpose
other than performance of SUBCONTRACTOR'S obligations under this grant
without the prior written consent of the UMCPI.
9. IDENTIFICATION AND SOURCE OF FUNDING
A. When issuing statements, press releases, requests for proposals, bid solicitations,
and other documents describing projects or programs funded in whole or in part
with Federal money, SUBCONTRACTOR will clearly state (1) the percentage of
the total cost of the program or project which will be financed with Federal
money, (2) the doIlar amount of Federal funds for the projects or program, and (3)
the source of federal funds.
B. The SUBCONTRACTOR agrees that any publication (written,
visual, or sound, but excluding press releases, newsletters, and
�q.��y
issue analyses) issued by the SUBCONTRACTOR or by any
SUBCONTRACTOR describing programs or projects funded in
whole or in part with Fecleral funds, shall contain the following
statement:
This project was supported by Granf # 97-CK-WX-D046, awarded by the Bureau of
Justice Assisfance, Offce of Jusfice Programs, U. S. Department of Justice. The Assistant
Attorne� Generni, Offece of Justice Programs, coordinates the actzvities of the fo7iowing
program offices and bureaus: $ureau of Jusrice Assisfance, Bureau of Justice Stafistics,
Nationai Instihcte of Jusfice, Office of Juuenile Jusfice nnCi' Dzlrnq:rency Prevention, anr! the
Offrce foi� Victuns of Gin7e. Poin[s ojvreiv or opiniorrs conlcrinecf rvi�hin thrs doczmient a��e �hose of the
author and do not necessari/y represent the o�cial posrtion or policies of the U.S. Department ofJ:�stice.
10. �VORIiERS' CO�/IPENSATION
In accordance with the provisions of Minnesota Statutes, Section 176.182, the
SUBCONTRACTOR has provided acceptable evidence of compliance with the workers'
compensation insurance coverage requirement of Minnesota Statutes, Section 176181,
Subdivision 2.
I1, NONDISCRIMINATION
A. The SUBCONT1tACTOR assures that it will comply, and all its
SUBCONTRACTORs will comply, with the nondiscrimination requirements of
the Omnibus Crime Control and Safe Streets Act of 1968, as amended; Title VI of
the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as
amended; Title IX of the Edncation Amendments of 1972; the Age Discrimination
Act of 1975; the Department of Justice Nondiscrimination Regulations 28 CFR
Part 42, Subparts C, D, E and G; Executive Order 1 1 246, as amended by
Executive Order 11375, and their implementing regulations, 41 CFR Part 60.1
et.seq., as applicable; and the Americans with Disabilities Act of 1990.
12. REPORTS
The SUBCONTRACTOR will advise the UMCPI concernina the project progress
through the submission of Monthly Partner Progress Reports, on the £orm attached
hereto.
I3. COMPLIANCE
The SUBCONTRACTOR agrees to abide by all the administrative policies and
procedures required of SUBCONTRACTOR organizations as outlined in the effective
edition of the OJP Guideline Manual, Financial and Administrative Guide for Grants,
(M7100.1 D), and other terms and conditions of the Cooperatfve Agreement executed
qq
between LMC and the COPS Office, revision 10/18/98, or other applicable Federat laws
or regulations.
14. CERTIFICATIONS
A. The SUBCONTRACTOR will complete a CERTIFICATION REGARDING
DEBARMENT, SUSPEI�TSION, INELIGIBILITY AI�TD VOLiJNTARY
EXCLUSION (OJP Form 4061 /1) document and return it to the LMC prior to the
disbursement of funds.
B. The SUBCONTRACTOR certifies that Federal funds made available under this
formula grant will not be used to supplant state or local funds but will be used to
increase the amotuits of such funds that would, in the absence of Federal funds, be
made available for crime prevention activities.
C. The SUBCONTRACTOR will complete a CERTIPICATTON REGARDING
LOBBYTNG document and rehun it to the LMC prior to the disbursement of
funds.
15. AMENDMENTS
Any material amendments to this grant shall be in writing, and shali be
executed by the same parties who executed the original or their
successors in office.
16. TERMINATION OF AGREEMENT
This LMC, UMCPI, or the SUBCONTRACTOR may terminate this
Agreement upon thirty (30) days prior written notice, in which event the
LMC will pay for costs incurred through the date of termination, and the
SU$C�NTRACTOR will fumish all reports of research completed or in
progress, through the date of termination.
. �
A`t-'YtK
IN WITNESS WHEREOF, the parties have caused this grant to be duly executed intended to be
bound thereby for:
CITY OF ST. PAUL
Approv As To Form:
Assistant City Atto ey
Mayor
Chief of Police
Director, Finance and,&
Services
By
ItS
/
J �
i /
Its � � w,l�i X t /����
By 7,� � r��Q,.
Its Q��
Direct�Human Rights \
�
� �lr.+� TOr s�na�� ; .�,�i J�� I'��u�� f.c�'t �t/ �t'�.rL s �e�i" � �qlo9l.