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99-772ORIG1NAl. Couucil File # g��!�1 �. Green Sheet # 62984 RESOLUTION OF SAINT PAUL, MINNESOTA rresencea Referred To _ Committee Date `�a 2 0 An Administrative Resolution to establish the rate of pay for a new classification entitled WIC Program Manager RESQLVED, that the rate of pay for the classification entided WIC Program Manager 0 � be established at the rate set forth in Grade 21, Section ID4, of the Professional Employees Supervisory Standazd Ranges in the Salary Pian and Rates of Compensation, and be it, FiJRTHER RESOLVED, that this resolution shall take effect and be in force on the first pay period following passage and approval. 1 aq-�� DEYARTMENCIOFFICElCOUNCII.: DA1T: INIT7ATED GREEN SHEET No.• 62984 OfficeofHumanResowces 7/26/99 � CONTACT PER50N & YHOPIE: ��'�� `�'� Mazk Robertson, 266-6471 1DEPAIt7MEFf DIlt a cmcouNCU. Kazen Sanchez, 266-6483 ��a 2carA.,sn,umz crsrc,,mic ROUTING MUST BE ON COIPICII, A(�ENDA BY (DATL� ORDIIi �ppQpy �vD�Ilt n� PINANC`AI. SNAV/eCCfG 3MAYOR(OR V _ TOTAL#OFSIGNATUREPAGES_1 (CLIPALLLOCATION5FORSIGNATURE) ncriox 1tEQUES'rEn: To establish the nte of pay for the classification of WIC Program Manager in Grade 21 of the SPSO Standard Ranges. RHCOMI �HIJATIONS: Approve (A) o�Reject (R) rnesoxar. sExvccE cocrrxacis �sr nNSwEx x�i+o�.owsrc QvESTTONS: t. F7uthispasodfixruevawo�kedwderacontractforttisdepartuentl PLANNINGCAMIvI[SSION Yes No �CffiCAMbII1TEH 2. HasthispasodfilmeverbeenacityemploYK? CIVII,S&RVICSCOMbIISSION Yes No 3, 7b�tyispecsoyfssmpossessaslallnotnocmallypossessedbyanyc�mentcityemployee? — Yes No — 4. 7s t6isPetsoMfi[ma tar3etedvendrn? — yes No Espiain all yes aoswers oo sepante sh¢eY and attach to gl'eeR 9heef INITL4TING PROBLEM, ISSUE, OPPORTUNYTY (4Vhq WLat, Wheq Whem Why): This action is being requested to implement the results of a classification and compensation study. The WSC Progxam Manager position directs, coordinates, and evaluates the operations of the St. PanURamsey County WIC program. WIC provides health screenings, nutrition education, referrals, and cash-instrument food vouchers to over 15,000 low-income, high risk pregnant and breastfeeding women, babies, and young children each month (180,000 client visits per year, over $8 million worth of cash-ix�suvment issued per yeaz). The pasition supervises WIC services provided at 9 clinic sites throughout the County, 40 staff members, and an annual budget of $1.61 million. ADVANTAGE5 IF APPROVED: The position will be appropriately compensated. DISADVANTAGES IF APPROVED: c � ��'. � a,➢ None. The salary increase for the position cvill be covered in the WIC federal grant pmgram. ��J� DTSADVAN'CAG6S IF NOT APPROVF.D: The position will not be appropriately compensated. �� TOTAL AMOUNT OF TRANSACTION: COST/I2EVENUE BUDGETEA: �UNDING SOURCE: ACTIVITY NUMBER: FINANCIAL INFORMAITON (EXpLAIN) Cgtd�� SS��zc!? C�?��°r JUL � �S 199� G:essnn�a�T�z�xasorarrN,w;�.wpa qq _1'1� CLASSIFICATION AND COMPEN5ATION STUDY REPROT G7ass Studied: Incumbent: Date Studied: Studied By: Nutritionist III Mary Peick June 21,1999 Karen Sanchez Persons Contacted: Incumbent and Immediate Supervisor APPROVAL OF THE OF HUMAN RESOURCES: Background The position is currently allocated to the Nutritionist IIT class. The department requested the study to determine the appropriate classification and compensation for the position. As manager of the St. PauURamsey County WIC Program, the position supervises WIC services provided at nine clinic sites throughout the County, 40 staffmembers, and an annual budget of $1.61 million. WIC program provides health screening, nutrition education, referral, and cash-instrument food vouchers to over 15,000 low-income high risk pregnant and breastfeeding women, babies, and young children (180,000 client visits per year; over $S million worth of cash inshuments issued per year). SYudy Componeats Review of the job profile Interview with the incumbent and immediate supervisor Comgarison with related classes and positivns Quantitative Evaluation System (QES) Position Description Supervises WIC staff members; makes andJor recommends personnel decisions such as hiring, staffing, training, disciplining, and conducting performance evaluations. Supervises and coordinates WIC operations and services at 9 clinic sites. Page 1 of 3 qq-�� a- Acts as liaison with the State WIC Office; ensures compliance with federal, state, and local regulations. Responds to and prepares documentation for federal and state audits; impiements mandated changes in the program. Estabfishes number and location of clinic sites, clinic hours, time allotment for client appointments, staffing, clinic and lab work safety guidelines, and voucher security guidelines. Writes and prepares WIC grants, reports and documents. Manages caseload and resource allocation to maintain quarteriy WIC caseload levels established by the State. Prepares and administers WIC budget for City and State; orders equipment and supplies. Ensures program quality through chart audits, laboratory precision checks, equipment checks and audits of participant health improvement status. Develops policies, procedures, and service delivery methods in response to changes in WIC program, staffing, needs, and problems. Oversees investigation of allegations of fraud and theft; determines appropriate sanction. Monitors contracts with health care providers who make referrals and provide service to WIC participants. Coordinates with health and social service agencies and businesses requesting to use WIC clinic site or access program participants for their own products and services. Represents WIC program in meetings and presentations. Establishes good working relationship with organizarions that donate clinic space. Provides WIC data and technical assistance to other programs upon request. Assists anti-hunger groups in drafting and passing anti-hunger legislation; testifies to the Legisture as needed. Comparison The posirion compazes favorably with the Housing Code Inspection Supervisor in Grade 21 of the Professional Employees Supervisory (SPSO) Standard Ranges. Both positions are responsible for Page 2 of 3 qa -�� managing all aspects of a program dealing with compliance and public health and safety issues. The position does not compare favorably with the Nutritionist N in Grade 24 of the Professional Employees Supervisory (SPSO) Standard Ranges. The position in this class manages both the Community Nutrition and WIC programs. The position studied manages only the WIC program. Quantitative Evaluation SysYem (QES) The evaluation supports compensating the position in Grade 21 of the Professional Employees Supervisory Standazd Ranges. The position is currently allocated to the Nutritionist III class in Grade 17 of the Professional Employees Supervisory Standard Ranges. It was rated higher than this class in 5ve of the twelve QES factors, as follows: * Effect of Actions - the work of the position impacts the City and Ramsey County. * Mental Effort - the field is highly technical or specialized, involves dea7ing with concrete as well as abstract matters such as issues and concems. * Amount ofDiscretion - the position makes decisions independently regarding all aspects of the program including policies and operations; it is accountable to both the City and the State. * Supervision Exercised - the positions supervises various staff members and makes or recommends effective personnel decisions. Recommendation I recommend that a new class entitled "WIC Program Manager" be created in Grade 21 of the Professional Employees Supervisory Standazd Ranges, and the posirion studied be allocated to this class. Page 3 of 3 qq-1�� CITY OF SAINT PAUL Norm Caleman, Mayar T0: FROM: DATE: RE: Robert Fulton, Director City and County Public Health Kazen Sanchez �+� Office ofHuman Resources . 7une 21, 1999 Twenty Day Notice OFFICE OF HUMAN RESOURCES JohnHmniZton. Directar 400CiryHaIIAnnex 25 WestFourth Street SmntPm�i,�nnesom SSZ02-1631 TeleQhone: TDD/1TY.' Jobline: Facsimile: 651-266-6500 651-166-6501 65I-266-6502 651-292-7656 It has been determuied that the tide and class specification of WIC Program Manager should be created. I have attached a copy of the class specification for your review. Please notify me within twenty days of receipt of this memo, if you wish to discuss this action. If I do not hear from you within that timeframe, I will assume agreement and will proceed with the process. I will also be processing a resolurion to establish the rate of pay for the titie of WIC Program Manager in C,rade 021, Section ID4, of the Professional Supervisory Standard Ranges in the Salary Plan and Rates of Compensation. I hereby waive the time remauvng on this 20 day notice for the purpose of creating this title and class specification. Robert Fulton 7 � ate GODE: 674A BU: 09 � EFFECTIVE: PROPOSED TITLE OF CLASS: WIC PROGRAM MANAGER DESCRSPTION OF WORK General Statement o£ Duties: Per£ozms managerial work in planning, directing, and evaluating the Gity o£ Saint Pau1 and Ramsey County WIC program; and performs related duties as assigned. Supervision Received: Works under the administrative supervision of a department director. Su�ervision Exercised: Exercises general and technical supervision, directly and indirectly through lower-level supervisors, over professional, technical, and clerical emploqees. TYPICAL DUTIES PERFORMED The listed examples may not include all the duties performed by all positions in this class. Assigns, trains, and supervises the WIC supervisors; makes decisions or effective recommendations_on,hiring, firing, disciplining, adjusting of grievances, and other personnel actions. Manages the operations of the WIC program including administration, budgeting, caseload management, zesource allocation, clinic and lab quality and security. Manages the activities of the WIC program such as community outreach, nutrition education, breast feeding promotion, special formula and high-risk counseling, and special projects. Establishes number and location o£ clinic sites, clinic houxs, time allotment for client appointments, staffing, clinic and lab work sa£ety and voucher security guidelines. Manages caseload to maintain caseload levels established by the State WIC 0£fice. Responds to proposed WIC regulations and implements changes in regulations. Develops policies, procedures, and methods in response to issues and mandated changes in the program. Ensures program quality through chart audits, laboratory precision (continued on reverse side) WIC PROGRAM MANAGER Page 2 PROPOSED TITLE OF GLASS: WIC PROGRAM MANAGER checks, equipment clzecks, and audits of participant heal�.h improvement status. Oversees the investigation o� allegations o£ £raud and theft in the program and makes £inal determination on appropriate sanction. Acts as liaision with the Minnesota Depar�ent of Health; ensures compliance with £ederal, state, and local regulations. Manages financial operation of the program including preparing and administering WIC budgets, administering food vouchers, and responding to financial audlts. Coordinates and represents the program to health, social services, education, and advisoxy groups and agencies. Prepares WIC grants, compliance reports and documentation. Frovides WIC data and technical assistaace to o:.her programs upon reguest. KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCZES Considerable knowledge of the techno2ogp, principles, and processas of normal and therapeutic nutrition, food science, public health�nutrition, nutrition and £ood programs. Considerable knowledge of the WIC program, its policies, rules and regulations. Considerab7.e knowledge o£ community nutrition needs and resources, Considerable knowledge of supervisory and management principles and techniques. Considerable ability to perform program planning, implementation, and evaluation. Considerable ability to plan, organize, and supervise tlte work of others. Considerable ability to prepare and administer program budgets. Considerable ability to communicate ef£ectively, both orally and in writing, and to make formal presentatioas. Considerable ability to interact effectively with a wide variety of people. MINIMUM QUALIFICATIONS Bachelor`s degree in dietetics, food and nutrition, or a related field and four years of experience as a nutritionist and two years of WIC WIC PROGRAM MANAGER � � Page 3 � PROPOSED TITLE OF CLASS: A Q•� � WZC PROGRAM MANAGER �1 ti e�cperience. Experience must include two yeaxs o£ supervisory ez:perience. (May substitute a master's degree in nutrition, dietetics, or public health nutrition £or one year of experience). Must be a registered dietitian with the American Dietetic Association. Must have a valid Miisnesota Class D dzivex's license or equivaZent out-o£-state driver's license with no suspensions or revoca�ions within tvro years prior to the date of appointment (suspensions fox parking-related o££enses excluded). WSC PROGRAM MANAGER ORIG1NAl. Couucil File # g��!�1 �. Green Sheet # 62984 RESOLUTION OF SAINT PAUL, MINNESOTA rresencea Referred To _ Committee Date `�a 2 0 An Administrative Resolution to establish the rate of pay for a new classification entitled WIC Program Manager RESQLVED, that the rate of pay for the classification entided WIC Program Manager 0 � be established at the rate set forth in Grade 21, Section ID4, of the Professional Employees Supervisory Standazd Ranges in the Salary Pian and Rates of Compensation, and be it, FiJRTHER RESOLVED, that this resolution shall take effect and be in force on the first pay period following passage and approval. 1 aq-�� DEYARTMENCIOFFICElCOUNCII.: DA1T: INIT7ATED GREEN SHEET No.• 62984 OfficeofHumanResowces 7/26/99 � CONTACT PER50N & YHOPIE: ��'�� `�'� Mazk Robertson, 266-6471 1DEPAIt7MEFf DIlt a cmcouNCU. Kazen Sanchez, 266-6483 ��a 2carA.,sn,umz crsrc,,mic ROUTING MUST BE ON COIPICII, A(�ENDA BY (DATL� ORDIIi �ppQpy �vD�Ilt n� PINANC`AI. SNAV/eCCfG 3MAYOR(OR V _ TOTAL#OFSIGNATUREPAGES_1 (CLIPALLLOCATION5FORSIGNATURE) ncriox 1tEQUES'rEn: To establish the nte of pay for the classification of WIC Program Manager in Grade 21 of the SPSO Standard Ranges. RHCOMI �HIJATIONS: Approve (A) o�Reject (R) rnesoxar. sExvccE cocrrxacis �sr nNSwEx x�i+o�.owsrc QvESTTONS: t. F7uthispasodfixruevawo�kedwderacontractforttisdepartuentl PLANNINGCAMIvI[SSION Yes No �CffiCAMbII1TEH 2. HasthispasodfilmeverbeenacityemploYK? CIVII,S&RVICSCOMbIISSION Yes No 3, 7b�tyispecsoyfssmpossessaslallnotnocmallypossessedbyanyc�mentcityemployee? — Yes No — 4. 7s t6isPetsoMfi[ma tar3etedvendrn? — yes No Espiain all yes aoswers oo sepante sh¢eY and attach to gl'eeR 9heef INITL4TING PROBLEM, ISSUE, OPPORTUNYTY (4Vhq WLat, Wheq Whem Why): This action is being requested to implement the results of a classification and compensation study. The WSC Progxam Manager position directs, coordinates, and evaluates the operations of the St. PanURamsey County WIC program. WIC provides health screenings, nutrition education, referrals, and cash-instrument food vouchers to over 15,000 low-income, high risk pregnant and breastfeeding women, babies, and young children each month (180,000 client visits per year, over $8 million worth of cash-ix�suvment issued per yeaz). The pasition supervises WIC services provided at 9 clinic sites throughout the County, 40 staff members, and an annual budget of $1.61 million. ADVANTAGE5 IF APPROVED: The position will be appropriately compensated. DISADVANTAGES IF APPROVED: c � ��'. � a,➢ None. The salary increase for the position cvill be covered in the WIC federal grant pmgram. ��J� DTSADVAN'CAG6S IF NOT APPROVF.D: The position will not be appropriately compensated. �� TOTAL AMOUNT OF TRANSACTION: COST/I2EVENUE BUDGETEA: �UNDING SOURCE: ACTIVITY NUMBER: FINANCIAL INFORMAITON (EXpLAIN) Cgtd�� SS��zc!? C�?��°r JUL � �S 199� G:essnn�a�T�z�xasorarrN,w;�.wpa qq _1'1� CLASSIFICATION AND COMPEN5ATION STUDY REPROT G7ass Studied: Incumbent: Date Studied: Studied By: Nutritionist III Mary Peick June 21,1999 Karen Sanchez Persons Contacted: Incumbent and Immediate Supervisor APPROVAL OF THE OF HUMAN RESOURCES: Background The position is currently allocated to the Nutritionist IIT class. The department requested the study to determine the appropriate classification and compensation for the position. As manager of the St. PauURamsey County WIC Program, the position supervises WIC services provided at nine clinic sites throughout the County, 40 staffmembers, and an annual budget of $1.61 million. WIC program provides health screening, nutrition education, referral, and cash-instrument food vouchers to over 15,000 low-income high risk pregnant and breastfeeding women, babies, and young children (180,000 client visits per year; over $S million worth of cash inshuments issued per year). SYudy Componeats Review of the job profile Interview with the incumbent and immediate supervisor Comgarison with related classes and positivns Quantitative Evaluation System (QES) Position Description Supervises WIC staff members; makes andJor recommends personnel decisions such as hiring, staffing, training, disciplining, and conducting performance evaluations. Supervises and coordinates WIC operations and services at 9 clinic sites. Page 1 of 3 qq-�� a- Acts as liaison with the State WIC Office; ensures compliance with federal, state, and local regulations. Responds to and prepares documentation for federal and state audits; impiements mandated changes in the program. Estabfishes number and location of clinic sites, clinic hours, time allotment for client appointments, staffing, clinic and lab work safety guidelines, and voucher security guidelines. Writes and prepares WIC grants, reports and documents. Manages caseload and resource allocation to maintain quarteriy WIC caseload levels established by the State. Prepares and administers WIC budget for City and State; orders equipment and supplies. Ensures program quality through chart audits, laboratory precision checks, equipment checks and audits of participant health improvement status. Develops policies, procedures, and service delivery methods in response to changes in WIC program, staffing, needs, and problems. Oversees investigation of allegations of fraud and theft; determines appropriate sanction. Monitors contracts with health care providers who make referrals and provide service to WIC participants. Coordinates with health and social service agencies and businesses requesting to use WIC clinic site or access program participants for their own products and services. Represents WIC program in meetings and presentations. Establishes good working relationship with organizarions that donate clinic space. Provides WIC data and technical assistance to other programs upon request. Assists anti-hunger groups in drafting and passing anti-hunger legislation; testifies to the Legisture as needed. Comparison The posirion compazes favorably with the Housing Code Inspection Supervisor in Grade 21 of the Professional Employees Supervisory (SPSO) Standard Ranges. Both positions are responsible for Page 2 of 3 qa -�� managing all aspects of a program dealing with compliance and public health and safety issues. The position does not compare favorably with the Nutritionist N in Grade 24 of the Professional Employees Supervisory (SPSO) Standard Ranges. The position in this class manages both the Community Nutrition and WIC programs. The position studied manages only the WIC program. Quantitative Evaluation SysYem (QES) The evaluation supports compensating the position in Grade 21 of the Professional Employees Supervisory Standazd Ranges. The position is currently allocated to the Nutritionist III class in Grade 17 of the Professional Employees Supervisory Standard Ranges. It was rated higher than this class in 5ve of the twelve QES factors, as follows: * Effect of Actions - the work of the position impacts the City and Ramsey County. * Mental Effort - the field is highly technical or specialized, involves dea7ing with concrete as well as abstract matters such as issues and concems. * Amount ofDiscretion - the position makes decisions independently regarding all aspects of the program including policies and operations; it is accountable to both the City and the State. * Supervision Exercised - the positions supervises various staff members and makes or recommends effective personnel decisions. Recommendation I recommend that a new class entitled "WIC Program Manager" be created in Grade 21 of the Professional Employees Supervisory Standazd Ranges, and the posirion studied be allocated to this class. Page 3 of 3 qq-1�� CITY OF SAINT PAUL Norm Caleman, Mayar T0: FROM: DATE: RE: Robert Fulton, Director City and County Public Health Kazen Sanchez �+� Office ofHuman Resources . 7une 21, 1999 Twenty Day Notice OFFICE OF HUMAN RESOURCES JohnHmniZton. Directar 400CiryHaIIAnnex 25 WestFourth Street SmntPm�i,�nnesom SSZ02-1631 TeleQhone: TDD/1TY.' Jobline: Facsimile: 651-266-6500 651-166-6501 65I-266-6502 651-292-7656 It has been determuied that the tide and class specification of WIC Program Manager should be created. I have attached a copy of the class specification for your review. Please notify me within twenty days of receipt of this memo, if you wish to discuss this action. If I do not hear from you within that timeframe, I will assume agreement and will proceed with the process. I will also be processing a resolurion to establish the rate of pay for the titie of WIC Program Manager in C,rade 021, Section ID4, of the Professional Supervisory Standard Ranges in the Salary Plan and Rates of Compensation. I hereby waive the time remauvng on this 20 day notice for the purpose of creating this title and class specification. Robert Fulton 7 � ate GODE: 674A BU: 09 � EFFECTIVE: PROPOSED TITLE OF CLASS: WIC PROGRAM MANAGER DESCRSPTION OF WORK General Statement o£ Duties: Per£ozms managerial work in planning, directing, and evaluating the Gity o£ Saint Pau1 and Ramsey County WIC program; and performs related duties as assigned. Supervision Received: Works under the administrative supervision of a department director. Su�ervision Exercised: Exercises general and technical supervision, directly and indirectly through lower-level supervisors, over professional, technical, and clerical emploqees. TYPICAL DUTIES PERFORMED The listed examples may not include all the duties performed by all positions in this class. Assigns, trains, and supervises the WIC supervisors; makes decisions or effective recommendations_on,hiring, firing, disciplining, adjusting of grievances, and other personnel actions. Manages the operations of the WIC program including administration, budgeting, caseload management, zesource allocation, clinic and lab quality and security. Manages the activities of the WIC program such as community outreach, nutrition education, breast feeding promotion, special formula and high-risk counseling, and special projects. Establishes number and location o£ clinic sites, clinic houxs, time allotment for client appointments, staffing, clinic and lab work sa£ety and voucher security guidelines. Manages caseload to maintain caseload levels established by the State WIC 0£fice. Responds to proposed WIC regulations and implements changes in regulations. Develops policies, procedures, and methods in response to issues and mandated changes in the program. Ensures program quality through chart audits, laboratory precision (continued on reverse side) WIC PROGRAM MANAGER Page 2 PROPOSED TITLE OF GLASS: WIC PROGRAM MANAGER checks, equipment clzecks, and audits of participant heal�.h improvement status. Oversees the investigation o� allegations o£ £raud and theft in the program and makes £inal determination on appropriate sanction. Acts as liaision with the Minnesota Depar�ent of Health; ensures compliance with £ederal, state, and local regulations. Manages financial operation of the program including preparing and administering WIC budgets, administering food vouchers, and responding to financial audlts. Coordinates and represents the program to health, social services, education, and advisoxy groups and agencies. Prepares WIC grants, compliance reports and documentation. Frovides WIC data and technical assistaace to o:.her programs upon reguest. KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCZES Considerable knowledge of the techno2ogp, principles, and processas of normal and therapeutic nutrition, food science, public health�nutrition, nutrition and £ood programs. Considerable knowledge of the WIC program, its policies, rules and regulations. Considerab7.e knowledge o£ community nutrition needs and resources, Considerable knowledge of supervisory and management principles and techniques. Considerable ability to perform program planning, implementation, and evaluation. Considerable ability to plan, organize, and supervise tlte work of others. Considerable ability to prepare and administer program budgets. Considerable ability to communicate ef£ectively, both orally and in writing, and to make formal presentatioas. Considerable ability to interact effectively with a wide variety of people. MINIMUM QUALIFICATIONS Bachelor`s degree in dietetics, food and nutrition, or a related field and four years of experience as a nutritionist and two years of WIC WIC PROGRAM MANAGER � � Page 3 � PROPOSED TITLE OF CLASS: A Q•� � WZC PROGRAM MANAGER �1 ti e�cperience. Experience must include two yeaxs o£ supervisory ez:perience. (May substitute a master's degree in nutrition, dietetics, or public health nutrition £or one year of experience). Must be a registered dietitian with the American Dietetic Association. Must have a valid Miisnesota Class D dzivex's license or equivaZent out-o£-state driver's license with no suspensions or revoca�ions within tvro years prior to the date of appointment (suspensions fox parking-related o££enses excluded). WSC PROGRAM MANAGER ORIG1NAl. Couucil File # g��!�1 �. Green Sheet # 62984 RESOLUTION OF SAINT PAUL, MINNESOTA rresencea Referred To _ Committee Date `�a 2 0 An Administrative Resolution to establish the rate of pay for a new classification entitled WIC Program Manager RESQLVED, that the rate of pay for the classification entided WIC Program Manager 0 � be established at the rate set forth in Grade 21, Section ID4, of the Professional Employees Supervisory Standazd Ranges in the Salary Pian and Rates of Compensation, and be it, FiJRTHER RESOLVED, that this resolution shall take effect and be in force on the first pay period following passage and approval. 1 aq-�� DEYARTMENCIOFFICElCOUNCII.: DA1T: INIT7ATED GREEN SHEET No.• 62984 OfficeofHumanResowces 7/26/99 � CONTACT PER50N & YHOPIE: ��'�� `�'� Mazk Robertson, 266-6471 1DEPAIt7MEFf DIlt a cmcouNCU. Kazen Sanchez, 266-6483 ��a 2carA.,sn,umz crsrc,,mic ROUTING MUST BE ON COIPICII, A(�ENDA BY (DATL� ORDIIi �ppQpy �vD�Ilt n� PINANC`AI. SNAV/eCCfG 3MAYOR(OR V _ TOTAL#OFSIGNATUREPAGES_1 (CLIPALLLOCATION5FORSIGNATURE) ncriox 1tEQUES'rEn: To establish the nte of pay for the classification of WIC Program Manager in Grade 21 of the SPSO Standard Ranges. RHCOMI �HIJATIONS: Approve (A) o�Reject (R) rnesoxar. sExvccE cocrrxacis �sr nNSwEx x�i+o�.owsrc QvESTTONS: t. F7uthispasodfixruevawo�kedwderacontractforttisdepartuentl PLANNINGCAMIvI[SSION Yes No �CffiCAMbII1TEH 2. HasthispasodfilmeverbeenacityemploYK? CIVII,S&RVICSCOMbIISSION Yes No 3, 7b�tyispecsoyfssmpossessaslallnotnocmallypossessedbyanyc�mentcityemployee? — Yes No — 4. 7s t6isPetsoMfi[ma tar3etedvendrn? — yes No Espiain all yes aoswers oo sepante sh¢eY and attach to gl'eeR 9heef INITL4TING PROBLEM, ISSUE, OPPORTUNYTY (4Vhq WLat, Wheq Whem Why): This action is being requested to implement the results of a classification and compensation study. The WSC Progxam Manager position directs, coordinates, and evaluates the operations of the St. PanURamsey County WIC program. WIC provides health screenings, nutrition education, referrals, and cash-instrument food vouchers to over 15,000 low-income, high risk pregnant and breastfeeding women, babies, and young children each month (180,000 client visits per year, over $8 million worth of cash-ix�suvment issued per yeaz). The pasition supervises WIC services provided at 9 clinic sites throughout the County, 40 staff members, and an annual budget of $1.61 million. ADVANTAGE5 IF APPROVED: The position will be appropriately compensated. DISADVANTAGES IF APPROVED: c � ��'. � a,➢ None. The salary increase for the position cvill be covered in the WIC federal grant pmgram. ��J� DTSADVAN'CAG6S IF NOT APPROVF.D: The position will not be appropriately compensated. �� TOTAL AMOUNT OF TRANSACTION: COST/I2EVENUE BUDGETEA: �UNDING SOURCE: ACTIVITY NUMBER: FINANCIAL INFORMAITON (EXpLAIN) Cgtd�� SS��zc!? C�?��°r JUL � �S 199� G:essnn�a�T�z�xasorarrN,w;�.wpa qq _1'1� CLASSIFICATION AND COMPEN5ATION STUDY REPROT G7ass Studied: Incumbent: Date Studied: Studied By: Nutritionist III Mary Peick June 21,1999 Karen Sanchez Persons Contacted: Incumbent and Immediate Supervisor APPROVAL OF THE OF HUMAN RESOURCES: Background The position is currently allocated to the Nutritionist IIT class. The department requested the study to determine the appropriate classification and compensation for the position. As manager of the St. PauURamsey County WIC Program, the position supervises WIC services provided at nine clinic sites throughout the County, 40 staffmembers, and an annual budget of $1.61 million. WIC program provides health screening, nutrition education, referral, and cash-instrument food vouchers to over 15,000 low-income high risk pregnant and breastfeeding women, babies, and young children (180,000 client visits per year; over $S million worth of cash inshuments issued per year). SYudy Componeats Review of the job profile Interview with the incumbent and immediate supervisor Comgarison with related classes and positivns Quantitative Evaluation System (QES) Position Description Supervises WIC staff members; makes andJor recommends personnel decisions such as hiring, staffing, training, disciplining, and conducting performance evaluations. Supervises and coordinates WIC operations and services at 9 clinic sites. Page 1 of 3 qq-�� a- Acts as liaison with the State WIC Office; ensures compliance with federal, state, and local regulations. Responds to and prepares documentation for federal and state audits; impiements mandated changes in the program. Estabfishes number and location of clinic sites, clinic hours, time allotment for client appointments, staffing, clinic and lab work safety guidelines, and voucher security guidelines. Writes and prepares WIC grants, reports and documents. Manages caseload and resource allocation to maintain quarteriy WIC caseload levels established by the State. Prepares and administers WIC budget for City and State; orders equipment and supplies. Ensures program quality through chart audits, laboratory precision checks, equipment checks and audits of participant health improvement status. Develops policies, procedures, and service delivery methods in response to changes in WIC program, staffing, needs, and problems. Oversees investigation of allegations of fraud and theft; determines appropriate sanction. Monitors contracts with health care providers who make referrals and provide service to WIC participants. Coordinates with health and social service agencies and businesses requesting to use WIC clinic site or access program participants for their own products and services. Represents WIC program in meetings and presentations. Establishes good working relationship with organizarions that donate clinic space. Provides WIC data and technical assistance to other programs upon request. Assists anti-hunger groups in drafting and passing anti-hunger legislation; testifies to the Legisture as needed. Comparison The posirion compazes favorably with the Housing Code Inspection Supervisor in Grade 21 of the Professional Employees Supervisory (SPSO) Standard Ranges. Both positions are responsible for Page 2 of 3 qa -�� managing all aspects of a program dealing with compliance and public health and safety issues. The position does not compare favorably with the Nutritionist N in Grade 24 of the Professional Employees Supervisory (SPSO) Standard Ranges. The position in this class manages both the Community Nutrition and WIC programs. The position studied manages only the WIC program. Quantitative Evaluation SysYem (QES) The evaluation supports compensating the position in Grade 21 of the Professional Employees Supervisory Standazd Ranges. The position is currently allocated to the Nutritionist III class in Grade 17 of the Professional Employees Supervisory Standard Ranges. It was rated higher than this class in 5ve of the twelve QES factors, as follows: * Effect of Actions - the work of the position impacts the City and Ramsey County. * Mental Effort - the field is highly technical or specialized, involves dea7ing with concrete as well as abstract matters such as issues and concems. * Amount ofDiscretion - the position makes decisions independently regarding all aspects of the program including policies and operations; it is accountable to both the City and the State. * Supervision Exercised - the positions supervises various staff members and makes or recommends effective personnel decisions. Recommendation I recommend that a new class entitled "WIC Program Manager" be created in Grade 21 of the Professional Employees Supervisory Standazd Ranges, and the posirion studied be allocated to this class. Page 3 of 3 qq-1�� CITY OF SAINT PAUL Norm Caleman, Mayar T0: FROM: DATE: RE: Robert Fulton, Director City and County Public Health Kazen Sanchez �+� Office ofHuman Resources . 7une 21, 1999 Twenty Day Notice OFFICE OF HUMAN RESOURCES JohnHmniZton. Directar 400CiryHaIIAnnex 25 WestFourth Street SmntPm�i,�nnesom SSZ02-1631 TeleQhone: TDD/1TY.' Jobline: Facsimile: 651-266-6500 651-166-6501 65I-266-6502 651-292-7656 It has been determuied that the tide and class specification of WIC Program Manager should be created. I have attached a copy of the class specification for your review. Please notify me within twenty days of receipt of this memo, if you wish to discuss this action. If I do not hear from you within that timeframe, I will assume agreement and will proceed with the process. I will also be processing a resolurion to establish the rate of pay for the titie of WIC Program Manager in C,rade 021, Section ID4, of the Professional Supervisory Standard Ranges in the Salary Plan and Rates of Compensation. I hereby waive the time remauvng on this 20 day notice for the purpose of creating this title and class specification. Robert Fulton 7 � ate GODE: 674A BU: 09 � EFFECTIVE: PROPOSED TITLE OF CLASS: WIC PROGRAM MANAGER DESCRSPTION OF WORK General Statement o£ Duties: Per£ozms managerial work in planning, directing, and evaluating the Gity o£ Saint Pau1 and Ramsey County WIC program; and performs related duties as assigned. Supervision Received: Works under the administrative supervision of a department director. Su�ervision Exercised: Exercises general and technical supervision, directly and indirectly through lower-level supervisors, over professional, technical, and clerical emploqees. TYPICAL DUTIES PERFORMED The listed examples may not include all the duties performed by all positions in this class. Assigns, trains, and supervises the WIC supervisors; makes decisions or effective recommendations_on,hiring, firing, disciplining, adjusting of grievances, and other personnel actions. Manages the operations of the WIC program including administration, budgeting, caseload management, zesource allocation, clinic and lab quality and security. Manages the activities of the WIC program such as community outreach, nutrition education, breast feeding promotion, special formula and high-risk counseling, and special projects. Establishes number and location o£ clinic sites, clinic houxs, time allotment for client appointments, staffing, clinic and lab work sa£ety and voucher security guidelines. Manages caseload to maintain caseload levels established by the State WIC 0£fice. Responds to proposed WIC regulations and implements changes in regulations. Develops policies, procedures, and methods in response to issues and mandated changes in the program. Ensures program quality through chart audits, laboratory precision (continued on reverse side) WIC PROGRAM MANAGER Page 2 PROPOSED TITLE OF GLASS: WIC PROGRAM MANAGER checks, equipment clzecks, and audits of participant heal�.h improvement status. Oversees the investigation o� allegations o£ £raud and theft in the program and makes £inal determination on appropriate sanction. Acts as liaision with the Minnesota Depar�ent of Health; ensures compliance with £ederal, state, and local regulations. Manages financial operation of the program including preparing and administering WIC budgets, administering food vouchers, and responding to financial audlts. Coordinates and represents the program to health, social services, education, and advisoxy groups and agencies. Prepares WIC grants, compliance reports and documentation. Frovides WIC data and technical assistaace to o:.her programs upon reguest. KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCZES Considerable knowledge of the techno2ogp, principles, and processas of normal and therapeutic nutrition, food science, public health�nutrition, nutrition and £ood programs. Considerable knowledge of the WIC program, its policies, rules and regulations. Considerab7.e knowledge o£ community nutrition needs and resources, Considerable knowledge of supervisory and management principles and techniques. Considerable ability to perform program planning, implementation, and evaluation. Considerable ability to plan, organize, and supervise tlte work of others. Considerable ability to prepare and administer program budgets. Considerable ability to communicate ef£ectively, both orally and in writing, and to make formal presentatioas. Considerable ability to interact effectively with a wide variety of people. MINIMUM QUALIFICATIONS Bachelor`s degree in dietetics, food and nutrition, or a related field and four years of experience as a nutritionist and two years of WIC WIC PROGRAM MANAGER � � Page 3 � PROPOSED TITLE OF CLASS: A Q•� � WZC PROGRAM MANAGER �1 ti e�cperience. Experience must include two yeaxs o£ supervisory ez:perience. (May substitute a master's degree in nutrition, dietetics, or public health nutrition £or one year of experience). Must be a registered dietitian with the American Dietetic Association. Must have a valid Miisnesota Class D dzivex's license or equivaZent out-o£-state driver's license with no suspensions or revoca�ions within tvro years prior to the date of appointment (suspensions fox parking-related o££enses excluded). WSC PROGRAM MANAGER