86-548 WHITE - CITV CLERK
PINK - FINANCE G I TY O F SA I NT PA U L Coun il (� ,/`
CANARY - DEPARTMENT Fjle NO. �"� � ��"
BLUE - MAVOR
Co . ncil Resolution i:�--
/`� o �/`��
Presente By
`��,
Referred To �� ������� Committee: Date ���a h
. Out of Committee By Date
WHEREAS, The Mayor, pursuant to Seation 10.07.1 of the Charter of the
City of Saint Paul , does certify that there are available for appropriation
total revenues in exeess of those estimated in the 1986 budget; and
WHEREAS, Council File 277510, Adopted October 1 , 1981 , did establish
certain Speaial Fund PoliQies; and
WHEREAS, the Mayor recommends that the following a ditions be made to
the 1986 budget:
Current Amended
FINANCING PLAN Budaet Chan s Budaet
G/L 626 - City Wide Data Prooessing
31116-9890 Undestgnated Fund Balanee -0- 6 , 68.42 6 ,368.42
---------- ---- ----- ----------
Net Change -0- 6 , 68 .�2 6 ,368 .42
SPENDING PLAN
G/L 626 - City Wide Data Proeessing
31116-0219 -0- 6 , 00 .32 6 , 300 .32
31116-0242 -0- 68 . 10 68 . 10
---------- ---- ----- ----------
Net Change -0- 6 , 68 .42 6 ,368 .42
NOW, THEREFORE, BE IT RESOLVED, that the City Coun il adopts the above
additions to the 1986 Budget.
Ap roved as to F d A proval Reeomm nded:
- 2�I -��o
Direet r of Fi ance and ,p,� Budge Di eQtor
Management Services ���^
Yeas COUNC[LME Na s Requested by Department o : �
Drew Y
�-,.s�;�_ �j1/. � /LIG' SEe�✓/CES — C l
Rettman In FBVO[ �
Scheibel
�,� __ Against � -
Tedesco ��'
�k+ilert•
Adopted by Council: Date
MAY 1 � � Form Approved b ity t r y
Certified Pass by uncil Sec ar BY
g�,
Approv y ;Vlavor: Date Y 5 — �� Approve by May 'ssion to Council
By — y ,
P(tg�ISNED M AY 3 1986
Finance &.Mgmnt Serv DE PARTMENT. ��`�0 3 9 2 5
.
Gre�•Hauut" ' CONTACT
298-4985 PHONE
3/11/86 DATE �Q,/�� ,. �
ASSIGN NUhBER FOR ROUTING ORDER (Clip All Locations for Signature) :
1 Department Director Director of nagement/Mayor
Finance .and Management Services Director 5 City Clerk
L��' � 7 Chief Acco tant Fin & M tn Serv
- �ty Attorney 4 Chair, Fin ce, Mgmtn & Personnel Co�o
� City ounc
WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpo e/
Ratio ale) :
The remaining Fund Balance in this Activity is being budgeted for s pp mentary needs
not included in our General Fund Budget. �/�et�7�l��/� � P�•�Irt•�,� �tJa• �se� i /�OG ,
� W0� /w F �I!►Gdfltt � �� G�
,. � �.�`� �' � pr� .
R ,����►�n �.,
COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: �a� � '. :'; ",� �
��— �a �
OF���. �;
DEP° - , -
AND MANA ��v;���; �-,,•�__�
FINANCTNG SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor' signa-
ture n t re-
Total Amount of Transaction; $6,368.42 quired if under
$10,00 ) ,
Funding Source: Fund No. 626 Balance ��
Activity Number: 31116 City Wide Data Processing
������
ATTACHMENTS (List and Number All Attachments) :
��������
Council Resolution
DEPARTMENT REVIEW CITY ATTORNEY RE IEW
�Yes No Council Resolution Required? Resolution Requi ed? X Yes No
Yes x No Insurance Required? Insurance Suffic ent? Yes No N/A
Yes No Insurance Attached: N/A
(SEE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE.GREEN. SHEET � ,
, � .
The GREEN SHEET has several PURPOSES:
1. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates fallow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to use�s, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the preferred ROUTING for the five most frequent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
l. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney �
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chai�C� Finance, Mngmt. & Personnel Com. 5. City Council
6. City�Clerk
7. City Council
+ 8. Chief Accountant, F&MS
SUPPORTING MATERIAL5. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at ti.me of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. Purchase, sale or lease of land.
4. Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.
— —
. . •
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CITY OF SAINT PAUL �� �d�
Department of Fi ance and Management Services
Division of
M SSAGE EPLY
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�� . � � CITY OF SAINT P9.UL
�::�:�'�-i�;,��:., . _
•:�i� t;r.nl OFFIC� OF TH� CITY COWi CIL
�ommittee Repart
F':i�.an�e l�ana ement & Personnel Commi tee.
APRIL 17, 1986
l. Approval of minutes from meeting held April 10, 1986. a ro d
2. Resolution amending the 1986 budget by transferring $29,573 fro Contingent Reserve
to Finance Department - General Government Accounts - CHCH Buil ing Maintenance
[City 357 Share] (laid over froin April 10, 1986). withdrawn y
3• : ; ' i�g^-�l�r�!""'�d'get bY ��lin,� $6,368.42 tar �.. " :�an
anc'�� to tl���'�ttg Flan ;�,�ide Da��M�,�,��....�> g �
4. Resolution amending the Capital Improvement Budget by transferr ng $555,000 to
Burlington Road Project (Springside to Totem Road) from Cretin- ayton to I-94
($300,000) and St. Anthony Hill-Elfelt-Lafond ($255,000) . a roved
S. Resolution amending the 1984 Capital Improvement Budget by tran ferring $400,000
to the Maryland-Payne to Prosperity Project from St. Anthony Hi 1-Elfelt-Lafond
($100,000), Warner-Shepard Reventment Repair ($100,000) _and Pub ic Works
" Contingency" `($200,000) . approved � - -
6. Resolution amending the 1984 Capital Improvement Budget by tran ferring $80,00�
to Mississippi River Boulevard Phase 3 Randolph to Goodrich fro St. Anthony
Hill-Elfelt-Lafond Project. approved
7. Resolution amending the 1986 budget by adding $3,529.05 to the inancing Plan
and Spending Plan for PED Fund-Production Grants-New Works/St. aul. agproved
8. Resolution approving Memorandum of Agreement amending the 1985- 987 Labor
Agreement between Independent School District 625 and the Machi ists District
Lodge No. 77. approved
9. Resolution establishing policy that take-home, city-owned vehic es cannot be
used for personal purposes. approved }'
^ '�
10. Resolution establishing the policy that all city-owned vehicles cannot be ;
used for personal purposes. approved
11. An ordinance amending Chapter 64 of the Administrative Code per aining to the
levying and collection of special assessments for local improve ents (deferred
payment to senior citizens). approved
CTTY HALL SEVENTH FLOOR SAIN PAUL,MINNESOTA 55102
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