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86-478 WHITE - CITV �LERK PINK - FINANCE G I TY OF SA I NT PAtT L Coun il CAIrARV�- aEPARTMENT B�JE � -�+MAVOR � F11C NO. �� � C uncil Resolution Presented B '����'"`zL"` y �. ��� � Referred To �� ����L'C Committee: Dat � Out of Committee By Dat An administrative Resolution amending the Civil Service Rules concerning Leave of Absence. RESOLVED, that the Civil Service Rules shall be amended in S ction 19, Leave of Absence, by adding �he following sentence to the third p ragraph in Subsection 19.A, Requirements for Leave of Absence. "A full—time employee may be granted up to 160 hours of vol tary leave of absence without pay during the fiscal year (IRS report ar) . During such leave of absence without pay, the employee sha 1 continue to earn and accrue vacation, sick leave and seniority cred'ts as they relate to eligibility for merit increases. If such leave 's taken during the qualifying pay period as it relates to the elig'bility for city paid Health and Welfare benefits, the employee sh 11 be considered, for Health and Welfare eligibility purposes, a though he/she was on the p3yroll for such period. Any leave of a sence granted under this provision is subject to the approval of the Department Head. The above provision does not apply to employees of the Sch ol District." ; and be it FURTHER RESOLVED, that this resolution shall take effect an be in force following its passage, approval and publication. Approved by the Civil Service Commission pursuant to Chapter 12. 6 of the City Charter. COUNCILME[V Requested by Department f: Yeas DfeW Nays CE N"°s'a In Favor Rettman Scheibe� so��e� __ Against Teaeg�o wilson APR 1 7 1986 Form pprove by �`it�+ A orney Adopted by Council: Date �� � Certified Ya.s b Council , re BY ( �`� � B}� Approved b 'Navor: e ��-� � APR 2 �� by Mayor for Su sio to uncil -� �� vi�"�------� By _ B pUBIISHED ��1 AY 3 19$6 Personnel Office ' DEPARTMENT �� NO 415� . , . • Jeanette.Sobania CONTACT --�- 4221 PHONE ���� March 13, 1986 DATE e I,i ASSIGN NUMBER FOR ROUTING ORDER (Cli All Locations for Si nature) : Department Director � Director of nagement/Mayor Finance and Management Services Director 4 City Clerk Budget Director 2 City Attorney WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpo e/ Ratio ale) : This resolution amends the recently adopted 160 hour leave provision. T School District did not enter into memoranda of agreement with bargaining units to provi e for voluntary leave of absence with benefits. The District does not want to be includ d as a art to , the Civil Service Rules for �easons outlined on the attached memo. �EG�EIVED MAR 1 � ,�:�.; COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: CITY ATTORNEY None �� �►s�E� (.��,� 1 `' ��lAYO 'S OFFiCE FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDII'ED: (Mayor s signa- ture ot re- Total Amount of Transaction: quire if under $10,0 0) Funding Source: Activity Number: ATTACHMENTS (List and Number All Attachments) : _�:� Resolution 2. Copy for City Clerk DEPARTMENT REVIEW CITY ATTORNEY R VIEW Yes No Council Resolution Required? Resolution Requ red? Yes No Yes No Insurance Required? Insurance Suffi ient? Yes No Yes No Insurance Attached: (SEE REVERSE SIDE FOR INSTRUCTIONS) .. Revised 12/84 -' HOW TO USE THE GREEN SHEET ' The GREEN SHEET has several PURPOSES: �' 1, to assist in routing documents and in securing required signatures 2. to brief the reviewers of documents on the impacts of approval 3. to help ensure that necessary supporting materials are prepared, and, if required, attached. Providing complete information under the listed headings enables reviewers to make decisions on the documents and eliminates follow-up contacts that may delay execution. The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain the cost/benefit aspects of the decision. Costs and benefits related both to City budget (General Fund and�or Special Funds) and to broader financial impacts (cost to users, homeowners or other groups affected by the action) . The personnel impact is a description of change or shift of Full-Tiune Equivalent (FTE) positions. If a CONTRACT amount is less than $10,000, the Mayor's signature is not required, if the department director signs. A contract must always be first signed by the outside agency befoze routing through City offices. Below is the preferred ROUTING for the five most frequent types of documents: CONTRACTS (assumes authorized budget exists) 1. Outside Agency 4. Mayor 2. Initi.ating Department 5. Finance Director 3. City Attorney 6. Finance Accounting ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others) 1. Activity Manager 1. Initiating Department 2. Department Accountant 2. City Attorney 3. Department Director 3. Director of Management/Mayor 4. Budget Director 4. City Clerk 5. City Clerk 6. Chief Accountant, F&MS COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others) 1. Department Director 1. Initiating Department 2. Budget Director 2. City Attorney 3. City Attorney 3. Director of Management/Mayor 4. Director of Management/Mayor 4. City Clerk 5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council 6. City Clerk 7. City Council 8. Chief Accountant, F&MS SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the � Green Sheet is well done, no letter of transmittal need be included (unless signing such a letter is one of the requested actions) . Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of Insurance should be one of the attachments at time of routing. Note: Actions which require City Council Resolutions include: 1. Contractual relationship with another governmental unit. 2. Collective bargaining contracts. 3. Purchase, sale or lease of land. 4. Issuance of bonds by City. 5. Eminent domain. 6. Assumption of liability by City, or granting by City of indemnification. 7. Agreements with State or Federal Government under which they are providing funding. 8. Budget amendments. . , , � . . �r�- �r� -� � ' ' ` ' Sc�l�'lt Pc7UL I�Ul7�IC SC OOLS - � : NEGOTIATIONS OFFICE 360 Co/borne Street St.Paul, Minnesota 55102 Telephone ( 2) 293-7832 March 11, 1986 Ms. Jeannette Sobania, Personnel Assistant City of Saint Paul RE: Council Resolutio File No. 86-13 Dear Ms. Sobania: Several days ago I received a copy of a resolution ado ed by the City Council on January 9, 1986, regarding amendment of Civi Service rules concerning leave of absence. This administrative resolution am nds the rules by adding a provision which I believe has been covered for sev ral years by a series of Memoranda of Agreement between the City and numerous argaining units of Civil Service employees. The amendment to the rules p ovides for the possibility of continuation of health insurance premium paymen and earning of vacation, sick leave, and seniority for merit increases by empl ees who take up to 160 hours voluntary leave of absence without pay. I belie e I recall that the City instituted this practice several years ago in an effo to secure some salary savings. The School District has never entered into any such me oranda with the bargaining units representing Civil Service personnel employe by the School District. As a practical matter, it would be exceedingly dis ptive to. School District operations to attempt to provide for and manage such eaves. This is why we have not copied the City's practice in this matter. The effect of the action by the Council in moving thi provision from collectively bargained Memoranda of Agreement into Civil Servic Rules is to set up a situation in which an argument might be made by an employe or a union that the School District is now obligated to provide a benefit for e loyees which it has never bargained. I understand, based on our telephone conversation a few d ys ago, that it was not the intention of the City to provide for School Dist ict employees a benefit which has never been bargained by the School District nd which is not desired by the School District. Therefore, I am requesting that an amendment to this resolution be introduced immediately excluding the School istrict and all School District Civil Service emploqees from the effect of this provision. Thank you very much for qour assistance. Please let me know if you need any further information. ordially, Phyllis E Byers Negotiato PEB:lm • u�y L c.�K � � ��� —��� ,„. CITY OF S.A.INT PAUL .:,�l--�,;� � .Eili 1;i.ul OFFICE OF TH� CITY.COUi�TCIL Committee Repar� �:i�an�° �Iana ement & persannel Co ittee. . APRIL 10, 19$( ---�.r 1. Approval of minutes from meeting held April 3, 1986. ap roved 2. Resolution approving Memorandum of Agreement which amends the 1985-I986 Collective Bargaining Agreement between the Citq and Plumbers Local 34 ( aid over from � March 6, 1986) . approved 3. Resolution amending Section 19 of the Civil Service rules con erning voluntary leave of absence (does not apply to employees of the School D strict). approved 4. Resolution amending the 1986 budget by transferring $29,573 f om Contingent Reserve to Finance Department - General Governm�nt Accounts - CHCH Building Maintenance (City 357 Share). laid over to 4/Z7 5. Administrative Orders: D-7937: Budget revision of the Police Department - Impoundin Lot Enterprise __ ,. _(laid over from April 3, 1986). discussed _ II-7940: Additions of $16,687.63 to the contract for Galtier laza to Farm Credit Services Skyway Bridge over Jackson Street (1 id over from April 3, 1986). discussed . D-794I: Authorization for payment to Thomas Douville for tra el (laid over frvm April 3, 1986). discussed D-7942: Additions of $64,326.01 to the contract for Ford Par way-Mississippi River Boulevard to Howell, Cleveland Avenue-Hillcres to Bayard project (laid over from April 3, 1986) . discussed D-7962: Establishment of zoning fees for 1986 according to a nual increase procedure adopted in 1981. discussed �; D-7963: Authorization for payment for training session on CP "Heartsaver." discussed D-7964: Authorization for payment to YWCA for aerobic sessio s. discussed D-7965: Aurhorization for payment to Robert Harding for trai ing session on the topic CPR "Heartsaver" on March 15. discussed D-7966: Authorization for payment to Robert Harding for trai ing session on the topic CPR "Heartsaver" on February 26. discuss d C� �I-i- SEVENTH FLOOR S PAUL.MINNESOTA 55102 �.as �[^'�'�' � '�`"x'� ' y �e�..�ts -C'�T��4�r��"'3�-�n„�� � �a e � ... �.� �.vs. �.� ,� - ��� ��. t E�, ����� w , �� � ��� �� �a b� ��'' � � � ' �r � r � ` �� '� . a � � 4 � ,���� � >r � r� � �,�p ° .y �,i��� . ��- .� �r .�„�' �,�� �, 4�':� �^e �' '� - - = ;� ���. 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