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86-398 WHITE - CITY CLERK PINK - FINANCE GITY OF SAINT PAITL Counci CANARV - DEPARTMENT BLUE - MAVOR File NO• �� ^ � Council Resolution Presented By � � Referred To Committee: Date Out of Committee By Date WHEREAS, The Mayor, pursuant to Section 10.07.4 of the City Charter, doe recommend the following transfers for the 1986 General Fund Budget: TRANSFER FROM: General Government Accounts Contingent Reserve General 09060-537 Operating Transfer Out - 3,500 Current Amended Budget Cha ges Budget TRANSFER T0: Dept. of Planning & Economic Development 06000 Planning & Economic Develop. Contrib. 06000-537 Operating Transfer Out 1,366,694 + 3,500 1,380,194 1,366,694 + 3,500 1,380,194 NET CHANGE � RESOLVED, That the City Council approves these changes to the 1986 bud t. Financing is Available: Approval Recommende : . � Directo of Finance Budget i ctor COUNCILl1�EN Requested by Department o : Yeas �0�E-e�r� Nays � °reN' [n Favor �� Nicosfa scheibei �__ Against BY Tedesco Wilson Adopted by Council: Date „rR � – �� Form Appro e by City Att rney Certified Pas• cil eta BY By, A�pproved Ylavor. —`��APR 1 " � Approve b Mayor or Sub ission to Council � By By � P�6�lI�HED ,'�P" � � �9�� Dept. of Planning & Econ. Devel . DEPARTMENT b —��0 2 7 9 8 .lamPC Bell�s CONTACT ?�2-1577 PHONE 3/24/86 --—- DATE ' 1 e�� `r � ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) : �Department Director � Director of nagement/Mayor � Finance and Management Services Director � City Clerk � Budget Director � City Attorney WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpos / Ratio le) : Transfer money from Contingent Reserve General to Planning & Economic De elop�ent Contribution (06000) and then use in Special Funds financing plan for Fe s-Other Professional Services in the amount of $13,500. Reduce other expenditur categories in the Special Funds spending plan in the amount of $15,000 for a total 'ncrease in spending in the professional services category of $28,500. \ COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: The expenditure in Fees-Other Professional Services will be used to con ct a survey of St. Paul and St. Paul suburbs to assess attitudes towards St. Paul a a City in which to live, work, shop and recreate. The results of the survey will be us d to consider the forces of change that will affect the City's direction and to offer rec endations about the City's future course. The effort is a part of the Planning C mission's, with staff support from PED, St. Paul Tomorrow project. FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor' signa- ture n t re- Total Amount of Transaction: 28,500.00 quired if under $10,00 ) Funding Source: Contingent Reserve General (09060) Activity Number: 06000 Planning & Economic Development Contribution 36020 PED Operations Fund - Planning Division ATTACHMENTS (List and Number All Attachments) : 1. Budget transfer amendment 2. Special Funds financing/spending amendment DEPARTMENT REVIEW CITY ATTORNEY RE IEW �Yes No Council Resolution Required? Resolution Requi ed? �Yes No Yes �No Insurance Required? Insurance Suffi 'ent? Yes No Yes �No Insurance Attached: (SEE REVERSE SIDE FOR INSTRUCTIONS) Revised 12/84 HOW TO USE THE GREEN SHEET The GREEN SHEET has several PURPOSES: 1, to assist in routing documents and in securing required signatures 2. to brief the reviewers of documents on the impacts of approval 3. to help ensure that necessary supporting materials are prepared, and, if required, attached. Providing complete information under the listed headings enables reviewers to make decisions on the documents and eliminates follow-up contacts that may delay execution. The COST/BENEFIT, BUDGETARY AND PERSONNEL II�ACTS heading provides space to explain the cost/benefit aspects of the decision. Costs and benefits related both to City budget (General Fund and/or Special Funds) and to broader financial impacts (cost to users, homeowners or other groups affected by the action) . The personnel impact is a description of change or shift of Full-Time Equivalent (FTE) positions. If a CONTRACT amount is less than $10,000, the Mayor's signature is not required, if the department director signs. A contract must always be first signed by the outside agency before routing through City offices. Below is the preferred ROUTING for the five most frequent types of documen�s: CONTRACTS (assumes authorized budget exists) 1. Outside Agency 4. Mayor 2. Initiat�ng Department 5. Finance Director 3. City Attorney 6. Finance Accounting ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others) 1. Activity Manager 1. Initiating Department 2. Department Accountant 2. City Attorney 3. Department Director 3. Director of Management/Mayor 4. Budget Director 4. City Clerk 5. City Clerk 6. Chief Accountant, F&MS COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others) 1. Department Director 1. Initiating Department 2. Budget Director 2. City Attorney 3. City Attorney 3. Director of Management/Mayor 4. Director of Management/Mayor 4. City Clerk 5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council 6. City Clerk 7. City Council 8. Chief Accountant, F&MS SUPPORTING MATERIALS. In the ATTACIiI�NTS section, identify all attachments. If the Green Sheet is well done, no letter of transmittal need be included (unless signing such a letter is one of the requested actions) . Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of Insurance should be one of the attachments at time of routing. Note: Actions which require City Council Resolutions include: 1. Contractual relationship with another governmental unit. 2. Collective bargaining contracts. 3. Purchase, sale or lease of land. 4. Issuance of bonds by City. ,_ 5. Eminent domain. 6. Assumption of liability by City, or granting by City of indemnification. 7. Agreements with State or Federal Government under which they are providinq funding. 8. Budget amendments. � , n � . -� , "�-. G � � , ,.,�� _� � . � t - - --------—-- --————///�� —— WHITE - CITV CLERK //� P�NK - FINANCE COU CLl �✓ {�(� y/�` CANARV - DEPARTMENT GITY OF SAINT� PAUL FI1 NO. / � `� �`� BLUE J MAVOR �� ., � Co ncil Resolution Presented By � Referred To `� ��/4 Committee: Dat 3 ' b �� Out of Committee By Dat Wt�RFJAS, The Mayor, pursuant to Secti 10.07.4 of the City Charter, d s reco�end the foll�ing transfers for the 1986- Gener Fur�d Budget: TRANSF'ER FROM: General Government Accounts Contingent Reserve General 09060-537 Operating Transfer Out -28,500 \, Current Amended Budget C ges Budget �--------- --- ----- ------------ .� TRANSFER T0: ` Dept. of Planni.ng & Economic Development ``, 4 06000 Planning & Economic Develop. Contrib. 06000-537 Operating Transfer Out 1,36��,694 +28,500 1,395,194 --- -�---- -- ----- - -�_� 1,366,bti94 +28,500 1,395,194 `. ., NE'I' CHAI�IGE ``� 0 �, � ` RESOLVID, That the City Council approves these changes to the 1986 t�idg t. _ :� `� Fi.nancing is Available: Approval Recommend � �� — -- — �—L -------------- -- --- — — l� ------- —� . Director of Finance 1;ZY�� Budget ector �` � , ,: .',t COUNCILMEN Requested by Department of �\�`• Yeas Drew Nays N�cosia Dept. of Planni.ng & onomic Development Rettman [n Favor Scheibel Sonnen __ Agel[ISt BY Tedesco Wilson Form Approved ity Atto ney Adopted by Council: Date Certified Vassed by Council Secretary BY ss� Approved by ;Navor: Date _ Appro by Mayor for Subm' sion Council BY - – — BY Dept.� of Planning & Econ. De�'�H.PAR�'MENT �P�f� � p , 1�. 4003 Jame s �Be l lu s ' CONTACT 292-1577 PHONE 2/21/86 DATE 1 e�� ee ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature) : 1 Department Director 5 Director of Management/Mayor 3 Finance and Management Services Director 6 City Clerk 2 Budget Director 4 City Attorney WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHEO MATERIALS? (Purp e/ Transfer money from Contingent Reserve General to Planning ��cbnomic Develop- ment Contribution (06000) and then use in Special Funds fin ncing plan for Fees-Other Professional Services. ��' �-1 � COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: The expenditure in Fees-Other Professional Services will b used to conduct a survey of St. � Paul and St. Paul suburbs to assess attitude towards St. Paul as a City in which to live , work, shop and recreate . The esult� of the survey will be used to consider the forces of change that will af ect the City' s direction and to offer recommendations about the City' s fu ure course . The effort is a nart of the Planning Commission' s, with staff upport from PED, St. Paul To�:unorrow pro ject. FINANCING SOURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor' signa- ture n t re- Total Amount of Transaction: 2 8 ,500 .00 quired if under $10,00 ) Funding Source: Contingent Reserve General (09060) Activity Number: 06000 Planning & Economic Development Cont ibution ATTACHMENTS (List and Number Al1 Attachments) : 1. Budget transfer amendment 2 . Special Funds financing/spending amendment 3. Bellus/Blee s memo 4. Contingent Reserve General Status Report DEPARTMENT REVIEW CITY ATTORNEY RE IEW x Yes No Council Resolution Required? Resolution Requi d? x Yes No Yes X No Insurance Required? Insurance Suffici nt? Yes No Yes X No Insurarrce Attached: (SEE REVERSE SIDE FOR INSTRUCTIONS) Revised 12/84 HOW TO USE THE GREEI� SH$E� � � � . • The GREEN SHEET has several PURPOSES: � 1, to assist in routing documents and in securing required signatures 2. to brief the reviewers of documents on the impacts of approval 3. to help ensure that necessary supporting materials are prepared, and, if required, attached. Providing complete information under the listed headings enables reviewers to make decisions on the documents and eliminates follow-up contacts that may delay execution. The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain the cost/benefit aspects of the decision. Costs and benefits related both to City budget (General Fund and/or Special Funds) and to broader financial impacts (cost to users, homeowners or other groups affected by the action) . The personnel impact is a description of change or shift of Full-Time Equivalent (FTE) positions. If a CONTRACT amount is less than $10,000, the Mayor's signature is not required, if the department director signs. A contract must always be first signed by the outside agency before routing through City offices. Below is the preferred ROUTING for the five most frequent types of documents: CONTRACTS (assumes authorized budget exists) 1. Outside Agency 4. Mayor 2. Initiating Department 5. Finance Director 3. City Attorney 6. Finance Accounting ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others) 1. Activity Manager 1. Initiating Department 2. Department Accountant 2. City Attorney 3. Department Director 3. Director of Management/Mayor 4. Budget Director 4. City Clerk 5. City Clerk 6. Chief Accountant, F&MS COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others) l. Department Director 1. Initiating Department 2. Budget Director 2. City Attorney 3. City Attorney 3. Director of Management/Mayor 4. Director of Management/Mayor 4. City Clerk 5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council 6. City Clerk 7. City Council 8. Chief Accountant, F&MS SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the Green Sheet is well done, no letter of transmittal need be included (unless siqning such a letter is one of the requested actions) . Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of Insurance should be one of the attachments at time of routing. Note: Actions which require City Council Resolutions include: 1. Contractual relationship with another governmental unit. 2. Collective bargaining contracts. 3. Purchase, sale or lease of land. 4. Issuance of bonds by City. 5. Eminent domain. 6. Assumption of liability by City, or granting by City of indemnification. 7. Agreements with State or Federal Government under which they are providing funding. 8. Budget amendments. . , ��-�� COUNCIL ADOPTFD 1986 BUDGET GENF.RAL CONTINGENT RESERVE (09060-537) as of Febrnary 21, 1986 Council Changes/ ransfers Adopted ------------- ------------- 1986 Council ,�udget File Date Amount Available ----------- ------- ---- ----------- ----------- Beginning Balance 210,000 Police paddy wagon 86-56 1/16 (5,000) PID St. Paul Tomorrow survey pending (28,500) ----------- ----------- ----------- �cling Balance 210,000 (33,500) 176,500 peridi.ng - Pen�ding action by the Finance Committee or identified but not et submitted by the department. recom�n. - Recommended by the Finance Committee for approval. ON�S/j eanetta 700/GRESERV86 2/21J86 �i�gf •q� u� �i�an no�C xu�uZ •stu� .�o� Sutpun3 aprnold o� ir�uno� �� au� oa pa��iuiqns aq �uauipuawe �aSpnq � ��q� �sanba.� pinonn ann `a�uau `pa��t;iut �nn ssa�o.�d �a�pnq 986I aq� ua�{nn Sut�ds �sei pa;�dt�r�ue �ou s�nn ,ianins s�u� '005`8Z st Q3d o� ��.��uo� iapun iqnqatN pu� uoszapud 3o ui�t3 �ut;insuo� a�{� �Cq pa��npuo� q o� `,ian�ns au� 30 s�so� •a��az�ai pu� dous `x.�onn `anii o� a��id � sE ��t� au� sp.�enno� sqi qns in�d �ut�s pu� in�d �ures �o s;uapisai 3o sapn�i�� au� 30 �ian�ns aidui�s � st a�aCo�d a � 30 �uawaia �iax d •as.zno� arn�n� s,�i�t� aq� �noq� suot��puauiwo�a� �a�3o o� pue uot�� itp �no ��a�� titnn ��q� aSu�u� �o sa�io3 au� iapisuo� o� `x.�onn pue anti o� a��id � se `,i�p � �i�t� au� 3o x�o�s ax�; o; st ��aCoid au; �o ant��afqo aq,I, •��afozd nnol.zowo,I, in�d �ut�s au pa��t;tut s�u `Q3d `iIOTSIATQ �LliiIilL'id ai{� LiI033 �IOCICIl7S 3�L'�S t{;TM iIOTSSTLiIUIO� �LIILIiIEi au� `nnoux no�i sd ;�afo.�d mo.�iowo,L in�d ;ut�s :�uauzpua d ;aSpng :�g 986I ` i ��nu�f ��.L�dQ Q3 `.�o��a�cQ s iag saui�f �I�IO2I3 io��a iQ ;aSpng aaig �a.zJ �O.L WflaNdbOW3W 1d1N3W121dd3U?131N1 lf1Vd 1NIVS �O Al1J `e�,° , �6�r �� . . . �� t� � t"-�r� � � --� --^--- . .. �J _� . ._.. '�iITY OF _SAI�7TJPATJ'L � : ius��:r.i� ; ;;�� ,;�.� OFFIC� OF THE CZTY COIINCIL • - - �aminittee Repart �:�.anee Mana ement � Personnel Commit ee. MARCH 21, 1986 � 1. Approval of minutes from meeting held Ma.rch 13, 1986. app ved 2. ResQlution amending the 1986 budget by adding $28,500 to the nancing Plan and to the Spending Plan for PED operations fund (laid over fr m 3/13/86). referred back to Council w/o recommendation 3. Resolution amending the 1986 budget by. transferring �28,.500 fr m Contingent Reserve to Department of Planning and Ecoaomic Development - D Contributions (laid ove�°'f�om 3/13/86). referred back to Council tx/o recomme dation 4. Resolut3on approving 1986-1987 agreement between the city and he City Attorney's Professional Association. approved 5. Resolution approving the 1986-1987 agreement between ISD No. 6 5 and AFSCME� District 14, Locals 844 and 1842, approved ' 6. Resolution establishing the rate of pay for Communications Tec nician II � in Grade 335, Section I D 5 of the Salary Plan and Rates of Co pensation Resolution. approved 7. Resolution amending the Co�unity Development Block Grant Year ICI Program by adding $155,000 to Langford Recreation Center from Unspecif ed � Contingency. approved � � 8. Resolution authorizing contract with the State Department of alth whereby the city shall provide tubal ligation services for low-income omen. withdrawn 9. Resolution approving an agreement between the city and Ramsey ountq whereby they agree to cooperate in participation with Twin Cit Urban Area Corps Program. laid over to 3/28 10. Resolution authorizing an agreement with the city and Minneapo is whereby they agree to cooperate in participation with the Twin City Ar a Urban Corps Program. l.aid over to 3/28 11. Administrative Orders: D-7931: Budget revision in Community Services Department - Ca ital - Improvement Program (laid over from 3/13/86). d3.sc ssed D-7932: Addition of $9,488.60 to the contract for Survival Tr ining Center (laid over from 3/13/86) . discussed CTTY HALL SEVENTH FLOOR SAINT AUL,MINNESOTA SSIOZ ��as . ......... ..w�„.........,..,-_,......�-....�.-..-..�-e,.:,.T.,.�__ _ _ _ ---•....._..._._„__„