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86-207 WHITE - CITV CLERK PINK - FINANCE COIII�CII f// CANARV - DEPARTMENT G I TY OF SA I NT PA U L �{ - ,.-,'�,���J � BLUE - MAVOR File NO• �,/� , Council Resolution , Presented By � � � �Referred To 1���� Committee: Date �—�� � Out of Committee By Date WHEREAS, The Mayor pursuant to Section 10.07.1 of the Charter of the City of Saint Paul , does certify that there are available for appropriation total revenues in excess of those estimated in the 1986 budget; and WHEREAS, Council File 277510, adopted October 1 , 1981 , did establish certain Special Fund Policies; and WHEREAS, The Mayor recommends that the following additions be made to the 1986 Budget: FINANCING PLAN Current Budget Changes Amended Budget 086 Resource Expansion Grant Comm. Ser. Parks & Rec. 33193-3099-000 -0- $293,519 $293,519 -0- 293,519 293,519 SPENDIN6 PLAN 33193-111-000 Full-time,certified -0- $218,532 $218,532 33193-337-000 Signage materials -0- 1 ,000 1,000 33193-831-000 Shop Equipment -0- 2,500 2,500 33193-838-000 Blowers -0- 2,200 2,200 33193-851-000 Radios Equipment -0- 3,600 3,600 33193-439-000 Fringe Benefits -0- 65,687 65,687 -0- $293,519 $293,519 COUNCILMEN `• Yeas Nays Requested by Department of: i:��rew �� , � k CONfl�I[INITY SERVICES ��`r,�/� In Favor ,� tvicos�:; scnF�k,F.�� _ _ Against (B��-- ' Sonnen Tedesco C yyNapri FCB � � ��86 Form Approve b City Attorney Adopted by Council: Date — � 1 . Certified Yas b ouncil re BY By, Approve by vor: Da e ��— Appro d b yor for Submiss' n Council By �EB 2 ; 6 By - � Pt1��,30�� "�. .r< � � 1986 COMMUNITY SERVI CES • DEPARTMENT U`�� °�� Na 2422 .lu y 6arr.. CONTACT 292-7400 PHONE 10/25/85 DATE �Qj�� e e ASSIGN NUMBER FOR ROUTING ORDER Cli All Locations for Si nature : Departmertt Director 4 Director of Management/Mayor Finance and Managemen Services Director � City Clerk ��p 5 Councilman Schiebel � Ci ty Attorney '�"���i-`bs i2 WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/ Rationale) : Approval of Special Fund budget for 1986. Funds are available fr�m a grant from the Metropolitan parks and Open Space Cor�nission for operation and maintenance of regional parks facilities. R EC ElVED COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: �1 � � �'° �A N 2 1 j���j �CITY ATTORNEY The state funds �ill supplement available city funds for the reaional parks, zoo, conservatory, parkways, etc. for operations and maintenance; this includes personnel , equipment and supplies. FINANCING SO,U�tCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa- ture not re- Total Amount of Transaction: $293,519 quired if under $10,00Q) Funding Source: Metro Parks and Open Space Activity Number: 33193 ATTACHMENTS (List and Number All Attachments) : �irC�i�1��� � ��.ia � `, �sa� (1) Memo to Blees (2) Memo �o Stack ����YQ�'S OFFICE (3) Couneil Resolution DEPARTMENT REVIEW CITY ATTORNEY REVIEW �Yes No ' Council Resolution Required? Resolution Required? Yes No Yes X No Insurance Required? Insurance Sufficient? Yes No Yes �gNo Insurance Attached: (SEE REVERSE SIDE FOR INSTRUCTIONS) Revised 12/84 � � . � _ , ����- ��� . � f::::.� i;Os`' -...:fi'' ' CITY OF SAINT PAUL INTERDEPARTMENTAL MEMORANDUM October 9, 1985 T0: Greg Blees FROM: Robert Pi a : SUBJECT: Regional Operation and Maintenance Funds Based on action by the State Legislature last session, the Metro Council approved distribution of $2 million for regional park and open space system operation and maintenance. On September 19, 1985, The Division of Parks and Recreation received a $356,271.49 check a�s the City's share of the available funds. According to the guidelines, the money is to be used between now and July 31, 1986 for regional parks, trails and special use sites within the City. We are required to provide an audit trail .�hat shows its use so adequate information is available for a report_back to the legislature when the bill is reconsidered in 1987. To create an audit trail , as well as to control the expenditure of these funds, we recommend that the Metro operation and maintenance funds be placed in a special fund and that all positions (including �fringe benefits) and expenses be charged directly to that fund. If the Legislature decides to reduce or not to renew the subsidy, we can then reduce services from the special fund. We have reviewed the needs of regional park facilities located in Saint Paul and have identified priorities for use of these funds. As - noted under the justifications in the attached memo, many of the projects and positions being funded will address areas where we have had complaints or identified a need for improved service. Some of the projects are slated to begin as soon as the budget amendments are complete (November and December) , with the balance beginning in early January, 1986. An additional appropriation will be forthcoming in August, 1986, so we have projected costs through July, 1986. We will be reviewing the impact of the individual projects to determine a new budget for August 1, 1986 through June 30, 1987. The availability of these funds over the next two years (the sunset for the legislation is June 30, 1987) should help us "catch up" with the growth in the system and hopefully help buy us time to identify other potential funding sources. We are excited by the prospect of improving our service to the public in regional facilities and look forward to approval of expenditures we are requesting for these resources. A memo outlining priorities and costs is attached for your information and approval . APPROVED: Director of Community Services . , ' ���4J .J<��� � • METROPOLITAN PARKS AND OPEN SPACE FUNDS Project/Activity 1985( Nov-Dec ) 1986( Ja-Jul ) TOTAL ------------------------------------------------------------------------------ Phalen bridge sandblasting 4,000 -0- 4,000 ( See painter for other costs ) Cross Country/Downhill Ski Operations -0- 30,000 30, 000 at Phalen/Como/Hidden Falls Groundsworker (Hidden Falls/Crosby, 4, 273+ 14, 951+ 19, 233 MSRB winter maintenance) Zoo service worker 500 1 , 750 2 , 250 Zoo clerk typist 2 , 300+ 8,050+ 10, 350 Conservatory clerk typist 2 , 300+ 8,050+ 10, 350 Custodial Engineer (Zoo/Cons Heating) 1 , 600+ 5, 594+ 7 , 194 Painter ( Phalen bridge/regional buildings ) 5, 000+ 17 , 500+ 22 , 500 Electrician -0- 20, 267+ 20, 267 Carpenter 5, 303+ 18, 561+ 23 , 864 Bituminous work ( contracted ) -0- 10,000+ 10, 000 Park Aide for MSRB -0- 5, 220 5 , 220 Groundsworkers ( Como/Phalen/Mounds ) 8, 547+ 29 , 914+ 38, 461 Groundsworker for Lilydale/Downtown -0- 14, 957 14 , 957 Park Maintenance clerk typist ( data 2 , 300+ 8,050+ 10, 350 entry at Shops ) Miscellaneous Equipment 25, 300 Two pickups for trades 12 , 000 Tools 4,000 Radios 3, 600 Truck equipment 2, 500 Toro blowers ( 2) 2, 200 Signage ( regional facilities ) 1 , 000 Park Rangers/Guides for Como & Phalen -0- 9, 110 17 , 612 Recreation Center Director III ( rangers ) -0- 8, 502+ Clerk Typist I ( CHA) -0- 8, 050+ 8, 050 Division workshop 3, 000 -0- 3, 000 SUBTOTAL 55 , 123 227 ,832 282 , 955 +Fringe Benefits 9, 159 65,687 74 ,846 ------- --------- -------- TOTAL 564 , 382 5293 , 519 $357 , 801 � . ' ��. G�-=�c� -��'� . ���;- ._��.. CITY OF SAINT PAUL t INTERDEPARTMENT/1L MEMORANDUM October 3 , 1985 T0: Kathy Stack ,,� FROM : Robert P ram � SUBJECT : Priorities for Metro Parks Funding We have reviewed the list of supplemental priorities used for the 1986 budget and have given priority to the needs of regional facilities and programs . The use of regional operation and maintenance funds to supplement existing budgets will permit us to make a significant impact in the regional parks and open space system. We are pleased to be able to recommend funding of projects that will improve service to the public at these facilities . Therefore, I would recommend the following projects . _ : PROJECT/ACTIVITY JUSTIFICATION COST Phalen bridge The bridge is presently rusted and $4, 000 sandblasting in very poor condition and requires � sandblasting and painting before winter. ( See painters below) Cross country and Cross country ski trails are 30, 000 downhill skiing presently groomed at Phalen , Como operation & and Hidden Falls and a downhill maintenance operation is run at Como . These - activities , while popular, do not generate enough income to offset costs and are heavily subsidized from Special Services funds . 1 . 0 FTE Groundsworker Hidden Falls/Crosby Farm trail 19 , 233 maintenance Mississippi R vi er �oulevar winter maintenance . �ncludes year round itter removal as well as brush and tree removal from scenic overlooks , clearing and widening of ski trails and regular plowing , brooming and sanding of MSRB ( not previously done ) . COMO Z00 . 25 FTE Como Zoo has no custodial staff and 2 , 250 Service Worker for has the opportunity to hire a Zoo Custodial handicapped Service Worker ; salary for the worker will be matched by Ramsey County. ' ' - G� �1=-�� _�'�' � . 1 FTE The Zoo is visited by more than 10, 350 Clerk-Typist 750,000 people each year and receives - dozens of calls each day . Clerical coverage to answer telephones , type and handle inquiries from the public is needed . COMO CONSERVATORY 1 . 0 FTE This popular regional facility 10, 350 Clerk Typist receives more than 50 inquiries � per day from the public ; telephones are presently answered by gardeners . . 4 FTE Custodial Improvements to the Zoo and 7, 194 Engineer Conservatory complex have required more hours of heating . A qualified staff person must be available at all times for heating and water filtration systems . This will reduce over-time now used to cover hours since year round , round-the-clock coverage was begun . BUILDING MAINTENANCE 1 . 0 FTE Painter Routine painting of buildings 22 , 500 and structures is needed . This position will be used to paint the Phalen bridge this fall and to implement a systematic painting schedule for regional buildings , as well as to address vandalism. Two painters will begin again in April ( one brush and one spray) and work on the exterior and interior of regional buildings . Currently we have two painters who work primarily on repair, grafitti and signs for 130 buildings and 225 sites . 1 . 0 FTE Electrician A fulltime electrician is required 20 , 267 to address the increasingly more complex and sophisticated electrical systems at Como Zoo and Conservatory, regional buildings , fountains , outdoor lighting, etc . Two electricians are presently employed on a full -time basis and work on 130 buildings as well as on lighting and electrical systems at recreation sites , parks , tot lots and special facilities . . � ' � �;;� �%� ����'1 � 1 . 0 FTE Carpenter Many of the buildings within the 23 , 864 regional system have wood components that require repair and replacement on a routine basis ; response to vandalism and other emergencies also requires carpenter services . Two carpenters now handle the carpentry needs of 130 buildings , and numerous signs and picnic benches . Vandalism and emergencies now consume 75� of available hours . Bituminous Work There are many bituminous surfaces in 10, 000 ( contracted ) the regional system, including tennis courts , basketball courts and parking � lots and require routine resurfacing . Would include tennis and volleyball courts in Cherokee, tennis court in Mounds , some of the surfaces in Phalen . Seal coating _ parking lots in regional facilities . The work will postpone replacement that could cost 10 times as much as routine maintenance . PARK MAINTENANCE . 5 FTE Park Aide Mississippi River Boulevard has new 5, 220 paved pathways and more plantings . Increased use, combined with improvements require maintenance - beyond basic mowing. Intensified maintenance will be required to keep this facility in good condition . 1 FTE Lil dale/Harriet Island/Downtown Park 14 , 957 Groundsworker Maintenance - he riverfront area is .. su�ect to extensive littering and vandalism. A year round staff person would help this problem. Intensified use of Rice Park requires more maintenance than is presently budgeted; brooming and sanding required to keep this heavy traffic area safe for users . Brush and weed control in Lilydale . 2 FTE Como, Phalen , Mounds , Cherokee Parks- 38,461 Groundsworker General cleanup�an —brush remova� at Mounds and Cherokee Park bluffs last done 8 years ago. Improved path maintenance at Phalen and Como year round . Litter cleanup and refuse pickup at all facilities ( including Zoo and Conservatory) is necessitated by heavier use and new buildings . � " � � -��'� �%-�: 1 . 0 Clerk Clerical staff located at Como Shop 10, 350 Typist nee�ed— to set up and enter data on a daily basis for building maintenance records . Will answer phones , provide information and do routine typing and filing required by increased emphasis on system maintenance . EQUIPMENT FOR MAINTENANCE 25 , 300 Two pickup trucks for trades staff 12,000 Tools for trades staff 4,000 Radios (for trucks/hand pack ) 3,600 Truck equipment ( tool boxes , etc . ) 2, 500 Toro blowers ( 2) 2, 200� Signage ( regional facilities ) 1, 000 PARK SECURITY 1 . 5 FTE Park Supplements expanded summer ranger coverage 17 , 612 Ranger/Guide at Como and Phalen regional parks ; includes . 2 FTE supervision of the program. ' Recreation Director III SUPPORT SERVICES 1 . 0 FTE Clerk Provide clerical support for administrative 8,050 Typ.ist I offices to answer telephones and perform typing related to regional facilities . Division Sponsor a Fall 1985 workshop for Division of 3, 000 Workshop Parks and Recreation staff to orient them to Division activities and facilities . This is a Strategic Plan priority and is the first in a series of workshops to involve employees in improving operations and services within the parks and recreation system. TOTAL COST $357 , 801 . , (�{'t�y L. 1-�(—� 1 /�_ U� ���� (�4 . f�. CITY OF SAINT PATJL :�i,�tt�i i`; :«< �,t:n OFFICE OF` TH� CITY GOII�TCIL ��mmi�t�e Regart � . F:i��. Man.a�em�nt� � Personnel Comsnittee. . : , February 13, 1986 ' 1. .4pproval of minutes from meeting held February 6, 1986. approved 2. Resolution amending the 1986 budget by adding $293,519 to the Financing Plan , and to the Spending Plan for Resource Expansion Grant - Community Services Parks and Recreation. approved '�3. Resolution amending the 1986 Special Funds Budget by adding $70,585 to the Financing Plan and to the Spending Plan for 1ob T�aining Partnership 3� Older Workers Program. approved 4. Resolution amending the Salary Plan and Rates of Compensation Resolution to change the compensation for the position of Human Rights Analyst - Researcher. laid over Co 2/27 � S. Resolution authorizing agreements with Saint Paul Police Officers for rental , of snowmobiles as needed to be used__as police patrol vehic.les during-the -_ - 1986 Winter Carnival. laid over to 2/27 (:Zl'Y HALL SEVENTH FLOOR � St�IT PAUL,MINNESOTA SS102 .�...