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86-200 WHITE - CITV CLERK � PINK - FINANCE COIlIICll D CANARV - DEPARTMEN GITY OF SAINT PAUL File NO. V�+ `��� ' BLUE - MAVOR Council Resolution Present By Ref ed To ����S ��� ° n( Committee: Date �' �� "� � 0 Committee By Date WHEREAS, the Council of the City of Saint Paul desires to protect the health, coc�fort and working environment of its employees as they may be affected by smoking in various portions of buildings operated by the City; and WHEREAS, the committee appointed for the purpose of developing a policy to that end has completed its work and submitted its report; ar�d WHEREAS, the Council concurs in the report of said co�mittee, now, therefore, be it RESOLVED, That the Mayor and Council of the City of Saint Paul hereby adopt the attached Workplace Smoking/No Smoking Policy and direct its issuance in the name of the Mayor and �ouncil; and be it FURTHER RESOLVED, that the Mayor and Council hereby express gratitude to the City of Saint Paul Smoking/No Smoking Committee, as representatives from all City departments, and commend them for their work in developing a fair and equitable policy; and be it FINALLY RESOLVED, That this resolution and policy statement be included as an appendix to the City's Administrative Code. COUNCILMEN Requested by Department of: Yeas Nays � Drew �"'";����� In Favor Nicosia Scheibel � Sonnen Against BY Tedesco Wilson Adopted by Council: Date FEB i 8 1986 Form prove by City Attorney Certified Pas e b n '1 ,ecr y BY • B� � r� A►ppro by iNavor: Date ' `'' �86 Approved by Mayor for Submission to Council � ... B BY PUB�����D ��;,f��� 1 - 1986 . � � . �� ��� �� Discussion Dra.ft September 10, 1985 CITY OF SAINT PAUL ' Workplace Smoking/No Smoking Policy , I. S�PE In order to provide employees with a relatively smoke free workplace as well as to permit smoking by individuals who desire to do so, the City of Saint Paul has adopted a policy on the designation of smoking axeas. The success of the policy will depend upon the consideration a.nd cooperation of smokers and non-smokers. Smokers need to consider non-smokers health concerns a.nd comfort, and non-smokers need to consider the comforts and rights of smokers. II. POLICY This policy regulates smoking in all buildings under the City's purview and in all City awned or leased vehicles. Smoking includes the carrqing of a lighted cigarette, cigar, or pipe. This policy is in complia.nce and in some cases goes beyond the requirements of the Minnesota Clean Indoor Air Act. This policp shall be reviewed in January, 1987, unless othe�vise directed by the Mayor or City Council. � �� , . . � � � � . �(/��� -���--� III. GUIDII�INES 1. Work Areas a. Private Offices - If one individual occupies an offi�e, the- person may designate the area as either sm�king or • non-smoking. b. Semi-Private Offices - If all of the employees who occupy the area agree, the office may be designated as a smoking area. If not, the office shall be designated as a no-smoking area. c. Open and Partitioned Work Areas - The department/division director shall make reasonable arrangements to apportion the open and partitioned areas as non-smoking or smoking permitted areas. If the office area is less than 20,000 square feet, only one continuous "smoking permitted" area may be allawed provided a no smoking area at least 200 square feet is designated. If the floor area is greater tha.n 20,000 square feet, then more than one "smoking permitted" area may be designated provided a no smoki.ng area of at least 200 square feet is designated. If no reasonable arrangements can be made, smoking will not be permitted in that area. If these conditions are met, smoking will be permitted only if additionally: (1) There is a continuaus, physical baxrier such as a wall, partitian, or furnishing, of at least 56 inches in height to separate the smoking-permitted and no smoking areas. The barrier may contain door or portals, and (2) There is a space of at least four feet in width to separate the smoking-permitted a.nd no smoking areas. This space may be either an unoccupied area or a section of seating area acting as a buffer zone in which smoking is not permitted, but which itself is not part of the acceptable smoke-free area, and (3) Ventilation will be at leest in accordance with minimum State of Minnesota standards. This ventilation may be achieved with the assista.nce of pawer ventilation and/or filtration. 2. Lunchroom, Break, a.nd/or Lounge Areas - In enclosed rooms "Smoking Permitted" areas may be designated if a no-smoking area of 200 square feet is provided. If the room is less than 200 square feet, then it is prohibited. If the room is less than 200 square feet, then it is no-sm�king unless 100� of the users agree that it is a "smoking permitted" area. If more tha.n one lunchroom, lobby, lounge area exists, one ma.y be designated "smoking permitted" and one non-smol�ng. ; .z , . . .��_.�� 3. CoQmmon IIse Areas a. Smoking is prohibited in elevators a.nd staix�vells. Smoking is prohibited in hallways, lobby areas, restrooms, and conference rooms, unless these areas t�ave been desi�ated as smoking � , areas unless already prohibited by the Fire Marshall or other eaisting law. All policies regarding common or public areas : shall apply only to those buildings or areas within buildings • which are under the egclusine purvieqv of the City. . b. Public Meetings - No smoking is permitted in any conference . room of city operated buildings in which a meeting or heaxing open to the public is being held. "No Smoki.ng" signs shall be posted in the room in which the public meeting is to be held. c. Staff Meetings and Informa.l Coaferences - At the discretion of a.n indivi.dual who is in charge of such a meeting, a portion of the conference room may be designated as a smoking area, in which case, at least 200 square feet of the room shall be designated as a no-smoking area. The head of the meeting should make an a.nnouncement about tbe policy. � 4. Vehicles Smoking is prohibited in Citp owned or leased vehicles where there are tavo or more occupants in the vehicle, unless both or all � occupants are smokers. � 5. Exceptions . a. Medical: In those areas Within a department, division or - office where a.n employee produces a medical certifica.te (as required by Civil Service Rules) the responsible person shall attempt to locate this individual in a smoke-free area. If _ this is not practical for that work area, smoking will not be permitted in that area and the department head/supervisor will attempt to pravide a "Smoking Perrnitted" area on the same floor as the affected smoker works. , b. Residences: Buildings tha.t are City owned residences where Water Utility emglayees perma.aently reside as a result of their job are eaempt from this policy. c. Other: Should an employee feel tha.t the workplace conditions of this policy are not tenable, a grieva.nce map be filed follawing Civil Service Rules and Procedures. IV. SIGNS a. No smoking signs containing the international no smoking sqmbol should be placed on the outside of each elevator, and in the appropriate section of lunch/break rooms or areas. b. All primary entrances to City buildings shall be posted as follavs: "SMOKING AREAS ARE DESIGNATID." , .r . . . . �,%"�.^:�[' � c. Smoking permitted signs containing the internatioaal smoking symbol shall be placed in designated smoking permitted areas. d. 9ny area that is not posted "Smoking Permitted" is a no smoking area. V. EN�RCEMIIVT . . All City emplopees are egpected to canply with this poliey. (If a City employee is smoki.ng in a prohibited area the employee may be in violation of Sta.te Law). There will be no harassment by any City ma.nager or supervisor of any employee who is in complia.nce with this policy. Enforcement of this policy shall be in accordance with the disciplinary procedures as outlined in the Civil Service Rules. VI. SMOKING CESSATION - Smoking cessation classes will be offered by : the City as part of its Wellness Progra.m to a.ny employee who wishes to participate in these classes. VII. Q�A�IITTEE ASSISTANCE - The city-wide smoking/no smoking policy co�ittee shall ma.ke itself available as a comnittee or shall select designees to assist a.ny department, division, or office tha.t requests: 1. Assistance in the selection of designated smoking/no smoking areas. ' 2. Assist in the resolution of any problems tha.t arise as a result , of implementing this policy. 3. Any assista.nce or advice offered by this co�ittee or its members under the conditions of this paragraph is not bi.nding on q : the department, nor is the committee or its members responsible . for final departmental policy resulting from this assistance. VIII. EFFECrIVE DATE 1. Each department will set up a c�mnittee comprised of both smokers and non-smokers who will make reco�nendation to department heads regarding location of designated smoking areas in the respective departments, divisions, offices, or individual buildings. These co�i.ttees will be set up within one month of the effective date of this policy and will act in an advisory capacity. Each member of these committees shall be provided a copy of the City's Smoking/No Smoking Policy and a capy of the Minnesota Clean Indoor Air Act. . : ., � j 2. This policy Will be in effect Januarp 1, 1986. . . . : �'� � -�c�d , SMOKING/NO SMOKING POLICY 0�11�IITTEE (List includes both active and inactive members) Mark Robertson Maria.n �rley � Co�ittee Chairman Finance � City Training Coordinator . Mary Wheaton . Taumy Aichinger Wate� . Mayor's Office - Budget � Steve Zachary Barb Alipio - intern Huma.n Rights Employee Relati�s 8c Training Sharon Anderson City Clerk , Barb Ca.nnef a.a Police � Doris G�rtis PID a " John Dre�v - City Council � Suzsnne Flinsch � ' City Attorney �? Bill Gilma.a ;; Fire . Mary Ann Hecht Mayor's Information and Complaint � = Ray Miner Public Works Milt Patka Personnel Ja.nice Rettma.n Hausing Information Office � Frank Sta.ffenson Public Health . Gerry Strauss Water Win Terrell Public Health LeeAn.n Turchin Mayor's Offioe ' ' ' - ��- ���,—�6 i� � f�ITY OF SAINT PAUL ������;,* OFFICE OF TH� CITY COIINCIL - ........,.�. �'�s�.� - . Odte : February 10, 1986 COMMITT � E RE PORT TO = Saint PQUi City Councit FROM = Comtnittee Oh LEGISLATION C M A I R : JOHN DREW Resolution adopting a Workplace Smoking/No Smoking Policy for the employees of the City of Saint Paul - APPROVED. � .r _ -- ----_-- � � �-, r:;' �a �, � �-f _.._ � �:::_.,, _,;-, - -., . G' �-. :,'i t"� O i . _...i•� _r^ � _,� _�"l ___�.� �,..., c� r cM I'�`S Ci'� CITY HALL SEVENTH FLOOR SAINT PAUI., MINNESOTA 55102 •�,•�: _.� _.,..�a -- - - - +• - '-�-= - .i . . �� a� �. File N0. r `��C� . , , . . ��ou�c�� �esol��i�� resented 13y Ref rre To Committee: Date Out f ommittee By Date ' . kHEREAS, the smoking of tobacco or any other weed or plant is a . danger to health and a cause of possible heaith hazard for many City � of Saint Paul employees; and • , • ' . � . k'HEREAS, the Joint Court House and City Hall Committee has passed a Resolution defining "no smoking areas" in the City Hall - Court House 8uilding since 1979; and , • . • WHEREAS, the State of Minnesota �has also indicated a strong interest in the health oP Minnesota citizens via its Clean Indoor Air Act (LaHS of Minnesota l975, 144.411-144.417); ac►d WHEREAS, the City of St. Paul also desires to protect the health, comfort. and working environment of its employees as they may be affected by smoking in various portions of buildings operated by the City; now, _ therefore. be it RESOLVED, that a Committee he appointed by the Mayor and ratified by the Council, to draft a "smoki�g, no-smoking" policy that will be fair, equitable, and ap�licable to all City of Saint Pau1 employees. � COUNCILtitEN � � eas NaSs Requested by Depa:tment of: • Ft�teher �`�" • In Favor � M.�nz Nteosia Scheibel Against By Tadeuo � ,Witson � Form Approved by City Attomey :opted by Councii: Date rtified Passed by Council Secretary BY 8; , prc�ved by alavor• Date Approved by Mayo: for Submission to Council . By gy