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99-705r� ORIGIf�AL Retum Copy To: Police Oepi. Accounting ts CO11LClI FIZ¢ # 9 l�' 1 O S Green Sheet # 64992 RESOLUTION CITY OF SAINT PAUL, MIlVNESOTA Presented By: Referred To: Committee:Date: 1 2 R'HEREAS, the Saint Paul Police Department received $644,215 fmm the IInited States Department of Jnstice 3 for a Local Law Enforcement Block Grant II in 1998 for the period from OMober 1,1997, througL 4 Septem6er 30,1999; and 5 6 WHEREAS, it is a mquirement ot this grant that interest must be received on the grant funds and must be spent 7 on the grant pmgram; and 8 9 R'HEREAS, the Saint Panl Police Department needs to spend the interest income from the Local Law 10 Enforcement Block Grant II; and 11 12 WHEREAS, the interest income is not included in the Saint Paul Police Department's 1999 budget; and 13 14 WI�REAS, The Mayor pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that 15 there are available for appropriation funds in eacesa of thoae estimated in the 1999 budget; and 16 17 WIIEREAS,1'Le Mayor recommends that the foIlowing additioa be made to the 1999 budget: 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 FINANCING PLAN: 436 -Police Special Projects �nd 34140 - LLEBG II-I.ocal Law Enforce Block Grant II 9830-Use of Fund Balauce 6602-Interest On Iuvestments SPENDING PLAN: 436 - Police Special Projects Fund 34140 - LLEBG II-Local Law Enforce Block Grant II 011 l- Full-Time Petmanent Salaries 0439 - Fringe BeneFds • 0848 - Other Specialized Equipment CURRENT AMENDED BUDGET CAANGES BUDGET - 9,787 9,787 - 40,213 40,213 - 10,000 10,000 - 3,000 3,000 - 37,000 37,0�0 - � . THEREFORE BE TT RE50LVED, That the City Council appmvea these changes to the 1999 budget Requested by Depa tmel,t oE / ce $y: r ^ Cs 1� � `� Adopted by Council:Date: Q- 1q9q Adoption Cert'died by Council 5 taz . r �� BY� �`'� �� —� . �..—�...�—� Approved by Mayor:Date: C -r( BY� � �2zf �/�./�� By: By: Recommended �� o� � Director: 34140fMeres[.cr.99 ✓ � Depariment 6l1�J99 GREEN SHEET INfiIAlAA7E 292-3588 uoenntre�comcscox �1?�1 J IiqL AGEI D BY (DATE) ,(�� ' ASAP �mnTrom�+r� IJ '�'"�"'"`amvcFS °°�� MR(ORI�'/�G%ply� ! �i � TOTAL # OF SIGNATURE PAGES No. 64992 INfiWIDATE �ertr`unK ��axcuusmvinccrc � WGXlS (CLIP ALL LOCATIONS FOR SIGNATURE) � Approval of the attached council resolution establishing a 1999 financing and spending plan for the interest eamed on the I,ocal Law Enforcement Block Grant II(34140). PLANNING COMMISSION CIB COMMITTEE Jfirm erer wo�ketl mMer a cortract for fhis department? YES NO perso�rtn ever 6een a city employee7 GIVII SERVICE COMMISSION YES No 3. Ooes this persoMfinn possess a sldll not nwmally possessed by any curtent city empbyce? YES NO 4. Is this personttitm a targeted veMOr? YES P!O Explain all yes answers on separele sheet and ariach to green sheet The Saint Paul Police Department received Local Law Enforcement Block Grant II funding of $644,215 from the United States Department of Justice in 1998. The grant period is from October 1, 1997, through September 3Q 1999. Accrued interest on the grant funds must be spent on the grant program. There is no spending or financing plan for the interest income which is to be spent in 1999. The Saint Paul Police Department will be able to spend the interest received froin the Loc �nf�r�e�e�Block Grant II. �� ,_ �, ° GF:��i4..�. v L..= None. JiiE,� � '�� i999 The Saint Paul Police Departrnent will tiave to return the interest earned on the Local I.aw E�'orcement Black Grant II to the United States Department of Justice. (;�� '��gaYC� G�'�?t� . . :; .. �e��r � IOUNT OF TRANSACTION S SQ000 SOURCE Local I,aw Enforcement Block Grant II FlNANGAL INFORMHTION (EXPWM CASTIREVENUE BUDGEfED (CIRCLE ONEy YES O AC7NITYNUMBER 43b-34140 ---�—�_�.-_--�-.. 34140iMeresCg.99 'w °: d� � s ore�� or ux �� September 30, 1997 Norm Coleman Mayor City of St. Paul City Hail, I� West Kellog� Boulevard Saint Paul, ivfN 5� 102 U.S. Departmeat of Justice Bureau of Justice Assistance Office of Justice Programs Hhshingron. D.C. 2053; RE: FY 1997 Local Law Enforcement Block Grants Program Dear Mr. Coleman: i am pleased to inform you that the Bureau of Justice Assistance (BJA) has approved the City of St. Paul's application for fundin� under the Locai Law Enforcement Biock Grants (LLEBG} Program, in the amount of �644,215. The purpose of the LLEBG Pro�ram is to reduce crime and improve public safety. This Biock Grant Award may be used for,any of the Purpose Areas described in the statute. Enclosed you �vill find the Crrant Award and Speciai Conditions documents. Please sign these forms and retum a copy to the LLEBG Control Desk, 4th Fioor, BJA, 8I0 7th Street, NW, Washington, D.C. 20531. 1i you have any questions in regard to this award, or if BJA can be of further assistance to you, please do not hesitate to contact the Grants Administration Branch, Local La�v Enforcement Block Grants Proaram Division at (202) 305-2088. I look fonvard to z continuing partnership with the City of St. Paul in furtherance of this important criminal justice proaram. Sincerely yours, f�� sfi Nancy E. Gist Director �ECE!'d�'� ocr 2a iss� NIAYOR'a :JrFiC£ a�1-'1 OS Enclosures U.S.DEPARTMENTOFJUS710E � OFFtCEOElUSTICEPROGRAMS ' �� O1P �X; 6IA � ODDP i i , �,,, � BIS � i NII �� OVC I of � U �� CHECF APPROPRI.4TE BOX � I GR4\TEE hAAfE A\D ADDRESS (indudins Zip Code) , Ciry ofSt. Paui Ciry HaII. I� Wes[ Kelloes Boulcvard Sain[ PauL AT� 55102 IA. GFLINTEL 3RS/VENDOR NO. l(600�SZ1 ?. SUBGRANI'EE NAME AND ADDRESS(Includine Zip Code) � 2.4. SL'BGR.ANTEE 1RSN£NDOR N0. I AWARD X � GRA\7 �i COOPERATIVE AGREEbiEYf A. All%ARD NliMBER: 97LS�'13925 -- qq _'los PAGE I OF 6 i ; 5. PROILCT PERIOD: F&O�( l0/Ol/97 TO 09r0/99 i i BUDGET PERIOD: FRO�t IOl01/97 TO 09f30!99 I 6. AWA{LD DATE 09f30197 I7. ACT[ON 8 SUPPLEMENT NtSMSER X i Initial � Suppiementat 9. PREVIOUS AA'AAD AMOWT S 0.60 -- - 3. PROSECT 71SLE Locat Law EnPorcemcn[ B1ocA Gran[s Pmsram - FY 1997 � 10. AMOUNT OF THIS AWARD S63A,215 11. T07AL AWARD S631,21i l2. SPEC[AL COND[TfONS (Check, if applicabic) j X� THE ABOVE GRANT PR03ECT SS APPROVED SUBJECT TO SUCH CONDIT{ONS OR LIMSTATfONS AS ARE SET FORTH ONTHEATiACHED 5 PAGES l3. STATUTORY AUTHOR7TY FOR GRANT � 7[TLE 1 OF THE OMNI$U$ CRIME CQNTROL AND SAFE STREETS ACT OF 1968. 42 U.S.C. 3701, ET. SEQ., AS Ah1ENDEQ � T(TLE 2 OF THE JWENILE JUST[CE AND DELINQUENCY PREVENTION ACT OF 1974 42 U.S.C. 5601, ET. SEQ., AS AMENDED � VICTIMS OF CAIME ACT OF 1984 , 42 US.G 10601, ET. SEQ., PUBLIC LAW 98-173, AS Ab1EVDED � OTHER (Specify): Omnibus Appropriations Act ot 1997 IA. FUTURE FISCAL YEAR(S) SUPPORT: SECOND YEAR'S BUDGFI" PGRIOD N/A AMOUNT OF FUIVDS. N/A TYPE QF FlJ1��S. THIRD YEAR'$ BUDGET PERIOD. N/A AM013N1' OF FWDS: NIA TYPE OF FUNDS. ; ! i. METHOD OF PAYMENT THE GAANTEE WILL RECEtVE CASH V1A A LETTER OF CREDIT ( YES � NO � �: :c�z�.r"�3 AGENCY APPRO � GRA��ITESE ACCEPTANCE l6 TYPED \A?IE AND TSTLE OF APPROV[NG OJP OFFICIAL f 1S. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL ; Nancc E. Gist Director 1 tiortn Coleman BureauoflusuceASSis[ancz ( 61ayor ' 17. SIGNATliRE OF APPROVING 01P OFFICIAL �� - �' �� - _ ._��- �il_ ACfOG�TIVG CL.4SSfPG�TVON CODES FISCAL FL1D BUD. DIV. ' , t'EAR CO�E ACT. OFC REG SUB POMS A �SOIJ�T i V V LI S6 00 00 I O1P FOR.bt i000i2 (REV >-87) PREVIOUS [DIT70Sf ARE OBSOLETE ; 19.SIGVATURE OF AUTHORIZED GRAYTEE � 19A. DATE !OS SPECTAL CONDITIONS The reciQient a�rees to comply with the financial and adminisirative requirements set forth in the current edition of the Office of Justice Pro�rams (OJP) Financial Guide. The recipient a�rees to comply with the or�anizational audit requirements of the applicable OMB audit circutar. The first audit report period shouid be for 01101/97 to 12131/97. The mana�ement letter outlinin� audit findin�s, submitted by the audi[ing organization, must be submitted with the audit repoR. Grantee audit reports must be submitted no later than thineen (] 3) months after the close of each fiscal year during the term of the av.•ard. Recipients who receive $100,�0o or more of federal funds durina their fiscal year, are required to submit an organiza�io�-wide financiai and compliance audit repon. Recipients who receive 525,060 to S I00,000 of Federai funds, are required to submit a program or organiza[ion-wide audit report as directed by the �rantin� agency. Recipients who receive less than S25,000 of federal funds, are not required to subm'st a pro�ram or organizacion-wide financial and — compliance audit report for that year. Note: If your audit disdosed findings or recommendations you must include with your audit report, a corrective action plan containin� the followin�: 1) The name and phone number of the contact person responsible for the corrective action plan. 2) Specific steps taken to comply with the recommendations. 3) Timetable for performance andlor implementation dates for each recommendation. 4) Descriptions of monirorin� to be conducted to ensure implementation. The submissions of audit reports for all grantees shall be as foilow5: i) Mail ori�inal and one (1) copy of the completed audit repoR co: U.S. Department of Housin� and Urban Development 2) Mail one (i) copy of the completed audit report to: Federal Audit Clearin�house Bureau ofthe Census 1201 E. 30th Street Jeffersonvil]e, IN 47132 3) Mait a copy of the Cover (transmittal) letter to: y Office of the Comptrolier � Office of Justice Proarams 1 Attn: Control Desk, Sth Floor - Audit Division ;- 8I0 Seventh Street, NW � Washington, D.C. 20�.i I � i ' OJP FOR\V2 (REV, a-g1) PREVfOUS ED[TIO\S ARE OBSOLETE � �� U 5. DEPARTMENT OP 1tiSTICE OFFICE OF JUSTICE PRDGFL1ti7S � V OJP I X i 6JA _j Ol3DP �" B1S ` �.: NI3 ;_j OVC CHECK APPROPRIATE BOX PROJECTNUMBER 97LBVki92! AWARD CONTINUATION SHEET '� X i GRA�:T . �I COOPERATIVEAGREEytENT � i : AWARDDATE 9B0/97 SPECIAL CONDITIOYS qq_�os PAGE 3 OF 6 3. The recipient shal] submit one copy of atI reports and proposed pubiications resuiting from this a�reement nvenry (20) days prior to public release. Any publications (written, visual, or sound), whether published at the recipient's or QovemmenPs espense, sha41 contain the followin� statement (NQTE: This e�cludes press releases, ne�4�sletters, and issue analyses.) i ! i4 "This pcoject was supported by Grant No. 97LB VX3921 awarded by the Bureau of Iustice Assistance, Office of Iustice Programs, U.S. Department of Sustice. Points of view in [his document are those of the author and do not necessari{y represent the official position or policies of the U.S. Department of Justice." The recipient agrees to provide information required for the national evaWation. 5. The recipient a�rees to provide $71,579 over the grant period in a cash match. 7he recipient is reminded that the match funds are auditable under Special Condition n2 and will be b'sndtn� to the recipien[. -- 6. The recipient a�rees to submit, at a minimum, semi-annual reports on its programmatic activi[ies. The first programmatic report will be due on 3anuary 30, 1998, coverin� the period of October - December, 1997. The next report witi be due on July 31, 1948 and cover the period of January - June, ] 998. The next report should cover the next six month period and is due thirry (3Q) days after the end of the six month period for the term of the award. A finaf report on the programmatic acTivities is due 120 days following the end of the erant period. 7. The recipient a�rees to establish a irust fund in which atl payments received under this Program must be deposited. Foc the purposes of this �rant, a trust fund is an interest bearin� account that is specificatiy designaced for this Pro�ram. Oniy allowab]e program expenses can be paid f�om this account. This fund may not be used to pay deb[s incurred by other activities beyond the scope of the Local Law Enforcement BSock Grants Program. The rerip'sent afso aarees to obligate and expend the grant funds in the trus[ fund (inc(uding match and inFerest earned) during the 24 month term of [he award. 8 � The recipient a�rees to submit quarterly financial reports. The financial report is due 45 days after the end of each catenda� quarter. A final ftnancial report is due 12� days following the end of the grant period. The recipient agrees to supplement and not supplant state or local funds. i 10. The recipient acknowledoes that failure to submit an acceptable Equal £mployment Opportunity Plan (if recipient is , required to submit one pursuant to 28 CFK section 42.;�2), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may resuVt in funds from the award bein� frozen, until such time as the recipient is in compiiance. i I. The recipient a�rees, if the funds are used for che hirin� and employin� of new, additional law enforeement officers and supporc personneS, as described in the applicabte purpose area of Su6part A section I01 (a)(2), that the recipfent unit of local sovemment wi11 achieve a net �ain in the number of law enforcement oFficers who perform nonadministrative pubiic safet;�service. � . _ . ._ _ _ .._�—..- �--� ---- -------------------- ----- --------' - � - - O1P FOR,�t!? (R[C. i-87) PREVIOUS EDITiOKS AR£ OBSOLETE i i i I 12. 13 SPECIAL COiYDiTIOVS The recipient agrees, if [he funds are used for the hirin� and empfoying of new, additional law en;orcement officers and support personnei, that the units of loca! �ovemment wiii establish procedures to oive members of the Armed Forces who, on or afrer Ocrober (, 149Q were or are selected for involuntary separation (as described in seccion 1 t41 of Title 1�, United States Code), approved for separation unde� section I 174a or 3175 of such title, or retired pursuant to the authoriry provided under sec[ion 4403 of the Defense Conversion, Reinvestment, and Transition Assistance Act of 1992 (division D of Public Law 102-484; 10 U.S.C. 1923 note), a suitable preference in the employment of persons as additional law enforcement officers or support personnel. The recipient agrees if funds are used for enhancins securiry or crime prevention, that the unit o; local �ovemment -- {a) has an adequate process to assess the impact of any enhancement of a schooi securiry measure that is undertaken uader subpara�raph (B) of section I D 1(a)(2), or any crime prevention pro�rams that are established under subparagraphs (C) and (E) of section I 01(a)(2), on the incidenca of crime in the �eo�raphic area where the enhanceme�t is undertaken or the pro�ram is estabiished; (b) wit{ conduct such an assessment wiih respect to each such enhancement or Qro�ram; and (c) will submit to the Bureau ofJustice Assistance an annual written assessment report. 14. The recipient agrees that prior to the o6lioation and expenditure of any Local Law Enforcement Slock Grants (LLEBG) firnds, at least one ( i) pubtic hearing will be held regardin� the proposed use(s) of the �rant funds. The recipient wi!{ provide notification to BJA, throu�h the submission of the Follow-Up Information Form, on the contents of the hearin�. BJA wifl review the form for compliance with enablin� le�islation and issue to the recipient a Grant Adjustment Notice (GAN}. Until the issuance of the GAN, the recipient may not obli�ate or expend LL€BG funds. At that hearing, persons shail be given an opportunity to provide written and oral views to Che recipient on the proposed use(s) of the grant funds. The recipient wi11 hold the pub(ic hearing at a time and place that allows and e�courages public attendance and participation. � OJP POR,bI/? (REV.:-87) PREVIOUS EDITIOSS ARE 06SOLETE -'1os SPECIAL COYDITIONS 15. The recipient agrees that prior to ihe obii�ation or expenditure of any Local Law Enforcement Biock Granu (LLEBG) funds, a designated or newly established advisory board will meet to discuss the proposed (purpose area) use oFthe grant funds. The recipient wiil desienate the advisory board to make nonbindin� recommendations to the recipient fos the use of funds under the LLEBG Program. Mzmbership on the advisory board must include a representative from the fotlowing, however it may be 6roader. a) the local police depattment or ]ocal sheriFPs depar[ment; b) thelocal prosecutors office; c) the iocal court system; d) the local school system; and e) a local nonprofit, educational, reii�ious, or community �roup active in crime preveniion or dru� use prevention or treatment. The advisory board must review the proposed use of the funds under the LLEBG Proeram. The recipient will provide notification to BJA, through the submission of the Follow-Up Infoanafson Form, on the advisory board. BJA will review [he form for compliance with enabling le�islation and issue to the recipieni a Grant Adjustment Notice (GAN). Until the issuance of the GAN, the recipient may not obli�ate or expend LLEBG funds. i, 16. The recipient has certified it is in compliance witfi the Public Safety Officers Health Benefits Provision (section b IS of the FY 1997 Omnibus Appropriations Act} and a�rees to remain in compliance during the term of the award. This � provision requires the unit of �ovemment which employs a pubiic safety officer (as defined by section 1204 of title I of the Omnibus Crime Control and Safe Streers Act of 1468, as amended) who retires or is separated from service due to i injury suffered as a direct and proximate result oP a personal in}ury sustained in the line of duty while respondin� to an emergency situation or a hot pursuit (as such terms are defined by sta[e law) with the same or better ievei of health ' insurance benefits as would be paid by the unit of �ovemment at the time of retirement or separation, under a normal f retirement p1an. ------------------- ----------�---------- --- -- O1P FOR�M1I? iREV. 5-87) PREV70U5 EDISfO�IS ARE OBSOLETE 1�5 17. By signing below, the recipient is requestin� payment undzr the LLEBG Proeram. In order to ensure prompt payment and � compliance with new t3.5. Department of Treasury requirements that all grant payments be issued electronically, the foliowin� infortnation must be completed as pan of the signed accepted award documents. Failure to supply this ! information wit[ detay your payment. � , Grantee Name: (e.a, Ciry of, Counry of, Parish of, etc.) Vendor or EIN Number: (Please use number provided in �lA on the award document) Financial Instimtion Finan c i al I nstitution $ank Contact Name and Phone Number: Nine-digit Routin� Transit Number: Grantee Account Number: (This account shouid fulfill the trust fund requirement) By signing these Speciai Conditions, the recipient is accepting the conditions and agrees to comply wi[h them durin5 the term of the award. The recipient is afso requestin� payment of the LLEBG funds. Si�amre of Chief Executive Officer Date j OJP FORM/3 (REV, j-8i) PREVIOUS EDITIOVS ARE OBSOLETE _ v 14s � ❑ f ' � This projzct is supported under the lueenile Juitice and Delinquency Prcven[ion Ac. of 1974 ,as amended ONer: Omnibus Appropriarion Act of 7997. I. STAFF COtiTACT (Name, address & telephone number) G�ants Adminis[ration Branch LLEBG Division. B1A 810 7ih Strzet NW, 4th Fioor W�ashinston. DC 2053I (?02)30i-?OS8 � 1a TITLE OF 7HE PROGRAhi Local Law Enforcemen[ Block Grants Program 2. PROfECT DfRECTOR (Vame,address & telephone number) W illiam Finney Chicf of PoLce City of St. Paut Ciry Ha11, 1 i West I:eVlo�� Boulevazd Saint Paul. MN Si 102 (6I2)292358% 36. POMS CODE LE �� 4 TITLE OF PROIECT ' Local I,aw Enforezmenc Block Grants Pro�ram - FY 1997 i. NAME & ADDRESS OE GRANTEE , Ciry of$L Paui � City Hall, li West Kelloes Boulevard � $aintPaul,MN SiiO? � 7. PROGRA?.-t PERSOD FROM: ]0/OI/97 TO: 09/30/99 i 6. NAME & ADDRESS OF SUBGRANTEE 8. BUDGET PERIOD FROM: 10/OI/97 TO: 09/30/99 5 9. AMOUNT OF AWARD 56��4,215 70. DATE O( AWARD 09r�/97 � 71. SECOND YEAR'S BL N/A ; U. THiRD YEAR`S BUDGET PERIOD N/A 12. SECOND YEAR'S BUDfiET AAtOUNI N/A 14.THtRD YEAR'S BUDGET A`70Wi T N/A __� � I5. SUMMARY' DESCRIPTION OF PRO7ECT I � Thz Local Law EnPorcemen[ 81ock Grants Program w'az au[horized by the Omnibus Fiscai Year 199� Appropria[ions Act, P�blic Law 104-2D8 for the purpore of � providing units of Iocal eovemment wi[h funds ro undenvrite projeces ro redure crime and improve public 5afery. The Bureau ofJustice A55istance aili make direct �' a�eards to uniu of local oo�emment when a��azd amounts are at least S! 0,000 ro be used consistent with [he s[atutory program purpo5e areas Specified in section . 101(a) (2). �� i i}:z Ciry� of St. Paul has indicated that it intrnds to disvibute i[s Locai Law Enforcement Block Grants funds under the follo�cins purpose area(s)' ' (16) Oremmz S157J34 �' (ic) Equipment 33&9.223 (4) Enhancins.4djudication S97Zi9 CeniOtd comphance, pursuant [o section 6U. Pub4ic Sateey Officers Hea4th BeM:fi[s pco��ision. �C/�CF �1V FOR�i 3000;1 (REV. J-g8) PR[VIOUS EDITIOVS AW OBSOLETE � U.S I7epartrnerrt al 3ustice Office of Justice Progiams a�` Office for Civil Rights September 30, 1997 I3orm Coleman Mayor Ciry of St. Pau] Saint Paul, MN 55102 Dear Local Law Enforcement Block Grantee: WaJ+ingvm. RC 20531 Congratulations on your recent award. Because you have submitted Certified Assurance that youi agency is in compliance with applicable civil rights laws, this office has determined that you have met this requirement in the Department of Justice regulations govemin� recipients ofFederal financial assistance (see 28 C.F.R. sec. 42.204, Appiicants' oblisations). As Director of the Office for Civil Riehts (OCR), Office of Justice P�ograms, I would like to offer you my assistance in completing the conditions of these Assurances, specifically Nos. 13, l4, and 15, as the grant goes forwazd. As you know, equal opportunity for the participation of women and minority individuals in employment and services provided under programs and activities receiving Federal financial assistance is required by law. Therefore, if there has been a federal or state court or administrative agency finding of discrimination a�ainst your agency, please fonvazd a copy of such order or consent decree, as required by Assurance No. 14, to OCR at the U.S. Department of Justice, Office of 7ustice Progzams, Office for Civil Rights, 810 7th Street, N.W., Washington, D.C. 20531. (1) If you have already submitted an EEOP as part of another award from the Office of 3ustice Proarams (03P) during this erant period, or if you have certified that no EEOP is required, it is not necessary for you to submit another at this time. Simpiy send a copy of the letter }'ou receiti ed £rom OCR showing that your EEOP or cer[ification is acceptahle. c�q -�o.s Additional Instructions For Grantees Receivin� ��OO,�QO Or More: In accordance with Assurance No. 15, and as a recipient of ��00,000 or more (or $1,000,000 in an 18-month period), and has �0 or more employees, the recipient must submit an Equal Emplo}�ent Opportunity Plan (EEOP) within 60 days from the date of this letter to OCR at the address cited on pa�e I. Alternatively, the grantee may choose to complete an EEOP Short Form, in lieu of sendin� its oum comprehensive EEOP, and retum it to OCR within 60 days of the date of this letter. This easy-to-foilow EEOP Short Form reduces paperwork and preparation time considerably and wi11 ensure a quicker OCR review and approval. The enclosed Seven-Step Guide to the Desion and Development of an EEOP {which includes a Certification Form and an EEOP Short Form) will assist you in completing this requirement. NOTE: If agency has under 50 employees, regardless of amount of award, no EEOP is required; howeJer, grantee must retum applicable portion of Certification Form to OCR within 60 days. PURSUANT TO THE SPECrAL CONDITION REGARAI1�iG EEOP'S GOVERNING THIS AWARD, RECIPIENT ACKNOWLEDGES THAT FAILURE TO SUBMIT AN ACCEPTABLE EEOP IS A VIOLATION OF ITS CERTIFIED ASSURANCES AND MAY RESULT IN SUSPENSION OF DRAWDOWN OF FUNDS UNTIL EEOP HAS BEEN APPROVED BY THE OFFTCE FOR CIVIL RIGHTS. Additional Instructions For Grantees Receiving $25,OOd Or More, But Under $500,000: Pursuant to Department of Justice regulations, each grantee that receives $25,OQ0 or more and has i0 or more employees is required to maintain an Equa1 Employment Opportunity Plan (EEOP) on file for review by OCR upon request. Moreover, if the grantee is awarded $1,000,000 in an eighteen (18) month period, it must sub�nit an acceptabie EEOP to OCR. Please complete the applicable section of the attacfied Cenification Porm and retum it to OCR within 60 days of the date of this letter. NOTE: If a�ency has under �0 employees, regardless of amount of award, no EEOP is required; however, grantee must retum applicable portion of Certification Form to OCR within 60 days. Additional Instructions For Grantees Receivin3 Under �2>,000: A recipient of under 52� is not required to maintain or submit an Equal Employment Opportunity Plan (EEOP) in accordance with Assurance No. 1�. qq��os Instructions for All Grantees: Tn addition, alt recipients, regazdless of their type, the monetan amount awarded, or the number of employees in their workforce, are subject to the prohibitions against discrimination in any funded program or activity. OCR may require all recipients, throu�h selected compliance reviews, to submit data to ensure their services are delivered in an equitable manner to all seements of the service population and theiz employment (2) are in compliance �vith equai employment opportunity requirements. If you have any questions or need additional assistance, please call the_Office of Civil Rights at (202) 307-0690. Sincerely, A -KA��' `R�7?� Inez Alfonzo-Lasso Director, Office for Civil Rights Enclosure (2) The employment practices of certain Indian Tribes are not covered by Title VII of the Civit Riehu Act of 1964, 42 U.S.C. r� ORIGIf�AL Retum Copy To: Police Oepi. Accounting ts CO11LClI FIZ¢ # 9 l�' 1 O S Green Sheet # 64992 RESOLUTION CITY OF SAINT PAUL, MIlVNESOTA Presented By: Referred To: Committee:Date: 1 2 R'HEREAS, the Saint Paul Police Department received $644,215 fmm the IInited States Department of Jnstice 3 for a Local Law Enforcement Block Grant II in 1998 for the period from OMober 1,1997, througL 4 Septem6er 30,1999; and 5 6 WHEREAS, it is a mquirement ot this grant that interest must be received on the grant funds and must be spent 7 on the grant pmgram; and 8 9 R'HEREAS, the Saint Panl Police Department needs to spend the interest income from the Local Law 10 Enforcement Block Grant II; and 11 12 WHEREAS, the interest income is not included in the Saint Paul Police Department's 1999 budget; and 13 14 WI�REAS, The Mayor pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that 15 there are available for appropriation funds in eacesa of thoae estimated in the 1999 budget; and 16 17 WIIEREAS,1'Le Mayor recommends that the foIlowing additioa be made to the 1999 budget: 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 FINANCING PLAN: 436 -Police Special Projects �nd 34140 - LLEBG II-I.ocal Law Enforce Block Grant II 9830-Use of Fund Balauce 6602-Interest On Iuvestments SPENDING PLAN: 436 - Police Special Projects Fund 34140 - LLEBG II-Local Law Enforce Block Grant II 011 l- Full-Time Petmanent Salaries 0439 - Fringe BeneFds • 0848 - Other Specialized Equipment CURRENT AMENDED BUDGET CAANGES BUDGET - 9,787 9,787 - 40,213 40,213 - 10,000 10,000 - 3,000 3,000 - 37,000 37,0�0 - � . THEREFORE BE TT RE50LVED, That the City Council appmvea these changes to the 1999 budget Requested by Depa tmel,t oE / ce $y: r ^ Cs 1� � `� Adopted by Council:Date: Q- 1q9q Adoption Cert'died by Council 5 taz . r �� BY� �`'� �� —� . �..—�...�—� Approved by Mayor:Date: C -r( BY� � �2zf �/�./�� By: By: Recommended �� o� � Director: 34140fMeres[.cr.99 ✓ � Depariment 6l1�J99 GREEN SHEET INfiIAlAA7E 292-3588 uoenntre�comcscox �1?�1 J IiqL AGEI D BY (DATE) ,(�� ' ASAP �mnTrom�+r� IJ '�'"�"'"`amvcFS °°�� MR(ORI�'/�G%ply� ! �i � TOTAL # OF SIGNATURE PAGES No. 64992 INfiWIDATE �ertr`unK ��axcuusmvinccrc � WGXlS (CLIP ALL LOCATIONS FOR SIGNATURE) � Approval of the attached council resolution establishing a 1999 financing and spending plan for the interest eamed on the I,ocal Law Enforcement Block Grant II(34140). PLANNING COMMISSION CIB COMMITTEE Jfirm erer wo�ketl mMer a cortract for fhis department? YES NO perso�rtn ever 6een a city employee7 GIVII SERVICE COMMISSION YES No 3. Ooes this persoMfinn possess a sldll not nwmally possessed by any curtent city empbyce? YES NO 4. Is this personttitm a targeted veMOr? YES P!O Explain all yes answers on separele sheet and ariach to green sheet The Saint Paul Police Department received Local Law Enforcement Block Grant II funding of $644,215 from the United States Department of Justice in 1998. The grant period is from October 1, 1997, through September 3Q 1999. Accrued interest on the grant funds must be spent on the grant program. There is no spending or financing plan for the interest income which is to be spent in 1999. The Saint Paul Police Department will be able to spend the interest received froin the Loc �nf�r�e�e�Block Grant II. �� ,_ �, ° GF:��i4..�. v L..= None. JiiE,� � '�� i999 The Saint Paul Police Departrnent will tiave to return the interest earned on the Local I.aw E�'orcement Black Grant II to the United States Department of Justice. (;�� '��gaYC� G�'�?t� . . :; .. �e��r � IOUNT OF TRANSACTION S SQ000 SOURCE Local I,aw Enforcement Block Grant II FlNANGAL INFORMHTION (EXPWM CASTIREVENUE BUDGEfED (CIRCLE ONEy YES O AC7NITYNUMBER 43b-34140 ---�—�_�.-_--�-.. 34140iMeresCg.99 'w °: d� � s ore�� or ux �� September 30, 1997 Norm Coleman Mayor City of St. Paul City Hail, I� West Kellog� Boulevard Saint Paul, ivfN 5� 102 U.S. Departmeat of Justice Bureau of Justice Assistance Office of Justice Programs Hhshingron. D.C. 2053; RE: FY 1997 Local Law Enforcement Block Grants Program Dear Mr. Coleman: i am pleased to inform you that the Bureau of Justice Assistance (BJA) has approved the City of St. Paul's application for fundin� under the Locai Law Enforcement Biock Grants (LLEBG} Program, in the amount of �644,215. The purpose of the LLEBG Pro�ram is to reduce crime and improve public safety. This Biock Grant Award may be used for,any of the Purpose Areas described in the statute. Enclosed you �vill find the Crrant Award and Speciai Conditions documents. Please sign these forms and retum a copy to the LLEBG Control Desk, 4th Fioor, BJA, 8I0 7th Street, NW, Washington, D.C. 20531. 1i you have any questions in regard to this award, or if BJA can be of further assistance to you, please do not hesitate to contact the Grants Administration Branch, Local La�v Enforcement Block Grants Proaram Division at (202) 305-2088. I look fonvard to z continuing partnership with the City of St. Paul in furtherance of this important criminal justice proaram. Sincerely yours, f�� sfi Nancy E. Gist Director �ECE!'d�'� ocr 2a iss� NIAYOR'a :JrFiC£ a�1-'1 OS Enclosures U.S.DEPARTMENTOFJUS710E � OFFtCEOElUSTICEPROGRAMS ' �� O1P �X; 6IA � ODDP i i , �,,, � BIS � i NII �� OVC I of � U �� CHECF APPROPRI.4TE BOX � I GR4\TEE hAAfE A\D ADDRESS (indudins Zip Code) , Ciry ofSt. Paui Ciry HaII. I� Wes[ Kelloes Boulcvard Sain[ PauL AT� 55102 IA. GFLINTEL 3RS/VENDOR NO. l(600�SZ1 ?. SUBGRANI'EE NAME AND ADDRESS(Includine Zip Code) � 2.4. SL'BGR.ANTEE 1RSN£NDOR N0. I AWARD X � GRA\7 �i COOPERATIVE AGREEbiEYf A. All%ARD NliMBER: 97LS�'13925 -- qq _'los PAGE I OF 6 i ; 5. PROILCT PERIOD: F&O�( l0/Ol/97 TO 09r0/99 i i BUDGET PERIOD: FRO�t IOl01/97 TO 09f30!99 I 6. AWA{LD DATE 09f30197 I7. ACT[ON 8 SUPPLEMENT NtSMSER X i Initial � Suppiementat 9. PREVIOUS AA'AAD AMOWT S 0.60 -- - 3. PROSECT 71SLE Locat Law EnPorcemcn[ B1ocA Gran[s Pmsram - FY 1997 � 10. AMOUNT OF THIS AWARD S63A,215 11. T07AL AWARD S631,21i l2. SPEC[AL COND[TfONS (Check, if applicabic) j X� THE ABOVE GRANT PR03ECT SS APPROVED SUBJECT TO SUCH CONDIT{ONS OR LIMSTATfONS AS ARE SET FORTH ONTHEATiACHED 5 PAGES l3. STATUTORY AUTHOR7TY FOR GRANT � 7[TLE 1 OF THE OMNI$U$ CRIME CQNTROL AND SAFE STREETS ACT OF 1968. 42 U.S.C. 3701, ET. SEQ., AS Ah1ENDEQ � T(TLE 2 OF THE JWENILE JUST[CE AND DELINQUENCY PREVENTION ACT OF 1974 42 U.S.C. 5601, ET. SEQ., AS AMENDED � VICTIMS OF CAIME ACT OF 1984 , 42 US.G 10601, ET. SEQ., PUBLIC LAW 98-173, AS Ab1EVDED � OTHER (Specify): Omnibus Appropriations Act ot 1997 IA. FUTURE FISCAL YEAR(S) SUPPORT: SECOND YEAR'S BUDGFI" PGRIOD N/A AMOUNT OF FUIVDS. N/A TYPE QF FlJ1��S. THIRD YEAR'$ BUDGET PERIOD. N/A AM013N1' OF FWDS: NIA TYPE OF FUNDS. ; ! i. METHOD OF PAYMENT THE GAANTEE WILL RECEtVE CASH V1A A LETTER OF CREDIT ( YES � NO � �: :c�z�.r"�3 AGENCY APPRO � GRA��ITESE ACCEPTANCE l6 TYPED \A?IE AND TSTLE OF APPROV[NG OJP OFFICIAL f 1S. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL ; Nancc E. Gist Director 1 tiortn Coleman BureauoflusuceASSis[ancz ( 61ayor ' 17. SIGNATliRE OF APPROVING 01P OFFICIAL �� - �' �� - _ ._��- �il_ ACfOG�TIVG CL.4SSfPG�TVON CODES FISCAL FL1D BUD. DIV. ' , t'EAR CO�E ACT. OFC REG SUB POMS A �SOIJ�T i V V LI S6 00 00 I O1P FOR.bt i000i2 (REV >-87) PREVIOUS [DIT70Sf ARE OBSOLETE ; 19.SIGVATURE OF AUTHORIZED GRAYTEE � 19A. DATE !OS SPECTAL CONDITIONS The reciQient a�rees to comply with the financial and adminisirative requirements set forth in the current edition of the Office of Justice Pro�rams (OJP) Financial Guide. The recipient a�rees to comply with the or�anizational audit requirements of the applicable OMB audit circutar. The first audit report period shouid be for 01101/97 to 12131/97. The mana�ement letter outlinin� audit findin�s, submitted by the audi[ing organization, must be submitted with the audit repoR. Grantee audit reports must be submitted no later than thineen (] 3) months after the close of each fiscal year during the term of the av.•ard. Recipients who receive $100,�0o or more of federal funds durina their fiscal year, are required to submit an organiza�io�-wide financiai and compliance audit repon. Recipients who receive 525,060 to S I00,000 of Federai funds, are required to submit a program or organiza[ion-wide audit report as directed by the �rantin� agency. Recipients who receive less than S25,000 of federal funds, are not required to subm'st a pro�ram or organizacion-wide financial and — compliance audit report for that year. Note: If your audit disdosed findings or recommendations you must include with your audit report, a corrective action plan containin� the followin�: 1) The name and phone number of the contact person responsible for the corrective action plan. 2) Specific steps taken to comply with the recommendations. 3) Timetable for performance andlor implementation dates for each recommendation. 4) Descriptions of monirorin� to be conducted to ensure implementation. The submissions of audit reports for all grantees shall be as foilow5: i) Mail ori�inal and one (1) copy of the completed audit repoR co: U.S. Department of Housin� and Urban Development 2) Mail one (i) copy of the completed audit report to: Federal Audit Clearin�house Bureau ofthe Census 1201 E. 30th Street Jeffersonvil]e, IN 47132 3) Mait a copy of the Cover (transmittal) letter to: y Office of the Comptrolier � Office of Justice Proarams 1 Attn: Control Desk, Sth Floor - Audit Division ;- 8I0 Seventh Street, NW � Washington, D.C. 20�.i I � i ' OJP FOR\V2 (REV, a-g1) PREVfOUS ED[TIO\S ARE OBSOLETE � �� U 5. DEPARTMENT OP 1tiSTICE OFFICE OF JUSTICE PRDGFL1ti7S � V OJP I X i 6JA _j Ol3DP �" B1S ` �.: NI3 ;_j OVC CHECK APPROPRIATE BOX PROJECTNUMBER 97LBVki92! AWARD CONTINUATION SHEET '� X i GRA�:T . �I COOPERATIVEAGREEytENT � i : AWARDDATE 9B0/97 SPECIAL CONDITIOYS qq_�os PAGE 3 OF 6 3. The recipient shal] submit one copy of atI reports and proposed pubiications resuiting from this a�reement nvenry (20) days prior to public release. Any publications (written, visual, or sound), whether published at the recipient's or QovemmenPs espense, sha41 contain the followin� statement (NQTE: This e�cludes press releases, ne�4�sletters, and issue analyses.) i ! i4 "This pcoject was supported by Grant No. 97LB VX3921 awarded by the Bureau of Iustice Assistance, Office of Iustice Programs, U.S. Department of Sustice. Points of view in [his document are those of the author and do not necessari{y represent the official position or policies of the U.S. Department of Justice." The recipient agrees to provide information required for the national evaWation. 5. The recipient a�rees to provide $71,579 over the grant period in a cash match. 7he recipient is reminded that the match funds are auditable under Special Condition n2 and will be b'sndtn� to the recipien[. -- 6. The recipient a�rees to submit, at a minimum, semi-annual reports on its programmatic activi[ies. The first programmatic report will be due on 3anuary 30, 1998, coverin� the period of October - December, 1997. The next report witi be due on July 31, 1948 and cover the period of January - June, ] 998. The next report should cover the next six month period and is due thirry (3Q) days after the end of the six month period for the term of the award. A finaf report on the programmatic acTivities is due 120 days following the end of the erant period. 7. The recipient a�rees to establish a irust fund in which atl payments received under this Program must be deposited. Foc the purposes of this �rant, a trust fund is an interest bearin� account that is specificatiy designaced for this Pro�ram. Oniy allowab]e program expenses can be paid f�om this account. This fund may not be used to pay deb[s incurred by other activities beyond the scope of the Local Law Enforcement BSock Grants Program. The rerip'sent afso aarees to obligate and expend the grant funds in the trus[ fund (inc(uding match and inFerest earned) during the 24 month term of [he award. 8 � The recipient a�rees to submit quarterly financial reports. The financial report is due 45 days after the end of each catenda� quarter. A final ftnancial report is due 12� days following the end of the grant period. The recipient agrees to supplement and not supplant state or local funds. i 10. The recipient acknowledoes that failure to submit an acceptable Equal £mployment Opportunity Plan (if recipient is , required to submit one pursuant to 28 CFK section 42.;�2), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may resuVt in funds from the award bein� frozen, until such time as the recipient is in compiiance. i I. The recipient a�rees, if the funds are used for che hirin� and employin� of new, additional law enforeement officers and supporc personneS, as described in the applicabte purpose area of Su6part A section I01 (a)(2), that the recipfent unit of local sovemment wi11 achieve a net �ain in the number of law enforcement oFficers who perform nonadministrative pubiic safet;�service. � . _ . ._ _ _ .._�—..- �--� ---- -------------------- ----- --------' - � - - O1P FOR,�t!? (R[C. i-87) PREVIOUS EDITiOKS AR£ OBSOLETE i i i I 12. 13 SPECIAL COiYDiTIOVS The recipient agrees, if [he funds are used for the hirin� and empfoying of new, additional law en;orcement officers and support personnei, that the units of loca! �ovemment wiii establish procedures to oive members of the Armed Forces who, on or afrer Ocrober (, 149Q were or are selected for involuntary separation (as described in seccion 1 t41 of Title 1�, United States Code), approved for separation unde� section I 174a or 3175 of such title, or retired pursuant to the authoriry provided under sec[ion 4403 of the Defense Conversion, Reinvestment, and Transition Assistance Act of 1992 (division D of Public Law 102-484; 10 U.S.C. 1923 note), a suitable preference in the employment of persons as additional law enforcement officers or support personnel. The recipient agrees if funds are used for enhancins securiry or crime prevention, that the unit o; local �ovemment -- {a) has an adequate process to assess the impact of any enhancement of a schooi securiry measure that is undertaken uader subpara�raph (B) of section I D 1(a)(2), or any crime prevention pro�rams that are established under subparagraphs (C) and (E) of section I 01(a)(2), on the incidenca of crime in the �eo�raphic area where the enhanceme�t is undertaken or the pro�ram is estabiished; (b) wit{ conduct such an assessment wiih respect to each such enhancement or Qro�ram; and (c) will submit to the Bureau ofJustice Assistance an annual written assessment report. 14. The recipient agrees that prior to the o6lioation and expenditure of any Local Law Enforcement Slock Grants (LLEBG) firnds, at least one ( i) pubtic hearing will be held regardin� the proposed use(s) of the �rant funds. The recipient wi!{ provide notification to BJA, throu�h the submission of the Follow-Up Information Form, on the contents of the hearin�. BJA wifl review the form for compliance with enablin� le�islation and issue to the recipient a Grant Adjustment Notice (GAN}. Until the issuance of the GAN, the recipient may not obli�ate or expend LL€BG funds. At that hearing, persons shail be given an opportunity to provide written and oral views to Che recipient on the proposed use(s) of the grant funds. The recipient wi11 hold the pub(ic hearing at a time and place that allows and e�courages public attendance and participation. � OJP POR,bI/? (REV.:-87) PREVIOUS EDITIOSS ARE 06SOLETE -'1os SPECIAL COYDITIONS 15. The recipient agrees that prior to ihe obii�ation or expenditure of any Local Law Enforcement Biock Granu (LLEBG) funds, a designated or newly established advisory board will meet to discuss the proposed (purpose area) use oFthe grant funds. The recipient wiil desienate the advisory board to make nonbindin� recommendations to the recipient fos the use of funds under the LLEBG Program. Mzmbership on the advisory board must include a representative from the fotlowing, however it may be 6roader. a) the local police depattment or ]ocal sheriFPs depar[ment; b) thelocal prosecutors office; c) the iocal court system; d) the local school system; and e) a local nonprofit, educational, reii�ious, or community �roup active in crime preveniion or dru� use prevention or treatment. The advisory board must review the proposed use of the funds under the LLEBG Proeram. The recipient will provide notification to BJA, through the submission of the Follow-Up Infoanafson Form, on the advisory board. BJA will review [he form for compliance with enabling le�islation and issue to the recipieni a Grant Adjustment Notice (GAN). Until the issuance of the GAN, the recipient may not obli�ate or expend LLEBG funds. i, 16. The recipient has certified it is in compliance witfi the Public Safety Officers Health Benefits Provision (section b IS of the FY 1997 Omnibus Appropriations Act} and a�rees to remain in compliance during the term of the award. This � provision requires the unit of �ovemment which employs a pubiic safety officer (as defined by section 1204 of title I of the Omnibus Crime Control and Safe Streers Act of 1468, as amended) who retires or is separated from service due to i injury suffered as a direct and proximate result oP a personal in}ury sustained in the line of duty while respondin� to an emergency situation or a hot pursuit (as such terms are defined by sta[e law) with the same or better ievei of health ' insurance benefits as would be paid by the unit of �ovemment at the time of retirement or separation, under a normal f retirement p1an. ------------------- ----------�---------- --- -- O1P FOR�M1I? iREV. 5-87) PREV70U5 EDISfO�IS ARE OBSOLETE 1�5 17. By signing below, the recipient is requestin� payment undzr the LLEBG Proeram. In order to ensure prompt payment and � compliance with new t3.5. Department of Treasury requirements that all grant payments be issued electronically, the foliowin� infortnation must be completed as pan of the signed accepted award documents. Failure to supply this ! information wit[ detay your payment. � , Grantee Name: (e.a, Ciry of, Counry of, Parish of, etc.) Vendor or EIN Number: (Please use number provided in �lA on the award document) Financial Instimtion Finan c i al I nstitution $ank Contact Name and Phone Number: Nine-digit Routin� Transit Number: Grantee Account Number: (This account shouid fulfill the trust fund requirement) By signing these Speciai Conditions, the recipient is accepting the conditions and agrees to comply wi[h them durin5 the term of the award. The recipient is afso requestin� payment of the LLEBG funds. Si�amre of Chief Executive Officer Date j OJP FORM/3 (REV, j-8i) PREVIOUS EDITIOVS ARE OBSOLETE _ v 14s � ❑ f ' � This projzct is supported under the lueenile Juitice and Delinquency Prcven[ion Ac. of 1974 ,as amended ONer: Omnibus Appropriarion Act of 7997. I. STAFF COtiTACT (Name, address & telephone number) G�ants Adminis[ration Branch LLEBG Division. B1A 810 7ih Strzet NW, 4th Fioor W�ashinston. DC 2053I (?02)30i-?OS8 � 1a TITLE OF 7HE PROGRAhi Local Law Enforcemen[ Block Grants Program 2. PROfECT DfRECTOR (Vame,address & telephone number) W illiam Finney Chicf of PoLce City of St. Paut Ciry Ha11, 1 i West I:eVlo�� Boulevazd Saint Paul. MN Si 102 (6I2)292358% 36. POMS CODE LE �� 4 TITLE OF PROIECT ' Local I,aw Enforezmenc Block Grants Pro�ram - FY 1997 i. NAME & ADDRESS OE GRANTEE , Ciry of$L Paui � City Hall, li West Kelloes Boulevard � $aintPaul,MN SiiO? � 7. PROGRA?.-t PERSOD FROM: ]0/OI/97 TO: 09/30/99 i 6. NAME & ADDRESS OF SUBGRANTEE 8. BUDGET PERIOD FROM: 10/OI/97 TO: 09/30/99 5 9. AMOUNT OF AWARD 56��4,215 70. DATE O( AWARD 09r�/97 � 71. SECOND YEAR'S BL N/A ; U. THiRD YEAR`S BUDGET PERIOD N/A 12. SECOND YEAR'S BUDfiET AAtOUNI N/A 14.THtRD YEAR'S BUDGET A`70Wi T N/A __� � I5. SUMMARY' DESCRIPTION OF PRO7ECT I � Thz Local Law EnPorcemen[ 81ock Grants Program w'az au[horized by the Omnibus Fiscai Year 199� Appropria[ions Act, P�blic Law 104-2D8 for the purpore of � providing units of Iocal eovemment wi[h funds ro undenvrite projeces ro redure crime and improve public 5afery. The Bureau ofJustice A55istance aili make direct �' a�eards to uniu of local oo�emment when a��azd amounts are at least S! 0,000 ro be used consistent with [he s[atutory program purpo5e areas Specified in section . 101(a) (2). �� i i}:z Ciry� of St. Paul has indicated that it intrnds to disvibute i[s Locai Law Enforcement Block Grants funds under the follo�cins purpose area(s)' ' (16) Oremmz S157J34 �' (ic) Equipment 33&9.223 (4) Enhancins.4djudication S97Zi9 CeniOtd comphance, pursuant [o section 6U. Pub4ic Sateey Officers Hea4th BeM:fi[s pco��ision. �C/�CF �1V FOR�i 3000;1 (REV. J-g8) PR[VIOUS EDITIOVS AW OBSOLETE � U.S I7epartrnerrt al 3ustice Office of Justice Progiams a�` Office for Civil Rights September 30, 1997 I3orm Coleman Mayor Ciry of St. Pau] Saint Paul, MN 55102 Dear Local Law Enforcement Block Grantee: WaJ+ingvm. RC 20531 Congratulations on your recent award. Because you have submitted Certified Assurance that youi agency is in compliance with applicable civil rights laws, this office has determined that you have met this requirement in the Department of Justice regulations govemin� recipients ofFederal financial assistance (see 28 C.F.R. sec. 42.204, Appiicants' oblisations). As Director of the Office for Civil Riehts (OCR), Office of Justice P�ograms, I would like to offer you my assistance in completing the conditions of these Assurances, specifically Nos. 13, l4, and 15, as the grant goes forwazd. As you know, equal opportunity for the participation of women and minority individuals in employment and services provided under programs and activities receiving Federal financial assistance is required by law. Therefore, if there has been a federal or state court or administrative agency finding of discrimination a�ainst your agency, please fonvazd a copy of such order or consent decree, as required by Assurance No. 14, to OCR at the U.S. Department of Justice, Office of 7ustice Progzams, Office for Civil Rights, 810 7th Street, N.W., Washington, D.C. 20531. (1) If you have already submitted an EEOP as part of another award from the Office of 3ustice Proarams (03P) during this erant period, or if you have certified that no EEOP is required, it is not necessary for you to submit another at this time. Simpiy send a copy of the letter }'ou receiti ed £rom OCR showing that your EEOP or cer[ification is acceptahle. c�q -�o.s Additional Instructions For Grantees Receivin� ��OO,�QO Or More: In accordance with Assurance No. 15, and as a recipient of ��00,000 or more (or $1,000,000 in an 18-month period), and has �0 or more employees, the recipient must submit an Equal Emplo}�ent Opportunity Plan (EEOP) within 60 days from the date of this letter to OCR at the address cited on pa�e I. Alternatively, the grantee may choose to complete an EEOP Short Form, in lieu of sendin� its oum comprehensive EEOP, and retum it to OCR within 60 days of the date of this letter. This easy-to-foilow EEOP Short Form reduces paperwork and preparation time considerably and wi11 ensure a quicker OCR review and approval. The enclosed Seven-Step Guide to the Desion and Development of an EEOP {which includes a Certification Form and an EEOP Short Form) will assist you in completing this requirement. NOTE: If agency has under 50 employees, regardless of amount of award, no EEOP is required; howeJer, grantee must retum applicable portion of Certification Form to OCR within 60 days. PURSUANT TO THE SPECrAL CONDITION REGARAI1�iG EEOP'S GOVERNING THIS AWARD, RECIPIENT ACKNOWLEDGES THAT FAILURE TO SUBMIT AN ACCEPTABLE EEOP IS A VIOLATION OF ITS CERTIFIED ASSURANCES AND MAY RESULT IN SUSPENSION OF DRAWDOWN OF FUNDS UNTIL EEOP HAS BEEN APPROVED BY THE OFFTCE FOR CIVIL RIGHTS. Additional Instructions For Grantees Receiving $25,OOd Or More, But Under $500,000: Pursuant to Department of Justice regulations, each grantee that receives $25,OQ0 or more and has i0 or more employees is required to maintain an Equa1 Employment Opportunity Plan (EEOP) on file for review by OCR upon request. Moreover, if the grantee is awarded $1,000,000 in an eighteen (18) month period, it must sub�nit an acceptabie EEOP to OCR. Please complete the applicable section of the attacfied Cenification Porm and retum it to OCR within 60 days of the date of this letter. NOTE: If a�ency has under �0 employees, regardless of amount of award, no EEOP is required; however, grantee must retum applicable portion of Certification Form to OCR within 60 days. Additional Instructions For Grantees Receivin3 Under �2>,000: A recipient of under 52� is not required to maintain or submit an Equal Employment Opportunity Plan (EEOP) in accordance with Assurance No. 1�. qq��os Instructions for All Grantees: Tn addition, alt recipients, regazdless of their type, the monetan amount awarded, or the number of employees in their workforce, are subject to the prohibitions against discrimination in any funded program or activity. OCR may require all recipients, throu�h selected compliance reviews, to submit data to ensure their services are delivered in an equitable manner to all seements of the service population and theiz employment (2) are in compliance �vith equai employment opportunity requirements. If you have any questions or need additional assistance, please call the_Office of Civil Rights at (202) 307-0690. Sincerely, A -KA��' `R�7?� Inez Alfonzo-Lasso Director, Office for Civil Rights Enclosure (2) The employment practices of certain Indian Tribes are not covered by Title VII of the Civit Riehu Act of 1964, 42 U.S.C. r� ORIGIf�AL Retum Copy To: Police Oepi. Accounting ts CO11LClI FIZ¢ # 9 l�' 1 O S Green Sheet # 64992 RESOLUTION CITY OF SAINT PAUL, MIlVNESOTA Presented By: Referred To: Committee:Date: 1 2 R'HEREAS, the Saint Paul Police Department received $644,215 fmm the IInited States Department of Jnstice 3 for a Local Law Enforcement Block Grant II in 1998 for the period from OMober 1,1997, througL 4 Septem6er 30,1999; and 5 6 WHEREAS, it is a mquirement ot this grant that interest must be received on the grant funds and must be spent 7 on the grant pmgram; and 8 9 R'HEREAS, the Saint Panl Police Department needs to spend the interest income from the Local Law 10 Enforcement Block Grant II; and 11 12 WHEREAS, the interest income is not included in the Saint Paul Police Department's 1999 budget; and 13 14 WI�REAS, The Mayor pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that 15 there are available for appropriation funds in eacesa of thoae estimated in the 1999 budget; and 16 17 WIIEREAS,1'Le Mayor recommends that the foIlowing additioa be made to the 1999 budget: 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 FINANCING PLAN: 436 -Police Special Projects �nd 34140 - LLEBG II-I.ocal Law Enforce Block Grant II 9830-Use of Fund Balauce 6602-Interest On Iuvestments SPENDING PLAN: 436 - Police Special Projects Fund 34140 - LLEBG II-Local Law Enforce Block Grant II 011 l- Full-Time Petmanent Salaries 0439 - Fringe BeneFds • 0848 - Other Specialized Equipment CURRENT AMENDED BUDGET CAANGES BUDGET - 9,787 9,787 - 40,213 40,213 - 10,000 10,000 - 3,000 3,000 - 37,000 37,0�0 - � . THEREFORE BE TT RE50LVED, That the City Council appmvea these changes to the 1999 budget Requested by Depa tmel,t oE / ce $y: r ^ Cs 1� � `� Adopted by Council:Date: Q- 1q9q Adoption Cert'died by Council 5 taz . r �� BY� �`'� �� —� . �..—�...�—� Approved by Mayor:Date: C -r( BY� � �2zf �/�./�� By: By: Recommended �� o� � Director: 34140fMeres[.cr.99 ✓ � Depariment 6l1�J99 GREEN SHEET INfiIAlAA7E 292-3588 uoenntre�comcscox �1?�1 J IiqL AGEI D BY (DATE) ,(�� ' ASAP �mnTrom�+r� IJ '�'"�"'"`amvcFS °°�� MR(ORI�'/�G%ply� ! �i � TOTAL # OF SIGNATURE PAGES No. 64992 INfiWIDATE �ertr`unK ��axcuusmvinccrc � WGXlS (CLIP ALL LOCATIONS FOR SIGNATURE) � Approval of the attached council resolution establishing a 1999 financing and spending plan for the interest eamed on the I,ocal Law Enforcement Block Grant II(34140). PLANNING COMMISSION CIB COMMITTEE Jfirm erer wo�ketl mMer a cortract for fhis department? YES NO perso�rtn ever 6een a city employee7 GIVII SERVICE COMMISSION YES No 3. Ooes this persoMfinn possess a sldll not nwmally possessed by any curtent city empbyce? YES NO 4. Is this personttitm a targeted veMOr? YES P!O Explain all yes answers on separele sheet and ariach to green sheet The Saint Paul Police Department received Local Law Enforcement Block Grant II funding of $644,215 from the United States Department of Justice in 1998. The grant period is from October 1, 1997, through September 3Q 1999. Accrued interest on the grant funds must be spent on the grant program. There is no spending or financing plan for the interest income which is to be spent in 1999. The Saint Paul Police Department will be able to spend the interest received froin the Loc �nf�r�e�e�Block Grant II. �� ,_ �, ° GF:��i4..�. v L..= None. JiiE,� � '�� i999 The Saint Paul Police Departrnent will tiave to return the interest earned on the Local I.aw E�'orcement Black Grant II to the United States Department of Justice. (;�� '��gaYC� G�'�?t� . . :; .. �e��r � IOUNT OF TRANSACTION S SQ000 SOURCE Local I,aw Enforcement Block Grant II FlNANGAL INFORMHTION (EXPWM CASTIREVENUE BUDGEfED (CIRCLE ONEy YES O AC7NITYNUMBER 43b-34140 ---�—�_�.-_--�-.. 34140iMeresCg.99 'w °: d� � s ore�� or ux �� September 30, 1997 Norm Coleman Mayor City of St. Paul City Hail, I� West Kellog� Boulevard Saint Paul, ivfN 5� 102 U.S. Departmeat of Justice Bureau of Justice Assistance Office of Justice Programs Hhshingron. D.C. 2053; RE: FY 1997 Local Law Enforcement Block Grants Program Dear Mr. Coleman: i am pleased to inform you that the Bureau of Justice Assistance (BJA) has approved the City of St. Paul's application for fundin� under the Locai Law Enforcement Biock Grants (LLEBG} Program, in the amount of �644,215. The purpose of the LLEBG Pro�ram is to reduce crime and improve public safety. This Biock Grant Award may be used for,any of the Purpose Areas described in the statute. Enclosed you �vill find the Crrant Award and Speciai Conditions documents. Please sign these forms and retum a copy to the LLEBG Control Desk, 4th Fioor, BJA, 8I0 7th Street, NW, Washington, D.C. 20531. 1i you have any questions in regard to this award, or if BJA can be of further assistance to you, please do not hesitate to contact the Grants Administration Branch, Local La�v Enforcement Block Grants Proaram Division at (202) 305-2088. I look fonvard to z continuing partnership with the City of St. Paul in furtherance of this important criminal justice proaram. Sincerely yours, f�� sfi Nancy E. Gist Director �ECE!'d�'� ocr 2a iss� NIAYOR'a :JrFiC£ a�1-'1 OS Enclosures U.S.DEPARTMENTOFJUS710E � OFFtCEOElUSTICEPROGRAMS ' �� O1P �X; 6IA � ODDP i i , �,,, � BIS � i NII �� OVC I of � U �� CHECF APPROPRI.4TE BOX � I GR4\TEE hAAfE A\D ADDRESS (indudins Zip Code) , Ciry ofSt. Paui Ciry HaII. I� Wes[ Kelloes Boulcvard Sain[ PauL AT� 55102 IA. GFLINTEL 3RS/VENDOR NO. l(600�SZ1 ?. SUBGRANI'EE NAME AND ADDRESS(Includine Zip Code) � 2.4. SL'BGR.ANTEE 1RSN£NDOR N0. I AWARD X � GRA\7 �i COOPERATIVE AGREEbiEYf A. All%ARD NliMBER: 97LS�'13925 -- qq _'los PAGE I OF 6 i ; 5. PROILCT PERIOD: F&O�( l0/Ol/97 TO 09r0/99 i i BUDGET PERIOD: FRO�t IOl01/97 TO 09f30!99 I 6. AWA{LD DATE 09f30197 I7. ACT[ON 8 SUPPLEMENT NtSMSER X i Initial � Suppiementat 9. PREVIOUS AA'AAD AMOWT S 0.60 -- - 3. PROSECT 71SLE Locat Law EnPorcemcn[ B1ocA Gran[s Pmsram - FY 1997 � 10. AMOUNT OF THIS AWARD S63A,215 11. T07AL AWARD S631,21i l2. SPEC[AL COND[TfONS (Check, if applicabic) j X� THE ABOVE GRANT PR03ECT SS APPROVED SUBJECT TO SUCH CONDIT{ONS OR LIMSTATfONS AS ARE SET FORTH ONTHEATiACHED 5 PAGES l3. STATUTORY AUTHOR7TY FOR GRANT � 7[TLE 1 OF THE OMNI$U$ CRIME CQNTROL AND SAFE STREETS ACT OF 1968. 42 U.S.C. 3701, ET. SEQ., AS Ah1ENDEQ � T(TLE 2 OF THE JWENILE JUST[CE AND DELINQUENCY PREVENTION ACT OF 1974 42 U.S.C. 5601, ET. SEQ., AS AMENDED � VICTIMS OF CAIME ACT OF 1984 , 42 US.G 10601, ET. SEQ., PUBLIC LAW 98-173, AS Ab1EVDED � OTHER (Specify): Omnibus Appropriations Act ot 1997 IA. FUTURE FISCAL YEAR(S) SUPPORT: SECOND YEAR'S BUDGFI" PGRIOD N/A AMOUNT OF FUIVDS. N/A TYPE QF FlJ1��S. THIRD YEAR'$ BUDGET PERIOD. N/A AM013N1' OF FWDS: NIA TYPE OF FUNDS. ; ! i. METHOD OF PAYMENT THE GAANTEE WILL RECEtVE CASH V1A A LETTER OF CREDIT ( YES � NO � �: :c�z�.r"�3 AGENCY APPRO � GRA��ITESE ACCEPTANCE l6 TYPED \A?IE AND TSTLE OF APPROV[NG OJP OFFICIAL f 1S. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL ; Nancc E. Gist Director 1 tiortn Coleman BureauoflusuceASSis[ancz ( 61ayor ' 17. SIGNATliRE OF APPROVING 01P OFFICIAL �� - �' �� - _ ._��- �il_ ACfOG�TIVG CL.4SSfPG�TVON CODES FISCAL FL1D BUD. DIV. ' , t'EAR CO�E ACT. OFC REG SUB POMS A �SOIJ�T i V V LI S6 00 00 I O1P FOR.bt i000i2 (REV >-87) PREVIOUS [DIT70Sf ARE OBSOLETE ; 19.SIGVATURE OF AUTHORIZED GRAYTEE � 19A. DATE !OS SPECTAL CONDITIONS The reciQient a�rees to comply with the financial and adminisirative requirements set forth in the current edition of the Office of Justice Pro�rams (OJP) Financial Guide. The recipient a�rees to comply with the or�anizational audit requirements of the applicable OMB audit circutar. The first audit report period shouid be for 01101/97 to 12131/97. The mana�ement letter outlinin� audit findin�s, submitted by the audi[ing organization, must be submitted with the audit repoR. Grantee audit reports must be submitted no later than thineen (] 3) months after the close of each fiscal year during the term of the av.•ard. Recipients who receive $100,�0o or more of federal funds durina their fiscal year, are required to submit an organiza�io�-wide financiai and compliance audit repon. Recipients who receive 525,060 to S I00,000 of Federai funds, are required to submit a program or organiza[ion-wide audit report as directed by the �rantin� agency. Recipients who receive less than S25,000 of federal funds, are not required to subm'st a pro�ram or organizacion-wide financial and — compliance audit report for that year. Note: If your audit disdosed findings or recommendations you must include with your audit report, a corrective action plan containin� the followin�: 1) The name and phone number of the contact person responsible for the corrective action plan. 2) Specific steps taken to comply with the recommendations. 3) Timetable for performance andlor implementation dates for each recommendation. 4) Descriptions of monirorin� to be conducted to ensure implementation. The submissions of audit reports for all grantees shall be as foilow5: i) Mail ori�inal and one (1) copy of the completed audit repoR co: U.S. Department of Housin� and Urban Development 2) Mail one (i) copy of the completed audit report to: Federal Audit Clearin�house Bureau ofthe Census 1201 E. 30th Street Jeffersonvil]e, IN 47132 3) Mait a copy of the Cover (transmittal) letter to: y Office of the Comptrolier � Office of Justice Proarams 1 Attn: Control Desk, Sth Floor - Audit Division ;- 8I0 Seventh Street, NW � Washington, D.C. 20�.i I � i ' OJP FOR\V2 (REV, a-g1) PREVfOUS ED[TIO\S ARE OBSOLETE � �� U 5. DEPARTMENT OP 1tiSTICE OFFICE OF JUSTICE PRDGFL1ti7S � V OJP I X i 6JA _j Ol3DP �" B1S ` �.: NI3 ;_j OVC CHECK APPROPRIATE BOX PROJECTNUMBER 97LBVki92! AWARD CONTINUATION SHEET '� X i GRA�:T . �I COOPERATIVEAGREEytENT � i : AWARDDATE 9B0/97 SPECIAL CONDITIOYS qq_�os PAGE 3 OF 6 3. The recipient shal] submit one copy of atI reports and proposed pubiications resuiting from this a�reement nvenry (20) days prior to public release. Any publications (written, visual, or sound), whether published at the recipient's or QovemmenPs espense, sha41 contain the followin� statement (NQTE: This e�cludes press releases, ne�4�sletters, and issue analyses.) i ! i4 "This pcoject was supported by Grant No. 97LB VX3921 awarded by the Bureau of Iustice Assistance, Office of Iustice Programs, U.S. Department of Sustice. Points of view in [his document are those of the author and do not necessari{y represent the official position or policies of the U.S. Department of Justice." The recipient agrees to provide information required for the national evaWation. 5. The recipient a�rees to provide $71,579 over the grant period in a cash match. 7he recipient is reminded that the match funds are auditable under Special Condition n2 and will be b'sndtn� to the recipien[. -- 6. The recipient a�rees to submit, at a minimum, semi-annual reports on its programmatic activi[ies. The first programmatic report will be due on 3anuary 30, 1998, coverin� the period of October - December, 1997. The next report witi be due on July 31, 1948 and cover the period of January - June, ] 998. The next report should cover the next six month period and is due thirry (3Q) days after the end of the six month period for the term of the award. A finaf report on the programmatic acTivities is due 120 days following the end of the erant period. 7. The recipient a�rees to establish a irust fund in which atl payments received under this Program must be deposited. Foc the purposes of this �rant, a trust fund is an interest bearin� account that is specificatiy designaced for this Pro�ram. Oniy allowab]e program expenses can be paid f�om this account. This fund may not be used to pay deb[s incurred by other activities beyond the scope of the Local Law Enforcement BSock Grants Program. The rerip'sent afso aarees to obligate and expend the grant funds in the trus[ fund (inc(uding match and inFerest earned) during the 24 month term of [he award. 8 � The recipient a�rees to submit quarterly financial reports. The financial report is due 45 days after the end of each catenda� quarter. A final ftnancial report is due 12� days following the end of the grant period. The recipient agrees to supplement and not supplant state or local funds. i 10. The recipient acknowledoes that failure to submit an acceptable Equal £mployment Opportunity Plan (if recipient is , required to submit one pursuant to 28 CFK section 42.;�2), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may resuVt in funds from the award bein� frozen, until such time as the recipient is in compiiance. i I. The recipient a�rees, if the funds are used for che hirin� and employin� of new, additional law enforeement officers and supporc personneS, as described in the applicabte purpose area of Su6part A section I01 (a)(2), that the recipfent unit of local sovemment wi11 achieve a net �ain in the number of law enforcement oFficers who perform nonadministrative pubiic safet;�service. � . _ . ._ _ _ .._�—..- �--� ---- -------------------- ----- --------' - � - - O1P FOR,�t!? (R[C. i-87) PREVIOUS EDITiOKS AR£ OBSOLETE i i i I 12. 13 SPECIAL COiYDiTIOVS The recipient agrees, if [he funds are used for the hirin� and empfoying of new, additional law en;orcement officers and support personnei, that the units of loca! �ovemment wiii establish procedures to oive members of the Armed Forces who, on or afrer Ocrober (, 149Q were or are selected for involuntary separation (as described in seccion 1 t41 of Title 1�, United States Code), approved for separation unde� section I 174a or 3175 of such title, or retired pursuant to the authoriry provided under sec[ion 4403 of the Defense Conversion, Reinvestment, and Transition Assistance Act of 1992 (division D of Public Law 102-484; 10 U.S.C. 1923 note), a suitable preference in the employment of persons as additional law enforcement officers or support personnel. The recipient agrees if funds are used for enhancins securiry or crime prevention, that the unit o; local �ovemment -- {a) has an adequate process to assess the impact of any enhancement of a schooi securiry measure that is undertaken uader subpara�raph (B) of section I D 1(a)(2), or any crime prevention pro�rams that are established under subparagraphs (C) and (E) of section I 01(a)(2), on the incidenca of crime in the �eo�raphic area where the enhanceme�t is undertaken or the pro�ram is estabiished; (b) wit{ conduct such an assessment wiih respect to each such enhancement or Qro�ram; and (c) will submit to the Bureau ofJustice Assistance an annual written assessment report. 14. The recipient agrees that prior to the o6lioation and expenditure of any Local Law Enforcement Slock Grants (LLEBG) firnds, at least one ( i) pubtic hearing will be held regardin� the proposed use(s) of the �rant funds. The recipient wi!{ provide notification to BJA, throu�h the submission of the Follow-Up Information Form, on the contents of the hearin�. BJA wifl review the form for compliance with enablin� le�islation and issue to the recipient a Grant Adjustment Notice (GAN}. Until the issuance of the GAN, the recipient may not obli�ate or expend LL€BG funds. At that hearing, persons shail be given an opportunity to provide written and oral views to Che recipient on the proposed use(s) of the grant funds. The recipient wi11 hold the pub(ic hearing at a time and place that allows and e�courages public attendance and participation. � OJP POR,bI/? (REV.:-87) PREVIOUS EDITIOSS ARE 06SOLETE -'1os SPECIAL COYDITIONS 15. The recipient agrees that prior to ihe obii�ation or expenditure of any Local Law Enforcement Biock Granu (LLEBG) funds, a designated or newly established advisory board will meet to discuss the proposed (purpose area) use oFthe grant funds. The recipient wiil desienate the advisory board to make nonbindin� recommendations to the recipient fos the use of funds under the LLEBG Program. Mzmbership on the advisory board must include a representative from the fotlowing, however it may be 6roader. a) the local police depattment or ]ocal sheriFPs depar[ment; b) thelocal prosecutors office; c) the iocal court system; d) the local school system; and e) a local nonprofit, educational, reii�ious, or community �roup active in crime preveniion or dru� use prevention or treatment. The advisory board must review the proposed use of the funds under the LLEBG Proeram. The recipient will provide notification to BJA, through the submission of the Follow-Up Infoanafson Form, on the advisory board. BJA will review [he form for compliance with enabling le�islation and issue to the recipieni a Grant Adjustment Notice (GAN). Until the issuance of the GAN, the recipient may not obli�ate or expend LLEBG funds. i, 16. The recipient has certified it is in compliance witfi the Public Safety Officers Health Benefits Provision (section b IS of the FY 1997 Omnibus Appropriations Act} and a�rees to remain in compliance during the term of the award. This � provision requires the unit of �ovemment which employs a pubiic safety officer (as defined by section 1204 of title I of the Omnibus Crime Control and Safe Streers Act of 1468, as amended) who retires or is separated from service due to i injury suffered as a direct and proximate result oP a personal in}ury sustained in the line of duty while respondin� to an emergency situation or a hot pursuit (as such terms are defined by sta[e law) with the same or better ievei of health ' insurance benefits as would be paid by the unit of �ovemment at the time of retirement or separation, under a normal f retirement p1an. ------------------- ----------�---------- --- -- O1P FOR�M1I? iREV. 5-87) PREV70U5 EDISfO�IS ARE OBSOLETE 1�5 17. By signing below, the recipient is requestin� payment undzr the LLEBG Proeram. In order to ensure prompt payment and � compliance with new t3.5. Department of Treasury requirements that all grant payments be issued electronically, the foliowin� infortnation must be completed as pan of the signed accepted award documents. Failure to supply this ! information wit[ detay your payment. � , Grantee Name: (e.a, Ciry of, Counry of, Parish of, etc.) Vendor or EIN Number: (Please use number provided in �lA on the award document) Financial Instimtion Finan c i al I nstitution $ank Contact Name and Phone Number: Nine-digit Routin� Transit Number: Grantee Account Number: (This account shouid fulfill the trust fund requirement) By signing these Speciai Conditions, the recipient is accepting the conditions and agrees to comply wi[h them durin5 the term of the award. The recipient is afso requestin� payment of the LLEBG funds. Si�amre of Chief Executive Officer Date j OJP FORM/3 (REV, j-8i) PREVIOUS EDITIOVS ARE OBSOLETE _ v 14s � ❑ f ' � This projzct is supported under the lueenile Juitice and Delinquency Prcven[ion Ac. of 1974 ,as amended ONer: Omnibus Appropriarion Act of 7997. I. STAFF COtiTACT (Name, address & telephone number) G�ants Adminis[ration Branch LLEBG Division. B1A 810 7ih Strzet NW, 4th Fioor W�ashinston. DC 2053I (?02)30i-?OS8 � 1a TITLE OF 7HE PROGRAhi Local Law Enforcemen[ Block Grants Program 2. PROfECT DfRECTOR (Vame,address & telephone number) W illiam Finney Chicf of PoLce City of St. Paut Ciry Ha11, 1 i West I:eVlo�� Boulevazd Saint Paul. MN Si 102 (6I2)292358% 36. POMS CODE LE �� 4 TITLE OF PROIECT ' Local I,aw Enforezmenc Block Grants Pro�ram - FY 1997 i. NAME & ADDRESS OE GRANTEE , Ciry of$L Paui � City Hall, li West Kelloes Boulevard � $aintPaul,MN SiiO? � 7. PROGRA?.-t PERSOD FROM: ]0/OI/97 TO: 09/30/99 i 6. NAME & ADDRESS OF SUBGRANTEE 8. BUDGET PERIOD FROM: 10/OI/97 TO: 09/30/99 5 9. AMOUNT OF AWARD 56��4,215 70. DATE O( AWARD 09r�/97 � 71. SECOND YEAR'S BL N/A ; U. THiRD YEAR`S BUDGET PERIOD N/A 12. SECOND YEAR'S BUDfiET AAtOUNI N/A 14.THtRD YEAR'S BUDGET A`70Wi T N/A __� � I5. SUMMARY' DESCRIPTION OF PRO7ECT I � Thz Local Law EnPorcemen[ 81ock Grants Program w'az au[horized by the Omnibus Fiscai Year 199� Appropria[ions Act, P�blic Law 104-2D8 for the purpore of � providing units of Iocal eovemment wi[h funds ro undenvrite projeces ro redure crime and improve public 5afery. The Bureau ofJustice A55istance aili make direct �' a�eards to uniu of local oo�emment when a��azd amounts are at least S! 0,000 ro be used consistent with [he s[atutory program purpo5e areas Specified in section . 101(a) (2). �� i i}:z Ciry� of St. Paul has indicated that it intrnds to disvibute i[s Locai Law Enforcement Block Grants funds under the follo�cins purpose area(s)' ' (16) Oremmz S157J34 �' (ic) Equipment 33&9.223 (4) Enhancins.4djudication S97Zi9 CeniOtd comphance, pursuant [o section 6U. Pub4ic Sateey Officers Hea4th BeM:fi[s pco��ision. �C/�CF �1V FOR�i 3000;1 (REV. J-g8) PR[VIOUS EDITIOVS AW OBSOLETE � U.S I7epartrnerrt al 3ustice Office of Justice Progiams a�` Office for Civil Rights September 30, 1997 I3orm Coleman Mayor Ciry of St. Pau] Saint Paul, MN 55102 Dear Local Law Enforcement Block Grantee: WaJ+ingvm. RC 20531 Congratulations on your recent award. Because you have submitted Certified Assurance that youi agency is in compliance with applicable civil rights laws, this office has determined that you have met this requirement in the Department of Justice regulations govemin� recipients ofFederal financial assistance (see 28 C.F.R. sec. 42.204, Appiicants' oblisations). As Director of the Office for Civil Riehts (OCR), Office of Justice P�ograms, I would like to offer you my assistance in completing the conditions of these Assurances, specifically Nos. 13, l4, and 15, as the grant goes forwazd. As you know, equal opportunity for the participation of women and minority individuals in employment and services provided under programs and activities receiving Federal financial assistance is required by law. Therefore, if there has been a federal or state court or administrative agency finding of discrimination a�ainst your agency, please fonvazd a copy of such order or consent decree, as required by Assurance No. 14, to OCR at the U.S. Department of Justice, Office of 7ustice Progzams, Office for Civil Rights, 810 7th Street, N.W., Washington, D.C. 20531. (1) If you have already submitted an EEOP as part of another award from the Office of 3ustice Proarams (03P) during this erant period, or if you have certified that no EEOP is required, it is not necessary for you to submit another at this time. Simpiy send a copy of the letter }'ou receiti ed £rom OCR showing that your EEOP or cer[ification is acceptahle. c�q -�o.s Additional Instructions For Grantees Receivin� ��OO,�QO Or More: In accordance with Assurance No. 15, and as a recipient of ��00,000 or more (or $1,000,000 in an 18-month period), and has �0 or more employees, the recipient must submit an Equal Emplo}�ent Opportunity Plan (EEOP) within 60 days from the date of this letter to OCR at the address cited on pa�e I. Alternatively, the grantee may choose to complete an EEOP Short Form, in lieu of sendin� its oum comprehensive EEOP, and retum it to OCR within 60 days of the date of this letter. This easy-to-foilow EEOP Short Form reduces paperwork and preparation time considerably and wi11 ensure a quicker OCR review and approval. The enclosed Seven-Step Guide to the Desion and Development of an EEOP {which includes a Certification Form and an EEOP Short Form) will assist you in completing this requirement. NOTE: If agency has under 50 employees, regardless of amount of award, no EEOP is required; howeJer, grantee must retum applicable portion of Certification Form to OCR within 60 days. PURSUANT TO THE SPECrAL CONDITION REGARAI1�iG EEOP'S GOVERNING THIS AWARD, RECIPIENT ACKNOWLEDGES THAT FAILURE TO SUBMIT AN ACCEPTABLE EEOP IS A VIOLATION OF ITS CERTIFIED ASSURANCES AND MAY RESULT IN SUSPENSION OF DRAWDOWN OF FUNDS UNTIL EEOP HAS BEEN APPROVED BY THE OFFTCE FOR CIVIL RIGHTS. Additional Instructions For Grantees Receiving $25,OOd Or More, But Under $500,000: Pursuant to Department of Justice regulations, each grantee that receives $25,OQ0 or more and has i0 or more employees is required to maintain an Equa1 Employment Opportunity Plan (EEOP) on file for review by OCR upon request. Moreover, if the grantee is awarded $1,000,000 in an eighteen (18) month period, it must sub�nit an acceptabie EEOP to OCR. Please complete the applicable section of the attacfied Cenification Porm and retum it to OCR within 60 days of the date of this letter. NOTE: If a�ency has under �0 employees, regardless of amount of award, no EEOP is required; however, grantee must retum applicable portion of Certification Form to OCR within 60 days. Additional Instructions For Grantees Receivin3 Under �2>,000: A recipient of under 52� is not required to maintain or submit an Equal Employment Opportunity Plan (EEOP) in accordance with Assurance No. 1�. qq��os Instructions for All Grantees: Tn addition, alt recipients, regazdless of their type, the monetan amount awarded, or the number of employees in their workforce, are subject to the prohibitions against discrimination in any funded program or activity. OCR may require all recipients, throu�h selected compliance reviews, to submit data to ensure their services are delivered in an equitable manner to all seements of the service population and theiz employment (2) are in compliance �vith equai employment opportunity requirements. If you have any questions or need additional assistance, please call the_Office of Civil Rights at (202) 307-0690. Sincerely, A -KA��' `R�7?� Inez Alfonzo-Lasso Director, Office for Civil Rights Enclosure (2) The employment practices of certain Indian Tribes are not covered by Title VII of the Civit Riehu Act of 1964, 42 U.S.C.