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86-144 N�HITE - CITV CLERK . PINK - FINANCE G I TY O F SA I NT PA iT L Council � CANARV - DEPARTMENT File NO. ��-+ �� BLUE - MAVOR Cou cil Res ution r f � Presented By Referred To Committee: Date Out of Committee By Date Wf�REAS, The Minnesota Depaztment of Transportation is about to let a contract for the aonstruction of a traffic signa.l at the intersection of Trunlc Highway 149 (Smith Avenue) and George Street; and WI�REAS, The Minnesota. Department of Transportation will remove the traffic oontrol sign�L currently in place at the intersection of Trunk Highway 149 (�n.i.th Avenue) and King Street; therefore, be it, RESOLUED, that tYye proper City officers be authorized and directed to execute on behalf of the City of Saint Paul, Agreem�nt N�nber 63I56 between the City of Saint Paul and the Minnesota Depaztment of Transportation, providing an outline of responsibilities for cost, maintenance and operation of the signal to be constructed at the intersection of Trunk Highwa.y 149 (SYnith Ave.) and George Street, A copy of said Agreement being atta.ched Yiexeto and incorporatred herein by reference. COUNCILMEN Requested by Department of: Yeas p�� Nays �1��`lM�� In Favor Nicos�a Scheibel �, Sonnen _ Against BY ��desss W i Ison Adopted by Council: Date FEB � - 1986 Form Approve by i A orne Certified Pas e b uncil Secr y BY By _ A►ppro y Mavor: Date +.,� '�4; Appror/€^d by Mayor for Submis ' to ouncil �.� � '' L� --�.+ 'I �`�--.�.�� BY BY. ` _. PUn'+�°-.�� - �� ? 51986 g Public Wo - 'I`raffic �gineering DEPARTMEAlT-° l/!- ����� 1733 ��� C TACT - 51 S� E � ��DATE ASSIGN NUMBER FOR ROUTING ORDER (Clip All Locations for Signature); ep �rec or ��` Director of Management/Mayor � Finance and Management Services Director 4 City Clerk Budget �irector 2 City Attorney WHAT WILL BE ACHIEVED BY TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/ Rationale) : 'I'h�e agreem�nt with NIl�T/DOR' outlines the responsib�lities for the oost, maantenance and aperation for a traf�ic signal to be constructed at the intersection of TH 149 (�nith Ave) and George Street. This wnrk will be done as part of tt�e high bridge project. This P�gree�nent will also cause ttye reqroval of the traffic signal currently in place at the intersection of ' Sanith A�re. and King St. This Agree.�nt shall also su�ersede and t:exm.inate the ternns (6223-05(b) ) of Agreement No. 55753 da.ted June 20, 1968. COST/BENEFI�, BUDGETARY AND PERSONNEL IMPACTS ANTICIPATED: TY�re shou:�d be no net increase in tltie b�udget because w� are currently maintaining the 5��� at �,�.�n and King that �S � � �a. RECEIVED t��cE►��� FEB 3 ►��� JANZg � ma�o�'S OFFICE CITY qTTORNEY FINANCING SQURCE AND BUDGET ACTIVITY NUMBER CHARGED OR CREDITED: (Mayor's signa- ture not re- Total Amount of Transaction: 32,750.00 quired if under $10,00Q) Funding Source: 1986 N�A - $14,125.00 1986 PTA - $18,625.00 Activity Number: 62910 JOB NUN�ERS - 62740 and 62741 ATTACHMENTS (List and Number Al1 Attachments) : Co�cil l�e9olution 3 aapies o� th,e Agreement DEPARTMENT REVIEW CITY ATTORNEY REVIEW X Yes No Council Resolution Required? Resolution Required? Yes No Yes X No Insurance Required? Insurance Sufficient? Yes No Yes No Insurance Attached: (SEE REVERSE SIDE FOR INSTRUCTIONS) Revised 12/84 . . � C��- �� -�yy MINNESOTA TRANSPORTATION DEPARTMENT TRAFFIC CONTROL SIGNAL AGREEMENT NO. 63156 • BETWEEN _ THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION AND THE CITY OF ST. PAUL, MINNESOTA TO Install a new Traffic Control Signal with Street Lights, signing �nd Emergency Vehicle Pre-emption on Trunk Highway No. 149 (Smith Avenue ) at George Street; Remove the existing Traffic Control Signal on Trunk Highway No. 149 (Smith Avenue) at King Street in St. Paul, Ramsey County, Minnesota. S.P. 6223-13 ___. ,�._ _ —___ -- - S.A.P. 164-139-04 Prepared by Traffic Engineering ESTIMATED AMOUNT RECEIVABLE AMOUNT ENCUMBERED City of St. Paul $25,616.88 $5 ,002. 50 ����� .. . � - � �� -���I THIS AGREEMENT made and entered into by and between th� State of Minnesota, Department of Transportation, hereinafter referred to as the "State" , the City of St. Paul , hereinafter referred as the "City" , NITNESSETH: WHEREAS, the State has determined that there is justification and it is in the Public' s best interest to install a new traffic control signal �aith street lights, signing and emergency vehicle pre-emption on Trunk Highway No. � 149 (Smith Avenue ) at George StrePt; remove the existing traffic control signal on Trunk Highway No. 149 (Smith Avenue) at King Street in St. Paul ; and _ WHEREAS, the City and State will share in the cast, maintenance and operation of the traffic control signals with • -str�e t lights, signing and emergency vehicle -Fsr�--2mpkion as — - hereinafter set forth NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1 . The State shall prepare the necessary plan, sbecifications and proposals and shall perform the �ngineQring and inspection required to complet� the items of work hereinafter set forth. Such work as described immediately above shall constitute "Engineering and Inspection" and shall be so referred to hereinafter. 2. The contract cost of the work or, if the work is not contr3cted, the cost of all labor, materials, and equipment 63156 -1- t�, �t ` _. ._.___.....______....���„�.,.,.�_�.�,...,,.--,......,�n,�.�._,_-.�,�..�....,�..�.,._._-.� ' . � ' U' �� _I�y rental required to completa the work, ?XC?�t the cost of oroviding the power supply to the service poles or pads, sha1l constitute th? 3ctu�l "Construction Cost" and shall b? so referred to her2inafter. 3. The City shall furnish to the State the traffic control signal cabinet and control equipment which shall be installed under State Project iVo. 6223-13 and Stat� Aid Project No. 164-139-04. Such materials as described immediately above shall be h`reinafter referenced to as "Department furnish2d materials" . 4. The StatP with its own forczs and equipment or by contract shall do the traffic control signal work provided for under Stat� Project No. 6223-13 and State Aid Project No. . -� -__ _ - _ .. ___.. �_ -- - 164-139-0� with th� Construction Costs shared �s follows: a . Trun'�c Highway No. 149 (Smith Avenue ) at George Street. Install traffic control signal with street lights. Total estimated construction cost is $43, 255.00 which includes $11 , 3Q5.00 Der�artment furnished materials, fundec� as follows: 1 ) Basic Signal Construction costs of $30, 671 . 25 excluding Emergency Vehicle Pre-emption materials, to be shar�d 50 percent City and SO percent State Funds. 63156 -2- C•� � �• � . �' ,��. _ /�y Em«_rgency Vehicle Pre-emption ( cable , detectors, and lights) costs of $1 , 278.75 to be 100 percent City Funcis. 2 ) r�epartment Furnished Materials. - Contro112r and Cabinet furnish2d by the City, excluding Emergency Vehicle Pre-2mption control and interface equioment. Estimat?d value of , $10,005.00 to be sharecl 50 p�rcent City and 50 percent state funds. - Emergency Vehicle Pre-emption control � and interface equipment cost of $1 ,300.00 to be 100 percent City _ _ -�-_-_ _ — - . ___ Funds.- b. Trunk Highway No. 149 (Smith Avenue ) at King Street. Remov� the existing traffic control signal . Total estimated cost is $2� 500.00. State share is 50 percent and City share is 50 percent. 5. Payment to the Ci ty will be mad� by the S ta te for 50 percent of the actual costs for the new traffic control signal cabinet, control equipment and interconnect equipment (estimated value $10,005 .00) furnished to the State and upon submission by the City of an invoice in quintuplic� te to the 63156 -3- � C•� , � _ _ .__ __._.�,�__ __. �..���_..�.:� . _ �-_._-_ �_ �....�o-�..�.._. _ �. . .�.�._.___., • ' d - ��_ /�/`f jt3t2 ' s Proj�ct �ngine�r itemizing the costs and certified by a r�soonsible City official that said materials h3va been furnished under the t�rms of this agre�ment. The invoice and supporting. r�cords are subject to audit by Stat2 ' s representa tive. 6. Th� amount to be encumbered for paym�nt to the City from Trunk Highway Funds for materials furnished under this Agreement is $5 ,002. 50. In the event that st any time it ap�ears that such reimbursement will exceed said sum, the City shall promptly notify th2 St3te ' s Project Engineer at Oakdale in writing of the reason for the increase in cost and the amount of additional funds necessary for the City furnished matzrials. If approved by the State ' s Project Engineer at _. .__ _ _ . ___.: .___ - ----- -- - Oakd3le , additional funds shall be encumbered by thP State and notice by the State ' s Project Engineer at Oakdale, will be mad� to the City of that additional encumbrance . 7. The State shall install or cause the installation of overhead signing at no cost to the City. 8. Upon exzcution of this agreement artd a r�quest in writing by the State, the City shall advance to the State an amount equal to its share of the cost. The City' s cost shall be baszd on the actual bid prices plus 6 percent of the City' s share of the Construction Cost for Engineering and Inspection. 9. Upon final payment to ths Contr3ctor and 63156 -4- ��C k� , . C�r�� _ ,�� computation of the City' s shares for the work provided for herein, that amount of the funds advanced by the City in excess of its shara will be returned to the City without interest and thz City agre�s to pay to ths State that amount of its shar� which is in �xcess of the amount of the funds advanced by the � City. 10. The City sh�ll install or cause the installation of �n adequata electrical powAr suPply to the service pad or � pole incl�iding any necessary extensions of power lines and, upon completion of the work contemQlated in Paragraph 4 hereof; the City shall maintain and keep in repair said installation � ( including overhead signing ) and shall provide n�cessary electrical power for its operation at the cost and ?xpense of - __ . t he C i ty: - - - - ---� -- - � _ 11 . Any and all persons engaged in the aforesaid . work to be p�rformed by the State shall not be considered employe4s of the City and any and all claims that may or might arise under the t�orker' s Compensation Act of this State on behalf of said employe�s while so engaged, and any and all claims made by any third party as a consequence of any act or omission on the part of sai�3 �mployees while so engaged on any of the work contemplated herein shall not be the obligation and � responsibility of the City. The State shall not be responsible under the 6��orker' s Compensation Act for any employ?es of the City. 63156 -�5- . . .. � �� �r ` . _ ... ..._.._ .__"�..._...,...�-....,«++n.`..,.s.v...� .n�r,.�+..,... � . . ^..^�+��'w'.��.-.�,^+.c�o....e..�..�.e.. .._.,e.«_�....+�...-._.--.�.�..�. . ��" ��-�y� 12. Timing of the traffic control signals provided for her2in shall be d�termiRed by the State, through its Commissioner of Transportation, and no charges shall be made therein except with the approval of the State. 13. Upon execu tion by the Ci ty and S ta te and completion of the construction work provided for herein, this agreement shall supercede and terminat2 tha terms and conditions for the intersection of T.H. 149 (Smith Avenue ) at King Street [6223-OS ( b) ] of Agr�ement No. 55753 dated June 20, 1958; between the parties. 63156 -6- �•t....�� . . . �r ���-��y _ . . . , CITY OF ST. PAUL � l _,��`__ < RE..OMMENDED EOR �PPROVAL: By�l F, G�_.�:�..C1: . �__ {�--'-- s��.� �C/ M�yor � �%" E�G'���G�� �' � (C i ty Sea 1) Director of Publi rks , APPROVED AS TO E'ORM: BY Director of Finance and ! Management Service Asst. City A ney STATE OF MINNESOTA DEPART:NENT OE TRANSPORTATInN RECOMMENDED EOR APPROVAL: DEPARTMENT OF TRAfJSPORTATION � By District Engineer Assistant Commissioner Operations �Jivision Da te d APPROVED AS TO EORM AND EXECUTION: DEPARTMELVT OE ADf4INISTRATSON By Spzcial Assistant Attorney General- � State of Minnesota Da ted 63156 -�-